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Staff Review Draft Package 2-Feb-26Monday, February 2, 2026 6:00 PM Union County, NC Union County Government Center 500 North Main Street Monroe, North Carolina Meeting Agenda Board Room, First Floor Board of Commissioners Chair Brian Helms Vice Chair Christina Helms Commissioner Clancy Baucom Commissioner Melissa Merrell Commissioner Gary Sides Visitor Advisory Due to construction on the first floor of the UC Government Center, the primary entrance off Main Street Plaza is closed. Throughout construction, visitors should follow signage to enter or exit the facility. For meetings of the Board of County Commissioners, two temporary entrances will be available. Meeting attendees may enter via Main Street Plaza (near the intersection of W. Crowell St. and N. Stewart St.) or via the ground floor of the Government Center (off N. Church St.). To learn more about the project or view a project map, visit ucgov.info/PardonOurProgress. 1 Board of Commissioners Meeting Agenda February 2, 2026 Closed Session - 5:15 PM Opening of Meeting - 6:00 PM Invocation - Commissioner Melissa Merrell Pledge of Allegiance Informal Comments Public Hearing(s) Public Hearing - Text Amendment to UDO Sections 80.070-A and 105.200 related to minor subdivisions (TXT-2026-001) 26-079 INFORMATION CONTACT: Lee Jenson, Planning, Director, 704-283-3564 ACTION REQUESTED: Conduct public hearing for proposed text amendment . PRIOR BOARD ACTIONS: January 12, 2026, Regular Meeting, Agenda Item # 26-031 - Minor Subdivision Discussion. BACKGROUND: The Board, at their January 12, 2026, meeting, following a discussion about minor subdivisions, directed staff to modify the UDO ’s subdivision requirements for what qualifies as a minor subdivision from a maximum of 8 lots to a maximum of 3 lots. The Land Use Board reviewed this proposed amendment at their January 27, 2026, meeting and……. FINANCIAL IMPACT: None. Consent Agenda Grant Application - North Carolina Governor ’s Highway Safety Program 26-071 INFORMATION CONTACT: Dorothy Thomas, Sheriff ’s Office, Public Safety Finance Administrator, 704-283-3578 ACTION REQUESTED: 1) Approve request to apply for the North Carolina Governor ’s Highway Safety Program, 2) upon award, authorize the County Manager to negotiate and execute agreements substantially consistent with this agenda item, and 3) upon receipt of the grant award, recognize, receive, and appropriate the awarded amount to the Union County Sheriff ’s Office Page 1 of 14 2 Board of Commissioners Meeting Agenda February 2, 2026 budget. PRIOR BOARD ACTIONS: None. BACKGROUND: Union County Sheriff ’s Office is eligible to receive a grant from the North Carolina Governor’s Highway Safety Program . Union County Sheriff ’s Office will receive funding for two positions for the Union County Sheriff ’s Office Crime Lab. There is no match for the grant . With the Toxicology Lab expansion to the surrounding counties and law enforcement agencies, we are anticipating an increase for Blood Alcohol and Drug Blood Drug kits for Driving While Impaired (DWI) Detection. We anticipate additional law enforcement agencies will be sending their blood alcohol and blood drug kits to our lab for testing . The Union County Sheriff's Office will use the grant funding to hire two (2) additional Chemists. The 2 additional Chemists will help to decrease the turnaround times for these blood tests . This will alleviate the DWI case backloads and will decrease the time it takes to bring these cases to court, with anticipated conviction rates. The goal for our agency is to hold drivers accountable for driving while impaired and reduce the possibility of recidivism and alcohol related fatalities and injuries . FINANCIAL IMPACT: Positions being requested are as follows : Forensic Chemist I - Pay Grade M- Salary @ Market Rate $94,154.29 - $12,000 in upstart operating costs Lead Forensic Chemist - Pay Grade O -Salary @ Market Rate $107,293.52 - $12,000 in upstart operating costs Grand Total: 281,853.197 Total financial impact in based on Total Salary + Total Benefits + Upstart Operating= $201,447.81+$56,000 (@28%)+$24,000 Contract - 880 Zone Water Transmission Main Design and Bid Phase Services 26-077 INFORMATION CONTACT: John Shutak, Union County Water, Engineering Director, 704-283-3651 ACTION REQUESTED: Authorize the County Manager to 1) negotiate and execute an agreement with Hazen and Sawyer, P.C. substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion . PRIOR BOARD ACTIONS: None BACKGROUND: The Union County Water Capital Improvement Program (CIP) includes an allocation for the design and construction of critical water supply and Page 2 of 14 3 Board of Commissioners Meeting Agenda February 2, 2026 water transmission projects as outlined in the 2025 Water and Wastewater Master Plan. The 880 Zone Water Transmission Main project includes the design and construction of approximately 9,000 linear feet of 16-inch diameter water main along New Town Road between S Providence Road and Legacy Oak Drive to provide adequate fire flow and improve pressure in the 880 Pressure Zone. Hazen and Sawyer has been selected to provide engineering services for Task Order 8684-02: 880 Zone Water Transmission Main Design and Bid Phase Services. Hazen and Sawyer was chosen from a list of vendors previously selected from RFQ 2024-021 - Engineering Services for Water and Wastewater System Improvements to provide these services for Union County Projects. FINANCIAL IMPACT: The total cost of the Task Order 8684-02 with Hazen and Sawyer is $616,360.00. Sufficient funds are available within the adopted capital account 60184133 - 880 Transmission Zone. Bid Award - Marshville Elevated Tank Interior Coating Project26-078 INFORMATION CONTACT: John Shutak, Union County Water, Engineering Director, 704-283-3651 ACTION REQUESTED: 1) Award contract to Maguire Iron, Inc . in the amount of $504,400.00; 2) authorize the County Manager to i) negotiate and execute an agreement substantially consistent with this agenda item, ii) exercise any renewal or extension term options set forth in the agreement, and iii) terminate the agreement if deemed in the best interest of the County, each in the County Manager’s discretion; and 3) adopt Resolution Providing Notice of Construction of the Marshville Elevated Tank Interior Coating Project construction. PRIOR BOARD ACTIONS: January 6, 2025, Regular Meeting, Agenda Item #24-881 - Approved GHD Consulting Services, Inc. Task Order 8677-01 for engineering design services. BACKGROUND: The Capital Improvement Program for Union County Water (UCW), as adopted by the Board of County Commissioners, includes an annual allocation for the refurbishment of elevated water storage tanks. The project will include the interior coating of the 1 million gallon Marshville Elevated Tank located on Highway 74 near Marshville. Included in the refurbishment will be the replacement and upgrade of interior and exterior ladders in addition to repair and upgrade of the roof and vent . On November 6, 2025, the Procurement Department partnered with the Union County Water to issue an Invitation for Bid - IFB 2026-038. On Page 3 of 14 4 Board of Commissioners Meeting Agenda February 2, 2026 December 18, 2025, seven (7) bids for the title project were received and processed. All bids were tabulated, reviewed, and certified by GHD Consulting Services, Inc. The bids (not including alternates) ranged from $328,900.00 to $1,103,275.50 ; staff recommends that the project be awarded to the lowest responsive, responsible bidder, Maguire Iron, Inc ., in the amount of $504,400.00. This award amount of $504,400.00 includes the alternative bid items for ladders, roof repairs, and vent upgrades to improve the safety of the tank . FINANCIAL IMPACT: Funding is available within the adopted capital account 60184135 Marshville Elevated Tank Interior to support the construction contract amount of $504,400.00 with Maguire Iron, Inc. Bad Debt Right off for Public Health26-066 INFORMATION CONTACT: Jackie Morgan, Human Service Agency - Business Operations, Director, 704-296-4825 ACTION REQUESTED: Authorize the County Manager to approve write-offs for eligible outstanding balances to maintain compliance with the Human Services Agency Public Health Division’s Bad Debt Write-off Policy. PRIOR BOARD ACTIONS: None. BACKGROUND: The Human Services Agency’s Division of Public Health requests approval to complete the Bad Debt Write-off process in our Electronic Health Record Systems, CureMD and Dentrix . To remain in compliance with State guidelines, Public Health is required to make every reasonable attempt to collect debt owed by patients and 3rd party payers, and, must also maintain accurate accounting ledgers . To ensure potential revenue collections are not overstated for debts that are unable to be collected and fall outside the guidelines allowed by the Public Health ledger, the State of North Carolina provides local government Public Health entities two processes that allow us to remove inactive patient and 3rd party payer balances from the Public Health Financial Overview . The first is Bad Debt Write-Off for debts less than $50, and the second is Bad Debt Set-Off for debts greater than $50. Per North Carolina General Statute 105A 1-16, local governments may submit debtors to the N.C. Department of Revenue to collect money owed as part of the debt set-off process if the patient has a Social Security Number and their debt totals $50 or more and is at least 60 days delinquent. Per guidance from the Federal Office of Population Affairs (OPA), the use of debt set-off with Family Planning patients is not acceptable for collecting past due amounts, however Family Planning patient debt is able to be included in the write-off process . Page 4 of 14 5 Board of Commissioners Meeting Agenda February 2, 2026 The summary below provides the total amount of debt to be written off by payer source for both Public Health and Dental Clinic for all eligible accounts with a balance that has been outstanding for more than 12 months and is less than $50. Staff have attempted to reach the clients to collect payment, but have been unable to collect the balance due . Due to the balance on each of these accounts being less than $50, they are not eligible for Debt Set-off, therefore completing the Debt Write-Off action will allow staff to complete the process of closing out the balance in CureMD and Dentrix and maintain compliance with our Bad Debt Write-Off Policy. Public Health Bad Debt Write-Off FYE 2025 Commercial $710.15 Private Pay $696.49 Total $1,406.64 Per Policy, Bad Debt and Debt Set Off amounts will be reviewed on an annual basis, with reports provided to the Human Services Board and the Board of County Commissioners. The Consolidated Human Services Agency Board approved recommendation of this action at its January 12, 2026, meeting. FINANCIAL IMPACT: A total balance of $1,406.64 will be written-off . Approval of Requested Public Health Department Clinical Service Fees 26-067 INFORMATION CONTACT: Traci Colley, Human Services Agency, Public Health Director, 704-296-4801 ACTION REQUESTED: Review and approve requested fees to be added to the Human Services Agency’s Public Health Department Fee Schedule . PRIOR BOARD ACTIONS: None. BACKGROUND: In accordance with G .S. 130A-39 (g), which allows local public health departments to implement fees for services rendered, Union County Public Health, with the approval of the Union County Consolidated Human Services Agency Board and Board of County Commissioners requests approval to adopt fees for the following Current Procedural Terminology (CPT) Codes: 90611 - JYNNEOS: $361.53 This code represents a combined smallpox and monkeypox vaccine . This fee request is to approve budget to use privately purchased JYNNEOS vaccine in our Immunization (IMM), Sexually Transmitted Illness (STI), Page 5 of 14 6 Board of Commissioners Meeting Agenda February 2, 2026 and Child Health (CH) clinics. 90661 - FLUCELVAX: $57.30 This code represents an influenza virus vaccine . Trivalent influenza virus vaccine that is administered via intramuscular injection . It is an updated code effective for the 2025-2026 flu season and represents products like Flucelvax Trivalent for patients aged 6 months and older. The Public Health Management team reviewed the fees and approved recommendation of this requested BOCC action at its January 7, 2026, meeting and the Consolidated Human Services Agency Board (CHSB) approved recommendation of this requested BOCC action at its January 12, 2026, meeting. FINANCIAL IMPACT: The revenue generated by the requested fees will assist the Human Services Agency’s Public Health Department in covering associated clinical costs. Grant Application - Environmental Health International Association of Food Protection (IAFP) Travel Award 26-069 INFORMATION CONTACT: Traci Colley, Human Services Agency - Public Health Department, Director, 704-296-4801 ACTION REQUESTED: Authorize the County Manager to submit the associated grant application and make necessary assurances and certifications associated with the grant application as substantially consistent with this agenda item, which includes the authorization to execute documents related to award of the grant and budget funds as appropriate . PRIOR BOARD ACTIONS: None. BACKGROUND: The International Association for Food Protection (IAFP) is an organization which provides a global forum for food safety professionals to share knowledge, network, and collaborate on protecting the world's food supply through education, advocacy, and developing best practices for preventing contamination and illness . They serve a diverse membership from industry, government, and academia, offering resources like journals, conferences, and professional development groups focused on everything from microbiology to risk assessment . We live in a global economy and the way food is grown, processed and handled impacts people locally, nationally and internationally . From a public health perspective, this often provides unique challenges to the food safety professional. Combine these issues with the complexity of protecting the food supply from threats of intentional contamination and the challenges can seem overwhelming . Page 6 of 14 7 Board of Commissioners Meeting Agenda February 2, 2026 The objective of this IAFP grant award is to provide travel funds for city, county, state, or provincial health or agricultural department employees (epidemiologists, food and molecular microbiologists, and environmental health specialists) working in North America to attend the Annual Meeting of the International Association for Food Protection and to encourage participation in association activities. FINANCIAL IMPACT: Funding will be utilized to support required Registered Environmental Health Specialist continuing education training . No County match is requested or required. Contract Renewal - In Home Aide Services26-082 INFORMATION CONTACT: Ashley Lantz, Human Services Agency - Social Services Department, Director, 704-296-4452 ACTION REQUESTED: Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion . PRIOR BOARD ACTIONS: February 21, 2022, Regular Meeting, Agenda Item #22-042 - Approved initial three-year term BACKGROUND: The Human Services Agency’s Division of Social Services operates the In- Home Aide Program which is intended to assist eligible Union County residents. In-Home Aide Services provide home management and personal care to older adults (age 60+) and adults with disabilities (age 18+) in order to help individuals maximize their independence and remain safely in their own homes as long as possible . The In-Home Aide Program contracts with external providers to deliver direct care for eligible Union County residents by performing organized household duties and personal care services during the day in the individual ’s home. This service helps prevent premature institutional care, adult abuse, neglect and/or exploitation, helps individuals to be independent and self-sufficient as long as possible, and delivers assistance with essential health and personal tasks for the recipient ’s continued safety and well-being. Union County Social Workers provide monitoring and compliance for its clients served by the In-Home Aide program . The Human Services Agency's Division of Social Services has utilized the contractual services of Bayada Home Health Care, Inc . and Neighborhood Nurses Health Care Services Inc . for In Home Aide Services since 2022. Bayada Home Health Care Inc . and Neighborhood Nurses Health Care Services Inc. have been effective and efficient in meeting our service needs, and we are requesting to continue this service Page 7 of 14 8 Board of Commissioners Meeting Agenda February 2, 2026 for an additional year . FINANCIAL IMPACT: The anticipated annual cost for this service is $162,717.00.00 and is budgeted accordingly for FY2026. Lease Renewal - 2630 Nelda Drive, Monroe, NC26-072 INFORMATION CONTACT: Christopher J. Boyd, Facilities & Fleet Management, Director, 704.283.3868 ACTION REQUESTED: Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion . PRIOR BOARD ACTIONS: August 16, 2010, Regular meeting, Agenda Item #16 - Lease approved BACKGROUND: The Facilities & Fleet Management department has utilized the contractual services of Ty-Par Realty Inc for the lease of property at 2630 Nelda Drive, Monroe, NC for adult probation offices since March 1, 2011. Ty-Par Realty Inc has been effective and efficient in meeting our service needs, and we are requesting to extend this lease for an additional three years. Upon approval of this lease, the County will enter into a lease agreement with the NC Department of Public Safety to fulfil the County ’s statutory requirements to provide office space for the Adult Probation program .. FINANCIAL IMPACT: The anticipated first-year cost for this service is $102,372.00. Since the agreement contains a three-year term with increases in cost annually, $393,453.99 is estimated to be spent . Funding is available in the FY26 budget with future expenditures subject to annual BOCC budget appropriation. Lease Renewal with NC Department of Public Safety - 604 Lancaster Avenue, Monroe, NC 26-073 INFORMATION CONTACT: Christopher J. Boyd, Facilities & Fleet Management, Director, 704.283.3868 ACTION REQUESTED: Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion . PRIOR BOARD ACTIONS: Page 8 of 14 9 Board of Commissioners Meeting Agenda February 2, 2026 November 5, 2018, Regular Meeting, Agenda Item #24-557 - Lease Approved BACKGROUND: Union County has leased space at 604 Lancaster Avenue, Monroe, NC to the NC Department of Public Safety since 2018. The space is used by the State of North Carolina for juvenile justice offices . The NC Department of Public Safety has requested to continue using the space and we are requesting to extend the lease with the NC Department of Public Safety for an additional two years . Union County leases the space at 604 Lancaster Avenue, Monroe, NC from Raymond G. Smith for the sole purpose of fulfilling the County ’s statutory requirements to provide office space to support the state ’s Juvenile Justice program . The lease with Raymond G . Smith was recently approved by the Board . FINANCIAL IMPACT: The anticipated annual compensation for the lease of space from the NC Department of Public Safety is $1.00. Lease Renewal with NC Department of Public Safety - 2630 Nelda Drive, Monroe, NC 26-076 INFORMATION CONTACT: Christopher J. Boyd, Facilities & Fleet Management, Director, 704.283.3868 ACTION REQUESTED: Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion . PRIOR BOARD ACTIONS: May 6, 2024, Regular Meeting, Agenda Item #24-275 - Lease Approved BACKGROUND: The Facilities & Fleet Management department has utilized the contractual services of NC Department of Public Safety for the lease of property at 2630 Nelda Drive, Monroe, NC. The space is used by the State of NC for probation offices since March 1, 2018. The NC Dept. of Public Safety has requested to continue using the space and we are requesting to extend the lease for an additional three years . FINANCIAL IMPACT: The anticipated annual compensation for the lease of space is $1.00. Contract - Architectural and Engineering Services for Transportation Department Office Expansion and Miscellaneous Upgrades 26-087 INFORMATION CONTACT: Linda Whitaker, Facilities and Fleet Management, Assistant Director of Design and Construction, 704-420-2626 Page 9 of 14 10 Board of Commissioners Meeting Agenda February 2, 2026 ACTION REQUESTED: Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with the agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager’s discretion. PRIOR BOARD ACTIONS: None. BACKGROUND: This request is to approve a contract with C Design, Inc . to provide Architectural and Engineering Services for the Transportation Department Office Expansion and Miscellaneous Upgrades at Union County Progress building. This request is only for Advance Planning /Conceptual design phase services. Future contract amendments for full design and construction administration services will be brought back to the Board for consideration and approval at the appropriate time(s).The project consists of an interior upfit to convert approximately 7,000 square feet of existing warehouse space into office space for the Transportation Department as well as an additional entry and new glazing to the building exterior and site improvements at the Union County Progress Building . In this phase of work, the Architect will be responsible for building programming and scope validation, defining spatial requirements and providing block diagrams. The design team will also review building code requirements and site requirements to provide detailed cost analysis . In addition, the civil engineer will provide a topographical and utility survey and perform geotechnical exploration . The Facilities and Fleet Management Department partnered with the Procurement Department to issue Request for Qualifications No . 2026-001, Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades Project . On August 26, 2025, eight (8) qualifications packages were received and reviewed by an evaluation team in accordance with applicable evaluation criteria for this project. The top two (2) firms were invited to shortlist interview/presentations. As a result, the team requests approval to enter into a contract with C Design, Inc . Staff recommend the Board approve the contract with C Design, Inc . in the amount of $79,000.00 to provide Advance Planning/Conceptual design services . FINANCIAL IMPACT: The total cost of this contract for Advance Planning /Conceptual design service is $79,000.00. Sufficient funds are available in the adopted Transportation 2026 budget to cover this expense . Request to Transfer Funds - South Piedmont Community College Projects 26-081 Page 10 of 14 11 Board of Commissioners Meeting Agenda February 2, 2026 INFORMATION CONTACT: Jason May, Budget & Grants Management, Director, 704-283-3760 ACTION REQUESTED: Approve South Piedmont Community College ’s request to transfer funds between projects. PRIOR BOARD ACTIONS: None. BACKGROUND: South Piedmont Community College requests approval to transfer the remaining $21,364.93 in project 40080161, Camera Project, to project 40080162, Access Controls. The college intends to add exterior access control to the Main Building and the Braswell Building, both on the OCH campus, for a total cost of $85,081.42. Building A and the Fine Arts Building on the OCH campus and the Tyson Family Center for Technology already have exterior access control, and exterior access control is planned for the Aseptic Training Facility and the newly named L . Carlton Tyson Ascend704 Building. Adding exterior access control to the Main Building and Braswell Building will equip all of the college ’s Union County buildings with exterior access control, greatly enhancing security at these locations . To fund part of this project, approval is requested to transfer the remaining camera project funds to the access control project . The remainder of the project will be funded through existing Union County Capital Maintenance funds. FINANCIAL IMPACT: SPCC will be closing out Project 40080161, transferring funding in the amount of $21,364.93 to Project 40080162 Access Control. November 2025 NCVTS Motor Vehicle Tax Report26-063 INFORMATION CONTACT: Vann Harrell, Tax Administration, Tax Administrator, 704-283-3748; Kristen Foxworth, Tax Administration, Deputy Tax Administrator, 704-283-3591 ACTION REQUESTED: Approve the November 2025 NCVTS Motor Vehicle Tax Refund Report . PRIOR BOARD ACTIONS: None. BACKGROUND: The refunds included in this report represent adjustments made to tax bills that resulted in refunds of motor vehicle taxes paid under the Tax and Tag Together program operated jointly between the counties and the state. FINANCIAL IMPACT: $1,438.62 Page 11 of 14 12 Board of Commissioners Meeting Agenda February 2, 2026 December 2025 NCVTS Motor Vehicle Tax Report26-083 INFORMATION CONTACT: Vann Harrell, Tax Administration, Tax Administrator, 704-283-3748; Kristen Foxworth, Tax Administration, Deputy Tax Administrator, 704-283-3591 ACTION REQUESTED: Approve the December 2025 NCVTS Motor Vehicle Tax Refund Report. PRIOR BOARD ACTIONS: None. BACKGROUND: The refunds included in this report represent adjustments made to tax bills that resulted in refunds of motor vehicle taxes paid under the Tax and Tag Together program operated jointly between the counties and the state. FINANCIAL IMPACT: $1,039.13 Information Only Tax Refunds, Releases and Prorations Approved by Finance Officer26-061 INFORMATION CONTACT: Beverly Liles, Finance, Director, 704-283-3675 ACTION REQUESTED: None - Information Only. PRIOR BOARD ACTIONS: None. BACKGROUND: On September 8, 2020, the Board of Commissioners adopted a Resolution Delegating Authority for Tax Releases and Refunds of less than $100 to Union County's Finance Officer . The resolution and NC GS 105-381(b) require such refunds to be reported to the Board regarding actions taken on requests for releases or refunds . All such actions shall be recorded in the Board's minutes . NC GS 105-330.6 authorizes the tax collector to direct an order for a tax refund of prorated taxes to the county finance officer related to surrendering of registered motor vehicle plates . The finance officer shall issue a refund to the vehicle owner . The attached report is for November & December 2025 NCVTS releases and refunds less than $100 and prorations approved by the finance officer . FINANCIAL IMPACT: None. South Piedmont Regional Autopsy Center - January 2026 Quarterly Report 26-062 INFORMATION CONTACT: Stephanie Dudley, County Manager ’s Office, Business Manager, Page 12 of 14 13 Board of Commissioners Meeting Agenda February 2, 2026 704-292-2668 ACTION REQUESTED: None - Information Only. PRIOR BOARD ACTIONS: None. BACKGROUND: This is the quarterly progress report on the operations of the South Piedmont Regional Autopsy Center (SPRAC). FINANCIAL IMPACT: None. Union EMS 2025 Audit and Financial Statements26-064 INFORMATION CONTACT: Beverly Liles, Finance, Director, 704-283-3675 ACTION REQUESTED: None - Information Only. PRIOR BOARD ACTIONS: None. BACKGROUND: Union EMS is required to provide the County with annual audited financial statements as outlined in the terms of the contract agreement with Atrium Health/Union EMS. FINANCIAL IMPACT: None. Contract Report October - December 202526-068 INFORMATION CONTACT: Corey Brooks, Procurement & Contract Management, Interim Director, 704-283-3683 ACTION REQUESTED: None - Information Only. PRIOR BOARD ACTIONS: None. BACKGROUND: Per Section XVIII of the FY 2026 adopted Operating and Capital Budget Ordinance, the contract report lists executed contracts and purchase orders that were entered into by the County Manager or Procurement designee from October through December 2025. FINANCIAL IMPACT: As noted on contracts and purchase orders . Human Resources Reports for December 202526-070 INFORMATION CONTACT: Julie Broome, Human Resources, Director, 704-283-3869 ACTION REQUESTED: Page 13 of 14 14 Board of Commissioners Meeting Agenda February 2, 2026 None - Information Only. PRIOR BOARD ACTIONS: None. BACKGROUND: These reports include all new hires, separations from service, and retirements for Union County Local Government for the month of December 2025. FINANCIAL IMPACT: None. Tax Collector’s Departmental Report for December 202526-085 INFORMATION CONTACT: Kristen Foxworth, Tax Administration, Deputy Tax Administrator, 704-283-3591 ACTION REQUESTED: None- Information Only. PRIOR BOARD ACTIONS: None. BACKGROUND: The report reflects the totals of all tax transactions within the Tax Collector’s Office for the month of December 2025 as required by NCGS 105-350(7). FINANCIAL IMPACT: None. Business County Manager's Comments Commissioners' Comments Adjournment Page 14 of 14 15 Union County, NC Staff Report Union County Government Center 500 North Main Street Monroe, North Carolina www.unioncountync.gov File #:26-079 Agenda Date:2/2/2026 TITLE:..title Public Hearing - Text Amendment to UDO Sections 80.070-A and 105.200 related to minor subdivisions (TXT-2026-001) INFORMATION CONTACT: Lee Jenson, Planning, Director, 704-283-3564 ACTION REQUESTED: Conduct public hearing for proposed text amendment. PRIOR BOARD ACTIONS: January 12, 2026, Regular Meeting, Agenda Item # 26-031 - Minor Subdivision Discussion. BACKGROUND: The Board, at their January 12, 2026, meeting, following a discussion about minor subdivisions, directed staff to modify the UDO’s subdivision requirements for what qualifies as a minor subdivision from a maximum of 8 lots to a maximum of 3 lots. The Land Use Board reviewed this proposed amendment at their January 27, 2026, meeting and……. FINANCIAL IMPACT: None. Union County, NC Printed on 1/20/2026Page 1 of 1 powered by Legistar™16 Union County, NC Staff Report Union County Government Center 500 North Main Street Monroe, North Carolina www.unioncountync.gov File #:26-071 Agenda Date:2/2/2026 TITLE:..title Grant Application - North Carolina Governor’s Highway Safety Program INFORMATION CONTACT: Dorothy Thomas, Sheriff’s Office, Public Safety Finance Administrator, 704-283-3578 ACTION REQUESTED: 1) Approve request to apply for the North Carolina Governor’s Highway Safety Program, 2) upon award, authorize the County Manager to negotiate and execute agreements substantially consistent with this agenda item, and 3) upon receipt of the grant award, recognize, receive, and appropriate the awarded amount to the Union County Sheriff’s Office budget. PRIOR BOARD ACTIONS: None. BACKGROUND: Union County Sheriff’s Office is eligible to receive a grant from the North Carolina Governor’s Highway Safety Program. Union County Sheriff’s Office will receive funding for two positions for the Union County Sheriff’s Office Crime Lab. There is no match for the grant. With the Toxicology Lab expansion to the surrounding counties and law enforcement agencies, we are anticipating an increase for Blood Alcohol and Drug Blood Drug kits for Driving While Impaired (DWI) Detection. We anticipate additional law enforcement agencies will be sending their blood alcohol and blood drug kits to our lab for testing. The Union County Sheriff's Office will use the grant funding to hire two (2) additional Chemists. The 2 additional Chemists will help to decrease the turnaround times for these blood tests. This will alleviate the DWI case backloads and will decrease the time it takes to bring these cases to court, with anticipated conviction rates. The goal for our agency is to hold drivers accountable for driving while impaired and reduce the possibility of recidivism and alcohol related fatalities and injuries. FINANCIAL IMPACT: Positions being requested are as follows: Forensic Chemist I - Pay Grade M- Salary @ Market Rate $94,154.29 - $12,000 in upstart operating costs Lead Forensic Chemist - Pay Grade O -Salary @ Market Rate $107,293.52- $12,000 in upstart operating costs Grand Total: 281,853.197 Total financial impact in based on Total Salary + Total Benefits + Upstart Operating= $201,447.81+$56,000 (@28%)+$24,000 Union County, NC Printed on 1/20/2026Page 1 of 2 powered by Legistar™17 File #:26-071 Agenda Date:2/2/2026 Union County, NC Printed on 1/20/2026Page 2 of 2 powered by Legistar™18 Page 1 of 4 North Carolina Governor’s Highway Safety Program SECTION A – GENERAL INFORMATION Union County Sheriff's Office Toxicology Lab Expansion1. Project Title: *2027Fiscal Year: 1000001022 - UNION COUNTY 2. Agency: David Williams 3. Contact Person for Agency: SHERIFF 3370 PRESSON RD MONROE, NC 28112-9140 4. Agency Address: 704-245-1896 5. Telephone Number: * 6. Cell Phone: 3370 Presson Rd. Monroe, NC 28112-9140 7. Physical Location of Agency * David.Williams2@unioncountync.gov 8. Email of Contact Person * 9. Federal Tax ID Number / Type of Agency 56-6000345Federal Tax ID Number: * LHMKBD4AGRJ5Unique Entity Identifier: UNIONCounty: * Type of Agency State Non-Profit County Higher Education Municipality Hospital 10. Project Year * New Continuation Year: 1 2 3 4+ 1000028039Application Number: 11. Allocation of Funding * 100.00Federal %0.00Local % Source of Funds 12. Budget Total Project Amount Federal Amount State/Local Amount Personnel Costs Contractual Services Other Direct Costs Indirect Costs Total Project Costs $0.00 13. Specify How Non-Federal Share Will Be Provided: * Project Number: Additional Project Number1: Additional Project Number: Additional Project Number2: CFDA#: 20. Work Type: Additional Work Type: Additional Work Type1: Additional Work Type2: SECTION B – DESCRIPTION OF PROJECT Statement of Problem ( Provide detailed information of the highway safety problems in your area to be addressed through this project. Include countywide crash data for the last three years and any other relevant information to validate the statements. For more detailed information see “How to write an effective traffic safety project” located at: https://connect.ncdot.gov/municipalities/Law-Enforcement/Pages/Law-Enforcement-Reporting.aspx) The Union County Sheriff's Office provides law enforcement services to all Union County residents. There are four (4) municipal Police Departments within the County. They include Monroe Police Department, Stallings Police Department, Waxhaw Police 19 Page 2 of 4 Department and Marshville Police Department. The Union County Sheriff's Office provides contracted law enforcement services to the following: Town of Indian Trail (35 contract Deputies) This includes 7 Traffic Enforcement Deputies. Town of Weddington (5 contract Deputies), Town of Wingate (4 contract Deputies) Village of Marvin (2 contract Deputies), Village of Weddington (2 contract Deputies) and Village of Wesley Chapel (1 contract Deputy). There is also a Lieutenant who is in charge and over the contract Deputies for these Towns/Villages. Union County continues to be one of the fastest growing counties in North Carolina. The 2025 population was estimated at just over 269,000 people, which is up from 2022 at 248,000. Union County is rapidly developing and this includes housing, shopping centers, and businesses within the County. The majority of the growth had been in the western side of the County in and around the Towns of Indian Trail and Stallings. But with the addition of the Monroe Expressway in 2018, most residents can take the Expressway and be in Uptown Charlotte between 30 and 45 minutes. The Monroe Expressway has in turn created a housing and business growth in the eastern side of the County. The Union County Sheriff's Office DWI Task Force (S.A.F.E Unit) that was first created with a GHSP grant in 2016 and is still in operation. The original grant was for 4 Deputies and a Supervisor. Today the S.A.F.E. unit has 5 Deputies and a Supervisor assigned to the DWI Task Force. The Task Force has over 900 DWI charges over the past 3 years (2023-2025). Union County is ranked 20th in overall fatalities in the State, 17th in alcohol related fatalities, 14th in unrestrained fatalities and 14th in alcohol fatal crashes. The GHSP funded a Gas Chromatography with Mass Spectrometer and a Gas Chromatography with Flame Detection for the newly constructed Union County Crime Lab in 2023. In the Year that ended in 2024, the Union County Crime Lab was able to analyze 256 Blood Alcohol kits and in 2025 they were able to analyze 248 Blood alcohol kits. The average turnaround time was 11.7 days. The tests were completed for the following agencies: Union County Sheriff's Office, Monroe Police Department, Stallings Police Department and Waxhaw Police Department. The Crime Lab was able to begin the Blood Drug Analysis in 2025. They were able to analyze 258 BDC kits. The average turnaround time for these was 27.3 days. The reason it took this long is because they had 2 months of work stoppage for method validation. The actual times would have been much less without the work stoppage. The Union County Sheriff's Office will begin in 2026 to expand the Lab availability to surrounding Counties and Law Enforcement agencies. With this expansion, they anticipate a very heavy workload. Proposed Solution ( Begin with a one-sentence summary of your project. Then describe in detail how your proposed project will address the problem identified in the “Statement of Problem” section ): With the Toxicology Lab expansion to the surrounding Counties and Law enforcement agencies, we are anticipating an increase for Blood Alcohol and Drug Blood Drug kits for DWI Detection. We anticipate additional law enforcement agencies will be sending their blood alcohol and blood drug kits to our Lab for testing. The Union County Sheriff's Office will use the grant funding to hire two (2) additional Chemists. The 2 additional Chemists will help to decrease the turnaround times for these Blood tests. This will alleviate the DWI case backloads and will decrease the time it takes to bring these cases to court, with anticipated conviction rates. The goal for our agency is to hold drivers accountable for driving while impaired and reduce the possibility of recidivism and alcohol related fatalities and injuries. The duties for these Chemists are as follows: Budget Justification (Provide a detailed explanation of the costs associated with proposed project): Travel Justification (Provide justification for all travel expenses): To be completed by all law enforcement agencies: Provide the agency's number of sworn officers 264 Does the agency currently have a dedicated traffic or DWI unit?Yes No If a dedicated traffic or DWI unit exists, how many officers are assigned to the unit?13 For applicants requesting enforcement grants, please provide the following county fatality rankings: Information can be located at: https://connect.ncdot.gov/municipalities/Law-Enforcement/Pages/Law-Enforcement-Reporting.aspx) Overall Fatality Ranking:20 20 Page 3 of 4 Alcohol Fatality Ranking:17 Unrestrained Fatality Ranking:14 Speed Related Fatalities:25 Other Applicable Rankings: (Specify)Alcohol fatal crashes-#14 As part of this project all law enforcement agencies must enter traffic enforcement citations data of their agency for the past three years. 23Year 20 333 Occupant Protection Citations 321 DWI Citations 3,177 Speed Citations 24Year 20 248 Occupant Protection Citations 532 DWI Citations 1,985 Speed Citations 25Year 20 183 Occupant Protection Citations 536 DWI Citations 2,015 Speed Citations Goals and Objectives (Provide at least one SMART (Specific, Measurable, Attainable, Realistic and Timely) goals and objectives. For more detailed information see “How to write an effective traffic safety project” located at: https://connect.ncdot.gov/municipalities/Law-Enforcement/Pages/Law-Enforcement-Reporting.aspx) To reduce the alcohol-related fatalities in Union County by 35% from the 2020-2024 5 year average of 6.4 to 4 fatalities by September 30, 2026. Goal #1: To Hire Two Additional Chemists for Blood Alcohol and Blood Drug testing for DWI charges. We will do this by decreasing the turnaround times from 11.7 days for the Blood Alcohol tests to under 10 days, and for the Blood Drug tests from the current 27.3 days to under 10 days. We will expand the Blood Lab availability to the surrounding Counties and the Law Enforcement agencies. This will serve to hold drivers accountable for driving while impaired and reduce the possibility of recidivism and alcohol related fatalities and injuries. Objectives: Goal #2: Objectives: Goal #3: Objectives: Below are the 5-year goals of the NC Governor's Highway Safety Program (GHSP). To be eligible for funding, your traffic safety project should match one or more of the GHSP goals. Check all that apply. Reduce NC’s traffic fatalities by 6% from the 2024 total of 1,748 to 1,643 by December 31, 2029. Reduce NC’s alcohol-related fatalities by 6% from the 2020-2024 five-year average of 428.2 to 402 by December 31, 2029. Reduce NC’s unrestrained fatalities by 6% from the 2020-2024 five-year average of 510.8 to 480 by December 31, 2029. Reduce NC’s speed-related fatalities by 6% from the 2020-2024 five-year average of 409 to 384 by December 31, 2029. Reduce NC’s young driver-related fatalities by 6% from the 2024 total of 191 to 179 by December 31, 2029. Reduce NC’s motorcycle fatalities by 6% from the 2020-2024 five-year average of 199.2 to 187 by December 31, 2029. Increase NC’s seat belt usage rate from the 2025 usage rate of 92.17% to 93.17% by December 31, 2029. SECTION C – BUDGET DETAIL SECTION D – SCHEDULE OF TASKS BY QUARTERS List the schedule of tasks by quarters, referring specifically to the objectives in Section B. Tasks should be a bulleted list of activities to be performed in each quarter. Conditions for Enforcement Projects Only 21 Page 4 of 4 By checking this box, the above agency agrees to the terms below as additional activities to be performed as part of this project. · A minimum of one (1) nighttime and one (1) daytime seat belt initiative per month; · A minimum of one (1) impaired driving checkpoint per month; · A minimum of 50% of seat belt initiatives must be conducted at night between the hours of 7:00 p.m. and 7:00 a.m.; · Participation in all "Click It or Ticket" and “Booze It & Lose It” campaigns; · Participation in any event or campaign as required by the GHSP; · Attempt to utilize one of the Forensic Tests for Alcohol Branch's Mobile Breath Alcohol Testing (BATMobiles) units during at least one of the impaired driving checkpoints. Begin the selection process for hiring the 2 new Chemists. Notify the surrounding Counties and law enforcement agencies about the Lab expansion to their areas. First Quarter (October, November, December) Hire the new Chemist and have them trained to begin testing for Blood Alcohol and Blood Drug DWI tests. Begin the Blood Alcohol and Blood Drug kits for the surrounding Counties and law enforcement agencies. Second Quarter (January, February, March) Continue the Lab expansion to the surrounding Counties and Law enforcement agencies. Continue the testing for Blood Alcohol and Blood Drug kits for DWI's. Third Quarter (April, May, June) Continue the Lab expansion to the surrounding Counties and law enforcement agencies. Continue the testing for Blood Alcohol and Blood Drug kits for DWI's. Decrease the turnaround times for these tests. Fourth Quarter (July, August, September) AGENCY AUTHORIZING SIGNATURE I have read and accept terms and conditions of the grant funding and attached the Grant Agreement. The information supplied in this application is true to the best of my knowledge Name:PIN:Date: Note: 1. Submitting grant application is not a guarantee of grant being approved. 2. Once form has been submitted, it cannot be changed unless it has a status of "Return". FOR GHSP USE ONLY: Recommendation: Date: 22 Union County, NC Staff Report Union County Government Center 500 North Main Street Monroe, North Carolina www.unioncountync.gov File #:26-077 Agenda Date:2/2/2026 TITLE:..title Contract - 880 Zone Water Transmission Main Design and Bid Phase Services INFORMATION CONTACT: John Shutak, Union County Water, Engineering Director, 704-283-3651 ACTION REQUESTED: Authorize the County Manager to 1) negotiate and execute an agreement with Hazen and Sawyer, P.C. substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion. PRIOR BOARD ACTIONS: None BACKGROUND: The Union County Water Capital Improvement Program (CIP)includes an allocation for the design and construction of critical water supply and water transmission projects as outlined in the 2025 Water and Wastewater Master Plan.The 880 Zone Water Transmission Main project includes the design and construction of approximately 9,000 linear feet of 16-inch diameter water main along New Town Road between S Providence Road and Legacy Oak Drive to provide adequate fire flow and improve pressure in the 880 Pressure Zone. Hazen and Sawyer has been selected to provide engineering services for Task Order 8684-02:880 Zone Water Transmission Main Design and Bid Phase Services.Hazen and Sawyer was chosen from a list of vendors previously selected from RFQ 2024-021 -Engineering Services for Water and Wastewater System Improvements to provide these services for Union County Projects. FINANCIAL IMPACT: The total cost of the Task Order 8684-02 with Hazen and Sawyer is $616,360.00.Sufficient funds are available within the adopted capital account 60184133 - 880 Transmission Zone. Union County, NC Printed on 1/20/2026Page 1 of 1 powered by Legistar™23 Task Order No. 8684-02 -1 -880 Water Transmission Main APPENDIX Exhibit A – Scope of Services TASK ORDER NUMBER: 8684-02 RFQ NUMBER: 2024-021 PROJECT NAME: 880 Zone Water Transmission Main Design and Bid Phase Services This Task Order pertains to a Multiple Project Agreement by and between UNION COUNTY, (“OWNER”), and Hazen and Sawyer (“ENGINEER”), dated January 1, 2024, (“the Agreement”). ENGINEER shall perform services for the project described below as provided herein and in the Agreement. This Task Order shall not be binding until it has been properly signed by both parties. Upon execution, this Task Order shall supplement the Agreement as it pertains to the project described below. PART 1.0 PROJECT DESCRIPTION: The ENGINEER will provide design and bid phase services for OWNER’s 880 Zone Water Transmission Main. The transmission main will be approximately 8,950 feet in length and 16-inch diameter. The route of the transmission main will begin at a connection near the intersection of New Town Rd. (SR1315) and S. Providence Rd. (NC16) and continue west past the intersection with Crane Rd to tie into an existing 12-inch water main east of Legacy Oak Drive along the south side of New Town Road for its entirety. PART 2.0 SCOPE OF SERVICES TO BE PERFORMED BY ENGINEER ON THE PROJECT: Basic services to be provided by the ENGINEER include the following tasks as delineated below and expanded in greater detail in the subsequent paragraphs and in the Agreement. The ENGINEER shall perform the Services with the care and skill ordinarily exercised by members of the same profession currently practicing in the same locality on projects of similar size and complexity at the time the services are performed. ·Task No. 1: Detailed Design ·Task No. 2: Permitting and Regulatory Approval ·Task No. 3: Easement Acquisition Assistance ·Task No. 4: Bid Phase Services ·Task No. 5: Specialty Subconsultant Services TASK NO. 1 – DETAILED DESIGN *, P.C. * Int ______ 24 Task Order No. 8684-02 - 2 -880 Water Transmission Main Subtask 1.1 Develop Detailed Drawings – Prepare detailed drawings suitable for regulatory review and approval, and for competitive bidding by a NC licensed contractor (the scope is based on one (1) construction contract). It is estimated that 26 detailed drawings will be prepared as summarized in the table below: Estimated No. of Detailed Drawings Series Description No. of Drawings Cover and Sheet Index 2 Legend, General E&SC Notes/Schedules 4 Civil - Plan and Profile 9 Civil – Details 3 E&SC Crossing Details 6 Traffic Control Plans 2 TOTAL 26 Plan and profile drawings will be prepared at a scale of 1-inch = 40-feet horizontal and 1-inch = 4-feet vertical. The drawings will show the alignment of the water transmission main; new valves and structures; road and stream crossings; existing utilities; existing and proposed easements; construction entrances; erosion and sediment control features (including stream buffers); and private parcel and roadway right-of-way boundaries. Subtask 1.2 Develop Technical Specifications –Technical specifications developed for the 853 zone project will be unedited and used for this project. Where possible, the ENGINEER will identify two or more manufacturers capable of providing suitable items and/or materials. Specifications to include sections from the following Divisions: ·Division 1 – General Requirements ·Division 3 – Concrete ·Division 9 – Finishes ·Division 31 – Earthwork ·Division 32 – Exterior Improvements ·Division 33 - Utilities ·Division 40 – Interconnections (pipes and valves) ·Division 50 – Trenchless Methods (if applicable) * *three ** ** (and where it is impossible to specify performance and design characteristics for such items and/or materials and impossible to cite three or more manufacturers due to the fact that there are not that many of similar or equivalent design in competition, then as many as are available shall be cited). Int ______ 25 Task Order No. 8684-02 - 3 -880 Water Transmission Main Subtask 1.3 Develop Front-End Bidding Documents and General Requirements – Prepare bidding and general requirements utilizing OWNER’s most recent front- end documents and the ENGINEER’s General Requirements. OWNER front-end bidding documents to include: ·C-111 Advertisement For Bids ·C-200 Instructions to Bidders ·C-410 Bid Form ·C-430 Bid Bond ·C-510 Notice of Award ·C-520 Agreement ·C-550 Notice to Proceed ·C-610 Performance Bond ·C-615 Payment Bond ·C-620 Contractor’s Application for Payment ·C-625 Certificate of Substantial Completion ·C-630 Contractor’s Affidavit/Release and Waiver of Claim ·C-700 General Conditions ·C-800 Supplementary Conditions ·C-940 Work Change Directive ·C-941 Change Order ·C-942 Field Order ENGINEER General Requirements to include: ·Summary of Work ·Measurement and Payment ·Substitution Procedures ·Reference Standards ·Project Meetings ·Submittal Procedures ·Construction Schedules ·Quality Control ·Temporary Barriers and Enclosures ·Site Access and Storage ·Traffic Control ·Temporary Controls *, without limitation * * Int ______ Int ______ 26 Task Order No. 8684-02 -4 -880 Water Transmission Main ·Field Office, Equipment and Services ·Project Closeout Subtask 1.4 Review Meetings – Conduct project kick-off meeting and project review meetings (in person or virtual) at 50% and 90% completion milestones for OWNER input and review. Minutes from meetings will be recorded and distributed to participants to document key design decisions and impact to cost of construction. Subtask 1.5 Quality Assurance/Quality Control – Conduct a internal technical / constructability reviews at 50%, 90%, and 100% milestones in accordance with ENGINEER’s Quality Assurance Policy Manual. Review of the design will include: ·Design calculations ·Constructability ·Design drawings and specifications ·General Requirements bidding documents Subtask 1.6 Project Management – The ENGINEER will be responsible for design project management, including review of projects costs, invoicing, scheduling of quality assurance reviews, and managing the services provided by subconsultants. Subtask 1.7 Opinion of Probable Construction Cost – The ENGINEER will prepare opinion(s) of probable construction cost at each design milestone (Class 3 at 50% design and Class 2 each at 90% and 100% design) and submit on or around the same date(s) as the milestone design submittals. TASK NO. 2 – PERMITTING AND REGULATORY APPROVAL Subtask 2.1 Regulatory Coordination – Identify, prepare, and submit all required permit packages to the applicable regulatory agencies for review and approval. Where necessary, ENGINEER will discuss the proposed project with the applicable regulatory agencies to define the permit requirements and to identify the major permitting issues that must be resolved. A permitting strategy will be developed to address the major issues identified and to facilitate the permit acquisition process. Applications for the required permits and approvals will be prepared for submittal to the respective agencies. It is anticipated that the following permits will be required: ·NC DEQ PWS Authorization-to-Construct ·NC DEQ Erosion and Sedimentation Control Plan ·Union County Flood Permit ·NCDOT Encroachment Agreement ·USACE 404 / NCDEQ 401 Water Quality Certification 27 Task Order No. 8684-02 - 5 -880 Water Transmission Main Environmental Assessment: ENGINEER will conduct a desktop assessment of the project area using publicly available maps and databases to determine the potential presence of streams, wetlands, open waters, protected species, and historical resources in the project area. Resources to be consulted include, but are not limited to, the United States Geologic Survey (USGS) National Map, the United States Fish and Wildlife Service (USFWS) National Wetland Inventory Wetlands Mapper, the USFWS Information for Planning and Consultation database, the Natural Resources Conservation Service (NCRS) Web Soil Survey, the North Carolina Natural Heritage Program (NCNHP) element occurrence shapefiles, and the North Carolina Historic Preservation Office (NCHPO) web mapping application. Following the desktop assessment, ENGINEER will visit the site and delineate all jurisdictional aquatic resources located within the easement, adjacent to the water line work area, in accordance with Identification Methods for the Origins of Intermittent and Perennial Streams (Version 3.1) and the Regional Supplement to the Corps of ENGINEER’s Wetland Delineation Manual: Eastern Mountains & Piedmont Region (Version 2.0), dated April 2012. Geomorphology, hydrology, and biology will be assessed in all landscape features identified as potential streams. Soils, dominant plant species, and hydrologic conditions will be assessed in all areas identified as potential wetlands. Stream Identification Forms will be completed at each stream crossing, except for areas which are clearly perennial or non-jurisdictional. Wetland Determination Data Sheets will be completed at each location where hydric soils, hydrophytic vegetation, and wetland hydrology are observed. Identified stream break points (i.e., ephemeral, intermittent, perennial) and wetland boundaries will be demarcated in the field for survey. During field assessments, surveys for protected species and suitable habitats will be completed. Surveys will include demarcation of observed protected species location and suitable habitats, including assessments of population size and condition. After completion of the field work, findings and photographs of the field investigation will be documented Subtask 2.2 Wetlands Delineation - Review existing wetlands mapping and conduct up to 3 field visits for the purpose of identifying and flagging boundaries of wetlands and delineated steams within the pipeline corridor. Permit fees (exclusive of wetlands compensatory costs, if applicable) for regulatory permits and encroachment agreements identified above will be paid by the ENGINEER and reimbursed by the OWNER at cost. Subtask 2.3 Traffic Management Plans – Includes preparing up to two (2) Traffic Management Plan drawings using standard NCDOT details for lane closures (TMPs) and NCDOT 16.1 Encroachment submittal for approval by NCDOT. Includes up to two (2) meetings with NCDOT. NCDOT standard notes and lane closure details will be used. Does not include off site detours for road closures. Includes coordination with NCDOT for existing widening plans at tie-in location at NC16. TASK NO. 3 – EASEMENT ACQUISITION ASSISTANCE 28 Task Order No. 8684-02 - 6 -880 Water Transmission Main ENGINEER will assist OWNER during easement acquisition in accordance with OWNER’s property acquisition policy. Subtask 3.1 Prepare Easement Exhibits – Prepare easement exhibits for obtaining temporary and permanent construction easements along the proposed corridor where parcels are impacted. Based upon review of OWNER GIS data provided during preparation of this scope of services, it is estimated that this project will parallel as many as 23 private parcels depending upon alignment. The water line is planned to occur with the public NCDOT right-of-way for as much of the length as possible to limit the number of easements. Where existing site restrictions and buried/overhead utilities prevent the pipeline from being installed in the NCDOT right-of-way, private easements (up to 23) will be obtained in accordance with the latest Union County standards including easement plats, exhibits, written notices, meeting with property owner, and appraisals. If condemnation is required, all information will be turned over to the County attorney with a recommendation. Easement plats will be prepared by subconsultant as detailed under Task No. 5. The ENGINEER’s easement acquisition work will include appraisals, mailed notices, and meetings with the property owner including referral to the county attorney with recommendation if settlement cannot be reached. Subtask 3.2 Public Notification Meetings – Assist OWNER with one (1) public notification meetings. ENGINEER will answer technical questions and prepare exhibits for the meetings. ENGINEER will prepare minutes/summary of each public the meeting and submit to OWNER. TASK NO. 4 – BID PHASE SERVICES Assist the OWNER in the advertising, bidding, and awarding of the proposed project. One bid period and (1) construction contract is included in the scope. Specific bidding and award related services are delineated in the following subtasks. Subtask 4.1 Issue Bid Documents – Deliver one printed copy and one PDF copy of the Contract Documents to the OWNER and issue additional copies of the documents to prospective bidders, subcontractors, major and others authorized by the OWNER. The ENGINEER shall be permitted to recover the reproduction cost of Contract Documents through nonrefundable plan deposits to interested plan- holders. Subtask 4.2 Bid Documents Interpretation – During the bid period, the ENGINEER will be available to answer questions concerning the requirements of the Contract Documents. If required, the ENGINEER will develop and distribute to plan holders up to three (3) addenda as may be deemed necessary to clarify or modify the requirements of the Contract Documents. Subtask 4.3 Bid Opening – Attend the bid opening and prepare a tabulation of bids received. The ENGINEER will analyze bids received, prepare bid tabulation and recommendation for award. 29 Task Order No. 8684-02 - 7 -880 Water Transmission Main Subtask 4.4 Official Notices – Upon OWNER approval of contract award, issue “Notice of Award” to the successful bidder and prepare construction contracts for execution by the OWNER and the successful bidder. Issue “Notice to Proceed” (NTP) upon execution of the Contract Documents. Subtask 4.5 Conform Bid Documents – Upon NTP, the ENGINEER will conform the Drawings and Technical Specifications with information that was issued by addenda during the bid period. Conformed documents (a total of five (5) printed copies and one PDF copy) will then be issued to the OWNER and the Contractor. TASK NO. 5: SPECIALTY SUBCONSULTANT SERVICES Subtask 5.1 Specialty Subconsultants – Provide through subcontract(s), the services of subconsultants for the services delineated below: A. Aerial Survey and Topographic Mapping (Avioimage Mapping Services through Lawrence & Associates) - Provide topographic mapping of the project corridor (approximately 9,000 LF x 100 LF) at a 1-inch = 40-feet scale with 1- foot contours. Accuracy shall be within National Map Accuracy standards published by the USGS with 95% of all visible planimetric features within 1/40 of an inch of their correct coordinate positions, and 95% of all contours on clear unobscured ground correct to within ½ of the contour interval. Aerial survey will be subcontracted through the ground surveyor. B. Ground Surveying and Easement Plats (Lawrence & Associates) – Establish horizontal and vertical control for the aerial survey and collect additional field data to supplement the topographical mapping as follows: o Provide topographic surveys of obscured areas not captured by the aerial survey. o Field locate property line data to establish property lines for easement and right of way determination. o Provide location of top of bank for stream crossings, wetlands boundaries, storm inlets, box culverts, and manholes. Invert and rim elevations will be obtained. o Provide horizontal locations of subsurface utilities identified and field marked by the utility locating firm (Sweetwater Utility Exploration). It is anticipated that existing gas, water, and communication lines are within the transmission main corridor. o Provide horizontal and vertical locations of vacuum excavations (up to 20). o Provide up to twenty three (23) easement plats. C. Subsurface Utility Locates (Sweetwater Utility Exploration) - Provide SUE Level B demarcation of utility lines (water, gas, communication) within the western and eastern portions of the water main corridor (up to 1,600LF total). SUE Level B will be obtained for the remainder of the corridor via 811 tickets. 30 Task Order No. 8684-02 - 8 -880 Water Transmission Main This work includes project setup, record research, field sketches, traffic control, and coordination with the other subconsultants and vacuum excavations (up to 20 vacuum excavations will be performed). D. Geotechnical Investigation (Catawba Engineering) - Obtain soil boring data at along the transmission main corridor consisting of 4 SPT borings and 19 CPT soundings. The primary purpose of the borings is to determine the presence/absence of rock; and to provide boring logs including written report on geotechnical aspects of the proposed construction on relative to excavation and earthwork. Includes utility markout and traffic control for SPT boring rig. The majority of the borings will be located at roadway and stream crossings which will be drilled to a minimum 20-foot depth or refusal, whichever is encountered first. No rock cores, testing or analysis are included in this scope of work. E. Real Estate Acquisition Services (TELICS) – Property acquisition will be per the Union County Policy and Procedures and include for each of twenty three (23) parcels up to two (2) mailed notices, public meeting, appraisals, meeting with property owners, and, in the event that the property owner does not settle, delivery to the county attorney written recommendation, detailed negotiation diary and other information regarding the attempted settlement. EXPENSES Direct expenses will be reimbursed at cost and include permit application fees, mileage at current federal rate, reproduction, deed research, postage, and miscellaneous expenses. Expenses are itemized in Attachment No. 1. PART 3.0 ADDITIONAL SERVICES, NOT PART OF BASIC SERVICES: Services that would be in addition to the Basic Scope of Services described above include: ·Tree survey. ·Title search. ·Ground survey of north side of New Town Road. ·Easement condemnation assistance beyond exhibits and public meetings. ·Construction Phase Services or Construction testing/Staking. ·Formal, field-based Phase 1 Cultural Resource Survey. ·Formal Section 7 endangered species consultation. ·LOMAR/CLOMAR applications for floodplain development. ·Attending Pre-Bid meeting (not anticipated to be needed). *Property Acquisition * ** ** in accordance with Section 6.1.5 of the Agreement *** which is attached and incorporated herein by reference *** **** **** those associated services described in Part 2.0 herein Int ______ Int ______ Int ______ 31 Task Order No. 8684-02 -9 -880 Water Transmission Main ·Septic system investigation of soils including fees associated with obtaining records from Health Department. ·ESA Phase 1 or 2 soils investigations associated with buried storage tanks. ·Field Staking of easements. PART 4.0 OWNER’S RESPONSIBILITIES: ·Authorize the ENGINEER to proceed, in writing. ·Wetland compensatory/mitigation costs (as applicable). ·Easement acquisition negotiations beyond initial letters and associated offers/negotiations (e.g., condemnation proceedings). ·Easement property costs. ·Provide all available GIS and as-built record drawings to ENGINEER for use during design. PART 5.0 PERIODS OF SERVICE: Services as described previously herein will be completed in accordance with the following tentative schedule: Milestone Description Months After NTP 50% Submittal 5 50% Cost Estimate Submittal 5 90% Submittal 9 90% Cost Estimate Submittal 9 Submit for Regulatory Approvals 10 Real Estate Acquisition Complete 16 100% Bid Package w/Cost Est. 17 Advertise for Bids 18 Bid Opening 19 PART 6.0 PAYMENT FOR SERVICES: The ENGINEER shall be compensated for the previously delineated Basic Scope of Services in accordance with the below indicated fee summary table and 32 Task Order No. 8684-02 -10 -880 Water Transmission Main associated rate schedule by employee classification. A detailed spreadsheet (Attachment No. 1) is appended to this Task Order. Fee Summary Task No. Task Description Lump Sum Not-to-Exceed Cost Ceiling (2) Total 1 Detailed Design $ 0 $ 213,210 $ 213,210 2 Permitting $ 0 $ 64,910 $ 64,910 3 Easement Acquisition Services $ 0 $ 17,240 $ 17,240 4 Bid Phase Services $ 0 $ 15,690 $ 15,690 5 Subconsultant Services $ 0 $ 296,022 $ 296,022 - Expenses (1) $ 0 $ 9,288 $ 9,288 Total Project Fee $ 0 $ 616,360 $ 616,360 Note: (1) Reimbursable project expenses will be billed to OWNER at cost with no markup. Subconsultants employed by the ENGINEER, will be billed to the OWNER at 5% markup. Vehicle mileage will be billed at rates allowed by the Federal Internal Revenue Service, currently at a rate of $0.70/mile. (2) Individual service category cost ceiling amounts may be re-apportioned to other service categories by the OWNER, as long as the Total Project Fee amount is not exceeded. Total Project Fee will not be exceeded without a fully executed task order amendment. Refer to Attachment No. 1 for details of fee breakdown. The following hourly billing rates were used for determining the fee amount: Classification Hourly Billing Rate Vice President $305 Senior Associate $275 Associate $235 Senior Principal Scientist/Engineer $200 Assistant Engineer $155 Principal Designer $175 Designer $140 Administration $90 33 Task Order No. 8684-02 - 11 -880 Water Transmission Main This Task Order is executed this ___________________________ . UNION COUNTY, HAZEN AND SAWYER NORTH CAROLINA By: By: Name: Brian Matthews Name: Brandon Moretz, P.E. Title: County Manager Title: Associate Vice President Address: 500 North Main Street Address: 9101 Southern Pine Blvd Suite 600 Suite 250 Monroe, NC 28112 Charlotte, NC 28273 , P.C. Approved as to Legal Form: BTI This instrument has been preaudited in the manner required by the Local Government Budget and Fiscal Control Act. _________________________ Deputy Finance Officer 34 VPSr AssocAssociateSr PrincipalAsst EngPrinc DesDesignerAdminTotalTotalTotalTask No.Description(Hrs)(Hrs)(Hrs)(Hrs)(Hrs)(Hrs)(Hrs)(Hrs)Labor HrsLabor FeeFee$305$275$235$200$155$175$140$90(Hrs)($)($)1Detailed DesignProject Management (Setup, contract, QA/Q reviews, internal meetings)8020100$23,800$23,800General Drawings (6)416304090$15,110$15,110Design and Plan & Profile Drawings (9)216351354280185495$86,645$86,645Transmission Main Details (3)26404088$15,160$15,160E&SC Details (6)32404820140$26,460$26,460NCDOT TMP's, Encroachment Agreement & Coordination (2 sheets)44044$8,100$8,100Structural Bored Casing Design2424$5,640$5,640Technical Specifications288501684$13,600$13,600Front-End Documents212201650$8,450$8,450Cost Estimates (50%/90%/100%)181221$4,365$4,365Meetings (KO, 50% and 90%)18624$5,880$5,880Subtotal7152113183248180225521,160 213,210 213,2102Permitting and Regulatory ApprovalNCDEQ PWS Authorization to Construct4216628$5,100$5,100NC DEQ Erosion and Sediment Control Plan8206417109$19,095$19,095Union County Floodplain Dev Permit2162442$7,950$7,950Duke Energy Encroachment4812$2,340$2,340Wetland Del/USACE 404/NCDEQ 401 WQC2455060157$30,425$30,425Subtotal02047861484700348 $64,910 $64,9103Easement Acquisition ServicesExhibits and Plat Assistance 20202060$12,100$12,100Conduct Community Meetings - 1 Meeting incl/exhibits481628$5,140$5,140Subtotal024002836008817,240 $17,2404Bid Phase ServicesIssue Bid Documents8412$1,600$1,600Bid Document Interpretation & Up to 3 Addenda62020854$8,970$8,970Bid Opening/Evaluation/Recommendation2810$1,790$1,790Official Notices224$730$730Conform Documents16420$2,600$2,600Subtotal010003620161810015,690 $15,6905Specialty Subconsultant ServicesGround/Aerial Survey - 9,000LF corridor (Lawrence/Avioimage)$105,00023 Easement Plats @ $945/plat (Lawrence Surveying)$21,735Level B Subsurface Utility Engineering (Sweetwater) $7,639Level A SUE Soft Digs - 20 @ $735 (Sweetwater)$14,700SUE Traffic Control (Sweetwater)$11,813Geotechnical Study- 4 SPT borings + 19 CPT soundings (Catawba Eng.)$17,010$118,125Subtotal$296,0226ExpensesNCDEQ Erosion Control Permit Application Fee$1,428Floodplain Development Permit Fee (Town of Waxhaw)$200Travel Expenses (mileage, supplies, etc.)$600Reproduction / Copying Services / Meeting Exhibits$2,500Deed Research$1,500Postage - Certified Mail$1,600NCDWR Section 401 Review Fee$810NCSHPO Element Occurrence Shapefiles Cost$150Misc Expenses$500Subtotal$9,288GRAND TOTAL72061602694602832411,696311,050616,360Attachment No. 1Design and Bidding ServicesProjected Manhours and Associated FeeReal Estate Assistance - public mtg, mailing, appraisals, 23 parcels (TELICS)35 Union County, NC Staff Report Union County Government Center 500 North Main Street Monroe, North Carolina www.unioncountync.gov File #:26-078 Agenda Date:2/2/2026 TITLE:..title Bid Award - Marshville Elevated Tank Interior Coating Project INFORMATION CONTACT: John Shutak, Union County Water, Engineering Director, 704-283-3651 ACTION REQUESTED: 1) Award contract to Maguire Iron, Inc. in the amount of $504,400.00; 2) authorize the County Manager to i) negotiate and execute an agreement substantially consistent with this agenda item, ii) exercise any renewal or extension term options set forth in the agreement, and iii) terminate the agreement if deemed in the best interest of the County, each in the County Manager’s discretion; and 3) adopt Resolution Providing Notice of Construction of the Marshville Elevated Tank Interior Coating Project construction. PRIOR BOARD ACTIONS: January 6, 2025, Regular Meeting, Agenda Item #24-881 - Approved GHD Consulting Services, Inc. Task Order 8677-01 for engineering design services. BACKGROUND: The Capital Improvement Program for Union County Water (UCW),as adopted by the Board of County Commissioners,includes an annual allocation for the refurbishment of elevated water storage tanks.The project will include the interior coating of the 1 million gallon Marshville Elevated Tank located on Highway 74 near Marshville.Included in the refurbishment will be the replacement and upgrade of interior and exterior ladders in addition to repair and upgrade of the roof and vent. On November 6,2025,the Procurement Department partnered with the Union County Water to issue an Invitation for Bid -IFB 2026-038.On December 18,2025,seven (7)bids for the title project were received and processed.All bids were tabulated,reviewed,and certified by GHD Consulting Services,Inc.The bids (not including alternates)ranged from $328,900.00 to $1,103,275.50;staff recommends that the project be awarded to the lowest responsive,responsible bidder,Maguire Iron, Inc.,in the amount of $504,400.00.This award amount of $504,400.00 includes the alternative bid items for ladders, roof repairs, and vent upgrades to improve the safety of the tank. FINANCIAL IMPACT: Funding is available within the adopted capital account 60184135 Marshville Elevated Tank Interior to support the construction contract amount of $504,400.00 with Maguire Iron, Inc. Union County, NC Printed on 1/20/2026Page 1 of 1 powered by Legistar™36 The Power of Commitment GHD 222 South Church Street, Suite 400 Charlotte, North Carolina 28202 United States www.ghd.com Your ref: 2026-038 Our ref: 12651710 January 14, 2026 Corey Brooks, CLGPO Union County Procurement & Contract Management Department 610 Patton Avenue Monroe, NC 28110 Marshville Water Storage Tank Interior Coating Bid Evaluation and Recommendation of Award Dear Mr. Corey Brooks, Seven bids were received for the above referenced project on December 18, 2025. The bid was determined by the total base bid without bid alternatives included. Certified bid tabulation is in Attachment 1. The bid results are tabulated below: Table 1 Bid Tabulation Bid Bidder Total Base Bid Price 1 Maguire Iron, Inc. $328,900.00 2 Utility Service Co., Inc. $458,850.00 3 Viking Painting, LLC $478,277.50 4 D&M Painting Corp. $521,053.50 5 S.O.S. General Construction Inc. $650,324.89 6 Saffo Contractors, Inc. $768,757.15 7 Classic Protective Coatings, Inc. $1,103,275.50 GHD has reviewed the bid package submitted by the lowest bidder, Maguire Iron, Inc., of 2001 East Robur Drive, Sioux Falls, SD 57104. Maguire Iron, Inc. total base bid price of $328,900.00 was $286,726.93 (47%) less than the average total bid of $615,626.93, and $129,950 (28 %) lower than the second lowest bid. The total bid price was also $399,100 (55%) lower than the Engineer’s opinion of probable construction cost of $728,000. We have contacted representatives of Maguire Iron, Inc, who have indicated that they are comfortable with their bid, the project’s scope of work, and the schedule to complete it. The apparent low bidder is deemed to be responsive and responsible to the requirements of the bid documents. In reviewing the bid package from Maguire Iron, Inc., we were able to verify that they had complied with the following bid requirements: – Acknowledged Addendum No. 1 and 2. – Submitted list of proposed subcontractors – Submitted list of proposed suppliers – Submitted the required Contractor’s License information 37 The Power of Commitment 12651710 | Marshville Water Storage Tank Interior Coating Bid Evaluation and Recommendation of Award 2 – Submitted the Non-Collusion affidavit – Submitted the Required Bid Security in the form of a Bid Bond – Submitted a List of Project References – Submitted the Project Labor Certification A corporate profile with references was provided by Maguire Iron, Inc., indicating projects in Texas, Illinois, South Dakota, Michigan, South Carolina, Ohio, and Alabama, and strong experience in the Elevated Tank sector. GHD contacted all provided references and the references stated that Maguire Iron, Inc is respons ive and completed the work on time and within the budget. GHD verified that Maguire Iron, Inc. maintains an active entity registration in the System for Award Management (SAM), meaning the entity complies with requirements to report proceedings data and is not federally suspended or debarred. Additionally, GHD verified that Maguire Iton, Inc is not included in the list of North Carolina Debarred Vendors or the North Carolina Final Divestment and Do-Not-Contract List—Iran. As a part of the award process GHD requested that Maguire Iron, Inc submit crew qualification information. The information was compared to the requirements set out in Section 09 90 00 and deemed to be sufficient. Bid Alternates Upon review of the total base bid and bid alternates, Union County has determined to include the following bid alternates: Table 2 Bid Alternates Item Number Description Bid Price 2A Upgrade Main Balcony Handrail $20,000.00 3A Replace Roof Access Ladder with Platform $74,000.00 4A Replace Exterior Ladder $25,000.00 5A Install Resting Platforms $30,000.00 6A Upgrade Roof Vent $6,500.00 7A Repair Buckled Roof $20,000.00 Total $175,500.00 The addition of these bid alternates brings the total award price to $504,400.00 Summary and Recommendation Based on the information provided and recent experience, GHD believes that Maguire Iron, Inc., has been responsive, and is capable of performing the work of Contract No. #2026-038 Marshville Water Storage Tank Interior Coating project within the requirements set forth in the Bid Documents. GHD sees no reason not to recommend the award of the project in the amount of $504,400.00 to Maguire Iron, Inc. Regards Will Allen, P.E. Project Manager 704-342-4916 Will.allen@ghd.com 38 The Power of Commitment 12651710 | Marshville Water Storage Tank Interior Coating Bid Evaluation and Recommendation of Award 3 Attachment 1 Certified Bid Tabulation 39 UNIT PRICEBID PRICEUNIT PRICEBID PRICEUNIT PRICEBID PRICEUNIT PRICEBID PRICEUNIT PRICEBID PRICEUNIT PRICEBID PRICEUNIT PRICEBID PRICE1 Interior Tank Blast and Recoat Lump Sum 1 $270,000.00$270,000.00 $353,600.00 $353,600.00 $376,700.00 $376,700.00 $624,500.00$624,500.00$429,840.00$429,840.00$238,000.00$238,000.00$911,095.00$911,095.002 Install Brackets on Main Interior Ladder Lump Sum 1 $2,000.00 $2,000.00 $6,700.00 $6,700.00 $8,600.00 $8,600.00 $5,257.39$5,257.39$3,400.00$3,400.00$110,000.00$110,000.00$5,400.00$5,400.003 Replace Interior Bowl Access Ladder Lump Sum 1 $5,000.00 $5,000.00 $2,300.00 $2,300.00 $7,500.00 $7,500.00 $17,542.39$17,542.39$8,100.00$8,100.00$140,500.00$140,500.00$19,500.00$19,500.004 Repair Pits Each 15 $120.00 $1,800.00 $200.00 $3,000.00 $100.00 $1,500.00 $471.99$7,079.85$100.00$1,500.00$2,666.66$39,999.90$75.00$1,125.005 Install Rigging Ports Each 15 $100.00 $1,500.00 $1,000.00 $15,000.00 $750.00 $11,250.00 $606.99$9,104.85$150.00$2,250.00$2,000.00$30,000.00$650.00$9,750.006 Waste Disposal Lump Sum 1 $5,700.00 $5,700.00 $18,400.00 $18,400.00 $10,300.00 $10,300.00 $5,000.00$5,000.00$8,000.00$8,000.00$7,000.00$7,000.00$12,500.00$12,500.007 Mobilization (5% of Total Base Bid) Lump Sum 1 $14,300.00 $14,300.00 $19,950.00 $19,950.00 $20,792.50 $20,792.50 $33,424.22$33,424.22$22,654.50$22,654.50$28,275.00$28,275.00$47,968.50$47,968.508 Contingency Allowance (10% of Total Base Bid) Lump Sum 1 $28,600.00 $28,600.00 $39,900.00 $39,900.00 $41,585.00 $41,585.00 $66,848.45$66,848.45$45,309.00$45,309.00$56,549.99$56,549.99$95,937.00$95,937.00$328,900.00 $458,850.00 $478,227.50 $768,757.15 $521,053.50 $650,324.89$1,103,275.501ASafety Improvements to Roof (Add)Lump Sum 1 $35,000.00 $35,000.00 $78,000.00 $78,000.00 $36,700.00 $36,700.00 $20,976.31 $20,976.31 $18,400.00 $18,400.00 $78,000.00 $78,000.00 $30,160.00 $30,160.002AUpgrade Main Balcony Handrail (Add)Lump Sum 1 $20,000.00 $20,000.00 $36,000.00 $36,000.00 $21,200.00 $21,200.00 $9,792.10 $9,792.10 $15,700.00 $15,700.00 $87,000.00 $87,000.00 $24,100.00 $24,100.003AReplace Roof Access Ladder with Platform (Add)Lump Sum 1 $74,000.00 $74,000.00 $24,600.00 $24,600.00 $54,500.00 $54,500.00 $37,768.42 $37,768.42 $14,000.00 $14,000.00 $73,000.00 $73,000.00 $22,400.00 $22,400.004AReplace Exterior Ladder (Add)Lump Sum 1 $25,000.00 $25,000.00 $17,500.00 $17,500.00 $47,700.00 $47,700.00 $53,152.63 $53,152.63 $28,000.00 $28,000.00 $83,000.00 $83,000.00 $50,100.00 $50,100.005AInstall Resting Platforms (Add)Lump Sum 1 $30,000.00 $30,000.00 $16,700.00 $16,700.00 $101,300.00 $101,300.00 $82,536.83 $82,536.83 $24,000.00 $24,000.00 $48,000.00 $48,000.00 $68,400.00 $68,400.006AUpgrade Roof Vent (Add)Lump Sum 1 $6,500.00 $6,500.00 $5,500.00 $5,500.00 $19,500.00 $19,500.00 $11,184.21 $11,184.21 $8,000.00 $8,000.00 $15,000.00 $15,000.00 $6,850.00 $6,850.007ARepair Bucked Roof (Add)Lump Sum 1 $20,000.00 $20,000.00 $10,000.00 $10,000.00 $28,000.00 $28,000.00 $10,484.21 $10,484.21 $12,000.00 $12,000.00 $35,000.00 $35,000.00 $112,600.00 $112,600.008AInterior Tank Overflow Routing (Add)Lump Sum 1 $60,250.00 $60,250.00 $58,100.00 $58,100.00 $137,700.00 $137,700.00 $64,344.73 $64,344.73 $22,400.00 $22,400.00 $20,000.00 $20,000.00 $102,500.00 $102,500.009AStandard Coating in-place of High Build Coating of Interior of Tank (Deduct)Lump Sum 1 $260,000.00 $260,000.00 -$22,800.00 -$22,800.00 $5,000.00 $5,000.00 -$46,214.71 -$46,214.71 -$3,000.00 -$3,000.00 $130,000.00 $130,000.00 -$12,600.00 -$12,600.00$530,750.00 $223,600.00 $451,600.00$244,024.73$139,500.00$569,000.00$404,510.00CONTRACTOR CONTRACTORSaffo Contractors Inc. D&M Painting Corp. S.O.S. General Construction Inc. Classic Protective Coatings, Inc.Bid Alternates Subtotal:1. Maguire Iron A. On Item 9A noted "$260,000 is a $10,000 deduct from the Base Bid Item 1 $270,000."2. Utility Services Co: A. Item 7 had the incorrect amount of $13,800.00. This should have been $19,950.00. This did not change the outcome of the bids recieved. B. Item 8 had the incorrect amount of $46,000.00. This should have been $39,900.00. This did not change the outcome of bids recieved. C. Total Base Bid had the incorrect amount of $458,000.00. This should have been $458,850.00. This did not change the outcome of the bids recieved. 3. Saffo Contractors A. Item 4 had the incorrect amount of $7,079.89. This should have been $7,079.85. This did not change the outcome of the bids recieved. B. Item 5 had the incorrect amount of $9,140.89. This should have been $7,079.89. This did not change the outcome of the bids recieved. C. Item 7 had the incorrect amount of $33,424.23. This should have been $33,424.22. This did not change the outcome of the bids recieved. D. Total Base Bid had the incorrect amount of $768,757.23. This should have been $768,757.15. This did not change the outcome of the bids recieved. 4. D&M Painting A. Total Base Bid had the incorrect amount of $660,553.50. This should have been $521,053.50. This did not change the outcome of bids recieved.5. S.O.S General Contrustion Inc. A. Item 4 had the incorrect amount of $40,000.00. This should have been $39,999.90. This did not change the outcome of the bids recieved. A. Item 7 had the incorrect amount of $28,775.00. This should have been $28,275.00. This did not change the outcome of the bids recieved. B. Item 8 had the incorrect amount of $57,550.00. This should have been $56,549.99. This did not change the outcome of the bids recieved. C. Total Base Bid had the incorrect amount of $632,500.00. This should have been $650,324.89. This did not change the outcome of the bids recieved. 6. Classic Protective Coatings A. Item 7 had the incorrect amount of $47,968.00. This should have been $47,968.50. This did not change the outcome of the bids recieved. B. Total Base Bid had the incorrect amount of $1,103,275.00. This should have been $1,103,275.50. This did not change the outcome of the bids recieved. Base Bid Subtotal:CONTRACTOR CONTRACTORCertified Bid's Accepted As SuchWill Allen, P.E.BID COMPARISON FOR: GHD, INC., PROJECT NUMBER: BID DATE AND TIME: TOWN REPRESENTATIVE (s): Marshville Water Storage Tank Interior Coating126517102 PM EST, 12/18/25Grant MooreCONTRACTORViking Painting LLCITEM NO. DESCRIPTIONCONTRACTOR Maguire Iron Inc.UNITESTIMATED QUANTITYCONTRACTORUtility Service Co. Inc.40 RESOLUTION OF THE UNION COUNTY BOARD OF COMMISSIONERS PROVIDING NOTICE OF MARSHVILLE ELEVATED TANK INTERIOR COATING PROJECT CONSTRUCTION WHEREAS, pursuant to G.S § 153A-457, a county shall notify property owners and adjacent property owners prior to commencement of any construction project by the county; and WHEREAS, G.S. § 153A-457 provides that notice of a county construction project is deemed sufficient if notice of the construction project is given in any open meeting of the county prior to the commencement of the construction project; and WHEREAS, the Union County Board of Commissioners desires to give notice of construction of the Marshville Elevated Tank Interior Coating Project prior to commencement of project construction as required by G.S. § 153A-457. NOW, THEREFORE, BE IT RESOLVED BY THE Union County Board of Commissioners that: 1. Union County may commence construction of the Marshville Elevated Tank Interior Coating Project on property as shown on the attached map after the award date of the construction contract for the project. 2. This resolution and notice is adopted in accordance with the construction notice requirements of G.S. § 153A-457. Adopted this the 2nd day of February, 2026. Attest: Lynn West Brian Helms Clerk to the Board Chair, Union County Board of Commissioners 41 42 Union County, NC Staff Report Union County Government Center 500 North Main Street Monroe, North Carolina www.unioncountync.gov File #:26-066 Agenda Date:2/2/2026 TITLE:..title Bad Debt Right off for Public Health INFORMATION CONTACT: Jackie Morgan, Human Service Agency - Business Operations, Director, 704-296-4825 ACTION REQUESTED: Authorize the County Manager to approve write-offs for eligible outstanding balances to maintain compliance with the Human Services Agency Public Health Division’s Bad Debt Write-off Policy. PRIOR BOARD ACTIONS: None. BACKGROUND: The Human Services Agency’s Division of Public Health requests approval to complete the Bad Debt Write-off process in our Electronic Health Record Systems, CureMD and Dentrix. To remain in compliance with State guidelines, Public Health is required to make every reasonable attempt to collect debt owed by patients and 3rd party payers, and, must also maintain accurate accounting ledgers. To ensure potential revenue collections are not overstated for debts that are unable to be collected and fall outside the guidelines allowed by the Public Health ledger, the State of North Carolina provides local government Public Health entities two processes that allow us to remove inactive patient and 3rd party payer balances from the Public Health Financial Overview. The first is Bad Debt Write-Off for debts less than $50, and the second is Bad Debt Set-Off for debts greater than $50. Per North Carolina General Statute 105A 1-16, local governments may submit debtors to the N.C. Department of Revenue to collect money owed as part of the debt set-off process if the patient has a Social Security Number and their debt totals $50 or more and is at least 60 days delinquent. Per guidance from the Federal Office of Population Affairs (OPA), the use of debt set-off with Family Planning patients is not acceptable for collecting past due amounts, however Family Planning patient debt is able to be included in the write-off process. The summary below provides the total amount of debt to be written off by payer source for both Public Health and Dental Clinic for all eligible accounts with a balance that has been outstanding for more than 12 months and is less than $50. Staff have attempted to reach the clients to collect payment, but have been unable to collect the balance due. Due to the balance on each of these accounts being less than $50, they are not eligible for Debt Set-off, therefore completing the Debt Write-Off action will allow staff to complete the process of closing out the balance in CureMD and Dentrix and maintain compliance with our Bad Debt Write-Off Policy. Union County, NC Printed on 1/20/2026Page 1 of 2 powered by Legistar™43 File #:26-066 Agenda Date:2/2/2026 Public Health Bad Debt Write-Off FYE 2025 Commercial $710.15 Private Pay $696.49 Total $1,406.64 Per Policy, Bad Debt and Debt Set Off amounts will be reviewed on an annual basis, with reports provided to the Human Services Board and the Board of County Commissioners. The Consolidated Human Services Agency Board approved recommendation of this action at its January 12, 2026, meeting. FINANCIAL IMPACT: A total balance of $1,406.64 will be written-off. Union County, NC Printed on 1/20/2026Page 2 of 2 powered by Legistar™44 Public Health Bad Debt Write-Off FY 25-26 Account Number DOS Primary Plan Total Patient Balance 7699 6/18/2024 9:15 AETNA $32.30 84197 6/3/2024 16:00 AETNA $42.00 86067 3/5/2024 14:45 AETNA $47.00 86245 6/11/2024 8:45 AETNA $2.00 17805 10/3/2023 9:45 AMBETTER OF NC $42.00 43074 9/27/2023 10:45 AMBETTER OF NC $40.99 57214 9/27/2023 13:00 AMBETTER OF NC $40.99 77103 3/22/2023 14:15 AMBETTER OF NC $41.40 85121 9/27/2023 7:15 AMBETTER OF NC $28.00 85166 10/17/2023 9:15 AMBETTER OF NC $14.00 3843 3/6/2024 8:30 BCBS of NC Durham $24.16 4557 3/29/2023 14:00 BCBS of NC Durham $11.55 24609 10/4/2023 14:15 BCBS of NC Durham $43.00 28732 2/8/2023 9:30 BCBS of NC Durham $12.00 64574 12/4/2023 13:00 BCBS of NC Durham $5.00 26560 6/22/2023 13:00 BCBS of NC Durham $5.00 60017 7/26/2023 14:30 BCBS of NC Durham $13.23 64035 7/10/2023 13:00 BCBS of NC Durham $8.64 82158 9/20/2023 9:00 BCBS of NC Durham $13.23 30868 11/17/2022 15:30 BCBS of NC Durham $48.00 15056 11/15/2023 9:45 BCBS of NC Durham $31.33 22811 12/14/2023 9:00 BCBS of NC Durham $41.39 45 73214 2/8/2024 14:00 BCBS of NC Durham $19.70 86350 4/23/2024 13:00 BCBS of NC Durham $19.50 32952 11/29/2023 13:15 CIGNA $6.40 84110 4/26/2023 13:30 HUMANA Medical KY $11.03 86299 4/24/2024 9:00 MEDICARE $20.00 49882 11/14/2022 0:00 Patient Pay $26.00 64017 9/15/2022 13:30 Patient Pay $24.00 66360 10/30/2023 14:00 Patient Pay $17.20 386 1/23/2024 14:42 Patient Pay $20.00 10156 11/6/2023 9:45 Patient Pay $14.85 10354 12/12/2022 8:15 Patient Pay $17.90 11052 9/13/2022 14:15 Patient Pay $30.80 12237 8/9/2023 13:00 Patient Pay $34.00 18126 6/5/2024 15:00 Patient Pay $35.03 30273 12/13/2022 10:15 Patient Pay $7.00 39420 2/6/2024 8:45 Patient Pay $9.68 54074 11/15/2023 10:15 Patient Pay $3.60 64453 10/12/2022 9:00 Patient Pay $20.00 64935 3/8/2023 9:00 Patient Pay $37.70 56407 7/6/2023 15:00 Patient Pay $19.70 65329 2/16/2024 11:30 Patient Pay $15.50 65705 10/27/2022 15:30 Patient Pay $34.40 66765 9/15/2022 9:45 Patient Pay $33.22 71652 1/20/2023 11:00 Patient Pay $34.65 81804 7/5/2022 9:30 Patient Pay $46.14 46 82361 11/1/2022 13:30 Patient Pay $0.10 83054 12/13/2022 13:30 Patient Pay $26.00 83337 5/24/2023 13:15 Patient Pay $37.00 83603 5/22/2023 8:30 Patient Pay $32.20 83717 4/19/2023 15:00 Patient Pay $19.70 83899 7/11/2023 14:30 Patient Pay $43.52 84367 10/24/2023 10:30 Patient Pay $24.40 84836 4/23/2024 7:45 Patient Pay $32.20 83975 3/27/2023 13:00 TRICARE $19.50 80636 9/2/2022 14:00 UNITED HEALTH CARE $1.81 83425 12/8/2022 11:01 UNITED HEALTH CARE GLOBAL $25.00 Total Write-Off Amount $1,406.64 47 Union County, NC Staff Report Union County Government Center 500 North Main Street Monroe, North Carolina www.unioncountync.gov File #:26-067 Agenda Date:2/2/2026 TITLE:..title Approval of Requested Public Health Department Clinical Service Fees INFORMATION CONTACT: Traci Colley, Human Services Agency, Public Health Director, 704-296-4801 ACTION REQUESTED: Review and approve requested fees to be added to the Human Services Agency’s Public Health Department Fee Schedule. PRIOR BOARD ACTIONS: None. BACKGROUND: In accordance with G.S. 130A-39 (g), which allows local public health departments to implement fees for services rendered, Union County Public Health, with the approval of the Union County Consolidated Human Services Agency Board and Board of County Commissioners requests approval to adopt fees for the following Current Procedural Terminology (CPT) Codes: 90611 - JYNNEOS: $361.53 This code represents a combined smallpox and monkeypox vaccine. This fee request is to approve budget to use privately purchased JYNNEOS vaccine in our Immunization (IMM), Sexually Transmitted Illness (STI), and Child Health (CH) clinics. 90661 - FLUCELVAX: $57.30 This code represents an influenza virus vaccine. Trivalent influenza virus vaccine that is administered via intramuscular injection. It is an updated code effective for the 2025-2026 flu season and represents products like Flucelvax Trivalent for patients aged 6 months and older. The Public Health Management team reviewed the fees and approved recommendation of this requested BOCC action at its January 7, 2026, meeting and the Consolidated Human Services Agency Board (CHSB) approved recommendation of this requested BOCC action at its January 12, 2026, meeting. FINANCIAL IMPACT: The revenue generated by the requested fees will assist the Human Services Agency’s Public Health Department in covering associated clinical costs. Union County, NC Printed on 1/20/2026Page 1 of 1 powered by Legistar™48 Union County Public Health Department Fee Requests CPT Code Program Description Fee Slide Y or N Recommended Fee By Department Medicaid (MCD) Reimbursement Commercial Reimbursement Request Explanation of the fee Reason for Adjustment Requested By Effective Date Financial Impact 90611 - JYNNEOS Vaccine, This code represents a combined smallpox and monkeypox vaccine product administered by subcutaneous injection. The dosage is 0.5 Ml IM, STI, CH Y $361.53 $278.10 $307.80 Request for new fee This fee request is to approve budget to use Privately purchased JYNNEOS vaccine in our IMM, STI, and CH clinics. This vaccination CPT code is 90611. We currently have doses being used FREE of charge from the state, but that will end and we will then be required to bill insurance thereafter. Union County Public Health is requesting to add this fee to the Public Health fee schedule. Ashley Burts, Nursing Director Upon Consolidated Human Service Board and BoCC Approval The addition of this fee will help increase Public Health revenue and offset the cost of providing associated clinical services. 90661 - Flucelvax, PF trivalent influenza virus vaccine, IM injection, 6 mos and older IM, CH, Y $57.30 $44.08 $49.50 Request for new fee Trivalent influenza virus vaccine that is administered via intramuscular injection. It is an updated code effective for the 2025-2026 flu season and represents products like Flucelvax Trivalent (ccIIV3) for patients aged 6 months and older. Union County Public Health is requesting to add this fee to the Public Health fee schedule. Ashley Burts, Nursing Director Upon Consolidated Human Service Board and BoCC Approval The addition of this fee will help increase Public Health revenue and offset the cost of providing associated clinical services. January 2, 2026 49 Union County, NC Staff Report Union County Government Center 500 North Main Street Monroe, North Carolina www.unioncountync.gov File #:26-069 Agenda Date:2/2/2026 TITLE:..title Grant Application - Environmental Health International Association of Food Protection (IAFP) Travel Award INFORMATION CONTACT: Traci Colley, Human Services Agency - Public Health Department, Director, 704-296-4801 ACTION REQUESTED: Authorize the County Manager to submit the associated grant application and make necessary assurances and certifications associated with the grant application as substantially consistent with this agenda item, which includes the authorization to execute documents related to award of the grant and budget funds as appropriate. PRIOR BOARD ACTIONS: None. BACKGROUND: The International Association for Food Protection (IAFP) is an organization which provides a global forum for food safety professionals to share knowledge, network, and collaborate on protecting the world's food supply through education, advocacy, and developing best practices for preventing contamination and illness. They serve a diverse membership from industry, government, and academia, offering resources like journals, conferences, and professional development groups focused on everything from microbiology to risk assessment. We live in a global economy and the way food is grown, processed and handled impacts people locally, nationally and internationally. From a public health perspective, this often provides unique challenges to the food safety professional. Combine these issues with the complexity of protecting the food supply from threats of intentional contamination and the challenges can seem overwhelming. The objective of this IAFP grant award is to provide travel funds for city, county, state, or provincial health or agricultural department employees (epidemiologists, food and molecular microbiologists, and environmental health specialists) working in North America to attend the Annual Meeting of the International Association for Food Protection and to encourage participation in association activities. FINANCIAL IMPACT: Funding will be utilized to support required Registered Environmental Health Specialist continuing education training. No County match is requested or required. Union County, NC Printed on 1/20/2026Page 1 of 1 powered by Legistar™50 IAFP Travel Award for Health or Agricultural Department Employees in North America Proudly sponsored by: Objective: To provide travel funds for city, county, state, or provincial health or agricultural department employees (epidemiologists, food and molecular microbiologists, and environmental health specialists) working in North America to attend the Annual Meeting of the International Association for Food Protection and to encourage participation in association activities. For the 2026 program year, it is our pleasure to support the travel of up to five qualified health or agricultural department employees in North America to attend IAFP 2026, to be held July 26-29, 2026 in New Orleans, Louisiana. This award is sponsored by the IAFP Foundation. Criteria for Applicants • Have a demonstrated interest in and commitment to food safety and public health • Hold employment in a city, county, state, or provincial health or agricultural department in North America* (university employees are not eligible to apply) • The online application will require the following information: 1) Statement of Interest (one page maximum) explaining: • Your specific area of interest in food safety and quality • Your career accomplishments (or aspirations) • Why you wish to attend the IAFP Annual Meeting 2) Letter of recommendation or support (one page) from a department head or co-worker (cannot be from a current IAFP Board Member) 4) Additional information to include (one page maximum): • Schools attended • Involvement in local IAFP Affiliate • List of awards, honors, etc. received • List of travel grants and scholarships received • Other relevant supporting materials Additional Information for Application • IAFP Membership is not required. • Recipients of this travel award are eligible to re-apply after two years. * For a complete list of North American countries, go to: http://en.wikipedia.org/wiki/List_of_North_American_countries_by_population 10.25 51 IAFP Travel Award for Health or Agricultural Department Employees in North America Judging Procedure Procedure for evaluation of each applicant This procedure was designed with the intention of providing a matrix to help the award jury select a winner with a relatively equitable, semi-quantitative method. Applicants have been instructed to provide specific information that reflects the expectations and specific intent of the Travel Award. The jury’s task is to evaluate the applicant by measuring his or her performance against the criteria listed above and applying the 1-10 Rating Scale given below. To obtain each criterion’s weighted score, multiply the criterion’s % weight (in decimal format) times the score that was assigned from the 1-10 Rating Scale. Applicants should be ranked for each criterion on their own merit and should also be ranked in relation to other nominees. The table provided on the next page should be used to organize the evaluation data. Add the weighted scores in order to obtain the overall ranking of the candidate. 9.0 – 10.0 8.0 – 8.9 7.0 – 7.9 6.0 – 6.9 5.9 or less Rating Scale Outstanding: performance exceeds judge’s expectations for criterion Above average: performance is above average expectation level for criterion Average: performance meets average criterion expectations Below average: performance below expectations Unsatisfactory or not applicable: performance does not meet criterion expectations or the criterion does not apply to the candidate The following is an example of an applicant receiving a perfect score (10 in each criterion). Award Criteria Criterion % Weight (x Factor) Judge’s Score Weighted Score Statement of Interest 45 % (0.45) 10 4.5 Letter of recommendation 25 % (0.25) 10 2.5 Additional Information 30 % (0.30) 10 3.0 Total 100 % 10.0 Weighted score = criteria score given based on rating guideline times criteria weight factor: (e.g., if Statement of Interest score = 5; 5 x 0.45 = 2.25 weighted score) 10.25 52 Union County, NC Staff Report Union County Government Center 500 North Main Street Monroe, North Carolina www.unioncountync.gov File #:26-082 Agenda Date:2/2/2026 TITLE:..title Contract Renewal - In Home Aide Services INFORMATION CONTACT: Ashley Lantz, Human Services Agency - Social Services Department, Director, 704-296-4452 ACTION REQUESTED: Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion. PRIOR BOARD ACTIONS: February 21, 2022, Regular Meeting, Agenda Item #22-042 - Approved initial three-year term BACKGROUND: The Human Services Agency’s Division of Social Services operates the In- Home Aide Program which is intended to assist eligible Union County residents. In-Home Aide Services provide home management and personal care to older adults (age 60+) and adults with disabilities (age 18+) in order to help individuals maximize their independence and remain safely in their own homes as long as possible. The In-Home Aide Program contracts with external providers to deliver direct care for eligible Union County residents by performing organized household duties and personal care services during the day in the individual’s home. This service helps prevent premature institutional care, adult abuse, neglect and/or exploitation, helps individuals to be independent and self-sufficient as long as possible, and delivers assistance with essential health and personal tasks for the recipient’s continued safety and well-being. Union County Social Workers provide monitoring and compliance for its clients served by the In-Home Aide program. The Human Services Agency's Division of Social Services has utilized the contractual services of Bayada Home Health Care, Inc. and Neighborhood Nurses Health Care Services Inc. for In Home Aide Services since 2022. Bayada Home Health Care Inc. and Neighborhood Nurses Health Care Services Inc. have been effective and efficient in meeting our service needs, and we are requesting to continue this service for an additional year. FINANCIAL IMPACT: The anticipated annual cost for this service is $162,717.00.00 and is budgeted accordingly for FY2026. Union County, NC Printed on 1/20/2026Page 1 of 1 powered by Legistar™53 1 STATE OF NORTH CAROLINA AMENDMENT #2 COUNTY OF UNION This Amendment, made and entered into as of ___________________________, by and between UNION COUNTY, a political subdivision of the State of North Carolina, acting through its Consolidated Human Services Agency, hereinafter referred to as “Union,” and BAYADA HOME HEALTH CARE, INC., a non-profit corporation authorized to do business in the State of North Carolina, hereinafter referred to as “Contractor,” shall modify as indicated that agreement between the parties dated February 22, 2022, as modified by amendment dated August 5, 2025, hereinafter referred to as the “Agreement.” W I T N E S S E T H: WHEREAS, the parties entered into an agreement pursuant to which Contractor performs in-home aide (“IHA”) services for clients of Union’s Consolidated Human Services Agency; and WHEREAS, Union now desires to extend the term of the Agreement for one (1) year; and WHEREAS, Contractor is willing to continue to provide IHA services during the extended term. NOW, THEREFORE, in consideration of the parties’ continuing obligations under the Agreement and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto do each contract and agree with the other as follows: 1. The parties agree to extend the term of the Agreement for one (1) year beginning February 1, 2026, and ending January 31, 2027 (the “Renewal Term”). 2. The attached “Contract Addendum – Amendment #2” and its accompanying attachments are incorporated herein by this reference. 3. Except as herein amended, the terms and provisions of the Agreement shall remain in full force and effect. 4. Each signatory below warrants that it has the corporate or other organizational power and authority to execute, deliver and perform this Amendment. Each signatory further warrants that the execution, delivery and performance by it of this Amendment and the Agreement has been duly authorized and approved by all requisite action of the party’s management and appropriate governing body. [Remainder of page intentionally left blank. Signatures follow on the next page.] 54 2 IN WITNESS WHEREOF, the parties hereto, acting under authority of their respective governing bodies, have hereunto set their hands and seals and caused this Amendment to be duly executed, this the day and year first above written. UNION COUNTY By: (SEAL) Brian W. Matthews, County Manager BAYADA HOME HEALTH CARE, INC. By: (SEAL) Approved as to Legal Form RLM This instrument has been preaudited in the manner required by The Local Government Budget and Fiscal Control Act. Deputy Finance Officer 55 1 CONTRACT ADDENDUM – Amendment #2 This Addendum shall modify and supersede as indicated certain terms and provisions of the agreement between UNION COUNTY (the “County”) and BAYADA HOME HEALTH CARE, INC. (“Contractor”), dated February 22, 2022, as modified by amendment dated August 5, 2025, for the provision of in-home aide services by Contractor (the “Agreement”). References to the “Parties” shall hereinafter refer to the County and the Contractor collectively. When used in the Attachments listed below, the terms “County,” “Contractor,” and “Parties” shall have the same meanings as set forth in this Addendum. This Addendum is included in compliance with 9 N.C.A.C. 3M.0703 and contract procedures developed by the North Carolina Division of Social Services. In the event of any inconsistencies between the terms and provisions appearing in the Agreement and those appearing in this Addendum (including any attachment thereto), then this Addendum and its attachments shall be controlling. It is the intent of the parties that except as amended by this Addendum, which shall be attached to the referenced Agreement, the terms and provisions of the Agreement shall govern the relationship between the parties. 1. Contract Documents. The Agreement shall consist of the following documents, which are attached and incorporated herein by reference: [x] Amendment #2 and any exhibits or attachments identified therein. [x] This Contract Addendum – Amendment #2 [x] Attachment A: General Terms and Conditions [x] Attachment C: Combined Federal Certifications [x] Attachment D: Conflict of Interest Policy [x] Attachment E: No Overdue Taxes [x] Attachment I: HIPAA Business Associate Addendum [x] Attachment J: Certification Regarding Transportation [x] Attachment K: IRS Federal Tax Exemption [x] Attachment L: Notice of Certain Reporting and Auditing Requirements [x] Attachment M: Contractor’s Tax ID Number [x] Attachment N: State Certification: Contractor Certifications Required by North Carolina Law [x] Attachment O: Non-Discrimination, Clean Air, Clean Water [x] Attachment P: Consumer Contributions Policy for Union County DSS These documents constitute the entire agreement between the Parties and supersede all prior oral and/or written statements or agreements. If there are subsequent contract amendments, the most recent amendment shall have the highest precedence and the oldest amendment shall have the lowest precedence. 2. Contractor’s Tax ID No.: See Attachment M. 3. Contractor’s Fiscal Year End Date: June 30 4. Contractor’s Status: [ ] Public [ ] Private for Profit [x] Private Nonprofit 5. Contract Administrators: All notices permitted or required to be given by one party to the other and all questions about the contract from one party to the other shall be addressed and 56 2 delivered to the other party’s Contract Administrator. The name, post office address, street address, telephone number, fax number, and email address of the parties’ respective initial Contract Administrators are set out below. Either party may change the name, post office address, street address, telephone number, fax number, or email address of its Contract Administrator by giving timely written notice to the other party. For the County: IF DELIVERED BY US POSTAL SERVICE IF DELIVERED BY ANY OTHER MEANS Name & Title Ashley Lantz, Social Services Director Name & Title Ashley Lantz, Social Services Director County Union County Consolidated Human Services Agency County Union County Consolidated Human Services Agency Mailing Address 2330 Concord Ave. Mailing Address 2330 Concord Ave. City, State, Zip Monroe, NC 28110 City, State, Zip Monroe, NC 28110 Telephone 704-296-4300 Fax 704-296-6151 Email ashley.lantz@unioncountync.gov For the Contractor: IF DELIVERED BY US POSTAL SERVICE IF DELIVERED BY ANY OTHER MEANS Name & Title Chimere Blackwell Name & Title Chimere Blackwell Company Name BAYADA Home Health Care, Inc. Company Name BAYADA Home Health Care, Inc. Mailing Address 8801 J.M. Keynes Dr., Suite 205 Street Address 8801 J.M. Keynes Dr., Suite 205 City State Zip Charlotte, NC 28262 City State Zip Charlotte, NC 28262 Telephone 704-971-4600 Fax 704-971-4601 Email cblackwell@bayada.com 6. Maximum Contract Amount and Funding Source(s): The total amount paid by the County to the Contractor during the Renewal Term shall not exceed One Hundred Sixty-Two Thousand Seven Hundred Twelve Dollars ($162,712.00). This amount consists of: [ X ] Federal funds. Amount, or percentage, & CFDA# if known: $129,079 [ X ] State funds. Amount, or percentage, if known: $ 19,291 [ X ] County funds. Amount, or percentage, if known: $ 14,342 [ ] Other:_________. Amount, or percentage, if known: ________ Matching Requirements from Contractor: [x] There are no matching requirements from the Contractor. 7. Unit Pricing. For purposes of this Agreement, a unit or unit of service, is defined as: See Agreement. Total number of units contracted for: See Agreement. Price per unit: See Agreement. 57 3 8. Applicable SIS Code(s): N/A 9. Service Area/Delivery Site. Contractor shall provide the services described in this Agreement to the following areas and/or at the following location(s): See Agreement. 10. Reporting Requirements: Contractor shall comply with audit requirements as described in N.C.G.S. § 143C-6-22 & 23 and OMB Circular- CFR Title 2 Grants and Agreements, Part 200, and shall disclose all information required by 42 USC 455.104, or 42 USC 455.105, or 42 USC 455.106. 11. Access to Persons and Records. The State Auditor shall have access to persons and records as a result of all contracts or grants entered into by State agencies or political subdivisions in accordance with N.C.G.S. § 147-64.7. Additionally, as the State funding authority, the Department of Health and Human Services shall have access to persons and records as a result of all contracts or grants entered into by State agencies or political subdivisions. All Contractor’s records related to this Agreement shall be open to inspection and copying by the County. Contractor shall provide such records to the County within fifteen (15) days of the County’s request to inspect and/or copy. Contractor agrees to participate in program, fiscal and administrative monitoring or audits, making records and staff time available to federal, State and County staff. Contractor agrees to take necessary steps for corrective action, as negotiated within a corrective action plan, for any items found to be out of compliance with Federal and State laws, regulations, standards and/or terms of this contract. 12. Supplementation of Expenditure of Public Funds. Contractor assures that funds received pursuant to this contract shall be used only to supplement, not to supplant, the total amount of federal, state and local public funds that Contractor otherwise expends for contract services and related programs. Funds received under this Agreement shall be used to provide additional public funding for such services; the funds shall not be used to reduce Contractor’s total expenditure of other public funds for such services. 13. Disbursements. As a condition of this Agreement, Contractor acknowledges and agrees to make disbursements in accordance with the following requirements: (a) Implement adequate internal controls over disbursements; (b) Pre-audit all vouchers presented for payment to determine:  Validity and accuracy of payment  Payment due date  Adequacy of documentation supporting payment  Legality of disbursement (c) Assure adequate control of signature stamps/plates; (d) Assure adequate control of negotiable instruments; and (e) Implement procedures to insure that account balance is solvent and reconcile the account monthly. 14. Outsourcing to Other Countries. Contractor certifies that it has identified to the County all jobs related to the Agreement that have been outsourced to other countries, if any. Contractor further agrees that it will not outsource any such jobs during the term of this Agreement without providing notice to the County. 58 4 15. Signature Warranty. The undersigned represent and warrant that they are authorized to bind their principals to the terms of this Agreement. IN WITNESS WHEREOF, the parties hereto, acting under authority of their respective governing bodies, have hereunto set their hands and seals and caused this Addendum to be duly executed, this day and year first above written. The undersigned represent and warrant that they are authorized to bind their principals to the terms of this agreement. UNION COUNTY ________________________________ (SEAL) Brian W. Matthews, County Manager BAYADA HOME HEALTH CARE, INC. ________________________________ (SEAL) 59 Contract # 10090 BAYADA Home Health Care, Inc. (General Terms and Conditions- rev 06-07-2015 Page 1 of 5 Attachment A General Terms and Conditions Relationships of the Parties Independent Contractor: The Contractor is and shall be deemed to be an independent contractor in the performance of this contract and as such shall be wholly responsible for the work to be performed and for the supervision of its employees. The Contractor represents that it has, or shall secure at its own expense, all personnel required in performing the services under this agreement. Such employees shall not be employees of, or have any individual contractual relationship with the County. Subcontracting: The Contractor shall not subcontract any of the work contemplated under this contract without prior written approval from the County. Any approved subcontract shall be subject to all conditions of this contract. Only the subcontractors specified in the contract documents are to be considered approved upon award of the contract. The County shall not be obligated to pay for any work performed by any unapproved subcontractor. The Contractor shall be responsible for the performance of all of its subcontractors. Assignment: No assignment of the Contractor's obligations or the Contractor's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, the County may: (a) Forward the Contractor's payment check(s) directly to any person or entity designated by the Contractor, or (b) Include any person or entity designated by Contractor as a joint payee on the Contractor's payment check(s). In no event shall such approval and action obligate the County to anyone other than the Contractor and the Contractor shall remain responsible for fulfillment of all contract obligations. Beneficiaries: Except as herein specifically provided otherwise, this contract shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this contract, and all rights of action relating to such enforcement, shall be strictly reserved to the County and the named Contractor. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the express intention of the County and Contractor that any such person or entity, other than the County or the Contractor, receiving services or benefits under this contract shall be deemed an incidental beneficiary only. Indemnity and Insurance Indemnification: Contractor agrees to protect, defend, indemnify and hold the County, its officers, employees and agents free and harmless from and against any and all losses, penalties, damages, settlements, costs, charges, professional fees or other expenses or liabilities of every kind and character arising out of or relating to any and all claims, liens, demands, obligations, actions, proceedings, or causes of action of every kind in connection with or arising out of this agreement and/or the performance hereof that are due to, and limited to, the sole negligence of the Contractor, its officers, employees, subcontractors or agents. Contractor will not be liable for any third-party contributory negligence, nor the negligence of any party of collateral action emanating from the original cause. Contractor further agrees to investigate, handle, respond to, provide defense for, and defend the same at its sole expense and agrees to bear all other costs and expenses related thereto. Insurance: During the term of the contract, the Contractor at its sole cost and expense shall provide commercial insurance of such type and with such terms and limits as may be reasonably associated with the contract. At a minimum, the Contractor shall procure and maintain the following coverage and limits with insurers rated A-VII or better by A.M. Best, or as otherwise authorized by the Union County Risk Manager: (a) Worker’s Compensation - The contractor shall provide and maintain Worker’s Compensation Insurance as required by the laws of North Carolina, as well as employer’s liability coverage, with minimum limits of $500,000 Each Accident, $500,000 Disease-Each Employee, and $500,000 Disease – Policy Limit, covering all of Contractor’s employees who are engaged in any work under the contract. If any work is sublet, the Contractor shall require the subcontractor to provide the same coverage for any of his employees engaged in any work under the contract. (b) Commercial General Liability – General Liability Coverage on a Comprehensive Broad Form covering all operations involved in this Agreement: $2,000,000 General Aggregate $2,000,000 Products/Completed Operations Aggregate $1,000,000 Each Occurrence $1,000,000 Personal and Advertising Injury Limit (Defense cost shall be in excess of the limit of liability.) (c) Automobile Liability Insurance – The Contractor shall provide automobile liability insurance with a combined single limit of $1,000,000.00 for bodily injury and property damage; a limit of $500,000.00 60 Contract # 10090 BAYADA Home Health Care, Inc. (General Terms and Conditions- rev 06-07-2015 Page 2 of 5 for uninsured/under insured motorist coverage; and a limit of $5,000.00 for medical payment coverage. The Contractor shall provide this insurance for all automobiles that are: (i) owned by the Contractor and used in the performance of this contract; (ii) hired by the Contractor and used in the performance of this contract; and (iii) owned by Contractor’s employees and used in performance of this contract (“non- owned vehicle insurance”). Non-owned vehicle insurance protects employers when employees use their personal vehicles for work purposes. Non-owned vehicle insurance supplements, but does not replace, the car-owner’s liability insurance. The Contractor is not required to provide and maintain automobile liability insurance on any vehicle – owned, hired, or non-owned – unless the vehicle is used in the performance of this contract. (d) Professional Liability – $1,000,000 Per occurrence. Contractor shall provide evidence of continuation or renewal of Professional Liability Insurance for a period of two (2) years following termination of the Agreement. (e) Abuse and Molestation Insurance $300,000 Per Claim $300,000 Aggregate Limit (f) The insurance coverage minimums specified in subparagraph (a) are exclusive of defense costs. (g) The Contractor understands and agrees that the insurance coverage minimums specified in subparagraph (a) are not limits, or caps, on the Contractor’s liability or obligations under this contract. (h) The Contractor may obtain a waiver of any one or more of the requirements in subparagraph (a) by demonstrating that it has insurance that provides protection that is equal to or greater than the coverage and limits specified in subparagraph (a). The County Risk Manager shall be the sole judge of whether such a waiver should be granted. (i) The Contractor may obtain a waiver of any one or more of the requirements in subparagraph (a) by demonstrating that it is self-insured and that its self- insurance provides protection that is equal to or greater than the coverage and limits specified in subparagraph (a). The County Risk Manager shall be the sole judge of whether such a waiver should be granted. (j) Providing and maintaining the types and amounts of insurance or self-insurance specified in this paragraph is a material obligation of the Contractor and is of the essence of this contract. (k) The Contractor shall only obtain insurance from companies that are authorized to provide such coverage and that are authorized by the Commissioner of Insurance to do business in the State of North Carolina. All such insurance shall meet all laws of the State of North Carolina. (l) The Contractor shall comply at all times with all lawful terms and conditions of its insurance policies and all lawful requirements of its insurer. (m) The Contractor shall require its subcontractors to comply with the requirements of this paragraph. (n) Before commencement of any work or event, Contractor shall provide a certificate of insurance in satisfactory form as evidence of the insurances required above. (o) The Contractor’s General Liability policy shall be endorsed, specifically or generally, to include the following as Additional Insured: UNION COUNTY, ITS OFFICERS, AGENTS AND EMPLOYEES ARE INCLUDED AS ADDITIONAL INSURED WITH RESPECT TO THE GENERAL LIABILITY INSURANCE POLICY. Policy endorsement for Additional Insured Status shall be provided to Certificate Holder within sixty (60) days of inception of contract. (p) Contractor shall have no right of recovery or subrogation against Union County (Including its officers, agents and employees), except as it relates to claims not covered by Contractor’s insurance or involving fault by an unrelated third party. (q) It is the intention of the parties that the insurance policies afforded by Contractor shall protect both parties and be primary and non-contributory coverage for any and all losses covered by the above-described insurance. Such coverage shall be primary only in the event of the Contractor’s sole negligence. (r) Union County shall have no liability with respect to Contractor’s personal property whether insured or not insured. Any deductible or self-insured retention is the sole responsibility of Contractor. (s) Notwithstanding the notification requirements of the Insurer, Contractor hereby agrees to notify Union County’s Risk Manager at 500 North Main Street, Monroe, NC 28112. Union County, in its sole discretion, may deem failure to provide such notice as a breach of this Agreement. Should any of the above policies be cancelled before the expiration date thereof, notice will be delivered in accordance with the policy revisions. (t) Insurance procured by Contractor shall not reduce nor limit Contractor’s contractual obligation to indemnify, save harmless and defend Union County for claims made or suits brought which result from or are in connection with Contractor’s sole negligence in the performance of this Agreement. (u) Certificate Holder shall be listed as follows: Union County Attn.: Risk Manager 500 North Main Street Monroe, NC 28112 (v) If Contractor is authorized to assign or subcontract any of its rights or duties hereunder and in fact does 61 Contract # 10090 BAYADA Home Health Care, Inc. (General Terms and Conditions- rev 06-07-2015 Page 3 of 5 so, Contractor shall ensure that the assignee or subcontractor satisfies all requirements of this Agreement, including, but not limited to, maintenance of the required insurance coverage and provision of certificate(s) of insurance and additional insured endorsement(s), in proper form prior to commencement of services. (w) The Certificate of Insurance should note in the Description of Operations the following: Department: CHSA Contract: 10090 Transportation of Clients by Contractor: The contractor will maintain Insurance requirements if required as noted under Article 7 Rule R2-36 of the North Carolina Utilities Commission. Default and Termination Termination Without Cause: The County may terminate this contract without cause by giving 30 days’ written notice to the Contractor. Termination for Cause: If, through any cause, the Contractor shall fail to fulfill its obligations under this contract in a timely and proper manner, the County shall have the right to terminate this contract by giving written notice to the Contractor and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Contractor under this contract shall, at the option of the County, become its property and the Contractor shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Contractor shall not be relieved of liability to the County for damages sustained by the County by virtue of the Contractor’s breach of this agreement, and the County may withhold any payment due the Contractor for the purpose of setoff until such time as the exact amount of damages due the County from such breach can be determined. In case of default by the Contractor, without limiting any other remedies for breach available to it, the County may procure the contract services from other sources and hold the Contractor responsible for any excess cost occasioned thereby. The filing of a petition for bankruptcy by the Contractor shall be an act of default under this contract. Waiver of Default: Waiver by the County of any default or breach in compliance with the terms of this contract by the Provider shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this contract unless stated to be such in writing, signed by an authorized representative of the County and the Contractor and attached to the contract. Availability of Funds: The parties to this contract agree and understand that the payment of the sums specified in this contract is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for this purpose to the County. All payments shall be conditioned upon appropriation by the Union County Board of Commissioners of sufficient funds for each request for services. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event or act of God. Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained herein shall survive the contract expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation. Intellectual Property Rights Copyrights and Ownership of Deliverables: All deliverable items produced pursuant to this contract are the exclusive property of the County. The Contractor shall not assert a claim of copyright or other property interest in such deliverables. Federal Intellectual Property Bankruptcy Protection Act: The Parties agree that the County shall be entitled to all rights and benefits of the Federal Intellectual Property Bankruptcy Protection Act, Public Law 100-506, codified at 11 U.S.C. 365 (n) and any amendments thereto. Compliance with Applicable Laws Compliance with Laws: The Contractor shall comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of federal, state, and local agencies having jurisdiction and/or authority. Title VI, Civil Rights Compliance: In accordance with Federal law and U.S. Department of Agriculture (USDA) and U.S. Department of Health and Human Services (HHS) policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age or disability. Under the Food Stamp Act and USDA policy, discrimination is prohibited also on the basis of religion or political beliefs. Equal Employment Opportunity: The Contractor shall comply with all federal and State laws relating to equal employment opportunity. 62 Contract # 10090 BAYADA Home Health Care, Inc. (General Terms and Conditions- rev 06-07-2015 Page 4 of 5 Health Insurance Portability and Accountability Act (HIPAA): The Contractor agrees that, if the County determines that some or all of the activities within the scope of this contract are subject to the Health Insurance Portability and Accountability Act of 1996, P.L. 104-91, as amended (“HIPAA”), or its implementing regulations, it will comply with the HIPAA requirements and will execute such agreements and practices as the County may require to ensure compliance. (a) Data Security: The Contractor shall adopt and apply data security standards and procedures that comply with all applicable federal, state, and local laws, regulations, and rules. (b) Duty to Report: The Contractor shall report a suspected or confirmed security breach to the local Department of Social Services/Human Services Contract Administrator within twenty- four (24) hours after the breach is first discovered, provided that the Contractor shall report a breach involving Social Security Administration data or Internal Revenue Service data within one (1) hour after the breach is first discovered. (c) Cost Borne by Contractor: If any applicable federal, state, or local law, regulation, or rule requires the Contractor to give written notice of a security breach to affected persons, the Contractor shall bear the cost of the notice. Trafficking Victims Protection Act of 2000: The Contractor will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. 7104). Executive Order # 24: It is unlawful for any vendor, contractor, subcontractor or supplier of the state to make gifts or to give favors to any state employee. For additional information regarding the specific requirements and exemptions, contractors are encouraged to review Executive Order 24 and G.S. Sec. 133-32. Confidentiality Confidentiality: Any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Contractor under this agreement shall be kept as confidential and not divulged or made available to any individual or organization without the prior written approval of the County. The Contractor acknowledges that in receiving, storing, processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this contract. Oversight Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all contracts or grants entered into by State agencies or political subdivisions in accordance with General Statute 147-64.7. Additionally, as the State funding authority, the Department of Health and Human Services shall have access to persons and records as a result of all contracts or grants entered into by State agencies or political subdivisions. All Contractor’s records related to this contract shall be open to inspection and copying by the County. Contractor shall provide such records to the County within fifteen (15) days of the County’s request to inspect and/or copy. Record Retention: Records shall not be destroyed, purged or disposed of without the express written consent of the County. State basic records retention policy requires all grant records to be retained for a minimum of five years or until all audit exceptions have been resolved, whichever is longer. If the contract is subject to federal policy and regulations, record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report, if applicable, or three years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action, or other action involving this Contract has been started before expiration of the five-year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. Records for Temporary Assistance for Needy Families (TANF) and Medicaid and Medical Assistance grants and programs must be retained for a minimum of ten years. Warranties and Certifications Date and Time Warranty: The Contractor warrants that the product(s) and service(s) furnished pursuant to this contract (“product” includes, without limitation, any piece of equipment, hardware, firmware, middleware, custom or commercial software, or internal components, subroutines, and interfaces therein) that perform any date and/or time data recognition function, calculation, or sequencing will support a four digit year format and will provide accurate date/time data and leap year calculations. This warranty shall survive the termination or expiration of this contract. Certification Regarding Collection of Taxes: G.S. 143-59.1 bars the Secretary of Administration from entering into contracts with vendors that meet one of the conditions of G.S. 105-164.8(b) and yet refuse to collect use taxes on sales of tangible personal property to purchasers in North Carolina. The conditions include: 63 Contract # 10090 BAYADA Home Health Care, Inc. (General Terms and Conditions- rev 06-07-2015 Page 5 of 5 (a) maintenance of a retail establishment or office; (b) presence of representatives in the State that solicit sales or transact business on behalf of the vendor; and (c) systematic exploitation of the market by media- assisted, media-facilitated, or media-solicited means. The Contractor certifies that it and all of its affiliates (if any) collect all required taxes. E-Verify Pursuant to G.S. 143-48.5 and G.S. 147-33.95(g), the undersigned hereby certifies that the Contractor named below, and the Contractor’s subcontractors, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system. E-Verify System Link: www.uscis.gov Miscellaneous Choice of Law: The validity of this contract and any of its terms or provisions, as well as the rights and duties of the parties to this contract, are governed by the laws of North Carolina. The Contractor, by signing this contract, agrees and submits, solely for matters concerning this Contract, to the exclusive jurisdiction of the courts of North Carolina and agrees, solely for such purpose, that the exclusive venue for any legal proceedings shall be the county is which the contract originated. The place of this contract and all transactions and agreements relating to it, and their situs and forum, shall be the county where the contract originated, where all matters, whether sounding in contract or tort, relating to the validity, construction, interpretation, and enforcement shall be determined. Amendment: This contract may not be amended orally or by performance. Any amendment must be made in written form and executed by duly authorized representatives of the County and the Contractor. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this contract violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this contract shall remain in full force and effect. Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Time of the Essence: Time is of the essence in the performance of this contract. Key Personnel: The Contractor shall not replace any of the key personnel assigned to the performance of this contract without the prior written approval of the County. The term “key personnel” includes any and all persons identified as such in the contract documents and any other persons subsequently identified as key personnel by the written agreement of the parties. Care of Property: The Contractor agrees that it shall be responsible for the proper custody and care of any property furnished to it for use in connection with the performance of this contract and will reimburse the County for loss of, or damage to, such property. At the termination of this contract, the Contractor shall contact the County for instructions as to the disposition of such property and shall comply with these instructions. Travel Expenses: Reimbursement to the Contractor for travel mileage, meals, lodging and other travel expenses incurred in the performance of this contract shall not exceed the rates established in County policy. Sales/Use Tax Refunds: If eligible, the Contractor and all subcontractors shall: (a) ask the North Carolina Department of Revenue for a refund of all sales and use taxes paid by them in the performance of this contract, pursuant to G.S. 105-164.14; and (b) exclude all refundable sales and use taxes from all reportable expenditures before the expenses are entered in their reimbursement reports. Advertising: The Contractor shall not use the award of this contract as a part of any news release or commercial advertising. 64 Contract # 10090 BAYADA Home Health Care, Inc. Attachment C FEDERAL CERTIFICATIONS The undersigned states that: 1. He or she is the duly authorized representative of the Contractor named below; 2. He or she is authorized to make, and does hereby make, the following certifications on behalf of the Contractor, as set out herein: a. The Certification Regarding Nondiscrimination; b. The Certification Regarding Drug-Free Workplace Requirements; c. The Certification Regarding Environmental Tobacco Smoke; d. The Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions; and e. The Certification Regarding Lobbying; 3. He or she has completed the Certification Regarding Drug-Free Workplace Requirements by providing the addresses at which the contract work will be performed; 4. [Check the applicable statement] [ ] He or she has completed the attached Disclosure Of Lobbying Activities because the Contractor has made, or has an agreement to make, a payment to a lobbying entity for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action; OR [ ] He or she has not completed the attached Disclosure Of Lobbying Activities because the Contractor has not made, and has no agreement to make, any payment to any lobbying entity for influencing or attempting to influence any officer or employee of any agency, any Member of Congress, any officer or employee of Congress, or any employee of a Member of Congress in connection with a covered Federal action. 5. The Contractor shall require its subcontractors, if any, to make the same certifications and disclosure. ________________________________________________________________________________________________ Signature Title BAYADA Home Health Care, Inc. Contractor Name Date [This Certification Must be Signed by the Same Individual Who Signed the Proposal Execution Page] I. Certification Regarding Nondiscrimination The Contractor certifies that it will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 65 (h) the Food Stamp Act and USDA policy, which prohibit discrimination on the basis of religion and political beliefs; and (i) the requirements of any other nondiscrimination statutes which may apply to this Agreement. II. Certification Regarding Drug-Free Workplace Requirements 1. The Contractor certifies that it will provide a drug-free workplace by: a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the Contractor’s workplace and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about: i. The dangers of drug abuse in the workplace; ii. The Contractor’s policy of maintaining a drug-free workplace; iii. Any available drug counseling, rehabilitation, and employee assistance programs; and iv. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; c. Making it a requirement that each employee be engaged in the performance of the agreement be given a copy of the statement required by paragraph (a); d. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the agreement, the employee will: i. Abide by the terms of the statement; and ii. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; e. Notifying the Department within ten days after receiving notice under subparagraph (d)(ii) from an employee or otherwise receiving actual notice of such conviction; f. Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(ii), with respect to any employee who is so convicted: i. Taking appropriate personnel action against such an employee, up to and including termination; or ii. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; and g. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). 2. The site(s) for the performance of work done in connection with the specific agreement are listed below (list all sites; add additional pages if necessary): 2330 Concord Ave., Monroe, NC 28110 3. Contractor will inform the Department of any additional sites for performance of work under this agreement. 4. False certification or violation of the certification may be grounds for suspension of payment, suspension or termination of grants, or government-wide Federal suspension or debarment. 45 C.F.R. 82.510. 66 III. Certification Regarding Environmental Tobacco Smoke Public Law 103-227, Part C-Environmental Tobacco Smoke, also known as the Pro-Children Act of 1994 (Act), requires that smoking not be permitted in any portion of any indoor facility owned or leased or contracted for by an entity and used routinely or regularly for the provision of health, day care, education, or library services to children under the age of 18, if the services are funded by Federal programs either directly or through State or local governments, by Federal grant, contract, loan, or loan guarantee. The law does not apply to children's services provided in private residences, facilities funded solely by Medicare or Medicaid funds, and portions of facilities used for inpatient drug or alcohol treatment. Failure to comply with the provisions of the law may result in the imposition of a civil monetary penalty of up to $1,000.00 per day and/or the imposition of an administrative compliance order on the responsible entity. The Contractor certifies that it will comply with the requirements of the Act. The Contractor further agrees that it will require the language of this certification be included in any subawards that contain provisions for children's services and that all subgrantees shall certify accordingly. IV. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions Instructions [The phrase "prospective lower tier participant" means the Contractor.] 1. By signing and submitting this document, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of the fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originate may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant will provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549, 45 CFR Part 76. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter any lower tier covered transaction with a person who is debarred, suspended, determined ineligible or voluntarily excluded from participation in this covered transaction unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this document that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized in paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension, and/or debarment. 67 Certification 1. The prospective lower tier participant certifies, by submission of this document, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. V. Certification Regarding Lobbying The Contractor certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federally funded contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form SF-LLL, "Disclosure of Lobbying Activities," in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award document for subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) who receive federal funds of $100,000.00 or more and that all subrecipients shall certify and disclose accordingly. 4. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000.00 and not more than $100,000.00 for each such failure. VI. Disclosure Of Lobbying Activities Instructions This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Use the SF-LLL-A Continuation Sheet for additional information if the space on the form is inadequate. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. 1. Identify the status of the covered Federal action. 2. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 3. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or sub- award recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 68 4. If the organization filing the report in Item 4 checks "Subawardee", then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congressional District, if known. 5. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard. 6. Enter the Federal program name or description for the covered Federal action (Item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments. 7. Enter the most appropriate Federal Identifying number available for the Federal action identified in Item 1 (e.g., Request for Proposal (RFP) number, Invitation for Bid (IFB) number, grant announcement number, the contract grant, or loan award number, the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFP-DE-90-001." 8. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in Item 4 or 5. 9. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified in Item 4 to influence the covered Federal action. (b) Enter the full names of the individual(s) performing services, and include full address if different from 10(a). Enter Last Name, First Name and Middle Initial (MI). 10. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (Item 4) to the lobbying entity (Item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this is a material change report, enter the cumulative amount of payment made or planned to be made. 11. Check the appropriate boxes. Check all boxes that apply. If payment is made through an in-kind contribution, specify the nature and value of the in-kind payment. 12. Check the appropriate boxes. Check all boxes that apply. If other, specify nature. 13. Provide a specific and detailed description of the services that the lobbyist has performed, or will be expected to perform, and the date(s) of any services rendered. Include all preparatory and related activity, not just time spent in actual contact with Federal officials. Identify the Federal official(s) or employee(s) contacted or the officer(s), employee(s), or Member(s) of Congress that were contacted. 14. Check whether or not a SF-LLL-A Continuation Sheet(s) is attached. 15. The certifying official shall sign and date the form, print his/her name, title, and telephone number. Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, D. C. 20503 69 Disclosure Of Lobbying Activities (Approved by OMB 0344-0046) Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 1. Type of Federal Action: a. contract b. grant c. cooperative agreement d. loan e. loan guarantee f. loan insurance 2. Status of Federal Action: a. Bid/offer/application b. Initial Award c. Post-Award 3. Report Type: a. initial filing b. material change For Material Change Only: Year___________ Quarter____________ Date Of Last Report:_________________ 4. Name and Address of Reporting Entity: Prime Subawardee Tier (if known) ________________________ Congressional District (if known) _________________________ 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime: Congressional District (if known) ________________________ 6. Federal Department/Agency: 7. Federal Program Name/Description: CFDA Number (if applicable) ________________________ 8. Federal Action Number (if known) 9. Award Amount (if known) $ 10. a. Name and Address of Lobbying Entity (if individual, last name, first name, MI): (attach Continuation Sheet(s) SF-LLL-A, if necessary) b. Individuals Performing Services (including address if different from No. 10a.) (last name, first name, MI): (attach Continuation Sheet(s) SF-LLL-A, if necessary) 11. Amount of Payment (check all that apply): $ actual planned 13. Type of Payment (check all that apply): a. retainer b. one-time fee c. commission d. contingent fee e. deferred f. other; specify: _____________________________ 12. Form of Payment (check all that apply): a. cash b. In-kind; specify: Nature Value 14. Brief Description of Services Performed or to be Performed and Date(s) of Services, including officer(s), employee(s), or Member(s) contacted, for Payment Indicated in Item 11(attach Continuation Sheet(s) SF-LLL-A, if necessary): 15. Continuation Sheet(s) SF-LLL-A attached: Yes No 16. Information requested through this form is authorized by title 31 U. S. C. section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U. S. C. 1352. This information will be reported to the Congress semi-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Signature: Print Name: Title: ______________________________________________ Telephone No: Date: Federal Use Only Authorized for Local Reproduction Standard Form - LLL 70 Contract # 10090 BAYADA Home Health Care, Inc. NCDHHS COI1015 (Rev. 4/11) ATTACHMENT D CONFLICT OF INTEREST ACKNOWLEDGEMENT AND POLICY State of _________________________________ County __________________________________ I, ________________________________________, Notary Public for said County and State, certify that ____________________________________ personally appeared before me this day and acknowledged that he/she is ______________________________ of BAYADA Home Health Care, Inc. and by that authority duly given and as the act of the Organization, affirmed that the foregoing Conflict of Interest Policy was adopted by the Board of Directors/Trustees or other governing body in a meeting held on the _____ day of _________________, _______. Sworn to and subscribed before me this _________ day of ______________________, 20____. (Official Seal) ___________________________________ Notary Public My Commission expires ______________, 20 ____ INSTRUCTIONS FOR ORGANIZATION: Sign and attach the following pages after adopted by the Board of Directors/Trustees or other governing body OR replace the following with the current adopted conflict of interest policy. BAYADA Home Health Care, Inc. Name of Organization ___________________________________________ Signature of Organization Official 71 Contract # 10090 BAYADA Home Health Care, Inc. NCDHHS COI1015 (Rev. 4/11) Conflict of Interest Policy Example The Board of Directors/Trustees or other governing persons, officers, employees or agents are to avoid any conflict of interest, even the appearance of a conflict of interest. The Organization‘s Board of Directors/Trustees or other governing body, officers, staff and agents are obligated to always act in the best interest of the organization. This obligation requires that any Board member or other governing person, officer, employee or agent, in the performance of Organization duties, seek only the furtherance of the Organization mission. At all times, Board members or other governing persons, officers, employees or agents, are prohibited from using their job title, the Organization's name or property, for private profit or benefit. A. The Board members or other governing persons, officers, employees, or agents of the Organization should neither solicit nor accept gratuities, favors, or anything of monetary value from current or potential contractors/vendors, persons receiving benefits from the Organization or persons who may benefit from the actions of any Board member or other governing person, officer, employee or agent. This is not intended to preclude bona-fide Organization fund raising-activities. B. A Board or other governing body member may, with the approval of Board or other governing body, receive honoraria for lectures and other such activities while not acting in any official capacity for the Organization. Officers may, with the approval of the Board or other governing body, receive honoraria for lectures and other such activities while on personal days, compensatory time, annual leave, or leave without pay. Employees may, with the prior written approval of their supervisor, receive honoraria for lectures and other such activities while on personal days, compensatory time, annual leave, or leave without pay. If a Board or other governing body member, officer, employee or agent is acting in any official capacity, honoraria received in connection with activities relating to the Organization are to be paid to the Organization. C. No Board member or other governing person, officer, employee, or agent of the Organization shall participate in the selection, award, or administration of a purchase or contract with a vendor where, to his knowledge, any of the following has a financial interest in that purchase or contract: 1. The Board member or other governing person, officer, employee, or agent; 2. Any member of their family by whole or half blood, step or personal relationship or relative-in-law; 3. An organization in which any of the above is an officer, director, or employee; 4. A person or organization with whom any of the above individuals is negotiating or has any arrangement concerning prospective employment or contracts. D. Duty to Disclosure -- Any conflict of interest, potential conflict of interest, or the appearance of a conflict of interest is to be reported to the Board or other governing body or one’s supervisor immediately. E. Board Action -- When a conflict of interest is relevant to a matter requiring action by the Board of Directors/Trustees or other governing body, the Board member or other governing person, officer, employee, or agent (person(s)) must disclose the existence of the conflict of interest and be given the opportunity to disclose all material facts to the Board and members of committees with governing board delegated powers considering the possible conflict of interest. After disclosure of all material facts, and after any discussion with the person, he/she shall leave the governing board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists. In addition, the person(s) shall not participate in the final deliberation or decision regarding the matter under consideration and shall leave the meeting during the discussion of and vote of the Board of Directors/Trustees or other governing body. F. Violations of the Conflicts of Interest Policy -- If the Board of Directors/Trustees or other governing body has reasonable cause to believe a member, officer, employee or agent has failed to disclose actual or possible conflicts of interest, it shall inform the person of the basis for such belief and afford the person an opportunity to explain the alleged failure to disclose. If, after hearing the person's response and after 72 Contract # 10090 BAYADA Home Health Care, Inc. NCDHHS COI1015 (Rev. 4/11) making further investigation as warranted by the circumstances, the Board of Directors/Trustees or other governing body determines the member, officer, employee or agent has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action. G. Record of Conflict -- The minutes of the governing board and all committees with board delegated powers shall contain: 1. The names of the persons who disclosed or otherwise were found to have an actual or possible conflict of interest, the nature of the conflict of interest, any action taken to determine whether a conflict of interest was present, and the governing board's or committee's decision as to whether a conflict of interest in fact existed. 2. The names of the persons who were present for discussions and votes relating to the transaction or arrangement that presents a possible conflict of interest, the content of the discussion, including any alternatives to the transaction or arrangement, and a record of any votes taken in connection with the proceedings. . Approved by: BAYADA Home Health Care, Inc. Name of Organization _______________________________________ Signature of Organization Official _______________________________________ Date 73 Attachment E – No Overdue Tax Debts Page 1 of 1 Rev. 6-7-2015 Instructions: Grantee/Provider should complete this certification for all funds received. Entity should enter appropriate data in the yellow highlighted areas. The completed and signed form must be provided to the County Department of Social Services/Human Services. Note: If you have a contract that extends more than one state fiscal year, you will need to obtain an updated certification for each year of the contract. Entity’s Letterhead [Date of Certification (mmddyyyy)] To: Union County Consolidated Human Services Agency Certification: We certify that BAYADA Home Health Care, Inc. does not have any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the federal, State, or local level. We further understand that any person who makes a false statement in violation of N.C.G.S. 143C-6-23(c) is guilty of a criminal offense punishable as provided by N.C.G.S. 143C-10-1(b). Sworn Statement: [Name of Board Chair] and [Name of Second Authorizing Official] being duly sworn, say that we are the Board Chair and [Title of the Second Authorizing Official], respectively, of BAYADA Home Health Care, Inc. of [City] in the State of [Name of State]; and that the foregoing certification is true, accurate and complete to the best of our knowledge and was made and subscribed by us. We also acknowledge and understand that any misuse of State funds will be reported to the appropriate authorities for further action. ______________________________ Board Chair ______________________________ [Title of Second Authorizing Official] Sworn to and subscribed before me on the day of the date of said certification. _______________________________ My Commission Expires: __________ (Notary Signature and Seal) ____________________ 1 G.S. 105-243.1 defines: Overdue tax debt. – Any part of a tax debt that remains unpaid 90 days or more after the notice of final assessment was mailed to the taxpayer. The term does not include a tax debt, however, if the taxpayer entered into an installment agreement for the tax debt under G.S. 105-237 within 90 days after the notice of final assessment was mailed and has not failed to make any payments due under the installment agreement.” 74 1 ATTACHMENT I: UNION COUNTY CONSOLIDATED HUMAN SERVICES AGENCY HIPAA BUSINESS ASSOCIATE ADDENDUM This Agreement is made effective February 1, 2026, by and between UNION COUNTY (“Covered Entity”) and BAYADA HOME HEALTH CARE, INC. (“Business Associate”) (collectively the “Parties”). 1. BACKGROUND (a) Covered Entity and Business Associate are parties to a contract for In-Home Aide services dated February 22, 2022, as modified by amendment dated August 5, 2025 (the “Contract”), whereby Business Associate agrees to perform certain services for or on behalf of Covered Entity. (b) The Union County Consolidated Human Services Agency is an organizational unit of Covered Entity as a health care component for purposes of the HIPAA Privacy and Security Rules. (c) The relationship between Covered Entity and Business Associate is such that the Parties believe Business Associate is or may be a “business associate” within the meaning of the HIPAA Privacy and Security Rules. (d) The Parties enter into this Business Associate Addendum to the Contract with the intention of complying with the HIPAA Privacy and Security Rules provision that a covered entity may disclose electronic protected health information or other protected health information to a business associate, and may allow a business associate to create or receive electronic protected heath information or other protected health information on its behalf, if the covered entity obtains satisfactory assurances that the business associate will appropriately safeguard the information. 2. DEFINITIONS Unless some other meaning is clearly indicated by the context, the following terms shall have the following meaning in this Agreement: (a) “Breach” means the acquisition, access, use, or disclosure of PHI in a manner not permitted by 45 CFR 164 Subpart E which compromises the security or privacy of the PHI. (b) “Electronic Protected Health Information” shall have the same meaning as the term “electronic protected health information” in 45 CFR 160.103, limited to the information created or received by Business Associate from or on behalf of Covered Entity. (c) “HIPAA” means the Administrative Simplification Provisions, Sections 261 through 264, of the federal Health Insurance Portability and Accountability Act of 1996, Public Law 104-191. (d) “HITECH Act” means the “Health Information Technology for Economic and Clinical Health (“HITECH”) Act, Title XIII of Division A of the American Recovery and Reinvestment Act of 2009 (P.L. 111-5). (e) “Individual” shall have the same meaning as the term “individual” in 45 CFR160.103 and shall include a person who qualifies as a personal representative in accordance with 45 CFR 164.502(g). (f) “Privacy and Security Rules” shall mean the Standards for Privacy of Individually Identifiable Health Information and the Security Standards for the Protection of Electronic Protected Health Information set out in 45 CFR part 160 and part 164. 75 2 (g) “Protected Health Information” shall have the same meaning as the term “protected health information” in 45 CFR 160.103, limited to the information created or received by Business Associate from or on behalf of Covered Entity. (h) “Required By Law” shall have the same meaning as the term “required by law” in 45 CFR 164.103. (i) “Secretary” shall mean the Secretary of the United States Department of Health and Human Services or his designee. (j) “Security Incident” shall have the same meaning as the term “security incident” in 45 CFR 164.304. (k) “Unsecured Protected Health Information” shall have the same meaning as the term as the term “unsecured protected health information” in 45 CFR 164.402. (l) Unless otherwise defined in this Agreement, terms used herein shall have the same meaning as those terms have in the Privacy and Security Rules. 3. OBLIGATIONS OF BUSINESS ASSOCIATE (a) Business Associate agrees to not use or disclose Electronic Protected Health Information or other Protected Health Information other than as permitted or required by this Agreement or as Required by Law. (b) Business Associate agrees to use appropriate safeguards to prevent use or disclosure of the Electronic Protected Health Information and other Protected Health Information that it creates, receives, maintains, or transmits on behalf of Covered Entity, other than as provided for by this Agreement, as required by the Privacy and Security Rules. Business Associate shall review and modify its security measures and safeguards to continue provision of reasonable and appropriate protection of Electronic Protected Health Information, and update documentation of such security measures. (c) Business Associate agrees to mitigate, to the extent practicable, any harmful effect that is known to Business Associate of a use or disclosure of Electronic Protected Health Information or other Protected Health Information by Business Associate in violation of the requirements of this Agreement. (d) Business Associate agrees to report to Covered Entity (i) any use or disclosure of Electronic Protected Health Information or other Protected Health Information not provided for by this Agreement of which it becomes aware and (ii) any Security Incident or Breach of which it becomes aware. (e) Business Associate agrees to ensure that any agent, including a subcontractor, to whom it provides Electronic Protected Health Information and/or other Protected Health Information received from, or created, received or transmitted by Business Associate on behalf of Covered Entity, agrees to the same restrictions and conditions that apply through this Agreement to Business Associate with respect to such information. (f) Business Associate agrees to provide access, at the request of Covered Entity, to Electronic Protected Health Information and other Protected Health Information in a Designated Record Set to Covered Entity or, as directed by Covered Entity, to an Individual in order to meet the requirements under 45 CFR 164.524. (g) Business Associate agrees, at the request of the Covered Entity, to make any amendment(s) to Electronic Protected Health Information and other Protected Health Information in a Designated Record Set that the Covered Entity directs or agrees to pursuant to 45 CFR 164.526. 76 3 (h) Unless otherwise prohibited by law, Business Associate agrees to make internal practices, books, and records, including policies and procedures concerning Electronic Protected Health Information and other Protected Health Information, relating to the use and disclosure of Electronic Protected Health Information and other Protected Health Information received from, or created or received by Business Associate on behalf of, Covered Entity available to the Covered Entity, or to the Union County Consolidated Human Services Agency, in a time and manner designated by the Secretary, for purposes of the Secretary determining Covered Entity's compliance with the Privacy and Security Rules. (i) Business Associate agrees to document such disclosures of Electronic Protected Health Information and other Protected Health Information related to such disclosures as would be required for Covered Entity to respond to a request by an individual for an accounting of disclosures of Electronic Protected Health Information and other Protected Health Information by Business Associate or its agents, including subcontractors, in accordance with 45 CFR 164.528 and Section 13405(c)(3) of the HITECH Act, and to provide this information to Covered Entity or an individual to permit such a response. (j) Business Associate will, pursuant to the HITECH Act and its implementing regulations, comply with all additional requirements of the Privacy and Security Rules as applicable to Business Associate, including specifically, but not limited to, the requirements of 45 CFR 164.308, 164.310, 164.312, and 164.316. (k) Following the discovery of a breach of security for unsecured Protected Health Information subject to this Agreement, Business Associate shall notify Covered Entity of the breach pursuant to 45 CFR 164.410 and Section 13402 of the HITECH Act, and shall include in the notification the information required by those provisions. Business Associate shall cooperate fully with and provide any information requested by Covered Entity in the Covered Entity’s breach analysis procedures, including risk assessment. A breach shall be treated as discovered by Business Associate as of the first day on which such breach is known, or reasonably should have been known, to Business Associate to have occurred. Business Associate shall provide notification to Covered Entity without unreasonable delay, and in no event less than 30 calendar days after discovery of a breach by Business Associate. (l) Business Associate will, pursuant to the HITECH Act and its implementing regulations, comply with all additional applicable requirements of the Privacy Rule, including those contained in 45 CFR 164.502(e) and 164.504(e)(1)(ii), at such time as the requirements are applicable to Business Associate. (m) Business Associate shall not directly or indirectly receive remuneration in exchange for any protected health information except as specifically authorized by the Contract and by the HITECH Act Section 13405(d) and its implementing regulations. (n) Business Associate shall not engage in any communications within the definition of “marketing” in the HITECH Act except as authorized by the Contract and by the HITECH Act and its implementing regulations. 4. PERMITTED USES AND DISCLOSURES (a) Except as otherwise limited in this Agreement or by other applicable law or agreement, if the Contract permits, Business Associate may use or disclose Electronic Protected Health Information and other Protected Health Information to perform functions, activities, or services for, or on behalf of, Covered Entity as specified in the Contract, provided that such use or disclosure: (1) would not violate the Privacy and Security Rules if done by Covered Entity; or 77 4 (2) would not violate the minimum necessary policies and procedures of the Covered Entity. (b) Business Associate may use and disclose Protected Health Information subject to this Agreement only if such use or disclosure is in compliance with each applicable requirement of 45 CFR 164.504(e) pursuant to the HITECH Act. (c) Except as otherwise limited in this Agreement or by other applicable law or agreements, if the Contract permits, Business Associate may use Electronic Protected Health Information and other Protected Health Information as necessary for the proper management and administration of the Business Associate or to carry out the legal responsibilities of the Business Associate. (d) Except as otherwise limited in this Agreement or by other applicable law or agreements, if the Contract permits, Business Associate may disclose Electronic Protected Health Information and other Protected Health Information for the proper management and administration of the Business Associate, provided that: (1) disclosures are Required By Law; or (2) Business Associate obtains reasonable assurances from the person to whom the information is disclosed that it will remain confidential and will be used or further disclosed only as Required By Law or for the purpose for which it was disclosed to the person, and the person notifies the Business Associate of any instances of which it is aware in which the confidentiality of the information has been breached. (e) Except as otherwise limited in this Agreement or by other applicable law or agreements, if the Contract permits, Business Associate may use Electronic Protected Health Information and other Protected Health Information to provide data aggregation services to Covered Entity as permitted by 45 CFR 164.504(e)(2)(i)(B). (f) When using or disclosing PHI or when requesting PHI from a covered entity or other business associate, Business Associate must make reasonable efforts to limit PHI to the minimum necessary to accomplish the intended purpose of the use, disclosure, or request. (g) Notwithstanding the foregoing provisions, Business Associate may not use or disclose Electronic Protected Health Information or other Protected Health Information if the use or disclosure would violate any term of the Contract or other applicable law or agreements. 5. TERM AND TERMINATION (a) Term. This Agreement shall be effective as of the effective date stated above and shall terminate when the Contract terminates. (b) Termination for Cause. Upon Covered Entity's knowledge of a material breach by Business Associate, Covered Entity may, at its option: (1) Provide an opportunity for Business Associate to cure the breach or end the violation, and terminate this Agreement and services provided by Business Associate, to the extent permissible by law, if Business Associate does not cure the breach or end the violation within the time specified by Covered Entity; (2) Immediately terminate this Agreement and services provided by Business Associate, to the extent permissible by law; or (3) If neither termination nor cure is feasible, report the violation to the Secretary as provided in the Privacy and Security Rules. 78 5 (c) Effect of Termination. (1) Except as provided in paragraph (2) of this section or in the Contract or by other applicable law or agreements, upon termination of this Agreement and services provided by Business Associate, for any reason, Business Associate shall return or destroy all Electronic Protected Health Information and other Protected Health Information received from Covered Entity, or created or received by Business Associate on behalf of Covered Entity. This provision shall apply to Electronic Protected Health Information and other Protected Health Information that is in the possession of subcontractors or agents of Business Associate. Business Associate shall retain no copies of the Electronic Protected Health Information or other Protected Health Information. (2) In the event that Business Associate determines that returning or destroying the Electronic Protected Health Information or other Protected Health Information is not feasible, Business Associate shall provide to Covered Entity notification of the conditions that make return or destruction not feasible. Business Associate shall extend the protections of this Agreement to such Electronic Protected Health Information and other Protected Health Information and limit further uses and disclosures of such Electronic Protected Health Information and other Protected Health Information to those purposes that make the return or destruction infeasible, for so long as Business Associate maintains such Electronic Protected Health Information and other Protected Health Information. 6. GENERAL TERMS AND CONDITIONS (a) This Agreement amends and is part of the Contract. (b) Except as provided in this Agreement, all terms and conditions of the Contract shall remain in force and shall apply to this Agreement as if set forth fully herein. (c) In the event of a conflict in terms between this Agreement and the Contract, the interpretation that is in accordance with the Privacy and Security Rules shall prevail. In the event that a conflict then remains, the Contract terms shall prevail so long as they are in accordance with the Privacy and Security Rules. (d) A breach of this Agreement by Business Associate shall be considered sufficient basis for Covered Entity to terminate the Contract for cause. BAYADA HOME HEALTH CARE, INC.: ___________________________________________ _________________ (Signature) (Date) UNION COUNTY: ___________________________________________ _________________ Brian W. Matthews, County Manager (Date) 79 Transportation Certification (06-2015) ATTACHMENT J CERTIFICATION REGARDING TRANSPORTATION Union County Consolidated Human Services Agency By execution of this Agreement the Contractor certifies that it will provide safe client transportation by: 1. Insuring that all drivers (including employees, contractors, contractor’s employees, and volunteers) shall be at least 18 years of age; 2. Insuring that all drivers (including employees, contractors, contractor’s employees, and volunteers) shall be licensed to operate the specific vehicle used in transporting clients in accordance with Chapter 20-7 of the General Statutes of North Carolina and the Division of Motor Vehicle requirements; 3. Insuring that all vehicles transporting clients shall have at least the minimum level of liability insurance appropriate for the type of vehicle as defined by Article 7, Rule R2-36 of the North Carolina Utilities Commission; 4. Insuring that the contractor shall have written policies and procedures regarding how drivers handle and report client emergencies and/or vehicle crashes involving clients to contractor and how contractor notifies the Union County Division of Social Services; 5. Insuring that no more than one quarter of one percent of all trips be missed by the contractor during the course of the contract period; (Medicaid only) 6. Insuring that that no more than five percent (5%) of trips should be late for recipient drop off to their appointment per month; (Medicaid only) 7. Contractor will maintain records documenting the following (County may require contractor to provide): a. Valid current copies of Drivers License for all drivers; b. Current valid Vehicle Registration, for all vehicles transporting clients; c. Driving records for all drivers for the past three years and with annual updates; d. Criminal Background checks through North Carolina Law Enforcement or NCIC prior to employment and every three years thereafter; e. Alcohol and Drug Testing policy to meet the Federal Transit Authority guidelines. 8. Disclosing, at the outset of the contract, upon renewal and upon request, any criminal convictions or other reasons for disqualifications from participation in Medicare, Medicaid or Title XX programs (signature on this form confirms this statement). Signature Title BAYADA Home Health Care, Inc. Agency/Organization Date (Certification signature should be same as Contract signature.) 80 Revised 06-2015 ATTACHMENT K What is a Private Non Profit Agency? Answer: A private non profit is an organization that is incorporated under State law and whose purpose is not to make a profit, but rather to further a charitable, civic, religious, scientific, or other lawful purpose. The Secretary of State's office grants corporate status to organizations in North Carolina. What is a 501(c)(3) designation? Answer: When the agency becomes a state private non profit corporation, it can then apply for 501(c)(3) designation through the IRS. Once the IRS grants 501(c)(3) status, the organization is exempt from certain taxes and any donations to the charitable organization are tax deductible. Many individuals and organizations prefer to make donations to 501(c)(3) private non profits. Who can obtain a 501(c)(3) designation? Answer: Any organization or group can apply for 501(c)(3) status, provided their charter or mission focuses on the non profit’s objective. Another option is to apply for a 509(a)(1) status which falls under the 501(c)(3) umbrella. Being a 509(a)(1) designates an organization as a tax-free public charity that receives most of its support from a governmental unit or from the general public. Becoming a 509(a)(1) provides public recognition of tax- exempt status, advance assurance to donors of deductibility of contributions, exemption from certain State and federal taxes, and non profit mailing privileges. Organizations that typically qualify are churches, educational institutions, hospitals, and governmental units. How does a Private Non Profit obtain Tax Exempt Status? EO Web Site [ www.irs.gov/eo] IRS TE/GE Customer Service You may direct technical and procedural questions concerning charities and other nonprofit organizations, including questions about your tax-exempt status and tax liability, to the IRS Tax Exempt and Government Entities Customer Account Services at (877) 829-5500 (toll-free number). If you prefer to write, you may write at: Internal Revenue Service Exempt Organizations Determinations P.O. Box 2508 Cincinnati, OH 45201 You may also contact the Taxpayer Advocate Service, an independent organization within the IRS that helps taxpayers resolve problems with the IRS and recommends changes that will prevent problems. A private non profit must apply to the IRS for tax exempt status. To qualify, applicants must complete and submit to the IRS Form 1023. Once federal tax exempt status is granted, the private non profit applies for State tax exempt status by completing Form CD-435 and submitting it to the N. C. Department of Revenue. What must a County Department of Social Services/Human Services do? Answer: Verify the Tax Exempt Letter. Check date for expiration and check if current address of agency is reflected. 81 (REV. 7-10) 1 Attachment L Notice of Certain Reporting and Audit Requirements Grantee shall comply with all rules and reporting requirements established by statute or administrative rules. All reports must be submitted to the addresses below. The applicable prescribed requirements are found in North Carolina General Statute 143C-6-22 & 23 entitled "Use of State Funds by Non-State Entities” and Implementation of Required Rules, 09 NCAC 03M .0102 -0802, North Carolina Administrative Code, issued September 2005. The Contractor’s fiscal year runs from July through June. G.S. 143C-6-23 requires every nongovernmental entity that receives State or Federal pass-through grant funds directly from a State agency to file annual reports on how those grant funds were used. There are 3 reporting levels which are determined by the total direct grant receipts from all State agencies in your fiscal year:  Level 1: Less than $25,000  Level 2: At least $25,000 but less than $500,000  Level 3: $500,000 or more A grantee’s reporting date is determined by its fiscal year end and the total funding received directly from all State agencies. For those grantees receiving less than $500,000, the due date is 6 months from its fiscal year end. For those receiving $500,000 or more, the due date is 9 months from its fiscal year end. In addition to the reports, grantees receiving $500,000 or more must submit a yellow book audit in electronic or hard copy to the Office of the State Auditor and to all funding State agencies at the addresses below. All annual grantee reports required by GS 143C-6-23 must be completed online at www.NCGrants.gov. The online reporting system will automatically place your organization on the Noncompliance list if your reports have not been completed in www.NCGrants.gov by your required due date. To access the online grants reporting system go to www.NCGrants.gov and click on the LOGIN tab at the top of the page. You must have a NCID to access the online reporting system. To obtain a user manual or request assistance with the system please go to https://www.ncgrants.gov/NCGrants/Help.jsp. You can also email requests for assistance directly to NCGrants@osbm.nc.gov. Once you have logged in you will see your “Grantee Summary / Data Entry Screen”.  Your summary screen will identify your correct level of reporting, i.e., Level 1, 2 or 3, based on the State grant funds paid to your organization during your fiscal year.  The summary will show all the grants contained in the www.NCGrants.gov system that have been awarded to your organization. The program will automatically provide links to the reports that correspond to your reporting level, and only those reports, for each grant. Check to make sure that the grant(s) shown in the system correspond with what you show as having received from each agency for your fiscal year.  If you have questions, need help in resolving any differences between your records and online reporting system or need corrections to be made to the data you enter, send an e-mail to NCGrants@osbm.nc.gov to request help. All grantees must file their required reports online at www.NCGrants.gov without exception. IMPORTANT NOTE FOR AUDITS If you expend more than $500,000 in Federal grant funds from all sources, then you must have an A-133 single audit performed. If you are at this level for federal reporting and you are required to file a yellow 82 (REV. 7-10) 2 book audit with the State under G.S. 143C-6-23, then you may substitute the A-133 audit for the yellow book audit. If you are required to have an A-133 audit performed and you receive any Federal grant funds passed through the North Carolina Department of Health and Human Services, you are required to file the A-133 audit with the North Carolina Department of Health and Human Service. If you expend more than $500,000 and you are required to file a yellow book audit with the State Auditor under G.S. 143C-6-23, then you are also required to file the yellow book audit with the North Carolina Department of Health and Human Service. A planned enhancement to the system is the capability for the grantee to directly upload a pdf version of their audit directly into the online system where it will be accessible to both the funding agency/agencies and the Office of the State Auditor. Please send the required audit to the following address: Mail to: DHHS Office of the Controller Attention: Audit Resolution 2019 Mail Service Center Raleigh, NC 27699-2019 Or direct delivery to: 1050 Umstead Drive Raleigh, NC 27606 Equipment Purchased with Contract Funds: Title to equipment costing in excess of $500.00 acquired by the Contractor with funds from this contract shall vest in the Contractor, subject to the following conditions. A. The Contractor shall use the equipment in the project or program for which it was acquired as long as needed. When equipment is no longer needed for the original project or program or if operations are discontinued, or at the termination of this contract the Contractor shall contact the Division for written instructions regarding disposition of equipment. B. With the prior written approval of the Division, the Contractor may use the equipment to be replaced as trade-in against replacement equipment or may sell said equipment and use the proceeds to offset the costs of replacement equipment. C. For equipment costing in excess of $500.00, equipment controls and procedures shall include at a minimum the following: 1. Detailed equipment records shall be maintained which accurately include the: a. Description and location of the equipment, serial number, acquisition date/cost, useful life and depreciation rate; b. Source/percentage of funding for purchase and restrictions as to use or disposition; and c. Disposition data, which includes date of disposal and sales price or method used to determine fair market value. 2. Equipment shall be assigned a control number in the accounting records and shall be tagged individually with a permanent identification number. 3. Biennially, a physical inventory of equipment shall be taken and results compared to accounting and fixed asset records. Any discrepancy shall immediately be brought to the attention of management and the governing board. 83 (REV. 7-10) 3 4. A control system shall be in place to ensure adequate safeguards to prevent loss, damage, or theft of equipment and shall provide for full documentation and investigation of any loss or theft. 5. Adequate maintenance procedures shall be implemented to ensure that equipment is maintained in good condition. 6. Procedures shall be implemented which ensure that adequate insurance coverage is maintained on all equipment. A review of coverage amounts shall be conducted on a periodic basis, preferably at least annually. D. The Contractor shall ensure all subcontractors are notified of their responsibility to comply with the equipment conditions specified in this section. 84 Reporting Requirements of N. C. General Statute 143C-6.23 (REV. 7-10) 4 Use these charts to determine GS 143C-6.23 reporting requirements. Total Funds from All State Agencies Reports Due (Key all reports into online reporting system at www.NCGrants.gov , including online submission of the audit when the system has the capability). Until that point, audits should be mailed to both the Office of the State Auditor and the NC Department of Health and Human Services (DHHS).) Reports Due Date Level 1 $1 - $24,999  Certification  State Grants Compliance Reporting Receipt of < $25,000.* Within 6 months of entity’s fiscal year end Level 2 $25,000 - $499,999  Certification  State Grants Compliance Reporting Receipt of >= $25,000  Schedule of Receipts and Expenditures*  Program Activities and Accomplishments Within 6 months of entity’s fiscal year end Level 3 $500,000 or more  Certification  State Grants Compliance Reporting Receipt of >= $25,000  Audit [A-133 Single Audit if >= $500,000 in federal funds or Yellow Book Audit]  Schedule of Federal and State Awards (May be included in the audit)  Program Activities and Accomplishments Within 9 months of entity’s fiscal year end Use this chart to determine where to send copies of GS 143C-6.23 reports. Grantees receiving $500,000 or more must send one copy of each audit report to DHHS. Mail to: DHHS Office of the Controller Attention: Audit Resolution 2019 Mail Service Center Raleigh, NC 27699-2019 Or direct delivery to: 1050 Umstead Drive Raleigh, NC 27606 Grantees receiving $500,000 or more must send one copy of each audit report to the State Auditor. In addition, grantees must submit copies of their audits to www.NCGrants.gov for compliance purposes. Mail to: Office of the State Auditor 20601 Mail Service Center Raleigh, NC 27699-0601 Or direct delivery to: 2 South Salisbury Street Raleigh, NC 27603 85 Contract # 10090 BAYADA Home Health Care, Inc. ATTACHMENT M CONTRACTOR’S TAX ID NUMBER Contractor’s Tax ID Number is 23-1943113 86 Contractor Certifications Required by North Carolina Law (Rev. 8/2016) Page 1 of 1 ATTACHMENT N State Certifications Contractor Certifications Required by North Carolina Law Instructions: The person who signs this document should read the text of the statutes and Executive Order listed below and consult with counsel and other knowledgeable persons before signing. The text of each North Carolina General Statutes and of the Executive Order can be found online at:  Article 2 of Chapter 64: http://www.ncga.state.nc.us/EnactedLegislation/Statutes/PDF/ByArticle/Chapter_64/Article_2.pdf  G.S. 133-32: http://www.ncga.state.nc.us/gascripts/statutes/statutelookup.pl?statute=133-32  Executive Order No. 24 (Perdue, Gov., Oct. 1, 2009): http://www.ethicscommission.nc.gov/library/pdfs/Laws/EO24.pdf  G.S. 105-164.8(b): http://www.ncga.state.nc.us/EnactedLegislation/Statutes/PDF/BySection/Chapter_105/GS_105-164.8.pdf  G.S. 143-48.5: http://www.ncga.state.nc.us/EnactedLegislation/Statutes/HTML/BySection/Chapter_143/GS_143-48.5.html  G.S. 143-59.1: http://www.ncga.state.nc.us/EnactedLegislation/Statutes/PDF/BySection/Chapter_143/GS_143-59.1.pdf  G.S. 143-59.2: http://www.ncga.state.nc.us/EnactedLegislation/Statutes/PDF/BySection/Chapter_143/GS_143-59.2.pdf  G.S. 143-133.3: http://www.ncga.state.nc.us/EnactedLegislation/Statutes/HTML/BySection/Chapter_143/GS_143-133.3.html  G.S. 143B-139.6C: http://www.ncga.state.nc.us/EnactedLegislation/Statutes/PDF/BySection/Chapter_143B/GS_143B-139.6C.pdf Certifications (1) Pursuant to G.S. 133-32 and Executive Order No. 24 (Perdue, Gov., Oct. 1, 2009), the undersigned hereby certifies that the Contractor named below is in compliance with, and has not violated, the provisions of either said statute or Executive Order. (2) Pursuant to G.S. 143-48.5 and G.S. 143-133.3, the undersigned hereby certifies that the Contractor named below, and the Contractor’s subcontractors, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system." E- Verify System Link: www.uscis.gov (3) Pursuant to G.S. 143-59.1(b), the undersigned hereby certifies that the Contractor named below is not an “ineligible Contractor” as set forth in G.S. 143-59.1(a) because: (a) Neither the Contractor nor any of its affiliates has refused to collect the use tax levied under Article 5 of Chapter 105 of the General Statutes on its sales delivered to North Carolina when the sales met one or more of the conditions of G.S. 105-164.8(b); and (b) [check one of the following boxes] ☐ Neither the Contractor nor any of its affiliates has incorporated or reincorporated in a “tax haven country” as set forth in G.S. 143- 59.1(c)(2) after December 31, 2001; or ☐ The Contractor or one of its affiliates has incorporated or reincorporated in a “tax haven country” as set forth in G.S. 143-59.1(c)(2) after December 31, 2001 but the United States is not the principal market for the public trading of the stock of the corporation incorporated in the tax haven country. (4) Pursuant to G.S. 143-59.2(b), the undersigned hereby certifies that none of the Contractor’s officers, directors, or owners (if the Contractor is an unincorporated business entity) has been convicted of any violation of Chapter 78A of the General Statutes or the Securities Act of 1933 or the Securities Exchange Act of 1934 within 10 years immediately prior to the date of the bid solicitation. (5) Pursuant to G.S. 143B-139.6C, the undersigned hereby certifies that the Contractor will not use a former employee, as defined by G.S. 143B-139.6C(d)(2), of the North Carolina Department of Health and Human Services in the administration of a contract with the Department in violation of G.S. 143B-139.6C and that a violation of that statute shall void the Agreement. (6) The undersigned hereby certifies further that: (a) He or she is a duly authorized representative of the Contractor named below; (b) He or she is authorized to make, and does hereby make, the foregoing certifications on behalf of the Contractor; and (c) He or she understands that any person who knowingly submits a false certification in response to the requirements of G.S. 143-59.1and -59.2 shall be guilty of a Class I felony. Contractor’s Name: BAYADA Home Health Care, Inc. Contractor’s Authorized Agent: Signature Date Printed Name Title Witness: Signature Date Printed Name Title The witness should be present when the Contractor’s Authorized Agent signs this certification and should sign and date this document immediately thereafter. 87 Contract # 10090 BAYADA Home Health Care, Inc. (Federal Certification-Non-Discrimination, Clean Air, Clean Water) (01/2018) Page 1 of 3 ATTACHMENT O Union County Consolidated Human Services Agency CERTIFICATION REGARDING NONDISCRIMINATION, CLEAN AIR ACT, CLEAN WATER ACT Certification Regarding Nondiscrimination The Contractor certifies that it will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (h) the Food Stamp Act and USDA policy, which prohibit discrimination on the basis of religion and political beliefs; and (i) the requirements of any other nondiscrimination statutes which may apply to this Agreement. The Contractor must comply with Executive Order 11246, entitled “Equal Employment Opportunity,” as amended by Executive Order 11375, and as supplemented by the Department of Labor Regulations (41 CFR Part 60): The Executive Order prohibits federal contractors and federally-assisted construction contractors and subcontractors who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, or national origin. The Executive Order also requires Government contractors to take affirmative action to ensure that equal opportunity is provided in all aspects of their employment. Meaningful Access for LEP Individuals: The Contractor that participate in the SNAP must take reasonable steps to ensure that LEP persons have meaningful access to programs, services, and benefits. This includes the requirement to provide bilingual program information and certification materials and interpretation services to single language minorities in certain project areas. SNAP Contractors that do not provide meaningful access for LEP individuals risk violating prohibitions against discrimination based on National Origin in the Food and Nutrition Act of 2008, as amended, Title VI of the Civil Rights Act of 1964 (Title VI) and SNAP program regulations at 7 CFR 272A(b). They also risk noncompliance with the USDA policy guidance titled, "Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons", published in 79 FR 70771 - 70784 (November 28, 2014). The Contractor should develop an implementing plan to address the language assistance needs of the LEP population served. This may include contracting for oral interpretation services, hiring bilingual staff, arranging telephone interpreters and/or language lines, coordinating community volunteers, translating vital documents, and providing written notice that language services are available in appropriate languages. Quality and accuracy of the language service is critical in order to avoid serious consequences to the LEP person and to the recipient. LEP needs should be considered in developing budgets and front line staff should understand how to obtain language assistance services. For additional assistance and information regarding LEP matters, please also visit http://www.lep.gov. Ensuring Equal Opportunity Access for Persons with Disabilities: The Contractor must also ensure equal opportunity access for persons with disabilities. This includes ensuring that communications with 88 (Federal Certification-Non-Discrimination, Clean Air, Clean Water) (01/2018) Page 2 of 3 applicants, participants, members of the public, and companions with disabilities are as effective as communications with people without disabilities. Contractors that do not provide persons with disabilities equal opportunity access to programs may risk violating prohibitions against disability discrimination in the Rehabilitation Act of 1978, the American with Disabilities Act (ADA) of 1990, as amended, and SNAP program regulations. DOJ published revised final regulations implementing Title II and Title III of the ADA on September 15, 2010. These regulations are codified at 28 CFR Part 35 "Nondiscrimination on the Basis of Disability in State and Local Government Services" and at 28 CFR Part 36 "Nondiscrimination on the Basis of Disability in Public Accommodations and Commercial Facilities". In accordance with the implementing regulations, Contractors must provide auxiliary aids and services where necessary to ensure effective communication and equal opportunity access to program benefits for individuals with disabilities. The type of auxiliary aids and services required will vary, but a Contractor may not require an individual with a disability to bring another individual to interpret, and may rely on a person accompanying a disabled individual only in limited circumstances. When a Contractor communicates with applicants and beneficiaries by telephone, it must provide text telephone services (ITY) or have access to an equally effective electronic telecommunications system to communicate with individuals who are deaf, hard of hearing, or hearing impaired. Contractors must also ensure that interested persons, including persons with impaired vision or hearing, can obtain information as to the existence and location of accessible services, activities, and facilities. For more information, please visit the ADA website: http://www.ada.gov. IV. The Clean Air Act, Section 306; 42 U.S.C. §7401 et seq. (1970) a. No Federal agency may enter into any contract with any person who is convicted of any offense under section 113(c) for the procurement of goods, materials, and services to perform such contract at any facility at which the violation which gave rise to such conviction occurred if such facility is owned, leased, or supervised by such person. The prohibition in the preceding sentence shall continue until the Administrator certifies that the condition giving rise to such a conviction has been corrected. For convictions arising under section 113(c)(2), the condition giving rise to the conviction also shall be considered to include any substantive violation of this Act associated with the violation of 113(c)(2). The Administrator may extend this prohibition to other facilities owned or operated by the convicted person. b. The Administrator shall establish procedures to provide all Federal agencies with the notification necessary for the purposes of subsection (a). c. In order to implement the purposes and policy of this Act to protect and enhance the quality of the Nation's air, the President shall, not more than 180 days after enactment of the Clean Air Amendments of 1970 cause to be issued an order (1) requiring each Federal agency authorized to enter into contracts and each Federal agency which is empowered to extend Federal assistance by way of grant, loan, or contract to effectuate the purpose and policy of this Act in such contracting or assistance activities, and (2) setting forth procedures, sanctions, penalties, and such other provisions, as the President determines necessary to carry out such requirement. d. The President may exempt any contract, loan, or grant from all or part of the provisions of this section where he determines such exemption is necessary in the paramount interest of the United States and he shall notify the Congress of such exemption. e. The President shall annually report to the Congress on measures taken toward implementing the purpose and intent of this section, including but not limited to the progress and problems associated with implementation of this section. [42 U.S.C. 7606] V. The Clean Water Act; 33 U.S.C. §1251 et seq. (1972) a. No Federal agency may enter into any contract with any person who has been convicted of any offense under Section 309(c) of this Act for the procurement of goods, materials, and services if 89 (Federal Certification-Non-Discrimination, Clean Air, Clean Water) (01/2018) Page 3 of 3 such contract is to be performed at any facility at which the violation which gave rise to such conviction occurred, and if such facility is owned, leased, or supervised by such person. The prohibition in preceding sentence shall continue until the Administrator certifies that the condition giving rise to such conviction has been corrected. b. The Administrator shall establish procedures to provide all Federal agencies with the notification necessary for the purposes of subsection (a) of this section. c. In order to implement the purposes and policy of this Act to protect and enhance the quality of the Nation’s water, the President shall, not more than 180 days after the enactment of this Act, cause to be issued an order: (i) requiring each Federal agency authorized to enter into contracts and each Federal agency which is empowered to extend Federal assistance by way of grant, loan, or contract to effectuate the purpose and policy of this Act in such contracting or assistance activities, and (ii) setting forth procedures, sanctions, penalties, and such other provisions, as the President determines necessary to carry out such requirement. d. The President may exempt any contract, loan, or grant from all or part of the provisions of this section where he determines such exemption is necessary in the paramount interest of the United States and he shall notify the Congress of such exemption. e. The President shall annually report to the Congress on measures taken in compliance with the purpose and intent of this section, including, but not limited to, the progress and problems associated with such compliance. f. No certification by a contractor, and no contract clause, may be required in the case of a contract for the acquisition of commercial items in order to implement a prohibition or requirement of this section or a prohibition or requirement issued in the implementation of this section. g. In paragraph (1), the term “commercial item” has the meaning given such term in section 4(12) of the Office of Federal Procurement Policy Act (41 U.S.C. 403(12)). ___________________________________ _______________________________ Signature Title BAYADA Home Health Care, Inc. _______________________________ Agency/Organization Date (Certification signature should be same as Contract signature.) 90 ATTACHMENT P CONSUMER CONTRIBUTIONS POLICY FOR UNION COUNTY DSS I. IMPLEMENTATION OF CONSUMER CONTRIBUTIONS POLICY FOR HOME AND COMMUNITY CARE BLOCK GRANT FUNDS (HCCBG) AND SOCIAL SERVICES BLOCK GRANT FUNDS (SSBG) A. Purpose The purpose of the Consumer Contributions Policy is to extend the availability of in-home and community based service administered by the North Carolina Division of Aging and Adult Services (DAAS) and the North Carolina Division of Social Services (DSS) by soliciting from recipients of specific services a portion of the cost for services rendered based upon their ability and willingness to contribute. Revenues collected from service recipients will be retained by the local service provider (UCDSS) and used to increase services to existing clients and/or provide in-home and community based services to other individuals in need of such services. B. Services Impacted The Consumer Contributions Policy applies to all services administered by the DAAS and six services (adult day care, adult day health, housing and home improvement, in-home aide services, personal and family counseling, and preparation and delivery of meals) administered by the DSS regardless of funding source. C. Service Exclusions  Adults or children receiving services as part of a Protective Services Plan are excluded for 12 months from this policy.  Clients who receive Work First Assistance.  Clients applying for or receiving SSI are exempt from the Consumer Contributions Policy when receiving: 1. Adult Day Care 2. Adult Day Health 3. In-Home Aide Services 4. Personal and Family Counseling 5. Preparation and Delivery of Meals (SSBG funding only) D. Screening and Eligibility Determination A Social Worker in the Adult Services Unit of Union County Division of Social Services will obtain and review the information with each client/family if they are eligible to receive In-Home Aide Services. These services fall under service category Type I and are subject to Administrative Requirements. 91 All recipients of a service(s) under Type I shall be provided with the opportunity to voluntarily contribute to the cost of the service(s) received. Upon the initiation of the provision of service(s) subject to consumer contributions the service provider will: 1. Inform each recipient or designated representative that the contribution is entirely voluntary and that there is no obligation to contribute. 2. Inform the recipient or designated representative that all contributions will be used to expand the service(s). 3. Inform the recipient or designated representative that information about the client’s participation in consumer contributions shall be confidential. 4. Inform each recipient or designated representative of who should be contacted including the telephone number, if there are questions regarding consumer contributions. 5. Inform the recipient or designated representative of the total cost of the service (actual or per unit). 6. Inform the recipient or designated representative that services will not be reduced or terminated for failure to contribute. 7. Maintain the completed Provider Assurance Form in each client’s file verifying that the above information was provided to the services recipient or designated representative. For those recipients of service(s) under Type I, who are above the federal poverty guideline, the provider will: 1. Provide the service recipient or designated representative with the Recommended Contribution Schedule showing the recommended contribution amount based on the service recipient’s self-declared income. * Providers are prohibited from using the Recommended Contribution Schedule with services recipients who are at or below the federal poverty line. E. Review On or at least an annual basis, preferably during the service reassessment, the above information will be reviewed with each individual receiving service(s) subject to the Consumer Contribution Policy. II. COLLECTING AND ACCOUNTING FOR CONSUMER CONTRIBUTIONS REVENUE Anyone qualifying and participating in consumer contributions will be mailed a monthly statement from UCDSS. Consumer contributions will be paid directly to UCDSS. Proper accounting policy will be followed in receipting client contributions. The contracting agency will assure that no employee will accept payment of any kind, including cash contributions (Consumer Contributions), from any client or family member. Any client wishing to make such a contribution will be redirected by the contractor to UCDSS for instruction on how that contribution can be made. 92 1 STATE OF NORTH CAROLINA AMENDMENT #2 COUNTY OF UNION This Amendment, made and entered into as of ___________________________, by and between UNION COUNTY, a political subdivision of the State of North Carolina, acting through its Consolidated Human Services Agency, hereinafter referred to as “Union,” and NEIGHBORHOOD NURSES HEALTH CARE SERVICES, INC., a North Carolina professional corporation doing business in the State of North Carolina, hereinafter referred to as “Contractor,” shall modify as indicated that agreement between the parties dated March 18, 2022, as modified by amendment dated September 24, 2025, hereinafter referred to as the “Agreement.” W I T N E S S E T H: WHEREAS, the parties entered into an agreement pursuant to which Contractor performs in-home aide (“IHA”) services for clients of Union’s Consolidated Human Services Agency; and WHEREAS, Union now desires to extend the term of the Agreement for one (1) year; and WHEREAS, Contractor is willing to continue to provide IHA services during the extended term. NOW, THEREFORE, in consideration of the parties’ continuing obligations under the Agreement and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto do each contract and agree with the other as follows: 1. The parties agree to extend the term of the Agreement for one (1) year beginning February 1, 2026, and ending January 31, 2027 (the “Renewal Term”). 2. The attached “Contract Addendum – Amendment #2” and its accompanying attachments are incorporated herein by this reference. 3. Except as herein amended, the terms and provisions of the Agreement shall remain in full force and effect. 4. Each signatory below warrants that it has the corporate or other organizational power and authority to execute, deliver and perform this Amendment. Each signatory further warrants that the execution, delivery and performance by it of this Amendment and the Agreement has been duly authorized and approved by all requisite action of the party’s management and appropriate governing body. [Remainder of page intentionally left blank. Signatures follow on the next page.] 93 2 IN WITNESS WHEREOF, the parties hereto, acting under authority of their respective governing bodies, have hereunto set their hands and seals and caused this Amendment to be duly executed, this the day and year first above written. UNION COUNTY By: (SEAL) Brian W. Matthews, County Manager NEIGHBORHOOD NURSES HEALTH CARE SERVICES, INC. By: (SEAL) Approved as to Legal Form RLM This instrument has been preaudited in the manner required by The Local Government Budget and Fiscal Control Act. Deputy Finance Officer 94 1 CONTRACT ADDENDUM – Amendment #2 This Addendum shall modify and supersede as indicated certain terms and provisions of the agreement between UNION COUNTY (the “County”) and NEIGHBORHOOD NURSES HEALTH CARE SERVICES, INC. (“Contractor”), dated March 18, 2022, as modified by amendment dated September 24, 2025, for the provision of in-home aide services by Contractor (the “Agreement”). References to the “Parties” shall hereinafter refer to the County and the Contractor collectively. When used in the Attachments listed below, the terms “County,” “Contractor,” and “Parties” shall have the same meanings as set forth in this Addendum. This Addendum is included in compliance with 9 N.C.A.C. 3M.0703 and contract procedures developed by the North Carolina Division of Social Services. In the event of any inconsistencies between the terms and provisions appearing in the Agreement and those appearing in this Addendum (including any attachment thereto), then this Addendum and its attachments shall be controlling. It is the intent of the parties that except as amended by this Addendum, which shall be attached to the referenced Agreement, the terms and provisions of the Agreement shall govern the relationship between the parties. 1. Contract Documents. The Agreement shall consist of the following documents, which are attached and incorporated herein by reference: [x] Amendment #2 and any exhibits or attachments identified therein. [x] This Contract Addendum – Amendment #2 [x] Attachment A: General Terms and Conditions [x] Attachment C: Combined Federal Certifications [x] Attachment D: Conflict of Interest Policy [x] Attachment E: No Overdue Taxes [x] Attachment I: HIPAA Business Associate Addendum [x] Attachment J: Certification Regarding Transportation [x] Attachment K: IRS Federal Tax Exemption [x] Attachment L: Notice of Certain Reporting and Auditing Requirements [x] Attachment M: Contractor’s Tax ID Number [x] Attachment N: State Certification: Contractor Certifications Required by North Carolina Law [x] Attachment O: Non-Discrimination, Clean Air, Clean Water [x] Attachment P: Consumer Contributions Policy for Union County DSS These documents constitute the entire agreement between the Parties and supersede all prior oral and/or written statements or agreements. If there are subsequent contract amendments, the most recent amendment shall have the highest precedence and the oldest amendment shall have the lowest precedence. 2. Contractor’s Tax ID No.: See Attachment M. 3. Contractor’s Fiscal Year End Date: December 31 4. Contractor’s Status: [ ] Public [ X ] Private for Profit [ ] Private Nonprofit 5. Contract Administrators: All notices permitted or required to be given by one party to the other and all questions about the contract from one party to the other shall be addressed and 95 2 delivered to the other party’s Contract Administrator. The name, post office address, street address, telephone number, fax number, and email address of the parties’ respective initial Contract Administrators are set out below. Either party may change the name, post office address, street address, telephone number, fax number, or email address of its Contract Administrator by giving timely written notice to the other party. For the County: IF DELIVERED BY US POSTAL SERVICE IF DELIVERED BY ANY OTHER MEANS Name & Title Ashley Lantz, Social Services Director Name & Title Ashley Lantz, Social Services Director County Union County Consolidated Human Services Agency County Union County Consolidated Human Services Agency Mailing Address 2330 Concord Ave. Mailing Address 2330 Concord Ave. City, State, Zip Monroe, NC 28110 City, State, Zip Monroe, NC 28110 Telephone 704-296-4300 Fax 704-296-6151 Email ashley.lantz@unioncountync.gov For the Contractor: IF DELIVERED BY US POSTAL SERVICE IF DELIVERED BY ANY OTHER MEANS Name & Title Josef M. Pennigar, Vice President Name & Title Josef M. Pennigar, Vice President Company Name Neighborhood Nurses Health Care Services, Inc. Company Name Neighborhood Nurses Health Care Services, Inc. Mailing Address 1821 N. Rocky River Road Mailing Address 1821 N. Rocky River Road City State Zip Monroe, NC 28110 City State Zip Monroe, NC 28110 Telephone 704-292-1234 Fax 704-292-1112 Email jeskriassociates@carolina.rr.com 6. Maximum Contract Amount and Funding Source(s): The total amount paid by the County to the Contractor during the Renewal Term shall not exceed One Hundred Sixty-Two Thousand Seven Hundred Twelve Dollars ($162,712.00). This amount consists of: [ X ] Federal funds. Amount, or percentage, & CFDA# if known: $129,079 [ X ] State funds. Amount, or percentage, if known: $ 19,291 [ X ] County funds. Amount, or percentage, if known: $ 14,342 [ ] Other:_________. Amount, or percentage, if known: ________ Matching Requirements from Contractor: [x] There are no matching requirements from the Contractor. 7. Unit Pricing. For purposes of this Agreement, a unit or unit of service, is defined as: See Agreement. Total number of units contracted for: See Agreement. Price per unit: See Agreement. 96 3 8. Applicable SIS Code(s): N/A 9. Service Area/Delivery Site. Contractor shall provide the services described in this Agreement to the following areas and/or at the following location(s): See Agreement. 10. Reporting Requirements: Contractor shall comply with audit requirements as described in N.C.G.S. § 143C-6-22 & 23 and OMB Circular- CFR Title 2 Grants and Agreements, Part 200, and shall disclose all information required by 42 USC 455.104, or 42 USC 455.105, or 42 USC 455.106. 11. Access to Persons and Records. The State Auditor shall have access to persons and records as a result of all contracts or grants entered into by State agencies or political subdivisions in accordance with N.C.G.S. § 147-64.7. Additionally, as the State funding authority, the Department of Health and Human Services shall have access to persons and records as a result of all contracts or grants entered into by State agencies or political subdivisions. All Contractor’s records related to this Agreement shall be open to inspection and copying by the County. Contractor shall provide such records to the County within fifteen (15) days of the County’s request to inspect and/or copy. Contractor agrees to participate in program, fiscal and administrative monitoring or audits, making records and staff time available to federal, State and County staff. Contractor agrees to take necessary steps for corrective action, as negotiated within a corrective action plan, for any items found to be out of compliance with Federal and State laws, regulations, standards and/or terms of this contract. 12. Supplementation of Expenditure of Public Funds. Contractor assures that funds received pursuant to this contract shall be used only to supplement, not to supplant, the total amount of federal, state and local public funds that Contractor otherwise expends for contract services and related programs. Funds received under this Agreement shall be used to provide additional public funding for such services; the funds shall not be used to reduce Contractor’s total expenditure of other public funds for such services. 13. Disbursements. As a condition of this Agreement, Contractor acknowledges and agrees to make disbursements in accordance with the following requirements: (a) Implement adequate internal controls over disbursements; (b) Pre-audit all vouchers presented for payment to determine:  Validity and accuracy of payment  Payment due date  Adequacy of documentation supporting payment  Legality of disbursement (c) Assure adequate control of signature stamps/plates; (d) Assure adequate control of negotiable instruments; and (e) Implement procedures to insure that account balance is solvent and reconcile the account monthly. 14. Outsourcing to Other Countries. Contractor certifies that it has identified to the County all jobs related to the Agreement that have been outsourced to other countries, if any. 97 4 Contractor further agrees that it will not outsource any such jobs during the term of this Agreement without providing notice to the County. 15. Signature Warranty. The undersigned represent and warrant that they are authorized to bind their principals to the terms of this Agreement. IN WITNESS WHEREOF, the parties hereto, acting under authority of their respective governing bodies, have hereunto set their hands and seals and caused this Addendum to be duly executed, this day and year first above written. The undersigned represent and warrant that they are authorized to bind their principals to the terms of this Agreement. UNION COUNTY ________________________________ (SEAL) Brian W. Matthews, County Manager NEIGHBORHOOD NURSES HEALTH CARE SERVICES, INC. ________________________________ (SEAL) 98 Contract # 10089 Neighborhood Nurses Health Care Services, Inc. (General Terms and Conditions- rev 06-07-2015 Page 1 of 5 Attachment A General Terms and Conditions Relationships of the Parties Independent Contractor: The Contractor is and shall be deemed to be an independent contractor in the performance of this contract and as such shall be wholly responsible for the work to be performed and for the supervision of its employees. The Contractor represents that it has, or shall secure at its own expense, all personnel required in performing the services under this agreement. Such employees shall not be employees of, or have any individual contractual relationship with the County. Subcontracting: The Contractor shall not subcontract any of the work contemplated under this contract without prior written approval from the County. Any approved subcontract shall be subject to all conditions of this contract. Only the subcontractors specified in the contract documents are to be considered approved upon award of the contract. The County shall not be obligated to pay for any work performed by any unapproved subcontractor. The Contractor shall be responsible for the performance of all of its subcontractors. Assignment: No assignment of the Contractor's obligations or the Contractor's right to receive payment hereunder shall be permitted. However, upon written request approved by the issuing purchasing authority, the County may: (a) Forward the Contractor's payment check(s) directly to any person or entity designated by the Contractor, or (b) Include any person or entity designated by Contractor as a joint payee on the Contractor's payment check(s). In no event shall such approval and action obligate the County to anyone other than the Contractor and the Contractor shall remain responsible for fulfillment of all contract obligations. Beneficiaries: Except as herein specifically provided otherwise, this contract shall inure to the benefit of and be binding upon the parties hereto and their respective successors. It is expressly understood and agreed that the enforcement of the terms and conditions of this contract, and all rights of action relating to such enforcement, shall be strictly reserved to the County and the named Contractor. Nothing contained in this document shall give or allow any claim or right of action whatsoever by any other third person. It is the express intention of the County and Contractor that any such person or entity, other than the County or the Contractor, receiving services or benefits under this contract shall be deemed an incidental beneficiary only. Indemnity and Insurance Indemnification: Contractor agrees to protect, defend, indemnify and hold the County, its officers, employees and agents free and harmless from and against any and all losses, penalties, damages, settlements, costs, charges, professional fees or other expenses or liabilities of every kind and character arising out of or relating to any and all claims, liens, demands, obligations, actions, proceedings, or causes of action of every kind in connection with or arising out of this agreement and/or the performance hereof that are due, in whole or in part, to the negligence of the Contractor, its officers, employees, subcontractors or agents. Without limiting the generality of the foregoing, the Contractor also agrees to indemnify and hold harmless the County and any of their officers, agents and employees, from any claims of third parties arising out of or any act or omission of the Contractor in connection with the performance of this contract. Contractor further agrees to investigate, handle, respond to, provide defense for, and defend the same at its sole expense and agrees to bear all other costs and expenses related thereto. Insurance: During the term of the contract, the Contractor at its sole cost and expense shall provide commercial insurance of such type and with such terms and limits as may be reasonably associated with the contract. At a minimum, the Contractor shall procure and maintain the following coverage and limits with insurers rated A-VII or better by A.M. Best, or as otherwise authorized by the Union County Risk Manager: (a) Worker’s Compensation - The contractor shall provide and maintain Worker’s Compensation Insurance as required by the laws of North Carolina, as well as employer’s liability coverage, with minimum limits of $500,000 Each Accident, $500,000 Disease-Each Employee, and $500,000 Disease – Policy Limit, covering all of Contractor’s employees who are engaged in any work under the contract. If any work is sublet, the Contractor shall require the subcontractor to provide the same coverage for any of his employees engaged in any work under the contract. (b) Commercial General Liability – General Liability Coverage on a Comprehensive Broad Form covering all operations involved in this Agreement: $2,000,000 General Aggregate $2,000,000 Products/Completed Operations Aggregate $1,000,000 Each Occurrence $1,000,000 Personal and Advertising Injury Limit (Defense cost shall be in excess of the limit of liability.) 99 Contract # 10089 Neighborhood Nurses Health Care Services, Inc. (General Terms and Conditions- rev 06-07-2015 Page 2 of 5 (c) Automobile Liability Insurance – The Contractor shall provide automobile liability insurance with a combined single limit of $1,000,000.00 for bodily injury and property damage; a limit of $500,000.00 for uninsured/under insured motorist coverage; and a limit of $5,000.00 for medical payment coverage. The Contractor shall provide this insurance for all automobiles that are: (i) owned by the Contractor and used in the performance of this contract; (ii) hired by the Contractor and used in the performance of this contract; and (iii) owned by Contractor’s employees and used in performance of this contract (“non- owned vehicle insurance”). Non-owned vehicle insurance protects employers when employees use their personal vehicles for work purposes. Non-owned vehicle insurance supplements, but does not replace, the car-owner’s liability insurance. The Contractor is not required to provide and maintain automobile liability insurance on any vehicle – owned, hired, or non-owned – unless the vehicle is used in the performance of this contract. (d) Professional Liability – $1,000,000 Per occurrence. Contractor shall provide evidence of continuation or renewal of Professional Liability Insurance for a period of two (2) years following termination of the Agreement. (e) Abuse and Molestation Insurance $300,000 Per Claim $300,000 Aggregate Limit (f) The insurance coverage minimums specified in subparagraph (a) are exclusive of defense costs. (g) The Contractor understands and agrees that the insurance coverage minimums specified in subparagraph (a) are not limits, or caps, on the Contractor’s liability or obligations under this contract. (h) The Contractor may obtain a waiver of any one or more of the requirements in subparagraph (a) by demonstrating that it has insurance that provides protection that is equal to or greater than the coverage and limits specified in subparagraph (a). The County Risk Manager shall be the sole judge of whether such a waiver should be granted. (i) The Contractor may obtain a waiver of any one or more of the requirements in subparagraph (a) by demonstrating that it is self-insured and that its self- insurance provides protection that is equal to or greater than the coverage and limits specified in subparagraph (a). The County Risk Manager shall be the sole judge of whether such a waiver should be granted. (j) Providing and maintaining the types and amounts of insurance or self-insurance specified in this paragraph is a material obligation of the Contractor and is of the essence of this contract. (k) The Contractor shall only obtain insurance from companies that are authorized to provide such coverage and that are authorized by the Commissioner of Insurance to do business in the State of North Carolina. All such insurance shall meet all laws of the State of North Carolina. (l) The Contractor shall comply at all times with all lawful terms and conditions of its insurance policies and all lawful requirements of its insurer. (m) The Contractor shall require its subcontractors to comply with the requirements of this paragraph. (n) Before commencement of any work or event, Contractor shall provide a certificate of insurance in satisfactory form as evidence of the insurances required above. (o) The Contractor’s General Liability policy shall be endorsed, specifically or generally, to include the following as Additional Insured: UNION COUNTY, ITS OFFICERS, AGENTS AND EMPLOYEES ARE INCLUDED AS ADDITIONAL INSURED WITH RESPECT TO THE GENERAL LIABILITY INSURANCE POLICY. Policy endorsement for Additional Insured Status shall be provided to Certificate Holder within sixty (60) days of inception of contract. (p) Contractor shall have no right of recovery or subrogation against Union County (Including its officers, agents and employees). (q) It is the intention of the parties that the insurance policies afforded by Contractor shall protect both parties and be primary and non-contributory coverage for any and all losses covered by the above-described insurance. (r) Union County shall have no liability with respect to Contractor’s personal property whether insured or not insured. Any deductible or self-insured retention is the sole responsibility of Contractor. (s) Notwithstanding the notification requirements of the Insurer, Contractor hereby agrees to notify Union County’s Risk Manager at 500 North Main Street, Monroe, NC 28112, within two (2) days of the cancellation or substantive change of any insurance policy set out herein. Union County, in its sole discretion, may deem failure to provide such notice as a breach of this Agreement. (t) Insurance procured by Contractor shall not reduce nor limit Contractor’s contractual obligation to indemnify, save harmless and defend Union County for claims made or suits brought which result from or are in connection with the performance of this Agreement. (u) Certificate Holder shall be listed as follows: Union County Attn.: Risk Manager 500 North Main Street Monroe, NC 28112 (v) If Contractor is authorized to assign or subcontract any of its rights or duties hereunder and in fact does so, Contractor shall ensure that the assignee or 100 Contract # 10089 Neighborhood Nurses Health Care Services, Inc. (General Terms and Conditions- rev 06-07-2015 Page 3 of 5 subcontractor satisfies all requirements of this Agreement, including, but not limited to, maintenance of the required insurance coverage and provision of certificate(s) of insurance and additional insured endorsement(s), in proper form prior to commencement of services. (w) The Certificate of Insurance should note in the Description of Operations the following: Department: CHSA Contract: 10089 Transportation of Clients by Contractor: The contractor will maintain Insurance requirements if required as noted under Article 7 Rule R2-36 of the North Carolina Utilities Commission. Default and Termination Termination Without Cause: The County may terminate this contract without cause by giving 30 days’ written notice to the Contractor. Termination for Cause: If, through any cause, the Contractor shall fail to fulfill its obligations under this contract in a timely and proper manner, the County shall have the right to terminate this contract by giving written notice to the Contractor and specifying the effective date thereof. In that event, all finished or unfinished deliverable items prepared by the Contractor under this contract shall, at the option of the County, become its property and the Contractor shall be entitled to receive just and equitable compensation for any satisfactory work completed on such materials, minus any payment or compensation previously made. Notwithstanding the foregoing provision, the Contractor shall not be relieved of liability to the County for damages sustained by the County by virtue of the Contractor’s breach of this agreement, and the County may withhold any payment due the Contractor for the purpose of setoff until such time as the exact amount of damages due the County from such breach can be determined. In case of default by the Contractor, without limiting any other remedies for breach available to it, the County may procure the contract services from other sources and hold the Contractor responsible for any excess cost occasioned thereby. The filing of a petition for bankruptcy by the Contractor shall be an act of default under this contract. Waiver of Default: Waiver by the County of any default or breach in compliance with the terms of this contract by the Provider shall not be deemed a waiver of any subsequent default or breach and shall not be construed to be modification of the terms of this contract unless stated to be such in writing, signed by an authorized representative of the County and the Contractor and attached to the contract. Availability of Funds: The parties to this contract agree and understand that the payment of the sums specified in this contract is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for this purpose to the County. All payments shall be conditioned upon appropriation by the Union County Board of Commissioners of sufficient funds for each request for services. Force Majeure: Neither party shall be deemed to be in default of its obligations hereunder if and so long as it is prevented from performing such obligations by any act of war, hostile foreign action, nuclear explosion, riot, strikes, civil insurrection, earthquake, hurricane, tornado, or other catastrophic natural event or act of God. Survival of Promises: All promises, requirements, terms, conditions, provisions, representations, guarantees, and warranties contained herein shall survive the contract expiration or termination date unless specifically provided otherwise herein, or unless superseded by applicable Federal or State statutes of limitation. Intellectual Property Rights Copyrights and Ownership of Deliverables: All deliverable items produced pursuant to this contract are the exclusive property of the County. The Contractor shall not assert a claim of copyright or other property interest in such deliverables. Federal Intellectual Property Bankruptcy Protection Act: The Parties agree that the County shall be entitled to all rights and benefits of the Federal Intellectual Property Bankruptcy Protection Act, Public Law 100-506, codified at 11 U.S.C. 365 (n) and any amendments thereto. Compliance with Applicable Laws Compliance with Laws: The Contractor shall comply with all laws, ordinances, codes, rules, regulations, and licensing requirements that are applicable to the conduct of its business, including those of federal, state, and local agencies having jurisdiction and/or authority. Title VI, Civil Rights Compliance: In accordance with Federal law and U.S. Department of Agriculture (USDA) and U.S. Department of Health and Human Services (HHS) policy, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age or disability. Under the Food Stamp Act and USDA policy, discrimination is prohibited also on the basis of religion or political beliefs. Equal Employment Opportunity: The Contractor shall comply with all federal and State laws relating to equal employment opportunity. 101 Contract # 10089 Neighborhood Nurses Health Care Services, Inc. (General Terms and Conditions- rev 06-07-2015 Page 4 of 5 Health Insurance Portability and Accountability Act (HIPAA): The Contractor agrees that, if the County determines that some or all of the activities within the scope of this contract are subject to the Health Insurance Portability and Accountability Act of 1996, P.L. 104-91, as amended (“HIPAA”), or its implementing regulations, it will comply with the HIPAA requirements and will execute such agreements and practices as the County may require to ensure compliance. (a) Data Security: The Contractor shall adopt and apply data security standards and procedures that comply with all applicable federal, state, and local laws, regulations, and rules. (b) Duty to Report: The Contractor shall report a suspected or confirmed security breach to the local Department of Social Services/Human Services Contract Administrator within twenty- four (24) hours after the breach is first discovered, provided that the Contractor shall report a breach involving Social Security Administration data or Internal Revenue Service data within one (1) hour after the breach is first discovered. (c) Cost Borne by Contractor: If any applicable federal, state, or local law, regulation, or rule requires the Contractor to give written notice of a security breach to affected persons, the Contractor shall bear the cost of the notice. Trafficking Victims Protection Act of 2000: The Contractor will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. 7104). Executive Order # 24: It is unlawful for any vendor, contractor, subcontractor or supplier of the state to make gifts or to give favors to any state employee. For additional information regarding the specific requirements and exemptions, contractors are encouraged to review Executive Order 24 and G.S. Sec. 133-32. Confidentiality Confidentiality: Any information, data, instruments, documents, studies or reports given to or prepared or assembled by the Contractor under this agreement shall be kept as confidential and not divulged or made available to any individual or organization without the prior written approval of the County. The Contractor acknowledges that in receiving, storing, processing or otherwise dealing with any confidential information it will safeguard and not further disclose the information except as otherwise provided in this contract. Oversight Access to Persons and Records: The State Auditor shall have access to persons and records as a result of all contracts or grants entered into by State agencies or political subdivisions in accordance with General Statute 147-64.7. Additionally, as the State funding authority, the Department of Health and Human Services shall have access to persons and records as a result of all contracts or grants entered into by State agencies or political subdivisions. All Contractor’s records related to this contract shall be open to inspection and copying by the County. Contractor shall provide such records to the County within fifteen (15) days of the County’s request to inspect and/or copy. Record Retention: Records shall not be destroyed, purged or disposed of without the express written consent of the County. State basic records retention policy requires all grant records to be retained for a minimum of five years or until all audit exceptions have been resolved, whichever is longer. If the contract is subject to federal policy and regulations, record retention may be longer than five years since records must be retained for a period of three years following submission of the final Federal Financial Status Report, if applicable, or three years following the submission of a revised final Federal Financial Status Report. Also, if any litigation, claim, negotiation, audit, disallowance action, or other action involving this Contract has been started before expiration of the five-year retention period described above, the records must be retained until completion of the action and resolution of all issues which arise from it, or until the end of the regular five-year period described above, whichever is later. Records for Temporary Assistance for Needy Families (TANF) and Medicaid and Medical Assistance grants and programs must be retained for a minimum of ten years. Warranties and Certifications Date and Time Warranty: The Contractor warrants that the product(s) and service(s) furnished pursuant to this contract (“product” includes, without limitation, any piece of equipment, hardware, firmware, middleware, custom or commercial software, or internal components, subroutines, and interfaces therein) that perform any date and/or time data recognition function, calculation, or sequencing will support a four digit year format and will provide accurate date/time data and leap year calculations. This warranty shall survive the termination or expiration of this contract. Certification Regarding Collection of Taxes: G.S. 143-59.1 bars the Secretary of Administration from entering into contracts with vendors that meet one of the conditions of G.S. 105-164.8(b) and yet refuse to collect use taxes on sales of tangible personal property to purchasers in North Carolina. The conditions include: 102 Contract # 10089 Neighborhood Nurses Health Care Services, Inc. (General Terms and Conditions- rev 06-07-2015 Page 5 of 5 (a) maintenance of a retail establishment or office; (b) presence of representatives in the State that solicit sales or transact business on behalf of the vendor; and (c) systematic exploitation of the market by media- assisted, media-facilitated, or media-solicited means. The Contractor certifies that it and all of its affiliates (if any) collect all required taxes. E-Verify Pursuant to G.S. 143-48.5 and G.S. 147-33.95(g), the undersigned hereby certifies that the Contractor named below, and the Contractor’s subcontractors, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system. E-Verify System Link: www.uscis.gov Miscellaneous Choice of Law: The validity of this contract and any of its terms or provisions, as well as the rights and duties of the parties to this contract, are governed by the laws of North Carolina. The Contractor, by signing this contract, agrees and submits, solely for matters concerning this Contract, to the exclusive jurisdiction of the courts of North Carolina and agrees, solely for such purpose, that the exclusive venue for any legal proceedings shall be the county is which the contract originated. The place of this contract and all transactions and agreements relating to it, and their situs and forum, shall be the county where the contract originated, where all matters, whether sounding in contract or tort, relating to the validity, construction, interpretation, and enforcement shall be determined. Amendment: This contract may not be amended orally or by performance. Any amendment must be made in written form and executed by duly authorized representatives of the County and the Contractor. Severability: In the event that a court of competent jurisdiction holds that a provision or requirement of this contract violates any applicable law, each such provision or requirement shall continue to be enforced to the extent it is not in violation of law or is not otherwise unenforceable and all other provisions and requirements of this contract shall remain in full force and effect. Headings: The Section and Paragraph headings in these General Terms and Conditions are not material parts of the agreement and should not be used to construe the meaning thereof. Time of the Essence: Time is of the essence in the performance of this contract. Key Personnel: The Contractor shall not replace any of the key personnel assigned to the performance of this contract without the prior written approval of the County. The term “key personnel” includes any and all persons identified as such in the contract documents and any other persons subsequently identified as key personnel by the written agreement of the parties. Care of Property: The Contractor agrees that it shall be responsible for the proper custody and care of any property furnished to it for use in connection with the performance of this contract and will reimburse the County for loss of, or damage to, such property. At the termination of this contract, the Contractor shall contact the County for instructions as to the disposition of such property and shall comply with these instructions. Travel Expenses: Reimbursement to the Contractor for travel mileage, meals, lodging and other travel expenses incurred in the performance of this contract shall not exceed the rates established in County policy. Sales/Use Tax Refunds: If eligible, the Contractor and all subcontractors shall: (a) ask the North Carolina Department of Revenue for a refund of all sales and use taxes paid by them in the performance of this contract, pursuant to G.S. 105-164.14; and (b) exclude all refundable sales and use taxes from all reportable expenditures before the expenses are entered in their reimbursement reports. Advertising: The Contractor shall not use the award of this contract as a part of any news release or commercial advertising. 103 Contract # 10089 Neighborhood Nurses Health Care Services, Inc. Attachment C FEDERAL CERTIFICATIONS The undersigned states that: 1. He or she is the duly authorized representative of the Contractor named below; 2. He or she is authorized to make, and does hereby make, the following certifications on behalf of the Contractor, as set out herein: a. The Certification Regarding Nondiscrimination; b. The Certification Regarding Drug-Free Workplace Requirements; c. The Certification Regarding Environmental Tobacco Smoke; d. The Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions; and e. The Certification Regarding Lobbying; 3. He or she has completed the Certification Regarding Drug-Free Workplace Requirements by providing the addresses at which the contract work will be performed; 4. [Check the applicable statement] [ ] He or she has completed the attached Disclosure Of Lobbying Activities because the Contractor has made, or has an agreement to make, a payment to a lobbying entity for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action; OR [ ] He or she has not completed the attached Disclosure Of Lobbying Activities because the Contractor has not made, and has no agreement to make, any payment to any lobbying entity for influencing or attempting to influence any officer or employee of any agency, any Member of Congress, any officer or employee of Congress, or any employee of a Member of Congress in connection with a covered Federal action. 5. The Contractor shall require its subcontractors, if any, to make the same certifications and disclosure. ________________________________________________________________________________________________ Signature Title Neighborhood Nurses Health Care Services, Inc. Contractor Name Date [This Certification Must be Signed by the Same Individual Who Signed the Proposal Execution Page] I. Certification Regarding Nondiscrimination The Contractor certifies that it will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 104 (h) the Food Stamp Act and USDA policy, which prohibit discrimination on the basis of religion and political beliefs; and (i) the requirements of any other nondiscrimination statutes which may apply to this Agreement. II. Certification Regarding Drug-Free Workplace Requirements 1. The Contractor certifies that it will provide a drug-free workplace by: a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the Contractor’s workplace and specifying the actions that will be taken against employees for violation of such prohibition; b. Establishing a drug-free awareness program to inform employees about: i. The dangers of drug abuse in the workplace; ii. The Contractor’s policy of maintaining a drug-free workplace; iii. Any available drug counseling, rehabilitation, and employee assistance programs; and iv. The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; c. Making it a requirement that each employee be engaged in the performance of the agreement be given a copy of the statement required by paragraph (a); d. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the agreement, the employee will: i. Abide by the terms of the statement; and ii. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction; e. Notifying the Department within ten days after receiving notice under subparagraph (d)(ii) from an employee or otherwise receiving actual notice of such conviction; f. Taking one of the following actions, within 30 days of receiving notice under subparagraph (d)(ii), with respect to any employee who is so convicted: i. Taking appropriate personnel action against such an employee, up to and including termination; or ii. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; and g. Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). 2. The site(s) for the performance of work done in connection with the specific agreement are listed below (list all sites; add additional pages if necessary): 2330 Concord Ave., Monroe, NC 28110 3. Contractor will inform the Department of any additional sites for performance of work under this agreement. 4. False certification or violation of the certification may be grounds for suspension of payment, suspension or termination of grants, or government-wide Federal suspension or debarment. 45 C.F.R. 82.510. 105 III. Certification Regarding Environmental Tobacco Smoke Public Law 103-227, Part C-Environmental Tobacco Smoke, also known as the Pro-Children Act of 1994 (Act), requires that smoking not be permitted in any portion of any indoor facility owned or leased or contracted for by an entity and used routinely or regularly for the provision of health, day care, education, or library services to children under the age of 18, if the services are funded by Federal programs either directly or through State or local governments, by Federal grant, contract, loan, or loan guarantee. The law does not apply to children's services provided in private residences, facilities funded solely by Medicare or Medicaid funds, and portions of facilities used for inpatient drug or alcohol treatment. Failure to comply with the provisions of the law may result in the imposition of a civil monetary penalty of up to $1,000.00 per day and/or the imposition of an administrative compliance order on the responsible entity. The Contractor certifies that it will comply with the requirements of the Act. The Contractor further agrees that it will require the language of this certification be included in any subawards that contain provisions for children's services and that all subgrantees shall certify accordingly. IV. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions Instructions [The phrase "prospective lower tier participant" means the Contractor.] 1. By signing and submitting this document, the prospective lower tier participant is providing the certification set out below. 2. The certification in this clause is a material representation of the fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originate may pursue available remedies, including suspension and/or debarment. 3. The prospective lower tier participant will provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms "covered transaction," "debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549, 45 CFR Part 76. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations. 5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter any lower tier covered transaction with a person who is debarred, suspended, determined ineligible or voluntarily excluded from participation in this covered transaction unless authorized by the department or agency with which this transaction originated. 6. The prospective lower tier participant further agrees by submitting this document that it will include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions. 7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. 9. Except for transactions authorized in paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension, and/or debarment. 106 Certification 1. The prospective lower tier participant certifies, by submission of this document, that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. 2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal. V. Certification Regarding Lobbying The Contractor certifies, to the best of his or her knowledge and belief, that: 1. No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federally funded contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form SF-LLL, "Disclosure of Lobbying Activities," in accordance with its instructions. 3. The undersigned shall require that the language of this certification be included in the award document for subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) who receive federal funds of $100,000.00 or more and that all subrecipients shall certify and disclose accordingly. 4. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000.00 and not more than $100,000.00 for each such failure. VI. Disclosure Of Lobbying Activities Instructions This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreement to make payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with a covered Federal action. Use the SF-LLL-A Continuation Sheet for additional information if the space on the form is inadequate. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. 1. Identify the status of the covered Federal action. 2. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 3. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District, if known. Check the appropriate classification of the reporting entity that designates if it is, or expects to be, a prime or sub- award recipient. Identify the tier of the subawardee, e.g., the first subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 107 4. If the organization filing the report in Item 4 checks "Subawardee", then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congressional District, if known. 5. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizational level below agency name, if known. For example, Department of Transportation, United States Coast Guard. 6. Enter the Federal program name or description for the covered Federal action (Item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments. 7. Enter the most appropriate Federal Identifying number available for the Federal action identified in Item 1 (e.g., Request for Proposal (RFP) number, Invitation for Bid (IFB) number, grant announcement number, the contract grant, or loan award number, the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFP-DE-90-001." 8. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in Item 4 or 5. 9. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified in Item 4 to influence the covered Federal action. (b) Enter the full names of the individual(s) performing services, and include full address if different from 10(a). Enter Last Name, First Name and Middle Initial (MI). 10. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (Item 4) to the lobbying entity (Item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this is a material change report, enter the cumulative amount of payment made or planned to be made. 11. Check the appropriate boxes. Check all boxes that apply. If payment is made through an in-kind contribution, specify the nature and value of the in-kind payment. 12. Check the appropriate boxes. Check all boxes that apply. If other, specify nature. 13. Provide a specific and detailed description of the services that the lobbyist has performed, or will be expected to perform, and the date(s) of any services rendered. Include all preparatory and related activity, not just time spent in actual contact with Federal officials. Identify the Federal official(s) or employee(s) contacted or the officer(s), employee(s), or Member(s) of Congress that were contacted. 14. Check whether or not a SF-LLL-A Continuation Sheet(s) is attached. 15. The certifying official shall sign and date the form, print his/her name, title, and telephone number. Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, D. C. 20503 108 Disclosure Of Lobbying Activities (Approved by OMB 0344-0046) Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 1. Type of Federal Action: a. contract b. grant c. cooperative agreement d. loan e. loan guarantee f. loan insurance 2. Status of Federal Action: a. Bid/offer/application b. Initial Award c. Post-Award 3. Report Type: a. initial filing b. material change For Material Change Only: Year___________ Quarter____________ Date Of Last Report:_________________ 4. Name and Address of Reporting Entity: Prime Subawardee Tier (if known) ________________________ Congressional District (if known) _________________________ 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime: Congressional District (if known) ________________________ 6. Federal Department/Agency: 7. Federal Program Name/Description: CFDA Number (if applicable) ________________________ 8. Federal Action Number (if known) 9. Award Amount (if known) $ 10. a. Name and Address of Lobbying Entity (if individual, last name, first name, MI): (attach Continuation Sheet(s) SF-LLL-A, if necessary) b. Individuals Performing Services (including address if different from No. 10a.) (last name, first name, MI): (attach Continuation Sheet(s) SF-LLL-A, if necessary) 11. Amount of Payment (check all that apply): $ actual planned 13. Type of Payment (check all that apply): a. retainer b. one-time fee c. commission d. contingent fee e. deferred f. other; specify: _____________________________ 12. Form of Payment (check all that apply): a. cash b. In-kind; specify: Nature Value 14. Brief Description of Services Performed or to be Performed and Date(s) of Services, including officer(s), employee(s), or Member(s) contacted, for Payment Indicated in Item 11(attach Continuation Sheet(s) SF-LLL-A, if necessary): 15. Continuation Sheet(s) SF-LLL-A attached: Yes No 16. Information requested through this form is authorized by title 31 U. S. C. section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U. S. C. 1352. This information will be reported to the Congress semi-annually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. Signature: Print Name: Title: ______________________________________________ Telephone No: Date: Federal Use Only Authorized for Local Reproduction Standard Form - LLL 109 Contract # 10089 Neighborhood Nurses Health Care Services, Inc. NCDHHS COI1015 (Rev. 4/11) ATTACHMENT D CONFLICT OF INTEREST ACKNOWLEDGEMENT AND POLICY State of _________________________________ County __________________________________ I, ________________________________________, Notary Public for said County and State, certify that ____________________________________ personally appeared before me this day and acknowledged that he/she is ______________________________ of Neighborhood Nurses Health Care Services, Inc. and by that authority duly given and as the act of the Organization, affirmed that the foregoing Conflict of Interest Policy was adopted by the Board of Directors/Trustees or other governing body in a meeting held on the _____ day of _________________, _______. Sworn to and subscribed before me this _________ day of ______________________, 20____. (Official Seal) ___________________________________ Notary Public My Commission expires ______________, 20 ____ INSTRUCTIONS FOR ORGANIZATION: Sign and attach the following pages after adopted by the Board of Directors/Trustees or other governing body OR replace the following with the current adopted conflict of interest policy. Neighborhood Nurses Health Care Services, Inc. Name of Organization ___________________________________________ Signature of Organization Official 110 Contract # 10089 Neighborhood Nurses Health Care Services, Inc. NCDHHS COI1015 (Rev. 4/11) Conflict of Interest Policy Example The Board of Directors/Trustees or other governing persons, officers, employees or agents are to avoid any conflict of interest, even the appearance of a conflict of interest. The Organization‘s Board of Directors/Trustees or other governing body, officers, staff and agents are obligated to always act in the best interest of the organization. This obligation requires that any Board member or other governing person, officer, employee or agent, in the performance of Organization duties, seek only the furtherance of the Organization mission. At all times, Board members or other governing persons, officers, employees or agents, are prohibited from using their job title, the Organization's name or property, for private profit or benefit. A. The Board members or other governing persons, officers, employees, or agents of the Organization should neither solicit nor accept gratuities, favors, or anything of monetary value from current or potential contractors/vendors, persons receiving benefits from the Organization or persons who may benefit from the actions of any Board member or other governing person, officer, employee or agent. This is not intended to preclude bona-fide Organization fund raising-activities. B. A Board or other governing body member may, with the approval of Board or other governing body, receive honoraria for lectures and other such activities while not acting in any official capacity for the Organization. Officers may, with the approval of the Board or other governing body, receive honoraria for lectures and other such activities while on personal days, compensatory time, annual leave, or leave without pay. Employees may, with the prior written approval of their supervisor, receive honoraria for lectures and other such activities while on personal days, compensatory time, annual leave, or leave without pay. If a Board or other governing body member, officer, employee or agent is acting in any official capacity, honoraria received in connection with activities relating to the Organization are to be paid to the Organization. C. No Board member or other governing person, officer, employee, or agent of the Organization shall participate in the selection, award, or administration of a purchase or contract with a vendor where, to his knowledge, any of the following has a financial interest in that purchase or contract: 1. The Board member or other governing person, officer, employee, or agent; 2. Any member of their family by whole or half blood, step or personal relationship or relative-in-law; 3. An organization in which any of the above is an officer, director, or employee; 4. A person or organization with whom any of the above individuals is negotiating or has any arrangement concerning prospective employment or contracts. D. Duty to Disclosure -- Any conflict of interest, potential conflict of interest, or the appearance of a conflict of interest is to be reported to the Board or other governing body or one’s supervisor immediately. E. Board Action -- When a conflict of interest is relevant to a matter requiring action by the Board of Directors/Trustees or other governing body, the Board member or other governing person, officer, employee, or agent (person(s)) must disclose the existence of the conflict of interest and be given the opportunity to disclose all material facts to the Board and members of committees with governing board delegated powers considering the possible conflict of interest. After disclosure of all material facts, and after any discussion with the person, he/she shall leave the governing board or committee meeting while the determination of a conflict of interest is discussed and voted upon. The remaining board or committee members shall decide if a conflict of interest exists. In addition, the person(s) shall not participate in the final deliberation or decision regarding the matter under consideration and shall leave the meeting during the discussion of and vote of the Board of Directors/Trustees or other governing body. F. Violations of the Conflicts of Interest Policy -- If the Board of Directors/Trustees or other governing body has reasonable cause to believe a member, officer, employee or agent has failed to disclose actual or possible conflicts of interest, it shall inform the person of the basis for such belief and afford the person an opportunity to explain the alleged failure to disclose. If, after hearing the person's response and after making further investigation as warranted by the circumstances, the Board of Directors/Trustees or other 111 Contract # 10089 Neighborhood Nurses Health Care Services, Inc. NCDHHS COI1015 (Rev. 4/11) governing body determines the member, officer, employee or agent has failed to disclose an actual or possible conflict of interest, it shall take appropriate disciplinary and corrective action. G. Record of Conflict -- The minutes of the governing board and all committees with board delegated powers shall contain: 1. The names of the persons who disclosed or otherwise were found to have an actual or possible conflict of interest, the nature of the conflict of interest, any action taken to determine whether a conflict of interest was present, and the governing board's or committee's decision as to whether a conflict of interest in fact existed. 2. The names of the persons who were present for discussions and votes relating to the transaction or arrangement that presents a possible conflict of interest, the content of the discussion, including any alternatives to the transaction or arrangement, and a record of any votes taken in connection with the proceedings. . Approved by: Neighborhood Nurses Health Care Services, Inc. Name of Organization _______________________________________ Signature of Organization Official _______________________________________ Date 112 Attachment E – No Overdue Tax Debts Page 1 of 1 Rev. 6-7-2015 Instructions: Grantee/Provider should complete this certification for all funds received. Entity should enter appropriate data in the yellow highlighted areas. The completed and signed form must be provided to the County Department of Social Services/Human Services. Note: If you have a contract that extends more than one state fiscal year, you will need to obtain an updated certification for each year of the contract. Entity’s Letterhead [Date of Certification (mmddyyyy)] To: Union County Consolidated Human Services Agency Certification: We certify that Neighborhood Nurses Health Care Services, Inc. does not have any overdue tax debts, as defined by N.C.G.S. 105-243.1, at the federal, State, or local level. We further understand that any person who makes a false statement in violation of N.C.G.S. 143C-6-23(c) is guilty of a criminal offense punishable as provided by N.C.G.S. 143C-10-1(b). Sworn Statement: [Name of Board Chair] and [Name of Second Authorizing Official] being duly sworn, say that we are the Board Chair and [Title of the Second Authorizing Official], respectively, of Neighborhood Nurses Health Care Services, Inc. of [City] in the State of [Name of State]; and that the foregoing certification is true, accurate and complete to the best of our knowledge and was made and subscribed by us. We also acknowledge and understand that any misuse of State funds will be reported to the appropriate authorities for further action. ______________________________ Board Chair ______________________________ [Title of Second Authorizing Official] Sworn to and subscribed before me on the day of the date of said certification. _______________________________ My Commission Expires: __________ (Notary Signature and Seal) ____________________ 1 G.S. 105-243.1 defines: Overdue tax debt. – Any part of a tax debt that remains unpaid 90 days or more after the notice of final assessment was mailed to the taxpayer. The term does not include a tax debt, however, if the taxpayer entered into an installment agreement for the tax debt under G.S. 105-237 within 90 days after the notice of final assessment was mailed and has not failed to make any payments due under the installment agreement.” 113 1 ATTACHMENT I: UNION COUNTY CONSOLIDATED HUMAN SERVICES AGENCY HIPAA BUSINESS ASSOCIATE ADDENDUM This Agreement is made effective February 1, 2026, by and between UNION COUNTY (“Covered Entity”) and NEIGHBORHOOD NURSES HOME HEALTH CARE SERVICES, INC. (“Business Associate”) (collectively the “Parties”). 1. BACKGROUND (a) Covered Entity and Business Associate are parties to a contract for In-Home Aide services dated March 18, 2022, as modified by amendment dated September 24, 2025 (the “Contract”), whereby Business Associate agrees to perform certain services for or on behalf of Covered Entity. (b) The Union County Consolidated Human Services Agency is an organizational unit of Covered Entity as a health care component for purposes of the HIPAA Privacy and Security Rules. (c) The relationship between Covered Entity and Business Associate is such that the Parties believe Business Associate is or may be a “business associate” within the meaning of the HIPAA Privacy and Security Rules. (d) The Parties enter into this Business Associate Addendum to the Contract with the intention of complying with the HIPAA Privacy and Security Rules provision that a covered entity may disclose electronic protected health information or other protected health information to a business associate, and may allow a business associate to create or receive electronic protected heath information or other protected health information on its behalf, if the covered entity obtains satisfactory assurances that the business associate will appropriately safeguard the information. 2. DEFINITIONS Unless some other meaning is clearly indicated by the context, the following terms shall have the following meaning in this Agreement: (a) “Breach” means the acquisition, access, use, or disclosure of PHI in a manner not permitted by 45 CFR 164 Subpart E which compromises the security or privacy of the PHI. (b) “Electronic Protected Health Information” shall have the same meaning as the term “electronic protected health information” in 45 CFR 160.103, limited to the information created or received by Business Associate from or on behalf of Covered Entity. (c) “HIPAA” means the Administrative Simplification Provisions, Sections 261 through 264, of the federal Health Insurance Portability and Accountability Act of 1996, Public Law 104-191. (d) “HITECH Act” means the “Health Information Technology for Economic and Clinical Health (“HITECH”) Act, Title XIII of Division A of the American Recovery and Reinvestment Act of 2009 (P.L. 111-5). (e) “Individual” shall have the same meaning as the term “individual” in 45 CFR160.103 and shall include a person who qualifies as a personal representative in accordance with 45 CFR 164.502(g). (f) “Privacy and Security Rules” shall mean the Standards for Privacy of Individually Identifiable Health Information and the Security Standards for the Protection of Electronic Protected Health Information set out in 45 CFR part 160 and part 164. 114 2 (g) “Protected Health Information” shall have the same meaning as the term “protected health information” in 45 CFR 160.103, limited to the information created or received by Business Associate from or on behalf of Covered Entity. (h) “Required By Law” shall have the same meaning as the term “required by law” in 45 CFR 164.103. (i) “Secretary” shall mean the Secretary of the United States Department of Health and Human Services or his designee. (j) “Security Incident” shall have the same meaning as the term “security incident” in 45 CFR 164.304. (k) “Unsecured Protected Health Information” shall have the same meaning as the term as the term “unsecured protected health information” in 45 CFR 164.402. (l) Unless otherwise defined in this Agreement, terms used herein shall have the same meaning as those terms have in the Privacy and Security Rules. 3. OBLIGATIONS OF BUSINESS ASSOCIATE (a) Business Associate agrees to not use or disclose Electronic Protected Health Information or other Protected Health Information other than as permitted or required by this Agreement or as Required by Law. (b) Business Associate agrees to use appropriate safeguards to prevent use or disclosure of the Electronic Protected Health Information and other Protected Health Information that it creates, receives, maintains, or transmits on behalf of Covered Entity, other than as provided for by this Agreement, as required by the Privacy and Security Rules. Business Associate shall review and modify its security measures and safeguards to continue provision of reasonable and appropriate protection of Electronic Protected Health Information, and update documentation of such security measures. (c) Business Associate agrees to mitigate, to the extent practicable, any harmful effect that is known to Business Associate of a use or disclosure of Electronic Protected Health Information or other Protected Health Information by Business Associate in violation of the requirements of this Agreement. (d) Business Associate agrees to report to Covered Entity (i) any use or disclosure of Electronic Protected Health Information or other Protected Health Information not provided for by this Agreement of which it becomes aware and (ii) any Security Incident or Breach of which it becomes aware. (e) Business Associate agrees to ensure that any agent, including a subcontractor, to whom it provides Electronic Protected Health Information and/or other Protected Health Information received from, or created, received or transmitted by Business Associate on behalf of Covered Entity, agrees to the same restrictions and conditions that apply through this Agreement to Business Associate with respect to such information. (f) Business Associate agrees to provide access, at the request of Covered Entity, to Electronic Protected Health Information and other Protected Health Information in a Designated Record Set to Covered Entity or, as directed by Covered Entity, to an Individual in order to meet the requirements under 45 CFR 164.524. (g) Business Associate agrees, at the request of the Covered Entity, to make any amendment(s) to Electronic Protected Health Information and other Protected Health Information in a Designated Record Set that the Covered Entity directs or agrees to pursuant to 45 CFR 164.526. 115 3 (h) Unless otherwise prohibited by law, Business Associate agrees to make internal practices, books, and records, including policies and procedures concerning Electronic Protected Health Information and other Protected Health Information, relating to the use and disclosure of Electronic Protected Health Information and other Protected Health Information received from, or created or received by Business Associate on behalf of, Covered Entity available to the Covered Entity, or to the Union County Consolidated Human Services Agency, in a time and manner designated by the Secretary, for purposes of the Secretary determining Covered Entity's compliance with the Privacy and Security Rules. (i) Business Associate agrees to document such disclosures of Electronic Protected Health Information and other Protected Health Information related to such disclosures as would be required for Covered Entity to respond to a request by an individual for an accounting of disclosures of Electronic Protected Health Information and other Protected Health Information by Business Associate or its agents, including subcontractors, in accordance with 45 CFR 164.528 and Section 13405(c)(3) of the HITECH Act, and to provide this information to Covered Entity or an individual to permit such a response. (j) Business Associate will, pursuant to the HITECH Act and its implementing regulations, comply with all additional requirements of the Privacy and Security Rules as applicable to Business Associate, including specifically, but not limited to, the requirements of 45 CFR 164.308, 164.310, 164.312, and 164.316. (k) Following the discovery of a breach of security for unsecured Protected Health Information subject to this Agreement, Business Associate shall notify Covered Entity of the breach pursuant to 45 CFR 164.410 and Section 13402 of the HITECH Act, and shall include in the notification the information required by those provisions. Business Associate shall cooperate fully with and provide any information requested by Covered Entity in the Covered Entity’s breach analysis procedures, including risk assessment. A breach shall be treated as discovered by Business Associate as of the first day on which such breach is known, or reasonably should have been known, to Business Associate to have occurred. Business Associate shall provide notification to Covered Entity without unreasonable delay, and in no event less than 30 calendar days after discovery of a breach by Business Associate. (l) Business Associate will, pursuant to the HITECH Act and its implementing regulations, comply with all additional applicable requirements of the Privacy Rule, including those contained in 45 CFR 164.502(e) and 164.504(e)(1)(ii), at such time as the requirements are applicable to Business Associate. (m) Business Associate shall not directly or indirectly receive remuneration in exchange for any protected health information except as specifically authorized by the Contract and by the HITECH Act Section 13405(d) and its implementing regulations. (n) Business Associate shall not engage in any communications within the definition of “marketing” in the HITECH Act except as authorized by the Contract and by the HITECH Act and its implementing regulations. 4. PERMITTED USES AND DISCLOSURES (a) Except as otherwise limited in this Agreement or by other applicable law or agreement, if the Contract permits, Business Associate may use or disclose Electronic Protected Health Information and other Protected Health Information to perform functions, activities, or services for, or on behalf of, Covered Entity as specified in the Contract, provided that such use or disclosure: (1) would not violate the Privacy and Security Rules if done by Covered Entity; or 116 4 (2) would not violate the minimum necessary policies and procedures of the Covered Entity. (b) Business Associate may use and disclose Protected Health Information subject to this Agreement only if such use or disclosure is in compliance with each applicable requirement of 45 CFR 164.504(e) pursuant to the HITECH Act. (c) Except as otherwise limited in this Agreement or by other applicable law or agreements, if the Contract permits, Business Associate may use Electronic Protected Health Information and other Protected Health Information as necessary for the proper management and administration of the Business Associate or to carry out the legal responsibilities of the Business Associate. (d) Except as otherwise limited in this Agreement or by other applicable law or agreements, if the Contract permits, Business Associate may disclose Electronic Protected Health Information and other Protected Health Information for the proper management and administration of the Business Associate, provided that: (1) disclosures are Required By Law; or (2) Business Associate obtains reasonable assurances from the person to whom the information is disclosed that it will remain confidential and will be used or further disclosed only as Required By Law or for the purpose for which it was disclosed to the person, and the person notifies the Business Associate of any instances of which it is aware in which the confidentiality of the information has been breached. (e) Except as otherwise limited in this Agreement or by other applicable law or agreements, if the Contract permits, Business Associate may use Electronic Protected Health Information and other Protected Health Information to provide data aggregation services to Covered Entity as permitted by 45 CFR 164.504(e)(2)(i)(B). (f) When using or disclosing PHI or when requesting PHI from a covered entity or other business associate, Business Associate must make reasonable efforts to limit PHI to the minimum necessary to accomplish the intended purpose of the use, disclosure, or request. (g) Notwithstanding the foregoing provisions, Business Associate may not use or disclose Electronic Protected Health Information or other Protected Health Information if the use or disclosure would violate any term of the Contract or other applicable law or agreements. 5. TERM AND TERMINATION (a) Term. This Agreement shall be effective as of the effective date stated above and shall terminate when the Contract terminates. (b) Termination for Cause. Upon Covered Entity's knowledge of a material breach by Business Associate, Covered Entity may, at its option: (1) Provide an opportunity for Business Associate to cure the breach or end the violation, and terminate this Agreement and services provided by Business Associate, to the extent permissible by law, if Business Associate does not cure the breach or end the violation within the time specified by Covered Entity; (2) Immediately terminate this Agreement and services provided by Business Associate, to the extent permissible by law; or (3) If neither termination nor cure is feasible, report the violation to the Secretary as provided in the Privacy and Security Rules. 117 5 (c) Effect of Termination. (1) Except as provided in paragraph (2) of this section or in the Contract or by other applicable law or agreements, upon termination of this Agreement and services provided by Business Associate, for any reason, Business Associate shall return or destroy all Electronic Protected Health Information and other Protected Health Information received from Covered Entity, or created or received by Business Associate on behalf of Covered Entity. This provision shall apply to Electronic Protected Health Information and other Protected Health Information that is in the possession of subcontractors or agents of Business Associate. Business Associate shall retain no copies of the Electronic Protected Health Information or other Protected Health Information. (2) In the event that Business Associate determines that returning or destroying the Electronic Protected Health Information or other Protected Health Information is not feasible, Business Associate shall provide to Covered Entity notification of the conditions that make return or destruction not feasible. Business Associate shall extend the protections of this Agreement to such Electronic Protected Health Information and other Protected Health Information and limit further uses and disclosures of such Electronic Protected Health Information and other Protected Health Information to those purposes that make the return or destruction infeasible, for so long as Business Associate maintains such Electronic Protected Health Information and other Protected Health Information. 6. GENERAL TERMS AND CONDITIONS (a) This Agreement amends and is part of the Contract. (b) Except as provided in this Agreement, all terms and conditions of the Contract shall remain in force and shall apply to this Agreement as if set forth fully herein. (c) In the event of a conflict in terms between this Agreement and the Contract, the interpretation that is in accordance with the Privacy and Security Rules shall prevail. In the event that a conflict then remains, the Contract terms shall prevail so long as they are in accordance with the Privacy and Security Rules. (d) A breach of this Agreement by Business Associate shall be considered sufficient basis for Covered Entity to terminate the Contract for cause. NEIGHBORHOOD NURSES HEALTH CARE SERVICES, INC.: ___________________________________________ _________________ (Signature) (Date) UNION COUNTY: ___________________________________________ _________________ Brian W. Matthews, County Manager (Date) 118 Transportation Certification (06-2015) ATTACHMENT J CERTIFICATION REGARDING TRANSPORTATION Union County Consolidated Human Services Agency By execution of this Agreement the Contractor certifies that it will provide safe client transportation by: 1. Insuring that all drivers (including employees, contractors, contractor’s employees, and volunteers) shall be at least 18 years of age; 2. Insuring that all drivers (including employees, contractors, contractor’s employees, and volunteers) shall be licensed to operate the specific vehicle used in transporting clients in accordance with Chapter 20-7 of the General Statutes of North Carolina and the Division of Motor Vehicle requirements; 3. Insuring that all vehicles transporting clients shall have at least the minimum level of liability insurance appropriate for the type of vehicle as defined by Article 7, Rule R2-36 of the North Carolina Utilities Commission; 4. Insuring that the contractor shall have written policies and procedures regarding how drivers handle and report client emergencies and/or vehicle crashes involving clients to contractor and how contractor notifies the Union County Division of Social Services; 5. Insuring that no more than one quarter of one percent of all trips be missed by the contractor during the course of the contract period; (Medicaid only) 6. Insuring that that no more than five percent (5%) of trips should be late for recipient drop off to their appointment per month; (Medicaid only) 7. Contractor will maintain records documenting the following (County may require contractor to provide): a. Valid current copies of Drivers License for all drivers; b. Current valid Vehicle Registration, for all vehicles transporting clients; c. Driving records for all drivers for the past three years and with annual updates; d. Criminal Background checks through North Carolina Law Enforcement or NCIC prior to employment and every three years thereafter; e. Alcohol and Drug Testing policy to meet the Federal Transit Authority guidelines. 8. Disclosing, at the outset of the contract, upon renewal and upon request, any criminal convictions or other reasons for disqualifications from participation in Medicare, Medicaid or Title XX programs (signature on this form confirms this statement). Signature Title Neighborhood Nurses Health Care Services, Inc. Agency/Organization Date (Certification signature should be same as Contract signature.) 119 Revised 06-2015 ATTACHMENT K What is a Private Non Profit Agency? Answer: A private non profit is an organization that is incorporated under State law and whose purpose is not to make a profit, but rather to further a charitable, civic, religious, scientific, or other lawful purpose. The Secretary of State's office grants corporate status to organizations in North Carolina. What is a 501(c)(3) designation? Answer: When the agency becomes a state private non profit corporation, it can then apply for 501(c)(3) designation through the IRS. Once the IRS grants 501(c)(3) status, the organization is exempt from certain taxes and any donations to the charitable organization are tax deductible. Many individuals and organizations prefer to make donations to 501(c)(3) private non profits. Who can obtain a 501(c)(3) designation? Answer: Any organization or group can apply for 501(c)(3) status, provided their charter or mission focuses on the non profit’s objective. Another option is to apply for a 509(a)(1) status which falls under the 501(c)(3) umbrella. Being a 509(a)(1) designates an organization as a tax-free public charity that receives most of its support from a governmental unit or from the general public. Becoming a 509(a)(1) provides public recognition of tax- exempt status, advance assurance to donors of deductibility of contributions, exemption from certain State and federal taxes, and non profit mailing privileges. Organizations that typically qualify are churches, educational institutions, hospitals, and governmental units. How does a Private Non Profit obtain Tax Exempt Status? EO Web Site [ www.irs.gov/eo] IRS TE/GE Customer Service You may direct technical and procedural questions concerning charities and other nonprofit organizations, including questions about your tax-exempt status and tax liability, to the IRS Tax Exempt and Government Entities Customer Account Services at (877) 829-5500 (toll-free number). If you prefer to write, you may write at: Internal Revenue Service Exempt Organizations Determinations P.O. Box 2508 Cincinnati, OH 45201 You may also contact the Taxpayer Advocate Service, an independent organization within the IRS that helps taxpayers resolve problems with the IRS and recommends changes that will prevent problems. A private non profit must apply to the IRS for tax exempt status. To qualify, applicants must complete and submit to the IRS Form 1023. Once federal tax exempt status is granted, the private non profit applies for State tax exempt status by completing Form CD-435 and submitting it to the N. C. Department of Revenue. What must a County Department of Social Services/Human Services do? Answer: Verify the Tax Exempt Letter. Check date for expiration and check if current address of agency is reflected. 120 (REV. 7-10) 1 Attachment L Notice of Certain Reporting and Audit Requirements Grantee shall comply with all rules and reporting requirements established by statute or administrative rules. All reports must be submitted to the addresses below. The applicable prescribed requirements are found in North Carolina General Statute 143C-6-22 & 23 entitled "Use of State Funds by Non-State Entities” and Implementation of Required Rules, 09 NCAC 03M .0102 -0802, North Carolina Administrative Code, issued September 2005. The Contractor’s fiscal year runs from July through June. G.S. 143C-6-23 requires every nongovernmental entity that receives State or Federal pass-through grant funds directly from a State agency to file annual reports on how those grant funds were used. There are 3 reporting levels which are determined by the total direct grant receipts from all State agencies in your fiscal year:  Level 1: Less than $25,000  Level 2: At least $25,000 but less than $500,000  Level 3: $500,000 or more A grantee’s reporting date is determined by its fiscal year end and the total funding received directly from all State agencies. For those grantees receiving less than $500,000, the due date is 6 months from its fiscal year end. For those receiving $500,000 or more, the due date is 9 months from its fiscal year end. In addition to the reports, grantees receiving $500,000 or more must submit a yellow book audit in electronic or hard copy to the Office of the State Auditor and to all funding State agencies at the addresses below. All annual grantee reports required by GS 143C-6-23 must be completed online at www.NCGrants.gov. The online reporting system will automatically place your organization on the Noncompliance list if your reports have not been completed in www.NCGrants.gov by your required due date. To access the online grants reporting system go to www.NCGrants.gov and click on the LOGIN tab at the top of the page. You must have a NCID to access the online reporting system. To obtain a user manual or request assistance with the system please go to https://www.ncgrants.gov/NCGrants/Help.jsp. You can also email requests for assistance directly to NCGrants@osbm.nc.gov. Once you have logged in you will see your “Grantee Summary / Data Entry Screen”.  Your summary screen will identify your correct level of reporting, i.e., Level 1, 2 or 3, based on the State grant funds paid to your organization during your fiscal year.  The summary will show all the grants contained in the www.NCGrants.gov system that have been awarded to your organization. The program will automatically provide links to the reports that correspond to your reporting level, and only those reports, for each grant. Check to make sure that the grant(s) shown in the system correspond with what you show as having received from each agency for your fiscal year.  If you have questions, need help in resolving any differences between your records and online reporting system or need corrections to be made to the data you enter, send an e-mail to NCGrants@osbm.nc.gov to request help. All grantees must file their required reports online at www.NCGrants.gov without exception. IMPORTANT NOTE FOR AUDITS If you expend more than $500,000 in Federal grant funds from all sources, then you must have an A-133 single audit performed. If you are at this level for federal reporting and you are required to file a yellow 121 (REV. 7-10) 2 book audit with the State under G.S. 143C-6-23, then you may substitute the A-133 audit for the yellow book audit. If you are required to have an A-133 audit performed and you receive any Federal grant funds passed through the North Carolina Department of Health and Human Services, you are required to file the A-133 audit with the North Carolina Department of Health and Human Service. If you expend more than $500,000 and you are required to file a yellow book audit with the State Auditor under G.S. 143C-6-23, then you are also required to file the yellow book audit with the North Carolina Department of Health and Human Service. A planned enhancement to the system is the capability for the grantee to directly upload a pdf version of their audit directly into the online system where it will be accessible to both the funding agency/agencies and the Office of the State Auditor. Please send the required audit to the following address: Mail to: DHHS Office of the Controller Attention: Audit Resolution 2019 Mail Service Center Raleigh, NC 27699-2019 Or direct delivery to: 1050 Umstead Drive Raleigh, NC 27606 Equipment Purchased with Contract Funds: Title to equipment costing in excess of $500.00 acquired by the Contractor with funds from this contract shall vest in the Contractor, subject to the following conditions. A. The Contractor shall use the equipment in the project or program for which it was acquired as long as needed. When equipment is no longer needed for the original project or program or if operations are discontinued, or at the termination of this contract the Contractor shall contact the Division for written instructions regarding disposition of equipment. B. With the prior written approval of the Division, the Contractor may use the equipment to be replaced as trade-in against replacement equipment or may sell said equipment and use the proceeds to offset the costs of replacement equipment. C. For equipment costing in excess of $500.00, equipment controls and procedures shall include at a minimum the following: 1. Detailed equipment records shall be maintained which accurately include the: a. Description and location of the equipment, serial number, acquisition date/cost, useful life and depreciation rate; b. Source/percentage of funding for purchase and restrictions as to use or disposition; and c. Disposition data, which includes date of disposal and sales price or method used to determine fair market value. 2. Equipment shall be assigned a control number in the accounting records and shall be tagged individually with a permanent identification number. 3. Biennially, a physical inventory of equipment shall be taken and results compared to accounting and fixed asset records. Any discrepancy shall immediately be brought to the attention of management and the governing board. 122 (REV. 7-10) 3 4. A control system shall be in place to ensure adequate safeguards to prevent loss, damage, or theft of equipment and shall provide for full documentation and investigation of any loss or theft. 5. Adequate maintenance procedures shall be implemented to ensure that equipment is maintained in good condition. 6. Procedures shall be implemented which ensure that adequate insurance coverage is maintained on all equipment. A review of coverage amounts shall be conducted on a periodic basis, preferably at least annually. D. The Contractor shall ensure all subcontractors are notified of their responsibility to comply with the equipment conditions specified in this section. 123 Reporting Requirements of N. C. General Statute 143C-6.23 (REV. 7-10) 4 Use these charts to determine GS 143C-6.23 reporting requirements. Total Funds from All State Agencies Reports Due (Key all reports into online reporting system at www.NCGrants.gov , including online submission of the audit when the system has the capability). Until that point, audits should be mailed to both the Office of the State Auditor and the NC Department of Health and Human Services (DHHS).) Reports Due Date Level 1 $1 - $24,999  Certification  State Grants Compliance Reporting Receipt of < $25,000.* Within 6 months of entity’s fiscal year end Level 2 $25,000 - $499,999  Certification  State Grants Compliance Reporting Receipt of >= $25,000  Schedule of Receipts and Expenditures*  Program Activities and Accomplishments Within 6 months of entity’s fiscal year end Level 3 $500,000 or more  Certification  State Grants Compliance Reporting Receipt of >= $25,000  Audit [A-133 Single Audit if >= $500,000 in federal funds or Yellow Book Audit]  Schedule of Federal and State Awards (May be included in the audit)  Program Activities and Accomplishments Within 9 months of entity’s fiscal year end Use this chart to determine where to send copies of GS 143C-6.23 reports. Grantees receiving $500,000 or more must send one copy of each audit report to DHHS. Mail to: DHHS Office of the Controller Attention: Audit Resolution 2019 Mail Service Center Raleigh, NC 27699-2019 Or direct delivery to: 1050 Umstead Drive Raleigh, NC 27606 Grantees receiving $500,000 or more must send one copy of each audit report to the State Auditor. In addition, grantees must submit copies of their audits to www.NCGrants.gov for compliance purposes. Mail to: Office of the State Auditor 20601 Mail Service Center Raleigh, NC 27699-0601 Or direct delivery to: 2 South Salisbury Street Raleigh, NC 27603 124 Contract # 10089 Neighborhood Nurses Health Care Services, Inc. ATTACHMENT M CONTRACTOR’S TAX ID NUMBER Contractor’s Tax ID Number is 23-1943113 125 Contractor Certifications Required by North Carolina Law (Rev. 8/2016) Page 1 of 1 ATTACHMENT N State Certifications Contractor Certifications Required by North Carolina Law Instructions: The person who signs this document should read the text of the statutes and Executive Order listed below and consult with counsel and other knowledgeable persons before signing. The text of each North Carolina General Statutes and of the Executive Order can be found online at:  Article 2 of Chapter 64: http://www.ncga.state.nc.us/EnactedLegislation/Statutes/PDF/ByArticle/Chapter_64/Article_2.pdf  G.S. 133-32: http://www.ncga.state.nc.us/gascripts/statutes/statutelookup.pl?statute=133-32  Executive Order No. 24 (Perdue, Gov., Oct. 1, 2009): http://www.ethicscommission.nc.gov/library/pdfs/Laws/EO24.pdf  G.S. 105-164.8(b): http://www.ncga.state.nc.us/EnactedLegislation/Statutes/PDF/BySection/Chapter_105/GS_105-164.8.pdf  G.S. 143-48.5: http://www.ncga.state.nc.us/EnactedLegislation/Statutes/HTML/BySection/Chapter_143/GS_143-48.5.html  G.S. 143-59.1: http://www.ncga.state.nc.us/EnactedLegislation/Statutes/PDF/BySection/Chapter_143/GS_143-59.1.pdf  G.S. 143-59.2: http://www.ncga.state.nc.us/EnactedLegislation/Statutes/PDF/BySection/Chapter_143/GS_143-59.2.pdf  G.S. 143-133.3: http://www.ncga.state.nc.us/EnactedLegislation/Statutes/HTML/BySection/Chapter_143/GS_143-133.3.html  G.S. 143B-139.6C: http://www.ncga.state.nc.us/EnactedLegislation/Statutes/PDF/BySection/Chapter_143B/GS_143B-139.6C.pdf Certifications (1) Pursuant to G.S. 133-32 and Executive Order No. 24 (Perdue, Gov., Oct. 1, 2009), the undersigned hereby certifies that the Contractor named below is in compliance with, and has not violated, the provisions of either said statute or Executive Order. (2) Pursuant to G.S. 143-48.5 and G.S. 143-133.3, the undersigned hereby certifies that the Contractor named below, and the Contractor’s subcontractors, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system." E- Verify System Link: www.uscis.gov (3) Pursuant to G.S. 143-59.1(b), the undersigned hereby certifies that the Contractor named below is not an “ineligible Contractor” as set forth in G.S. 143-59.1(a) because: (a) Neither the Contractor nor any of its affiliates has refused to collect the use tax levied under Article 5 of Chapter 105 of the General Statutes on its sales delivered to North Carolina when the sales met one or more of the conditions of G.S. 105-164.8(b); and (b) [check one of the following boxes] ☐ Neither the Contractor nor any of its affiliates has incorporated or reincorporated in a “tax haven country” as set forth in G.S. 143- 59.1(c)(2) after December 31, 2001; or ☐ The Contractor or one of its affiliates has incorporated or reincorporated in a “tax haven country” as set forth in G.S. 143-59.1(c)(2) after December 31, 2001 but the United States is not the principal market for the public trading of the stock of the corporation incorporated in the tax haven country. (4) Pursuant to G.S. 143-59.2(b), the undersigned hereby certifies that none of the Contractor’s officers, directors, or owners (if the Contractor is an unincorporated business entity) has been convicted of any violation of Chapter 78A of the General Statutes or the Securities Act of 1933 or the Securities Exchange Act of 1934 within 10 years immediately prior to the date of the bid solicitation. (5) Pursuant to G.S. 143B-139.6C, the undersigned hereby certifies that the Contractor will not use a former employee, as defined by G.S. 143B-139.6C(d)(2), of the North Carolina Department of Health and Human Services in the administration of a contract with the Department in violation of G.S. 143B-139.6C and that a violation of that statute shall void the Agreement. (6) The undersigned hereby certifies further that: (a) He or she is a duly authorized representative of the Contractor named below; (b) He or she is authorized to make, and does hereby make, the foregoing certifications on behalf of the Contractor; and (c) He or she understands that any person who knowingly submits a false certification in response to the requirements of G.S. 143-59.1and -59.2 shall be guilty of a Class I felony. Contractor’s Name: Neighborhood Nurses Health Care Services, Inc. Contractor’s Authorized Agent: Signature Date Printed Name Title Witness: Signature Date Printed Name Title The witness should be present when the Contractor’s Authorized Agent signs this certification and should sign and date this document immediately thereafter. 126 Contract # 10089 Neighborhood Nurses Health Care Services, Inc. (Federal Certification-Non-Discrimination, Clean Air, Clean Water) (01/2018) Page 1 of 3 ATTACHMENT O Union County Consolidated Human Services Agency CERTIFICATION REGARDING NONDISCRIMINATION, CLEAN AIR ACT, CLEAN WATER ACT Certification Regarding Nondiscrimination The Contractor certifies that it will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88-352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. §794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§6101-6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. §§3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (h) the Food Stamp Act and USDA policy, which prohibit discrimination on the basis of religion and political beliefs; and (i) the requirements of any other nondiscrimination statutes which may apply to this Agreement. The Contractor must comply with Executive Order 11246, entitled “Equal Employment Opportunity,” as amended by Executive Order 11375, and as supplemented by the Department of Labor Regulations (41 CFR Part 60): The Executive Order prohibits federal contractors and federally-assisted construction contractors and subcontractors who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, or national origin. The Executive Order also requires Government contractors to take affirmative action to ensure that equal opportunity is provided in all aspects of their employment. Meaningful Access for LEP Individuals: The Contractor that participate in the SNAP must take reasonable steps to ensure that LEP persons have meaningful access to programs, services, and benefits. This includes the requirement to provide bilingual program information and certification materials and interpretation services to single language minorities in certain project areas. SNAP Contractors that do not provide meaningful access for LEP individuals risk violating prohibitions against discrimination based on National Origin in the Food and Nutrition Act of 2008, as amended, Title VI of the Civil Rights Act of 1964 (Title VI) and SNAP program regulations at 7 CFR 272A(b). They also risk noncompliance with the USDA policy guidance titled, "Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons", published in 79 FR 70771 - 70784 (November 28, 2014). The Contractor should develop an implementing plan to address the language assistance needs of the LEP population served. This may include contracting for oral interpretation services, hiring bilingual staff, arranging telephone interpreters and/or language lines, coordinating community volunteers, translating vital documents, and providing written notice that language services are available in appropriate languages. Quality and accuracy of the language service is critical in order to avoid serious consequences to the LEP person and to the recipient. LEP needs should be considered in developing budgets and front line staff should understand how to obtain language assistance services. For additional assistance and information regarding LEP matters, please also visit http://www.lep.gov. Ensuring Equal Opportunity Access for Persons with Disabilities: The Contractor must also ensure equal opportunity access for persons with disabilities. This includes ensuring that communications with 127 (Federal Certification-Non-Discrimination, Clean Air, Clean Water) (01/2018) Page 2 of 3 applicants, participants, members of the public, and companions with disabilities are as effective as communications with people without disabilities. Contractors that do not provide persons with disabilities equal opportunity access to programs may risk violating prohibitions against disability discrimination in the Rehabilitation Act of 1978, the American with Disabilities Act (ADA) of 1990, as amended, and SNAP program regulations. DOJ published revised final regulations implementing Title II and Title III of the ADA on September 15, 2010. These regulations are codified at 28 CFR Part 35 "Nondiscrimination on the Basis of Disability in State and Local Government Services" and at 28 CFR Part 36 "Nondiscrimination on the Basis of Disability in Public Accommodations and Commercial Facilities". In accordance with the implementing regulations, Contractors must provide auxiliary aids and services where necessary to ensure effective communication and equal opportunity access to program benefits for individuals with disabilities. The type of auxiliary aids and services required will vary, but a Contractor may not require an individual with a disability to bring another individual to interpret, and may rely on a person accompanying a disabled individual only in limited circumstances. When a Contractor communicates with applicants and beneficiaries by telephone, it must provide text telephone services (ITY) or have access to an equally effective electronic telecommunications system to communicate with individuals who are deaf, hard of hearing, or hearing impaired. Contractors must also ensure that interested persons, including persons with impaired vision or hearing, can obtain information as to the existence and location of accessible services, activities, and facilities. For more information, please visit the ADA website: http://www.ada.gov. IV. The Clean Air Act, Section 306; 42 U.S.C. §7401 et seq. (1970) a. No Federal agency may enter into any contract with any person who is convicted of any offense under section 113(c) for the procurement of goods, materials, and services to perform such contract at any facility at which the violation which gave rise to such conviction occurred if such facility is owned, leased, or supervised by such person. The prohibition in the preceding sentence shall continue until the Administrator certifies that the condition giving rise to such a conviction has been corrected. For convictions arising under section 113(c)(2), the condition giving rise to the conviction also shall be considered to include any substantive violation of this Act associated with the violation of 113(c)(2). The Administrator may extend this prohibition to other facilities owned or operated by the convicted person. b. The Administrator shall establish procedures to provide all Federal agencies with the notification necessary for the purposes of subsection (a). c. In order to implement the purposes and policy of this Act to protect and enhance the quality of the Nation's air, the President shall, not more than 180 days after enactment of the Clean Air Amendments of 1970 cause to be issued an order (1) requiring each Federal agency authorized to enter into contracts and each Federal agency which is empowered to extend Federal assistance by way of grant, loan, or contract to effectuate the purpose and policy of this Act in such contracting or assistance activities, and (2) setting forth procedures, sanctions, penalties, and such other provisions, as the President determines necessary to carry out such requirement. d. The President may exempt any contract, loan, or grant from all or part of the provisions of this section where he determines such exemption is necessary in the paramount interest of the United States and he shall notify the Congress of such exemption. e. The President shall annually report to the Congress on measures taken toward implementing the purpose and intent of this section, including but not limited to the progress and problems associated with implementation of this section. [42 U.S.C. 7606] V. The Clean Water Act; 33 U.S.C. §1251 et seq. (1972) a. No Federal agency may enter into any contract with any person who has been convicted of any offense under Section 309(c) of this Act for the procurement of goods, materials, and services if 128 (Federal Certification-Non-Discrimination, Clean Air, Clean Water) (01/2018) Page 3 of 3 such contract is to be performed at any facility at which the violation which gave rise to such conviction occurred, and if such facility is owned, leased, or supervised by such person. The prohibition in preceding sentence shall continue until the Administrator certifies that the condition giving rise to such conviction has been corrected. b. The Administrator shall establish procedures to provide all Federal agencies with the notification necessary for the purposes of subsection (a) of this section. c. In order to implement the purposes and policy of this Act to protect and enhance the quality of the Nation’s water, the President shall, not more than 180 days after the enactment of this Act, cause to be issued an order: (i) requiring each Federal agency authorized to enter into contracts and each Federal agency which is empowered to extend Federal assistance by way of grant, loan, or contract to effectuate the purpose and policy of this Act in such contracting or assistance activities, and (ii) setting forth procedures, sanctions, penalties, and such other provisions, as the President determines necessary to carry out such requirement. d. The President may exempt any contract, loan, or grant from all or part of the provisions of this section where he determines such exemption is necessary in the paramount interest of the United States and he shall notify the Congress of such exemption. e. The President shall annually report to the Congress on measures taken in compliance with the purpose and intent of this section, including, but not limited to, the progress and problems associated with such compliance. f. No certification by a contractor, and no contract clause, may be required in the case of a contract for the acquisition of commercial items in order to implement a prohibition or requirement of this section or a prohibition or requirement issued in the implementation of this section. g. In paragraph (1), the term “commercial item” has the meaning given such term in section 4(12) of the Office of Federal Procurement Policy Act (41 U.S.C. 403(12)). ___________________________________ _______________________________ Signature Title Neighborhood Nurses Health Care Services, Inc. _______________________________ Agency/Organization Date (Certification signature should be same as Contract signature.) 129 ATTACHMENT P CONSUMER CONTRIBUTIONS POLICY FOR UNION COUNTY DSS I. IMPLEMENTATION OF CONSUMER CONTRIBUTIONS POLICY FOR HOME AND COMMUNITY CARE BLOCK GRANT FUNDS (HCCBG) AND SOCIAL SERVICES BLOCK GRANT FUNDS (SSBG) A. Purpose The purpose of the Consumer Contributions Policy is to extend the availability of in-home and community based service administered by the North Carolina Division of Aging and Adult Services (DAAS) and the North Carolina Division of Social Services (DSS) by soliciting from recipients of specific services a portion of the cost for services rendered based upon their ability and willingness to contribute. Revenues collected from service recipients will be retained by the local service provider (UCDSS) and used to increase services to existing clients and/or provide in-home and community based services to other individuals in need of such services. B. Services Impacted The Consumer Contributions Policy applies to all services administered by the DAAS and six services (adult day care, adult day health, housing and home improvement, in-home aide services, personal and family counseling, and preparation and delivery of meals) administered by the DSS regardless of funding source. C. Service Exclusions  Adults or children receiving services as part of a Protective Services Plan are excluded for 12 months from this policy.  Clients who receive Work First Assistance.  Clients applying for or receiving SSI are exempt from the Consumer Contributions Policy when receiving: 1. Adult Day Care 2. Adult Day Health 3. In-Home Aide Services 4. Personal and Family Counseling 5. Preparation and Delivery of Meals (SSBG funding only) D. Screening and Eligibility Determination A Social Worker in the Adult Services Unit of Union County Division of Social Services will obtain and review the information with each client/family if they are eligible to receive In-Home Aide Services. These services fall under service category Type I and are subject to Administrative Requirements. 130 All recipients of a service(s) under Type I shall be provided with the opportunity to voluntarily contribute to the cost of the service(s) received. Upon the initiation of the provision of service(s) subject to consumer contributions the service provider will: 1. Inform each recipient or designated representative that the contribution is entirely voluntary and that there is no obligation to contribute. 2. Inform the recipient or designated representative that all contributions will be used to expand the service(s). 3. Inform the recipient or designated representative that information about the client’s participation in consumer contributions shall be confidential. 4. Inform each recipient or designated representative of who should be contacted including the telephone number, if there are questions regarding consumer contributions. 5. Inform the recipient or designated representative of the total cost of the service (actual or per unit). 6. Inform the recipient or designated representative that services will not be reduced or terminated for failure to contribute. 7. Maintain the completed Provider Assurance Form in each client’s file verifying that the above information was provided to the services recipient or designated representative. For those recipients of service(s) under Type I, who are above the federal poverty guideline, the provider will: 1. Provide the service recipient or designated representative with the Recommended Contribution Schedule showing the recommended contribution amount based on the service recipient’s self-declared income. * Providers are prohibited from using the Recommended Contribution Schedule with services recipients who are at or below the federal poverty line. E. Review On or at least an annual basis, preferably during the service reassessment, the above information will be reviewed with each individual receiving service(s) subject to the Consumer Contribution Policy. II. COLLECTING AND ACCOUNTING FOR CONSUMER CONTRIBUTIONS REVENUE Anyone qualifying and participating in consumer contributions will be mailed a monthly statement from UCDSS. Consumer contributions will be paid directly to UCDSS. Proper accounting policy will be followed in receipting client contributions. The contracting agency will assure that no employee will accept payment of any kind, including cash contributions (Consumer Contributions), from any client or family member. Any client wishing to make such a contribution will be redirected by the contractor to UCDSS for instruction on how that contribution can be made. 131 Union County, NC Staff Report Union County Government Center 500 North Main Street Monroe, North Carolina www.unioncountync.gov File #:26-072 Agenda Date:2/2/2026 TITLE:..title Lease Renewal - 2630 Nelda Drive, Monroe, NC INFORMATION CONTACT: Christopher J. Boyd, Facilities & Fleet Management, Director, 704.283.3868 ACTION REQUESTED: Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion. PRIOR BOARD ACTIONS: August 16, 2010, Regular meeting, Agenda Item #16 - Lease approved BACKGROUND: The Facilities & Fleet Management department has utilized the contractual services of Ty-Par Realty Inc for the lease of property at 2630 Nelda Drive, Monroe, NC for adult probation offices since March 1, 2011. Ty-Par Realty Inc has been effective and efficient in meeting our service needs, and we are requesting to extend this lease for an additional three years. Upon approval of this lease, the County will enter into a lease agreement with the NC Department of Public Safety to fulfil the County’s statutory requirements to provide office space for the Adult Probation program.. FINANCIAL IMPACT: The anticipated first-year cost for this service is $102,372.00. Since the agreement contains a three- year term with increases in cost annually, $393,453.99 is estimated to be spent. Funding is available in the FY26 budget with future expenditures subject to annual BOCC budget appropriation. Union County, NC Printed on 1/20/2026Page 1 of 1 powered by Legistar™132 1 SECOND AMENDMENT TO COMMERCIAL LEASE AGREEMENT THIS SECOND AMENDMENT TO COMMERCIAL LEASE AGREEMENT (this "Second Amendment") is made as of ________________, 2026 (the "Effective Date") by and between T-Par Realty, Inc., a North Carolina corporation ("Lessor"), and Union County, North Carolina ("Lessee"). RECITALS A.Lessor and Lessee are parties to that certain Commercial Lease Agreement dated October 22, 2010, as amended by that certain Amendment #1 (collectively the “Lease”), wherein Lessee leases from Lessor approximately 9,000 square feet of the building containing approximately 11,500 square feet located at 2630 Nelda Drive, Monroe, North Carolina (the “Demised Premises”). B. The Term of the Lease expires as of February 28, 2026. C.All capitalized terms used but not otherwise defined herein shall have the meanings given to them in the Lease. AGREEMENT In consideration of the mutual covenants herein contained, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Lessor and Lessee agree, intending to be legally bound, as follows: 1.Extension of Term; Renewal Term. The Term of the Lease shall be extended for a period of three (3) years commencing on March 1, 2026 up to and including February 28, 2029 (the “Extended Term”). Additionally, provided that Lessee is not in default hereunder, Lessee shall be permitted a single renewal term of three (3) years (the “Renewal Term” and together with the Extended Term, the “Term”) commencing upon the expiration of the Extended Term and to be exercised in writing (the “Renewal Notice”) by Lessee no less than one hundred eighty (180) days prior to the expiration of the Extended Term. 2.Rent. Rent for Extended Term shall be as follows: Extended Term (Year 1) $102,372.00/annum $9,810.00/month Extended Term (Year 2) $135,386.97/annum $11,282.25/month Extended Term (Year 3) $155,695.02/annum $12,974.58/month Within thirty (30) days of Lessor’s receipt of a timely delivered Renewal Notice, Lessor shall advise Lessee in writing of the Rent applicable during the Renewal Term (the “Renewal Rent Notice”). Upon receipt of the Renewal Rent Notice, Lessee 133 shall have thirty (30) days to provide written notice to Lessor either: (a) accepting the Rent for the Renewal Term detailed in the Renewal Rent Notice; or (b) withdrawing its Renewal Notice, in which case the Lease, as amended by this Second Amendment, shall terminate as of the expiration of the Extended Term. In the event that Lessee fails to timely provide its Renewal Notice or otherwise timely respond to the Renewal Rent Notice, Lessee shall be deemed to have waived its right to exercise the Renewal Term and the Lease, as amended by this Second Amendment, shall terminate as of the expiration of the Extended Term. 3. Estoppel Certificates. Lessee shall, within five (5) days after request, execute and deliver any estoppel certificate stating such matters pertaining to this Lease as may be reasonably requested. 4. Miscellaneous. a. Lessee represents and warrants to Lessor that Lessee does not have any claims, defenses or other causes of action against Lessor arising out of the Lease and to the extent any such claims, defenses or other causes of action may exist, whether known or unknown as of the date of this Second Amendment, such items are hereby waived by Lessee. b. Except as specifically provided herein, all of the terms, provisions, covenants and conditions of the Lease are hereby ratified and confirmed and shall continue in full force and effect. c. This Second Amendment shall be construed under the laws of the State of North Carolina without regard to conflicts of law provisions. d. If and to the extent any of the provisions of this Second Amendment conflict or are otherwise inconsistent with the Lease, this Second Amendment shall govern and control. e. This Second Amendment may be executed in two or more counterparts, each of which shall be one and the same instrument and a duplicate original. Return of an executed copy of this Second Amendment by electronic mail or facsimile transmission shall bind the party so executing and returning such counterpart. Each party represents to the other that the person executing this Second Amendment on its behalf is authorized to do so by all required corporate, partnership or limited liability company action, as appropriate. Lessor and/or Lessee may elect to execute this document through an electronic signature platform (e.g. DocuSign). By signing through said electronic signature platform, and not solely through e-mail acceptance, Lessor and Lessee agree that they have read and understood the Second Amendment, agree to be bound by all of its terms and conditions and hereby waive any defense or counterclaim that electronic signature is an invalid form of signature and acceptance under applicable law. [Signature page to follow] 134 3 IN WITNESS WHEREOF, the parties have executed this Second Amendment to Commercial Lease Agreement as of the date first set forth above. LESSOR Ty-Par Realty, Inc., a North Carolina corporation ___________________________________ C. Mark Tyson, President LESSEE Union County, North Carolina ____________________________________ Brian Matthews, County Manager This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. ____________________________________ Deputy Finance Director Approved as to Legal Form: CJB 135 Union County, NC Staff Report Union County Government Center 500 North Main Street Monroe, North Carolina www.unioncountync.gov File #:26-073 Agenda Date:2/2/2026 TITLE:..title Lease Renewal with NC Department of Public Safety - 604 Lancaster Avenue, Monroe, NC INFORMATION CONTACT: Christopher J. Boyd, Facilities & Fleet Management, Director, 704.283.3868 ACTION REQUESTED: Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion. PRIOR BOARD ACTIONS: November 5, 2018, Regular Meeting, Agenda Item #24-557 - Lease Approved BACKGROUND: Union County has leased space at 604 Lancaster Avenue, Monroe, NC to the NC Department of Public Safety since 2018. The space is used by the State of North Carolina for juvenile justice offices. The NC Department of Public Safety has requested to continue using the space and we are requesting to extend the lease with the NC Department of Public Safety for an additional two years. Union County leases the space at 604 Lancaster Avenue, Monroe, NC from Raymond G. Smith for the sole purpose of fulfilling the County’s statutory requirements to provide office space to support the state’s Juvenile Justice program. The lease with Raymond G. Smith was recently approved by the Board. FINANCIAL IMPACT: The anticipated annual compensation for the lease of space from the NC Department of Public Safety is $1.00. Union County, NC Printed on 1/20/2026Page 1 of 1 powered by Legistar™136 File # Page 1 of 8 90-TBD THIS LEASE DOES NOT BECOME EFFECTIVE UNTIL EXECUTED BY THE NORTH CAROLINA DEPARTMENT OF ADMINISTRATION STATE OF NORTH CAROLINA LEASE AGREEMENT COUNTY OF UNION THIS LEASE AGREEMENT, made and entered into this the ______day of ___________________, 2025, by and between, County of Union, hereinafter designated as Lessor, and the STATE OF NORTH CAROLINA, hereinafter designated as Lessee; W I T N E S S E T H: THAT WHEREAS, authority to approve and execute this lease agreement was delegated to the Department of Administration by resolution adopted by the Governor and Council of State on the 1st day of September, 1981; and as amended on September 8, 1999 and December 7th, 1999, and December 6th, 2020; and, WHEREAS, the Department of Administration has delegated to this State agency the authority to execute this lease agreement by a memorandum dated the 18th day of January, 2017, and WHEREAS, the parties hereto have mutually agreed to the terms of this lease agreement as hereinafter set out, NOW THEREFORE, in consideration of the rental hereinafter agreed to be paid and the terms and conditions hereinafter set forth, Lessor does hereby let and lease unto Lessee and Lessee hereby takes and leases from Lessor for and during the period of time and subject to the terms and conditions hereinafter set out certain space in the City of Monroe, County of Union, North Carolina, more particularly described as follows: Being +10,300 net square feet of office space located at 604 Lancaster Avenue, Union County, North Carolina (the “Premises”, Exhibit A). (DEPARTMENT OF PUBLIC SAFETY- Division of Juvenile Justice and Delinquency Prevention) THE TERMS AND CONDITIONS OF THIS LEASE AGREEMENT ARE AS FOLLOWS: 1. The term of this lease shall be for a period of two years commencing on the 1st day of June 2026 (the “Commencement Date”), or as soon thereafter as the leased premises are ceded to the Lessee and terminating on the 31st day of May 2028. 2. During the term of the lease, the Lessee shall pay to the Lessor as rental for said premises the sum of $1.00 Dollar per annum, said rental to be payable within fifteen (15) days from receipt of invoice. The Lessee agrees to pay the aforesaid rental to Lessor at the address specified, or, to such other address as the Lessor may designate by notice in writing at least fifteen (15) days prior to the due date. 137 File # Page 2 of 8 90-TBD 3. Lessor agrees to furnish to the Lessee, as a part of the consideration for this lease, the following services and utilities to the satisfaction of the Lessee. A. Heating facilities, air conditioning facilities, adequate electrical facilities, adequate lighting fixtures and sockets, hot and cold-water facilities, and adequate toilet facilities. B. Maintenance of lawns, sidewalks, paved areas, and common areas are required. C. All utilities except telecommunications. D. Water and sewer. E. Janitorial services. F. Lessor to provide required fire extinguishers and servicing, pest control, and outside trash disposal including provision for the handling of recyclable items such as aluminum cans, cardboard, and paper. G. The number of keys to be provided to Lessee for each lockset shall be reasonably determined by Lessee prior to occupancy ans said keys shall be furnished by Lessor to Lessee at no cost to Lessee. H. Parking as available. I. The lessor covenants that the leased premises are generally accessible to persons with disabilities. This shall include access into the premises from the parking areas (where applicable), into the premises via any common areas of the building and access to an accessible restroom. J. All other terms and conditions of the signed “Proposal to Lease to the State of North Carolina” Form PO-28 and “Specifications for Non-Advertised Lease” (Exhibit B). 4. During the lease term, the Lessor shall keep the leased premises in good repair and tenantable condition, to the end that all facilities are kept in an operative condition. Maintenance shall include but is not limited to furnishing and replacing electrical light fixture ballasts, air conditioning and ventilating equipment filter pads, if applicable, and broken glass. In case Lessor shall, after notice in writing from the Lessee in regard to a specified condition, fail, refuse, or neglect to correct said condition, or in the event of an emergency constituting a hazard to the health or safety of the Lessee's employees, property, or invitees, it shall then be lawful for the Lessee in addition to any other remedy the Lessee may have, to make such repair at its own cost and to deduct the amount thereof from the rent that may then be thereafter become due hereunder. The Lessor reserves the right to enter and inspect the leased premises, at reasonable times, and to make necessary repairs to the premises. 5. It is understood and agreed that Lessor shall, at the beginning of said lease term as hereinabove set forth, have the leased premises in a condition satisfactory to 138 File # Page 3 of 8 90-TBD Lessee, including repairs, painting, partitioning, remodeling, plumbing and electrical wiring suitable for the purposes for which the leased premises will be used by Lessee. 6. The Lessee shall have the right during the existence of this lease, with the Lessor’s prior consent, to make alterations, attach fixtures and equipment, and erect additions, structures or signs in or upon the leased premises. Such fixtures, additions, structures or signs so placed in or upon or attached to the leased premises under this lease or any prior lease of which this lease is an extension or renewal shall be and remain the property of the Lessee and may be removed therefrom by the Lessee prior to the termination of this lease or any renewal or extension thereof, or within a reasonable time thereafter. The Lessee shall have no duty to remove any improvement or to restore any portion of the premises altered by it. In the event Lessee elects to remove his improvement or fixtures and such removal causes damage or injury to the demised premises, Lessee will repair only to the extent of any such damage or injury. 7. If the said premises be destroyed by fire or other casualty without fault of the Lessee, and or partial destruction or damage by fire or other casualty without fault of the Lessee, so as to render the premises untenantable in whole or in part, during such period of repair if the County cannot provide suitable office space the Lessee (with concurrence of the County) shall have the right to obtain similar office space by lease at the expense of the Lessee with reimbursement from the County. 8. Lessor shall be liable to Lessee for any loss or damages suffered by Lessee which are a direct result of the failure of Lessor to perform an act required by this lease, and provided that Lessor could reasonably have complied with said requirement. 9. Upon termination of this lease, the Lessee will peaceably surrender the leased premises in as good order and condition as when received, reasonable use and wear and damage by fire, war, riots, insurrection, public calamity, by the elements, by act of God, or by circumstances over which Lessee had no control or for which Lessor is responsible pursuant to this lease, excepted. 10. The Lessor agrees that the Lessee, upon keeping and performing the covenants and agreements herein contained, shall at all times during the existence of this lease peaceably and quietly have, hold, and enjoy the leased premises free from the adverse claims of any person. 11. The failure of either party to insist in any instance upon strict performance of any of the terms and conditions herein set forth shall not be construed as a waiver of the same in any other instance. No modification of any provision hereof and no cancellation or surrender thereof shall be valid unless in writing and signed and agreed to by both parties. 12. Any hold over after the expiration of the said term or any extension thereof, shall be construed to be a tenancy from month to month, and shall otherwise be on the terms and conditions herein specified, so far as applicable; however, either party shall give not less than sixty (60) days written notice to terminate the tenancy. 13. The parties to this lease agree and understand that the continuation of this lease agreement for the term period set forth herein, or any extension or renewal thereof, is dependent upon and subject to the appropriation, allocation or availability of funds for this purpose to the agency of the Lessee responsible for payment of said rental. The parties to this lease also agree that in the event the agency of the Lessee or that body responsible for the appropriations of said funds, in its sole discretion, determines, in view of its total local office operations that available funding for the payment of rents are 139 File # Page 4 of 8 90-TBD insufficient to continue the operation of its local offices on the premise leased herein, it may choose to terminate the lease agreement set forth herein by giving Lessor written notice of said termination, and the lease agreement shall terminate immediately without any further liability to Lessee. 14. All notices herein provided to be given, or which may be given by either party to the other, shall be deemed to have been fully given when made in writing and deposited in the United States mail, certified and postage prepaid and addressed as follows: To the Lessor at: Union County Government Attn: Kelli Manczka, Business Manager Facilities & Fleet Management 500 N. Main St. Monroe NC 28112 To the Lessee at: NC Department of Public Safety Purchasing & Logistics Attn: Real Property Manager 3040 Hammond Business Place, Suite 111 Raleigh NC 27603 With a copy to: State Property Office Attn: Leasing Manager 1321 MSC Raleigh NC 27699-1321 Nothing herein contained shall preclude the giving of such notice by personal service. The address to which notices shall be mailed as aforesaid to either party may be changed by written notice. 15. N.C.G.S. § 133-32 and Executive Order 24 prohibit the offer to, or acceptance by, any State Employee of any gift from anyone with a contract with the State, or from any person seeking to do business with the State. By execution of any response in this procurement, you attest, for your entire organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any employees of your organization. [Remainder of the page intentionally left blank, signatures on following pages] 140 File # Page 5 of 8 90-TBD IN TESTIMONY WHEREOF, this lease has been executed by the parties hereto, in duplicate originals, as of the date first above written. LESSOR: COUNTY OF UNION By: _____________________________ (SEAL) Printed Name: _____________________________ Title: _____________________________ STATE OF NORTH CAROLINA COUNTY OF ________ I, _____________________, a Notary Public in the County of and for State aforesaid, do hereby certify that , personally came before me this day to acknowledge the due execution of the foregoing instrument of purposes therein expressed. IN WITNESS WHEREOF, I have hereunto set my hand and Notarial Seal this the ____day of ____________________, 2026. Notary Public: Printed Name: My Commission expires Brian W. Matthews Approved as to Legal Form: CJB County Manager 141 File # Page 6 of 8 90-TBD LESSEE: STATE OF NORTH CAROLINA By: _____________________________ (SEAL) Tymica Dunn Director of Purchasing & Logistics STATE OF NORTH CAROLINA COUNTY OF __________________ I, ____________________, a Notary Public in and for the County and State aforesaid, do hereby certify that Tymica Dunn, personally appeared before me this date and acknowledged the due execution by her of the foregoing instrument as Director of Purchasing & Logistics of the Department of Public Safety of the State of North Carolina, for the purposes therein expressed. IN WITNESS WHEREOF, I have hereunto set my hand and Notarial Seal this the ____day of ____________________, 2026. Notary Public: _________________________ Printed Name: _________________________ My Commission expires _____________________ 142 File # Page 7 of 8 90-TBD EXHIBIT A 143 File # Page 8 of 8 90-TBD EXHIBIT B SPECIFICATIONS FOR NON-ADVERTISED LEASE 1.This facility must provide environment that is barrier free and easily accessible to physically disabled staff, visitors, and clientele. Compliance with the State Building Code and the Americans with Disabilities Act is required. Toilet facilities shall be ADA accessible and code compliant. 2.Air conditioning and heating system shall be maintained by Lessor including frequent filter cleaning and replacement. Year-round ventilation shall be provided to prevent stale air problems and unacceptable CO2 content. Waiting areas, LAN room and conference room(s) may require additional HVAC. 3.All lighting and electrical maintenance shall be furnished by Lessor including the replacement of ballasts, light tubes and replacement bulbs. 4.The Lessor shall provide required fire extinguishers and servicing, pest control (by a licensed technician). Year-round maintenance is required to maintain a neat and professional appearance of the site at all times. 5.Lessor shall provide internal and external signs that will provide easy identification of the office by the general public. 6.Locking hardware is required on all storage rooms, equipment rooms, files rooms and LAN room. Supply storage closets require shelving. 7.Lessor shall be responsible for snow and debris removal as quickly as possible to avoid work delays. 8.The per square foot price proposal is based on the floor plan and repair lists agreed upon by the State of North Carolina and includes but it not limited to: all partitions, demolition, and up fitting costs: building and grounds maintenance; property taxes; insurance; fire and safety inspection fees; stormwater fees; land transfer tax; common area maintenance and other building operational costs. 9.The number of keys to be provided to the State for each lockset shall be reasonably determined by the State prior to occupancy, at no cost to the State. 10.All parking areas shall be adequately lighted and located within a reasonable distance of the office. 11.Lessor is responsible for providing all cleaning supplies and paper and soap products for kitchen and bathrooms regardless of who contracts for janitorial services. Lessor is in agreement with the above conditions and the conditions of the also signed “proposal to Lease to the State of North Carolina” Form PO-28. _________________________________ __________________ Signature of the Lessor Date _________________________________ Print Name of the Lessor Brian W. Mattews 144 Union County, NC Staff Report Union County Government Center 500 North Main Street Monroe, North Carolina www.unioncountync.gov File #:26-076 Agenda Date:2/2/2026 TITLE:..title Lease Renewal with NC Department of Public Safety - 2630 Nelda Drive, Monroe, NC INFORMATION CONTACT: Christopher J. Boyd, Facilities & Fleet Management, Director, 704.283.3868 ACTION REQUESTED: Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with this agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager's discretion. PRIOR BOARD ACTIONS: May 6, 2024, Regular Meeting, Agenda Item #24-275 - Lease Approved BACKGROUND: The Facilities & Fleet Management department has utilized the contractual services of NC Department of Public Safety for the lease of property at 2630 Nelda Drive, Monroe, NC. The space is used by the State of NC for probation offices since March 1, 2018. The NC Dept. of Public Safety has requested to continue using the space and we are requesting to extend the lease for an additional three years. FINANCIAL IMPACT: The anticipated annual compensation for the lease of space is $1.00. Union County, NC Printed on 1/20/2026Page 1 of 1 powered by Legistar™145 SPO# 90 - Page 1 of 11 Last Update 08-22-2025 THIS SUB-LEASE DOES NOT BECOME EFFECTIVE UNTIL EXECUTED BY THE NORTH CAROLINA DEPARTMENT OF ADULT CORRECTION STATE OF NORTH CAROLINA SUB-LEASE AGREEMENT COUNTY OF UNION THIS SUB-LEASE AGREEMENT (“Sub-lease”), made and entered into this the _______day of _____________, 2026, by and between UNION COUNTY, hereinafter referred to as “Sub-lessor”; and the STATE OF NORTH CAROLINA, a body politic and corporate, hereinafter referred to as “Sub-lessee”; W I T N E S S E T H: WHEREAS, pursuant to N.C. Gen. Stat. § 146-32, authority to approve and execute this sub- lease agreement was delegated to the Department of Administration by resolution adopted by the Governor and Council of State on the 1 st day of September 1981; and as amended on September 8, 1999, and December 7, 1999; and October 6, 2020; and WHEREAS, the parties hereto have mutually agreed to the terms of this Sub-lease as hereinafter set out. NOW, THEREFORE, in consideration of the Premises, as described herein, and the promises and covenants contained in the terms and conditions hereinafter set forth, Sub-lessor does hereby rent, sub-lease and demise unto Sub-lessee for and during the term and under the terms and conditions hereinafter set forth, those premises or office space, with all rights, privileges and appurtenances thereto belonging, lying and being in the City of Monroe, County of Union, North Carolina, and more particularly described as follows: Being ± 9,000 net square feet of office space located at 2630-F Nelda Drive, Monroe; Union County, North Carolina (the “Premises”), attached hereto and incorporated herein as Exhibit A (the “Premises”). NC DEPARTMENT OF ADULT CORRECTION, PROBATION AND PAROLE DIVISION 3, DISTRICT 20 THE TERMS AND CONDITIONS OF THIS SUB-LEASE ARE AS FOLLOWS: 1. TO HAVE AND TO HOLD the Premises for a term of three (3) years commencing on the 1st day of March 2026 (the “Commencement Date”), or as soon thereafter as possession of the Premises is ceded to Sub-lessee and terminating on the 28th day of February 2029 (the “Term”). 2. During the term of the sub-lease, Sub-lessee shall pay to Sub-lessor as rental for said Premises the annual sum of ONE DOLLAR ($1.00), Sub-lessor shall furnish an invoice for each month’s rent if so required by Sub-lessee. The Sub-lessee agrees to pay rent to Sub-lessor at the address specified or, to such other address as the Sub-lessor may designate by a notice in writing at least fifteen (15) days prior to the due date. 146 SPO# 90 - Page 2 of 11 Last Update 08-22-2025 RENT SCHEDULE Annual Rent Monthly Rent Year 1 $1.00 N/A Year 2 $1.00 N/A Year 3 $1.00 N/A 3. The Sub-lessor shall furnish to Sub-lessee, during the Term at Sub-lessor’s sole cost and to the satisfaction of Sub-lessee the following: A. Heating facilities, air conditioning facilities, adequate electrical facilities, adequate lighting fixtures and sockets, hot and cold-water facilities, and adequate toilet facilities. B. Maintenance of lawns, landscaping, sidewalks, paved areas, snow removal and disposal of trash, including provision for the handling of recyclable items such as aluminum cans, cardboard and paper. C. Sub-lessor to provide required fire extinguishers and servicing, pest control, and outside trash disposal. All pesticides must be applied by a licensed technician. D. Janitorial and service, and supplies; provide that such services shall only be furnished on weekdays when Sub-lessor’s offices are open. E. Parking (as available) F. Premises shall be generally accessible to persons with disabilities. This shall include access into the Premises from parking areas (where applicable), access into the Premises via any common areas of the building and access to a restroom suitable for use by disabled persons. G. Any fire or safety inspection fees shall be paid by Sub-lessor. H. Any storm water fees and land transfer tax shall be paid by Sub-lessor. I. The number of keys to be provided to Sub-lessee for each lockset shall be reasonably determined by Sub-lessee prior to occupancy and said keys shall be furnished by Sub- lessor to Sub-lessee at no cost to Sub-lessee. J. Sub-lessor agrees to the terms and conditions of the signed “Proposal to Sub-lease to the State of North Carolina” Form PO-28 and also the “Specifications for Non- advertised Sub-lease”, attached hereto and incorporated herein as Exhibit B. 4. During the Term, Sub-lessor shall keep the Premises in good repair and tenantable condition, to the end that all facilities are kept in an operative condition. Maintenance shall include, but is not limited to, furnishing and replacing electrical light tubes, and fixture ballasts, lenses covers, fixtures, air conditioning and ventilating equipment filter pads, if applicable, and broken glass. Sub-lessor shall be responsible for the cost of any repairs necessitated by Sub-lessee’s negligence or misuse of the Premises. , after notice in writing from Sub-lessee in regard to a specified condition, fail, refuse, 147 SPO# 90 - Page 3 of 11 Last Update 08-22-2025 or neglect to correct said condition, or in the event of an emergency constituting a hazard to the health or safety of Sub-lessee’s employees, property, or invitees, it shall then be lawful for Sub- lessee, in addition to any other remedy Sub-lessee may have, to make such repair at its own cost and to deduct the amount thereof from the rent that may then be or thereafter become due hereunder. The Sub-lessor reserves the right, after giving prior notice, to enter and inspect the Premises, at reasonable times and to make necessary repairs to the Premises. 5. This Sub-lease shall be governed by, construed, and enforced in accordance with the laws of the State of North Carolina, regardless of conflict of law principles, and court actions arising therefrom may be brought only within the courts of the State of North Carolina. 6. The Sub-lessee shall have the right during the Term, with Sub-lessor’s prior consent, to make alterations, attach fixtures and erect additions, structures or signs in or upon the Premises. Such fixtures, additions, structures or signs so placed in or upon or attached to the Premises under this Sub-lease or any prior sub-lease of which this Sub-lease is an extension or renewal shall be and remain the property of Sub-lessee and may be removed therefrom by Sub-lessee prior to the termination of this Sub-lease or any renewal or extension thereof, or within a reasonable time thereafter, or within thirty (30) business days. 7. If the Premises be destroyed by fire or other casualty, without fault of Sub-lessee, this Sub- lease shall immediately terminate, and the rent shall be apportioned to the time of the damage. In case of partial destruction or damage by fire or other casualty without fault of Sub-lessee, so as to render the Premises untenable in whole or in part, there shall be an apportionment of the rent until the damage has been repaired. During such period of repair, Sub-lessee shall have the right to obtain similar office space at the expense of Sub-lessee or Sub-lessee may terminate this Sub-lease by giving fifteen (15) days written notice to Sub-lessor. 8. Sub-lessor agrees that Sub-lessee’s decision to self-insurance satisfies all insurance requirements of the sub-lease applicable to the sub-lessee. 9. As between Sub-lessee and Sub-lessor, Sub-lessee, subject to terms of this Sub-lease, will be primarily liable for negligent or intentional acts or omissions of its officers and employees. As to third parties, Sub-lessee is an immune sovereign and is not ordinarily subject to suit. However, Sub- lessee has enacted Chapter 143, Article 31, of the North Carolina General Statutes (the “Tort Claims Act”); pursuant to which Sub-lessee may be liable within the terms of the Act for the torts of its officers, employees and agents. Accordingly, with regard to Sub-lessee’s sub-lease of the Premises, its liability for any claims arising from any accident, injury, or damage whatsoever, however caused to any person or persons or to the property of any person, persons, corporation or corporations shall be within the coverage of the Tort Claims Act. No provision of this Sub-lease shall be construed as constituting a waiver of Sub-lessee’s sovereign immunity or Sub-lessee’s immunity under the Eleventh Amendment of the Constitution of the United States. 10 Sub-lessor shall be liable to Sub-lessee for any loss or damages suffered by Sub-lessee which are a direct result of the failure of Sub-lessor to perform an act required by this Sub-lease, provided that Sub-lessor could reasonably have complied with said requirement. 11. This Sub-lease shall be binding upon and inure to the benefit of Sub-lessor and Sub-lessee, their successors, and permitted assigns. 12. Sub-lessee shall not assign this Sub-lease nor sublet all or part of the Premises without the 148 SPO# 90 - Page 4 of 11 Last Update 08-22-2025 prior written consent of Sub-lessor, which consent shall not be unreasonably withheld or delayed. 13. Upon termination of this Sub-lease, Sub-lessee will peaceably surrender the Premises in as good order and condition as when received, reasonable use and wear and damage by fire, war, riots, insurrection, public calamity, by the elements, by act of God, or by circumstances over which Sub- lessee had no control or for which Sub-lessor is responsible pursuant to this Sub-lease, excepted. The Sub-lessee shall have no duty to remove any improvement or fixture placed by it on the Premises or to restore any portion of the Premises altered by it. In the event, Sub-lessee elects to remove his improvements or fixtures and such removal causes damage or injury to the Premises, Sub-lessee will repair only to the extent of any such damage or injury. 14. All notices herein provided to be given, or which may be given, by either party to the other, shall be deemed to have been fully given when made in writing and deposited in the United States mail, certified and postage prepaid and addressed as follows: to Sub-lessor: Union County 500 N. Main Street Monroe, North Carolina 28112 to Sub-lessee: North Carolina Department of Adult Correction, Purchasing Attn: Real Property Manager 3512 Bush Street (MSC 5227) Raleigh, North Carolina 27609-5227 w/copy to: North Carolina Department of Administration, State Property Office Attn: Manager, Leasing and Space Planning Section 1321 Mail Service Center Raleigh, North Carolina 27699-1321 Nothing herein contained shall preclude the giving of such notice by personal service. The address to which notices shall be mailed as aforesaid to either party may be changed by written notice. 15. The Sub-lessor agrees that Sub-lessee, upon keeping and performing the covenants and agreements herein contained, shall at all times during the Term peaceably and quietly have, hold, and enjoy the Premises free from the adverse claims of any person or company. 16. The failure of either party to insist in any instance upon strict performance of any of the terms and conditions herein set forth shall not be construed as a waiver of the same in any other instance. No modification of any provision hereof and no cancellation or surrender hereof shall be valid unless in writing and signed and agreed to by both parties. 17. Any hold over after the expiration of the said term or any extension thereof, shall be construed to be a tenancy from month to month, and shall otherwise be on the terms and conditions herein specified, so far as applicable; however, either party shall give not less than sixty (60) days written notice to terminate the tenancy. 18. The parties to this Sub-lease agree and understand that the continuation of this Sub-lease for the Term is dependent upon and subject to the appropriation, allocation or availability of funds for this purpose to the agency of Sub-lessee responsible for payment of said rental. The parties to this Sub-lease also agree that in the event the agency of Sub-lessee or that body responsible for the appropriation of said funds, in its sole discretion, determines in view of its total local office 149 SPO# 90 - Page 5 of 11 Last Update 08-22-2025 operations that available funding for the payment of rents is insufficient to continue the operation of its local office on the Premise, it may choose to terminate this Sub-lease by giving Sub-lessor written notice of said termination, and this Sub-lease shall terminate immediately without any further liability to Sub-lessee. 19. Each person executing this Sub-lease on behalf of Sub-lessor does hereby represent and warrant that, if applicable: (a) Sub-lessor is duly organized and in good standing in the State of its organization and, if different, qualified to do business and in good standing in the State of North Carolina, (b) Sub-lessor has full lawful right and authority to enter into this Sub-lease and to perform all of its obligations hereunder, and (c) each person signing this Sub-lease on behalf of Sub-lessor is duly and validly authorized to do so. 20. In case any one or more of the provisions contained in this Sub-lease shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision hereof and this Sub-lease shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. No provision hereof shall be construed against or interpreted to the disadvantage of any party by any court or other governmental or judicial authority by reason of such party’s having or being deemed to have prepared or imposed such provision. 21. It is understood and agreed that Sub-lessor prior to the Commencement Date or at such other date as specified herein shall, construct, upfit, and/or repair the Premises and thereafter to maintain the same, in accordance with (a) the approved floor plan attached hereto and incorporated herein as Exhibit A; and (b) “Specifications for Non-advertised Sub-lease”, attached hereto and incorporated herein as Exhibit B; and (c) the Building Improvement List, attached hereto and incorporated herein as Exhibit C; and (d) the applicable regulation and building code provisions of the governmental authority having jurisdiction over the Premises. If applicable, Sub-lessor shall provide Sub-lessee, prior to Sub-lessee taking possession of the Premises, with a copy of any certificate of occupancy, compliance or completion issued by the appropriate governmental authority. 22. North Carolina General Statute § 133-32 prohibits the offer to, or acceptance by, any employee of Sub-lessee of any gift from anyone with a contract with Sub-lessee, or from any person seeking to do business with Sub-lessee. By execution of this Sub-lease, Sub-lessor attests that Sub- lessor has not offered, accepted, or promised any such gifts and that Sub-lessor is not aware that any such gifts have been offered, accepted, or promised by any of Sub-lessor’s employees or agents. [signatures begin on the following page] THIS SPACE INTENTIONALLY LEFT BLANK 150 SPO# 90 -Page 6 of 11 Last Update 08-22-2025 IN TESTIMONY WHEREOF, this Sub-lease has been executed by the parties hereto under seal, in duplicate originals, as of the dates outlined in the notary acknowledgments below. SUB-LESSOR: UNION COUNTY County Administration By: Brian Matthews Union County Manager STATE OF NORTH CAROLINA COUNTY OF ____________________ I, _____________________________________, a Notary Public in and for the County and State aforesaid do hereby certify that Brian Matthews, County Manager of Union County, personally came before me this day and executed the foregoing instrument for the company. IN WITNESS WHEREOF, I have hereunto set my hand and Notarial Seal, this the _____ day of ______________________, 2026. Notary Public: ________________________ Print Name: __________________________ My Commission Expires: _______________ Approved as to Legal Form: CJB 151 SPO# 90 - Page 7 of 11 Last Update 08-22-2025 SUB-LESSEE: STATE OF NORTH CAROLINA North Carolina Department of Adult Correction By: ______________________________ Joanne Rowland Director of Purchasing STATE OF NORTH CAROLINA COUNTY OF ____________________ I, _____________________________________,a Notary Public in and for the aforesaid County of _______________ and the State of North Carolina, do certify that Joanne Rowland, Director, personally came before me this day and acknowledged that s/he is the Director of Purchasing of the Department of Adult Correction for the State of North Carolina, and that by authority duly given and as the act of the State has signed the foregoing instrument. IN WITNESS WHEREOF, I have hereunto set my hand and Notarial Seal, this the _____ day of ______________________, 2026. Notary Public: ________________________ Print Name: __________________________ My Commission Expires: _______________ 152 SPO# 90 - Page 8 of 11 Last Update 08-22-2025 Exhibit A +/- 9,000 net square feet (no additional cost for +/- square feet) 153 SPO# 90 - Page 9 of 11 Last Update 08-22-2025 Exhibit B SPECIFICATIONS FOR NON-ADVERTISED SUB-LEASE 1. The floor plan should show building exits for the proposed space. Also, provide the year the building was constructed. 2. This facility must provide an environment that is barrier free and easily accessible to physically disabled staff, visitors and clientele. Compliance with the State Building Code and the Americans with Disabilities Act (ADA) is required. Toilet facilities shall be ADA accessible and code compliant. 3. The air conditioning and heating system shall be maintained by Sub-lessor including frequent filter cleaning and replacement. Year-round ventilation shall be provided to prevent stale air problems and unacceptable CO2 content. Waiting areas, LAN room and conference room(s) may require additional HVAC. 4. Telecommunication room temperature should be within a range of 65˚ to a maximum of 75˚. This is a 24-hour per day, 7-days per week requirement. A separate HVAC system may be required to maintain this temperature range. 5. All lighting and electrical maintenance shall be furnished by Sub-lessor including the replacement of ballasts, light tubes and replacement bulbs. 6. The Sub-lessor shall provide required fire extinguishers and servicing, pest control (by a licensed technician) and outside trash disposal including provision for the handling of recycling items such as aluminum cans, cardboard, and paper. Frequent trash and recycling pick-up required. Year-round maintenance is required to maintain a neat and professional appearance of the site at all times. 7. Sub-lessor shall provide internal and external signs that will provide easy identification of the office by the general public (if applicable NC DAC request psub- lease work to be performed by Correction Enterprises). 8. Locking hardware is required on all storage rooms, equipment rooms, files rooms and LAN room. Supply storage closets require shelving. 9. The Sub-lessor shall provide sufficient window coverings shall be provided to control glare within the space (venetian blinds or acceptable equivalent). 154 SPO# 90 - Page 10 of 11 Last Update 08-22-2025 10. The Sub-lessor shall provide vinyl tile or other floor covering acceptable to the State in all finished areas. Prefer carpeting for all offices and conference rooms. If floors are carpeted, they should be commercial grade 26 oz or 24 oz carpet squares preferred, acceptable to the Sub-lessee. LVT tile is preferred in the waiting area, LAN room(s), kitchenette, restrooms and hallways. LAN room tile should be anti-static. New or like-new carpet is preferred. If not new, carpet must be professionally cleaned and all stains removed before occupancy. High traffic areas will require frequent cleaning and replacement of floor finishes to maintain a neat, clean, high-quality finish and will be at the State Property Office’s discretion. 11. Sub-lessor shall shampoo all carpet and clean the outside of the building windows annually. 12. Sub-lessor shall be responsible for snow and debris removal as quickly as possible to avoid work delays. 13. The per square foot price proposal is based on the floor plan and repair lists agreed upon by the State of North Carolina and includes but it not limited to all partitions, demolition, and up fitting costs: building and grounds maintenance; property taxes; insurance; fire and safety inspection fees; stormwater fees; land transfer tax; common area maintenance and other building operational costs. 14. The number of keys to be provided to the State for each lockset shall be reasonably determined by the State prior to occupancy, at no cost to the State. 15. All parking areas shall be adequately lighted and located within a reasonable distance of the office. 16. Sub-lessor shall provide all conduits and pull strings from above the ceiling to outlet boxes. State to install wiring and cover plates. 17. Sub-lessor is responsible for providing all cleaning supplies, paper and soap products for kitchen and bathrooms regardless of who contracts for janitorial services. The Sub-lessor is in agreement with the above conditions and the conditions of the also signed “Proposal to Sub-lease to the State of North Carolina” Form PO-28. 155 SPO# 90 - Page 11 of 11 Last Update 08-22-2025 Exhibit C THIS EXHIBIT DOES NOT APPLY (Building Improvement List) 156 Union County, NC Staff Report Union County Government Center 500 North Main Street Monroe, North Carolina www.unioncountync.gov File #:26-087 Agenda Date:2/2/2026 TITLE:..title Contract - Architectural and Engineering Services for Transportation Department Office Expansion and Miscellaneous Upgrades INFORMATION CONTACT: Linda Whitaker, Facilities and Fleet Management, Assistant Director of Design and Construction, 704 -420-2626 ACTION REQUESTED: Authorize the County Manager to 1) negotiate and execute an agreement substantially consistent with the agenda item, 2) exercise any renewal or extension term options set forth in the Agreement, and 3) terminate the Agreement if deemed in the best interest of the County, each in the County Manager’s discretion. PRIOR BOARD ACTIONS: None. BACKGROUND: This request is to approve a contract with C Design, Inc.to provide Architectural and Engineering Services for the Transportation Department Office Expansion and Miscellaneous Upgrades at Union County Progress building. This request is only for Advance Planning/Conceptual design phase services. Future contract amendments for full design and construction administration services will be brought back to the Board for consideration and approval at the appropriate time(s).The project consists of an interior upfit to convert approximately 7,000 square feet of existing warehouse space into office space for the Transportation Department as well as an additional entry and new glazing to the building exterior and site improvements at the Union County Progress Building. In this phase of work, the Architect will be responsible for building programming and scope validation, defining spatial requirements and providing block diagrams. The design team will also review building code requirements and site requirements to provide detailed cost analysis. In addition, the civil engineer will provide a topographical and utility survey and perform geotechnical exploration. The Facilities and Fleet Management Department partnered with the Procurement Department to issue Request for Qualifications No. 2026-001, Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades Project. On August 26, 2025, eight (8) qualifications packages were received and reviewed by an evaluation team in accordance with applicable evaluation criteria for this project. The top two (2) firms were invited to shortlist interview/presentations. As a result, the team requests approval to enter into a contract with C Design, Inc. Staff recommend the Board approve the contract with C Union County, NC Printed on 1/20/2026Page 1 of 2 powered by Legistar™157 File #:26-087 Agenda Date:2/2/2026 Design, Inc. in the amount of $79,000.00 to provide Advance Planning/Conceptual design services. FINANCIAL IMPACT: The total cost of this contract for Advance Planning/Conceptual design service is $79,000.00. Sufficient funds are available in the adopted Transportation 2026 budget to cover this expense. Union County, NC Printed on 1/20/2026Page 2 of 2 powered by Legistar™158 August 26, 2025 10:00 AM Local Time Union County Government Center Procurement and Contract Management Department 500 N. Main Street, Suite 709 Monroe, NC 28112 August 12, 2025 2:00 PM Local Time Union County Progress Building 1407 Airport Road, Room 201 Monroe, NC 28110 Request for Qualifications No. 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades Due Date: Time: Receipt Location: Electronic Submittal (Refer to Section 2.2) Non-Mandatory Pre-Submittal Conference Date: Time: Location: Procurement Contact: Vicky Watts, CLGPO Senior Procurement Specialist 704.283.3601 vicky.watts@unioncountync.gov 159 1 Union County, North Carolina RFQ 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades Contents 1 Notice of Advertisement ............................................................................................................ 2 2 Submittal Details ........................................................................................................................ 4 2.1 SUBMISSION DEADLINE .......................................................................................................................................... 4 2.2 SUBMISSION REQUIREMENTS .................................................................................................................................. 4 2.3 NON-MANDATORY PRE-SUBMITTAL CONFERENCE ................................................................................................ 4 2.4 SUBMITTAL QUESTIONS ......................................................................................................................................... 4 2.5 ADDENDA............................................................................................................................................................... 5 2.6 COMMUNICATION ................................................................................................................................................... 5 3 Introduction ............................................................................................................................... 5 3.1 PURPOSE ................................................................................................................................................................ 5 3.2 COUNTY ................................................................................................................................................................. 5 3.3 NOTICE OF FEDERAL TRANSIT ADMINISTRATION FUNDING .................................................................................... 6 4 Project Description and Scope of Services ............................................................................... 6 5 Detailed Submittal Requirements and Instructions ................................................................ 6 5.1 TERMS OF SUBMISSION ........................................................................................................................................... 6 5.2 STATEMENT OF QUALIFICATIONS FORMAT ............................................................................................................. 7 5.2.1 Section A – Cover Letter ................................................................................................................................ 8 5.2.2 Section B – Firm Background and experience ............................................................................................... 8 5.2.3 Section C – Project Team .............................................................................................................................. 9 5.2.4 Section D – Project Experience ..................................................................................................................... 9 5.2.5 Section E – Project Management and Quality Control .................................................................................. 9 5.2.6 Section F – Project Approach and Methodology ......................................................................................... 10 5.2.7 Section G – Required Forms........................................................................................................................ 10 6 Evaluation Criteria and Selection Process ............................................................................. 10 6.1 SELECTION PARTICIPANTS .................................................................................................................................... 10 6.2 EVALUATION SELECTION PROCESS ...................................................................................................................... 11 6.3 AWARD PROCEDURE ............................................................................................................................................ 12 7 General Conditions and Requirements .................................................................................. 12 7.1 TERMS OF CONTRACT........................................................................................................................................... 12 7.2 CONTRACTUAL OBLIGATIONS .............................................................................................................................. 12 7.3 TEMPLATE AGREEMENT ....................................................................................................................................... 13 7.4 MINORITY BUSINESSES (MBE) OR DISADVANTAGED BUSINESSES (DBE) ........................................................... 13 7.5 EQUAL EMPLOYMENT OPPORTUNITY ................................................................................................................... 13 7.6 DRUG-FREE WORKPLACE .................................................................................................................................... 13 7.7 EXPENSE OF FIRM ................................................................................................................................................. 14 7.8 E-VERIFY ............................................................................................................................................................. 14 7.9 NONDISCRIMINATION ........................................................................................................................................... 14 7.10 INSURANCE .......................................................................................................................................................... 14 7.11 INDEMNIFICATION ................................................................................................................................................ 16 8 Appendix A – SOQ Submission Form ................................................................................... 17 9 Appendix B – Addendum and Anti-Collusion ...................................................................... 18 10 Appendix C – Federal Transit Administration Clauses ....................................................... 19 11 Appendix D – Template Agreement ....................................................................................... 20 160 2 Union County, North Carolina RFQ 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades 1 NOTICE OF ADVERTISEMENT Union County, North Carolina Request for Qualifications No. 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades Electronic Statements of Qualifications (SOQs) will be received by the Union County’s Procurement Department at the Union County Government Center, 500 North Main Street, Monroe, NC 28112 until 10:00 AM EST on August 26, 2025. Late submittals will not be accepted. Union County, North Carolina, is seeking Statements of Qualifications from qualified respondents for architectural and engineering services for design and construction administration services for the Transportation Department Office Expansion and Miscellaneous Upgrades as outlined in this solicitation. As a Request for Qualifications (RFQ), responding firms are not required to submit price information nor work product with submittal packages. Compliance with N.C.G.S. 143-64.31 is required. By submitting a Statement of Qualifications, the Respondent acknowledges that it has reviewed AIA Document B101 -2017 Standard Form of Agreement Between Owner and Architect, as modified by Union County (Appendix D – AIA Document B101 -2017 Standard Form of Agreement Between Owner and Architect, as modified by Union County) and is prepared to enter into that agreement if selected. This solicitation may be examined at the Union County Government Center, Procurement Department, 500 North Main Street, Suite 709, Monroe, NC 28112, Monday through Friday between the hours of 8:00 am and 5:00 pm. Copies of the solicitation may be obtained from the locations listed below: 1. Download the Solicitation Documents from the Union County website: https://www.unioncountync.gov/departments/bids-procurement/current-bids 2. Download the Solicitation Documents from the State of North Carolina eVP website: https://evp.nc.gov/solicitations/ (Search County of Union) A Non-Mandatory, Pre-Submittal Conference will be held on August 12, 2025, at 2:00 PM Local Time . Representatives from the Union County will be on hand to give a brief overview of the project and to answer questions. Attendance at this meeting is strongly encouraged. Union County (UC) reserves the right to reject any or all submittals, to waive technicalities and to make such selection deemed in its best interest. With limited response, Union County reserves the right to extend the solicitation opening date as appropriate in order to assure a competitive procurement process. 161 3 Union County, North Carolina RFQ 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades A North Carolina Engineering License and/or Architectural License is required for this project. Offerors are required to comply with the non-collusion requirements set forth in the Solicitation Documents. Union County encourages good faith effort outreach to Minority Businesses (HUB Certified) & Small Businesses and Disadvantaged Business Enterprise (DBE). The work performed under the resulting contract will be financed, in part, by grants provided under programs of the Federal Transit Administration. Citations to federal law, regulation, and guidance references include, but are not limited to, the Master Agreement FTA MA (31), dated May 2, 2024, FTA Circular 4220.1F, dated November 1, 2008; "Best Practices Procurement Manual", updated October 2016; 49 CFR Part 18 (State and Local Governments) and 49 CFR Part 19 (Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations) and any subsequent amendments or revisions thereto. This procurement may be made using State of North Carolina and/or the Federal Transit Administration financial assistance grants awarded UCT. The successful supplier shall be required to comply with all applicable state and federal laws, regulations, and special terms and conditions of the grant agency(ies). --End of Advertisement— 162 4 Union County, North Carolina RFQ 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades 2 SUBMITTAL DETAILS 2.1 SUBMISSION DEADLINE All submittals for the services specified are to be received by the Union County Procurement Department no later than 10:00 AM Local Time on August 26, 2025 per the instructions below. Any submittals received after this date and time shall be rejected without exception. 2.2 SUBMISSION REQUIREMENTS The Statement of Qualifications must be submitted electronically using the following link: https://lfportal.unioncountync.gov/Forms/procurementsubmit. Select the Solicitation drop down arrow and choose this RFQ from the list. Complete the form, upload the SOQ as one complete document and select submit. The maximum size accepted is 30 MB. A delivery notification email, from LF-Forms@co.union.nc.us, will be sent as your confirmation of receipt. Please add this email address to your contact list. The submittal must be signed by a person who is authorized to bind the proposing Company. Instructions for preparing the SOQ are provided herein. By submitting a Statement of Qualifications, the Respondent acknowledges that it has reviewed the Standard Form of Agreement between Owner and Architect (Appendix D - AIA B101-2017, as modified by Union County), and is prepared to enter into that agreement if selected. Paper and/or email submissions will not be accepted. There is no expressed or implied obligation for Union County to reimburse Offerors for any expenses incurred in preparing a response to this request. Union County reserves the right to reject any or all submittals, to waive technicalities and to make such selection deemed in its best interest.. Union County reserves the right to cancel this RFQ. 2.3 NON-MANDATORY PRE-SUBMITTAL CONFERENCE A Non-Mandatory, Pre-Submittal Conference will be held on August 12, 2025, at 2:00 PM Local Time at the Union County Progress Building, 1407 Airport Road, Room 201, Monroe, NC 28110. Representatives from Union County will be on hand to give a brief overview of the project and to answer questions. Attendance at this meeting is strongly encouraged. 2.4 SUBMITTAL QUESTIONS Submittal questions will be due on or before 3:00 PM Local Time on August 15, 2025. The primary purpose is to provide participating Offerors with the opportunity to ask questions, in writing, related to the RFQ. The County may respond with an addendum within three (3) calendar days. 163 5 Union County, North Carolina RFQ 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades Submit questions by e-mail to Vicky Watts at vicky.watts@unioncountync.gov by the deadline shown above. The email should identify the RFQ number and p roject title. All questions and answers may be posted as addenda on www.unioncountync.gov and https://evp.nc.gov/solicitations/. 2.5 ADDENDA Union County may modify the RFQ prior to the date fixed for submission of SOQs by the issuance of an addendum. Should an Offeror find discrepancies or omissions in this RFQ, or any other documents provided by Union County, the Offeror should immediately notify the County of such potential discrepancy in writing via email as noted above. Any addenda to these documents shall be issued in writing. No oral statements, explanations, or commitments by anyone shall be of effect unless incorporated in the written addenda. Receipt of Addenda shall be acknowledged by the Offeror on Appendix B, Addendum and Anti-Collusion form. 2.6 COMMUNICATION All communications, any modifications, clarifications, amendments, questions, responses or any other matters related to this Request for Qualifications must be made only through the Procurement Contact noted on the cover of this RFQ. A violation of this provision is cause for the County to reject a Company’s SOQ. Contact with the Union County Board of County Commissioners, or other County employees is not permitted and may be grounds for disqualification. 3 INTRODUCTION 3.1 PURPOSE Union County, through Facilities Management, is seeking SOQs from qualified Architectural and/or Engineering (A/E) firms to provide full architectural and engineering services related to design and construction administration services for interior renovations and exterior improvements to the existing building and expansion of the Transportation Department at the Union County Progress Building. The office expansion consists of enlarging the existing Transportation Department’s office space by approximately 6,900 square feet into the existing storage warehouse. And an additional entry and new glazing of the existing concrete exterior wall is also anticipated. 3.2 COUNTY The County (estimated population 263,386) is located in the central, southern piedmont of North Carolina. The County provides its citizens with a full array of services that include 164 6 Union County, North Carolina RFQ 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades public safety, water/wastewater utilities, sanitation, human services, cultural and recreational activities, and general government administration. 3.3 NOTICE OF FEDERAL TRANSIT ADMINISTRATION FUNDING The work performed under the resulting contract will be financed, in part, by grants provided under programs of the Federal Transit Administration. Citations to federal law, regulation, and guidance references include, but are not limited to, the Master Agreement FTA MA (20), dated October 1, 2013, FTA Circular 4220.1F, dated November 1, 2008; "Best Practices Procurement Manual", updated March 13, 1999 with revisions through October 2005; 49 CFR Part 18 (State and Local Governments) and 49 CFR Part 19 (Institutions of Higher Education, Hospitals, and Other Non-Profit Organizations) and any subsequent amendments or revisions thereto. This procurement may be made using State of North Carolina and/or the Federal Transit Administration financial assistance grants awarded UCT. The successful supplier shall be required to comply with all applicable state and federal laws, regulations, and special terms and conditions of the grant agency(ies). See Attachment C – Federal Transit Administration Clauses 4 PROJECT DESCRIPTION AND SCOPE OF SERVICES The scope of services is expected to include, but is not limited to, the following: The selected firm will provide complete architectural and engineering services for design and construction administration of the Transportation Department Office Expansion and Miscellaneous Upgrades as described in the Introduction. The Architect/Engineer shall provide traditional basic architectural and engineering services including civil, structural, mechanical, plumbing, fire protection and electrical engineering services and other authorized special services. Other special services may include interior design and landscape design, appropriate to the project. The contracted services will include full and complete design services including, but not limited to building program identification and verification, schematic design, design development, construction documents including project specifications and project manual, cost estimating at each design phase, bidding services as needed, construction administration/supervision/quality control, and project close out Union County intends to deliver the project using the Design Bid Build method. 5 DETAILED SUBMITTAL REQUIREMENTS AND INSTRUCTIONS 5.1 TERMS OF SUBMISSION All material received from a person or company (“Respondent”) in response to this solicitation shall become the property of Union County and will not be returned to the Respondent. Any and all costs incurred by a Respondent in preparing, submitting, or presenting submissions are the Respondent’s sole responsibility and Union County shall not reimburse the Respondent. All responses to this solicitation will be considered a public record and subject to disclosure under applicable public records law. 165 7 Union County, North Carolina RFQ 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades Any material in a response which the Respondent considers a trade secret and exempt from disclosure as a public record under applicable law, including N.C.G.S. §§ 132-1.2 and 66-152, must be properly designated as a trade secret. In order to properly designate such material, the Respondent must: (i) submit any trade secret materials in a separate envelope, or file, from all other submitted material, being clearly marked as “Trade Secret – Confidential and Proprietary Information,” and (ii) stamp the same trade secret/confidentiality designation on each page of the materials therein which contain trade secrets. To the extent consistent with public records law, Union County will make reasonable efforts to maintain the confidential nature of trade secrets, as determined by Union County and subject to the conditions set forth herein. Respondent understands and agrees by submitting a response to this solicitation, that if a request is made to review or produce a copy of any information in the Respondent’s materials which was properly labeled by the Respondent as a trade secret, Union County will notify the Respondent of the request and the date that such materials will be released to the requestor unless the Respondent obtains a court order enjoining that disclosure. If the Respondent fails to obtain the court order enjoining disclosure prior to that date, Respondent understands and agrees that Union County will release the requested information to the requestor on that date. Furthermore, the Respondent also agrees to indemnify and hold harmless Union County and each of its officers, employees, and agents from all costs, damages, and expenses incurred in connection with refusing to disclose any material that has been designated as a trade secret by Respondent. 5.2 S TATEMENT OF QUALIFICATIONS FORMAT The County desires all responses to be identical in format in order to facilitate comparison. While the County’s format may represent a departure from the vendor’s preference, the County requests adherence to the format. All responses are to be in the format described below. Offerors should prepare their SOQ in accordance with the instructions outlined in this section. The submittal should be one (1) complete document. Each Offeror is required to submit the SOQ electronically – Refer to Section 2.2. The SOQ should be prepared as simply as possible and provide a straightforward, concise description of the Offeror’s capabilities to satisfy the requirements of the RFQ. Utmost attention should be given to accuracy, completeness, and clarity of content. All parts, pages, figures, or tables should be numbered and clearly labeled. Response information should be limited to pertinent information only. Marketing and sales type information is not to be included. The total length of the submittal, including cover letter, should be no more than 25 single- sided pages. Submittals should be on 8 ½” x 11” paper with an 11-point minimum text size. 166 8 Union County, North Carolina RFQ 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades Key personnel resumes may also be provided as an appendix to the document and will not count against the page limit. Covers, section acknowledgements, and the required forms, do not count against the page limit. The submittal should be organized into the following sections: • Section A – Cover Letter • Section B – Firm Background and Experience • Section C – Project Team • Section D – Project Experience • Section E – Project Management and Quality Control • Section F – Project Approach and Methodology • Section G – Required Forms Omissions and incomplete answers may be deemed unresponsive. 5.2.1 SECTION A – COVER LETTER The cover letter shall briefly introduce your firm, principal in charge, and area(s) of experience in which your firm is seeking consideration. Also include the following; • Expression of firm’s interest in the work; • Statement of whether firm is on register with the Secretary of State; • Statement regarding firm’s possible conflict(s) of interest for the work. • Legal company name and DBA (if applicable). • Corporate headquarters’ address, phone number and Website address. • Location Providing Service (if different from headquarters), address and telephone number. • Name of single point of contact, title, direct telephone number and/or extension and direct email address. (Required) • Name of person with binding authority, title, address, direct telephone number and/or extension and email address. • Make the following representations and warranty in the cover letter, the falsity of which might result in rejection of its Statement of Qualifications: “The information contained in this SOQ or any part thereof, including any exhibits, schedules, and other documents and instruments delivered or to be delivered to the County, is true, accurate, and complete. This SOQ includes all information necessary to ensure that the statements therein do not in whole or in part mislead the County as to any material facts.” 5.2.2 SECTION B – FIRM BACKGROUND AND EXPERIENCE • Provide a general description of the capabilities of your firm, including an overview related to its history, overall size, and experience with water distribution and wastewater collection system design, permitting, cost estimating, and construction administration/management. • State whether the firm has been sued or had a claim filed against it for defective design or errors and omissions in the last five (5) years. If the 167 9 Union County, North Carolina RFQ 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades answer is “yes” please, provide details of each suit or claim and the resolution of the matter. 5.2.3 S ECTION C – PRO JECT TEAM Provide a detailed organization chart that presents and adequately staffed team to be dedicated to these services. This should include the project manager, engineers and/or architects, and other supporting staff to be used in completion of the work. Information to be included in this section shall include: • Professional, relevant qualifications for up to five (5) projects for each team member, including the projects listed under the Project Experience section below in which the project team individual(s) had a significant role. • Include North Carolina license information for Engineers, Architects and/or Surveyors assigned to this project. • Office location and number of years employee has worked with their current firm. • Available time, in percentage, that each team member may commit to these services. • Current work load and municipal projects awarded. • Subconsultants to be utilized in the execution of the project must be clearly identified within the organizational chart. Provide relevant qualifications for up to five projects for each subconsultant proposed as part of the project team. Projects listed should demonstrate prior successful teaming with the respondent. 5.2.4 S ECTION D – PROJECT EXPERIENCE Provide a minimum of five (5) projects similar in scope that your firm has completed in the past five (5) years. Include the following information for each project: • Owner’s name and title; • Owner’s contact person name, address, telephone number, and email address; • Title and description of the project; • Date of project and in what capacity the firm worked. • Description of the services provided; • Engineer’s estimate of probable cost versus actual cost; • Estimated construction schedule versus actual completion; • Change order history including reasons for any increase or decrease to the contract cost and duration. 5.2.5 SECTION E – PROJECT MANAGEMENT AND QUALITY CONTROL Provide a brief description of the Quality Assurance (QA) and Quality Control (QC) checklist, systems and methods employed by the firm to effectively manage the 168 10 Union County, North Carolina RFQ 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades project, including a summary on the management of goal setting, client expectations, communications, scope, approach, quality control, project schedule, cost risk and stakeholders. 5.2.6 SECTION F – PROJECT APPROACH AND METHODOLOGY Discuss your firm’s approach to this project and include the following: • Firm’s general approach to design, permitting, and cost estimating. • Firm’s basic approach to engaging stakeholders and coordinating work activities associated with the project. • A response to the question “Why should Union County select your firm for these services?” 5.2.7 S ECTION G – REQUIRED FORMS Submittals must include the following documents: • Appendix A – Statement of Qualifications Submission (signed) • Appendix B – Addenda Receipt and Anti-Collusion (signed) • Appendix C – Federal Transit Administration Clauses o Government-Wide Debarment and Suspension, Page 11 (signed) o Certification and Restrictions on Lobbying, Page 12 (signed) 6 EVALUATION CRITERIA AND SELECTION PROCESS 6.1 SELECTION PARTICIPANTS 1. Maintaining the integrity of the RFQ process is of paramount importance for the County. To this end, do not contact any member of the Union County Board of Commissioners, or any member of the Union County staff regarding the subject matter of this RFQ until a selection is made, other than the County’s designated contact person identified in the introduction to this RFQ. Failure to abide by this requirement shall be grounds for disqualification from this selection process. 2. The Owner will establish an RFQ Evaluation Team to review and evaluate the submittals independently in accordance with the published evaluation criteria. 3. Union County reserves the right to conduct interviews with a shortlist of selected respondents. 4. At its sole discretion, the Owner may ask written questions of Offerors, seek written clarification, and conduct discussions with Offerors on the submittals. 5. At the Owner’s discretion, it will initiate negotiations with the Preferred Offeror. The “Preferred Offeror” is the Offeror that the Owner determines achieves the apparent best overall ranking. If the Owner is unable to execute a contract with the Preferred 169 11 Union County, North Carolina RFQ 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades Offeror, negotiations with the Preferred Offeror may be terminated, and provided that such negotiations are terminated in writing, the Owner may proceed to negotiate with the next Preferred Offeror. The Owner will continue in accordance with this procedure until a contract agreement is reached or the selection process is terminated. Negotiations are at the Owner’s sole discretion. 6.2 EVALUATION SELECTION PROCESS A weighted analysis of the evaluation criteria will be utilized to determine the Vendor that represents the best value solution for the County. In the evaluation and scoring/ranking of Offerors, the Owner will consider the information submitted in the RFQ as well as the meetings (if applicable) with the respect to the evaluation criteria set forth in the RFQ as follows: SOQ Evaluation Criteria Weights Experience of Firm, Quality and Innovation 10% Project Team 30% Qualified staff and proposed consultant team for the project; Current workload and availability to support the project; and Familiarity with the area where the project is located. Project Experience 40% Specialized or appropriate project experience; Past performance on similar projects; Understanding of specific needs for this project; and Record of successfully completed projects without major legal or technical difficulties. Project Management, Approach, and Quality Control 20% Project management with respect to project foals, communication, and cost/schedule control; Proposed approach for the project: and Ability to address project challenges in a timely and definitive manner. The initial evaluation criteria/factors and relative weights listed below will be used to recommend selection of the Proposed Offeror or for the purpose of selecting Short-Listed Offerors. The County may choose to award without engaging in interview discussions. After identification of Short-Listed Offerors, the Owner may or may not decide to invite Short-Listed firms for interviews/demonstrations. If interviews are scheduled with the Short-Listed Offerors, previous evaluation and rankings are not carried forward. For the purpose of selecting a Preferred Offeror, the evaluation criteria will be given the following relative weights as outlined on the next page: 170 12 Union County, North Carolina RFQ 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades SOQ Interview Evaluation Criteria Weights Project Team and Availability of Resources; 65% Project Experience; and Project Management, Approach, and Quality Control. Quality and Relevance of Interview as it Relates to the Scope of the RFQ 35% 6.3 AWARD PROCEDURE The County reserves the right to make an award without further discussion of the submittals received. It is understood that any SOQ submitted will become part of the public record. A submittal may be rejected if it is incomplete. Union County may reject any or all submittals and may waive any immaterial deviation in a submittal. The County may accept that SOQ that best serves its needs, as determined by County officials in their sole discretion. More than one submittal from an individual, firm, partnership, corporation or association under the same or different names will not be considered. County may select and enter into negotiations with the next most advantageous Offeror if negotiations with the initially chosen Offeror are not successful. The award document will be a Contract incorporating, by reference, all the requirements, terms and conditions of the solicitation and the Offeror’s SOQ as negotiated. 7 GENERAL CONDITIONS AND REQUIREMENTS 7.1 TERMS OF CONTRACT Union County has the right to reject any or all submittals, to engage in further negotiations with any Company submitting an SOQ, and/or to request additional information or clarification. All SOQ submitted in response to this request shall become the property of Union County and as such, may be subject to public review. 7.2 CONTRACTUAL OBLIGATIONS The contents of this submittal and the commitments set forth in the selected SOQ shall be considered contractual obligations if a contract ensues. Failure to accept these obligations may result in cancellation of the award. All legally required terms and conditions shall be incorporated into final contract agreements with the selected Provider(s). 171 13 Union County, North Carolina RFQ 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades All payroll taxes, liability and worker’s compensation are the sole responsibility of the Proposer. The Proposer understands that an employer/employee relationship does not exist under this contract. 7.3 TEMPLATE AGREEMENT By submitting a Statement of Qualifications, the Respondent acknowledges that it has reviewed the AIA Document B101-2017 Standard Form of Agreement Between Owner and Architect, as modified by Union County and is prepared to enter into that agreement if selected. 7.4 MINORITY BUSINESSES (MBE) OR DISADVANTAGED BUSINESSES (DBE) It is the policy of Union County that Minority Businesses (MBEs), Women businesses (WBEs), Disadvantaged Business Enterprises (DBEs) and other small businesses shall have the opportunity to compete fairly in contracts financed in whole or in part with public funds. Consistent with this policy, Union County will not allow any person or business to be excluded from participation in, denied the benefits of, or otherwise be discriminated against in connection with the award and performance of any contract because of sex, race, religion, or national origin. 7.5 EQUAL EMPLOYMENT OPPORTUNITY All Firms will be required to follow Federal Equal Employment Opportunity (EEO) policies. Union County will affirmatively assure that on any project constructed pursuant to this advertisement, equal employment opportunity will be offered to all persons without regard to race, color, creed, religion, national origin, sex, and marital status, status with regard to public assistance, membership or activity in a local commission, disability, sexual orientation, or age. 7.6 DRUG-FREE WORKPLACE During the performance of this Request, the Firm agrees to provide a drug-free workplace for his employees; post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the workplace and specify the actions that will be taken against employees for violations of such prohibition; and state in all solicitations or advertisements for employees placed by or on behalf of the firm that the Firm maintains a drug-free workplace. For the purposes of this section, “drug-free workplace” means a site for the performance of work done in connection with a specific contract awarded to a contractor/firm in accordance with this chapter, the employees of whom are prohibited from engaging in the unlawful manufacture, sale, distribution, dispensation, possession or use of any controlled substance or marijuana during the performance of the Request. 172 14 Union County, North Carolina RFQ 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades 7.7 EXPENSE OF FIRM The Owner accepts no liability for the cost and expenses incurred by firms in responding to this Procurement. Each Firm that enters into the Procurement process shall prepare the required materials and the SOQ at its own expense and with the express understanding that the Firm cannot make any claims whatsoever for reimbursement from the Owner for the costs and expenses associated with the process, even in the event the Owner cancels this Project or rejects all submittals. 7.8 E -VERIFY E-Verify is the federal program operated by the United States Department of Homeland Security and other federal agencies, or any successor or equivalent program, used to verify the work authorization of newly hired employees pursuant to federal law. Vendor/Firm shall ensure that Firm and any Subcontractor performing work under this contract: (i) uses E-Verify if required to do so; and (ii) otherwise complies with applicable law. 7.9 NONDISCRIMINATION Pursuant to Section 109 of the Housing and Community Development Act of 1974 and Title VI of the Civil Rights Act of 1964, no person in the United States shall on the ground of race, color, national origin, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds available under this title. 7.10 INSURANCE One or more of the following insurance limits may be required if it is applicable to the project. The County reserves the right to require additional insurance depending on the nature of the agreement. At Contractor’s sole expense, Contractor shall procure and maintain the following minimum insurances with insurers authorized to do business in North Carolina and rated A-VII or better by A.M. Best, or as otherwise authorized by the Union County Risk Manager. A. WORKERS’ COMPENSATION Statutory (coverage for three or more employees) limits covering all employees, including Employer’s Liability with limits of: $500,000 Each Accident $500,000 Disease - Each Employee $500,000 Disease - Policy Limit B. COMMERCIAL GENERAL LIABILITY (for any agreement unless otherwise waived by the Risk Manager) Covering Ongoing and Completed Operations involved in this Agreement. $2,000,000 General Aggregate 173 15 Union County, North Carolina RFQ 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades $2,000,000 Products/Completed Operations Aggregate $1,000,000 Each Occurrence $1,000,000 Personal and Advertising Injury Limit C. COMMERCIAL AUTOMOBILE LIABILITY (for any agreement involving the use of a contractor vehicle while conducting services associated with the agreement) $1,000,000 Combined Single Limit - Any Auto D. PROFESSIONAL LIABILITY (only for any agreement providing professional service such as engineering, architecture, surveying, consulting services, etc.) $1,000,000 Claims Made Contractor shall provide evidence of continuation or renewal of Professional Liability Insurance for a period of two (2) years following termination of the Agreement. ADDITIONAL INSURANCE REQUIREMENTS A. The Contractor’s General Liability policy shall be endorsed, specifically or generally, to include the following as Additional Insured: UNION COUNTY, ITS OFFICERS, AGENTS AND EMPLOYEES ARE INCLUDED AS ADDITIONAL INSURED WITH RESPECTS TO THE GENERAL LIABILITY INSURANCE POLICY. Additional Insured status for Completed Operations shall extend for a period of not less than three (3) years from the date of final payment. B. Before commencement of any work or event, Contractor shall provide a Certificate of Insurance in satisfactory form as evidence of the insurances required above. C. Contractor shall have no right of recovery or subrogation against Union County (including its officers, agents and employees). D. It is the intention of the parties that the insurance policies afforded by contractor shall protect both parties and be primary and non-contributory coverage for any and all losses covered by the above-described insurance. E. Union County shall have no liability with respect to Contractor’s personal property whether insured or not insured. Any deductible or self-insured retention is the sole responsibility of Contractor. F. Notwithstanding the notification requirements of the Insurer, Contractor hereby agrees to notify County’s Risk Manager at 500 N. Main Street # 130, Monroe, NC 174 16 Union County, North Carolina RFQ 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades 28112, within two (2) days of the cancellation or substantive change of any insurance policy set out herein. Union, in its sole discretion, may deem failure to provide such notice as a breach of this Agreement. G. The Certificate of Insurance should note in the Description of Operations the following: Department: _____________________ Contract #: _____________________ H. Insurance procured by Contractor shall not reduce nor limit Contractor’s contractual obligation to indemnify, save harmless and defend Union County for claims made or suits brought which result from or are in connection with the performance of this Agreement. I. Certificate Holder shall be listed as follows: Union County Risk Management 500 N. Main Street Monroe, NC 28112 J. If Contractor is authorized to assign or subcontract any of its rights or duties hereunder and in fact does so, Contractor shall ensure that the assignee or subcontractor satisfies all requirements of this Agreement, including, but not limited to, maintenance of the required insurances coverage and provision of certificate(s) of insurance and additional insured endorsement(s), in proper form prior to commencement of services. 7.11 I NDEMNIFICATION Contractor agrees to protect, defend, indemnify and hold Union County, its officers, employees and agents free and harmless from and against any and all losses, penalties, damages, settlements, costs, charges, professional fees or other expenses or liabilities of every kind and character arising out of or relating to any and all claims, liens, demands, obligations, actions, proceedings, or causes of action of every kind in connection with or arising out of this agreement and/or the performance hereof that are due, in whole or in part, to the negligence of the Contractor, its officers, employees, subcontractors or agents. Contractor further agrees to investigate, handle, respond to, provide defense for, and defend the same at its sole expense and agrees to bear all other costs and expenses related thereto. ---Intentionally Left Blank--- 175 17 Union County, North Carolina RFQ 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades 8 APPENDIX A – SOQ SUBMISSION FORM RFQ 2026 -001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades Submit with SOQ This SOQ is submitted by: Company Legal Name: Representative Name: Representative Signature: Representative Title: Address: City/State/Zip: Email Address: Phone Number: Website Address: It is understood that Union County reserves the right to reject any and all submittals, to make awards according to the best interest of the County, to waive formalities, technicalities, to recover and re-advertise this project. Statement of Qualifications is valid for 120 calendar days from the due date and is submitted by an executive of the company that has authority to contract with Union County, NC. Name: Title: Signature: Date: 176 18 Union County, North Carolina RFQ 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades 9 APPENDIX B – ADDENDUM AND ANTI-COLLUSION RFQ 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades Submit with SOQ Please acknowledge receipt of all addenda by including this form with your submittal. Any questions or changes received will be posted as an addendum on the Union County Website and/or the NC eVP Website. It is your responsibility to check for this information. Addendum No. Date Downloaded I certify that this SOQ is made in good faith and without collusion with any other offeror or officer or employee of Union County. Legal Company Name: Name: Title: Email Address: Signature: Date: 177 19 Union County, North Carolina RFQ 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades 10 APPENDIX C – FEDERAL TRANSIT ADMINISTRATION CLAUSES RFQ 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades Submit with SOQ the Following: 1. Government-Wide Debarment and Suspension, Page 11 (signed) 2. Certification and Restrictions on Lobbying, Page 12 (signed) 178 The following clauses are for inclusion into procurement documents, but can also be inserted into contractual agreements. However, additional clauses and certification may be required for contractual agreements. 179 ACCESS TO RECORDS AND REPORTS 1. Record Retention. The Contractor will retain, and will require its subcontractors of all tiers to retain, complete and readily accessible records related in whole or in part to the contract, including, but not limited to, data, documents, reports, statistics, leases, subcontracts, arrangements, other third party Contracts of any type, and supporting materials related to those records. (a) A bid guarantee from each bidder equivalent to five percent of the bid price. The "bid guarantee" must consist of a firm commitment such as a bid bond, certified check, or other negotiable instrument accompanying a bid as assurance that the bidder will, upon acceptance of the bid, execute such contractual documents as may be required within the time specified. 2. Retention Period. The Contractor agrees to comply with the record retention requirements in accordance with 2 C.F.R. § 200.334. The Contractor shall maintain all books, records, accounts and reports required under this Contract for a period of at not less than three (3) years after the date of termination or expiration of this Contract, except in the event of litigation or settlement of claims arising from the performance of this Contract, in which case records shall be maintained until the disposition of all such litigation, appeals, claims or exceptions related thereto. 3. Access to Records. The Contractor agrees to provide sufficient access to FTA and its contractors to inspect and audit records and information, including such records and information the contractor or its subcontractors may regard as confidential or proprietary, related to performance of this contract in accordance with 2 CFR § 200.337. 4. Access to the Sites of Performance. The Contractor agrees to permit FTA and its contractors access to the sites of performance under this contract in accordance with 2 CFR § 200.337. AMERICANS WITH DISABILITIES ACT(ADA) The contractor agrees to comply with all applicable requirements of section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794, which prohibits discrimination on the basis of handicaps, with the Americans with Disabilities Act of 1990 (ADA), as amended, 42 U.S.C. §§ 12101 et seq., which requires that accessible facilities and services be made available to persons with disabilities, including any subsequent amendments to that Act, and with the Architectural Barriers act of 1968, as amended, 42 U.S.C. §§ 4151 et seq., which requires that buildings and public accommodations be accessible to persons with disabilities, including any subsequent amendments to that Act. In addition, the contractor agrees to comply with any and all applicable requirements issued by the FTA, DOT, DOJ, U.S. GSA, U.S. EEOC, U.S. FCC, any subsequent amendments thereto and any other nondiscrimination statute(s) that may apply to the Project. CHANGES TO FEDERAL REQUIREMENTS Federal requirements that apply to the Recipient or the Award, the accompanying Underlying Agreement, and any Amendments thereto may change due to changes in federal law, regulation, other requirements, or guidance, or changes in the Recipient’s Underlying Agreement including any information incorporated by reference and made part of that Underlying Agreement; and Applicable changes to those federal requirements will apply to each Third Party Agreement and parties thereto at any tier. CIVIL RIGHTS LAWS AND REGULATIONS The following Federal Civil Rights laws and regulations apply to all contracts. The Contractor and any subcontractor agree to comply with all the requirements prohibiting discrimination on the basis of race, color, or national origin of the Title VI of the Civil Rights Action of 1964, as amended 52 U.S.C 2000d, and U.S. DOT regulation “Nondiscrimination in FederallyAssisted Programs of the Department of Transportation – Effectuation of the Title VI of the Civil rights Act, “49 C.F. R. Part 21 and any implementing requirement FTA may issue. 1 Federal Equal Employment Opportunity (EEO) Requirements.These include, but are not limited to: a) Nondiscrimination in Federal Public Transportation Programs. 49 U.S.C. § 5332, covering projects, programs, and activities financed under 49 U.S.C. Chapter 53, prohibits discrimination on the basis of race, color, religion, national origin, sex (including sexual orientation), disability, or age, and prohibits discrimination in employment or business opportunity. b) Prohibition against Employment Discrimination. Title VII of the Civil Rights Act of 1964, as amended, 42 U.S.C. § 2000e, Title VI of the Civil Rights Act of 1964,” 49 CFR Part 21, and 49 U.S.C. § 5332, prohibits discrimination in employment on the basis of race, color, religion, sex, or national origin. 2 Nondiscrimination on the Basis of Sex. Title IX of the Education Amendments of 1972, as amended, 20 U.S.C. § 1681 et seq. and implementing Federal regulations, “Nondiscrimination on the Basis of Sex in Education Programs or Activities Receiving Federal Financial Assistance,” 49 C.F.R. part 25 prohibit discrimination on the basis of sex. 3 Nondiscrimination on the Basis of Age. The “Age Discrimination Act of 1975,” as amended, 42 U.S.C. § 6101 et seq., and Department of Health and Human Services implementing regulations, “Nondiscrimination on the Basis of Age in Programs or Activities Receiving Federal Financial Assistance,” 45 C.F.R. part 90, prohibit discrimination by participants in federally assisted programs against individuals on the basis of age. The Age Discrimination in Employment Act (ADEA), 29 U.S.C. § 621 et seq., and Equal Employment Opportunity Commission (EEOC) implementing regulations, “Age Discrimination in Employment Act,” 29 C.F.R. part 1625, also prohibit employment discrimination against individuals age 40 and over on the basis of age. 4 Federal Protections for Individuals with Disabilities. The Americans with Disabilities Act of 1990, as amended (ADA), 42 U.S.C. § 12101 et seq., prohibits discrimination against qualified individuals with disabilities in programs, activities, and services, and imposes specific requirements on public and private entities. Third party contractors must comply with their responsibilities under Titles I, II, III, IV, and V of the ADA in employment, public services, public accommodations, telecommunications, and other provisions, many of which are subject to regulations issued by other Federal agencies. Civil Rights and Equal Opportunity The Agency is an Equal Opportunity Employer. As such, the Agency agrees to comply with all applicable Federal civil rights laws and implementing regulations. Apart from inconsistent requirements imposed by Federal laws or regulations, the Agency agrees to comply with the requirements of 49 U.S.C.180 § 5323(h) (3) by not using any Federal assistance awarded by FTA to support procurements using exclusionary or discriminatory specifications. Under this Contract, the Contractor shall at all times comply with the following requirements and shall include these requirements in each subcontract entered into as part thereof. 1. Nondiscrimination. In accordance with Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against any employee or applicant for employment because of race, color, religion, national origin, sex, disability, or age. In addition, the Contractor agrees to comply with applicable Federal implementing regulations and other implementing requirements FTA may issue. 2. Equal Employment Opportunity. In accordance with Title VII of the Civil Rights Act, as amended, 42 U.S.C. § 2000e et seq., Title I of the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. §§ 12101, et seq.; and Federal transit laws at 49 U.S.C. § 5332, the Contractor agrees to comply with all applicable equal employment opportunity requirements, without regard to their race, color, religion, national origin, or sex (including sexual orientation). In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. 3. Age. In accordance with the Age Discrimination in Employment Act, 29 U.S.C. §§ 621634, U.S. Equal Employment Opportunity Commission (U.S. EEOC) regulations, “Age Discrimination in Employment Act,” 29 C.F.R. part 1625, the Age Discrimination Act of 1975, as amended, 42 U.S.C. § 6101 et seq., U.S. Health and Human Services regulations, “Nondiscrimination on the Basis of Age in Programs or Activities Receiving Federal Financial Assistance,” 45 C.F.R. part 90, and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees to refrain from discrimination against present and prospective employees for reason of age. In addition, the Contractor agrees to comply with any Implementing requirements FTA may issue. 4.Disabilities. In accordance with section 504 of the Rehabilitation Act of 1973, as amended, 29 U.S.C. § 794, the Americans with Disabilities Act of 1990, as amended, 42 U.S.C. § 12101 et seq., the Architectural Barriers Act of 1968, as amended, 42 U.S.C. § 4151 et seq., and Federal transit law at 49 U.S.C. § 5332, the Contractor agrees that it will not discriminate against individuals on the basis of disability. In addition, the Contractor agrees to comply with any implementing requirements FTA may issue. 5. Federal Law and Public Policy Requirements. The Contractor shall ensure that Federal funding is expended in full accordance with the U.S. Constitution, Federal Law, and statutory and public policy requirements: including, but not limited to, those protecting free speech, religious liberty, public welfare, the environment, and prohibiting discrimination; and the Recipient will cooperate with Federal officials in the enforcement of Federal law, including cooperating with and not impeding U.S. Immigration and Customs Enforcement (ICE) and other Federal offices and components of the Department of Homeland Security in the enforcement of Federal immigration law. CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT The Contractor agrees to comply with all applicable standards, orders, or regulations issued pursuant to the Clean Air Act (42 U.S.C. § 74017671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. § 12511387). Violations must be reported to FTA and the Regional Office of the Environmental Protection Agency. The following applies for contracts of amounts in excess of $150,000: Clean Air Act (1) The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq. (2) The contractor agrees to report each violation to the Agency and understands and agrees that the Agency will, in turn, report each violation as required to assure notification to the Agency, Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. (3) The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FTA. Federal Water Pollution Control Act (1) The contractor agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. (2) The contractor agrees to report each violation to the Agency and understands and agrees that the Agency will, in turn, report each violation as required to assure notification to the Agency, Federal Emergency Management Agency, and the appropriate Environmental Protection Agency Regional Office. (3) The contractor agrees to include these requirements in each subcontract exceeding $150,000 financed in whole or in part with Federal assistance provided by FTA.” 181 DEBARMENT AND SUSPENSION Debarment and Suspension (Executive Orders 12549 and 12689). A covered transaction (see 2 C.F.R. §§ 180.220 and 1200.220) must not be entered into with any party listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R. 180 that implement Executive Orders 12549 (31 U.S.C. § 6101 note, 51 Fed. Reg. 6370,) and 12689 (31 U.S.C. § 6101 note, 54 Fed. Reg. 34131), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549. The Recipient agrees to include, and require each Third Party Participant to include, a similar provision in each lower tier covered transaction, ensuring that each lower tier Third Party Participant: (1) Complies with federal debarment and suspension requirements; and (2) Reviews the SAM at https://www.sam.gov, if necessary to comply with U.S. DOT regulations, 2 CFR Part 1200. DISADVANTAGED BUSINESS ENTERPRISE (DBE) (Does not apply to projects fully funded by the Tribal Transportation Program (TTP).) It is the policy of the Agency and the United States Department of Transportation ("DOT") that Disadvantaged Business Enterprises ("DBE’s"), as defined herein and in the Federal regulations published at 49 C.F.R. part 26, shall have an equal opportunity to participate in DOTassisted contracts. The contractor or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 C.F.R. part 26 in the award and administration of DOTassisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the Agency deems appropriate, which may include, but is not limited to: (1) Withholding monthly progress payments; (2) Assessing sanctions; (3) Liquidated damages; and/or (4) Disqualifying the contractor from future bidding as nonresponsible. 49 C.F.R. § 26.13(b). Prime contractors are required to pay subcontractors for satisfactory performance of their contracts no later than 30 days from receipt of each payment the Agency makes to the prime contractor. 49 C.F.R. § 26.29(a). Finally, for contracts with defined DBE contract goals, the contractor shall utilize the specific DBEs listed unless the contractor obtains the Agency’s written consent; and that, unless the Agency’s consent is provided, the contractor shall not be entitled to any payment for work or material unless it is performed or supplied by the listed DBE. 49 C.F.R. § 26.53(f) (1). ENERGY CONSERVATION The contractor agrees to comply with mandatory standards and policies relating to energy efficiency, which are contained in the state energy conservation plan issued in compliance with the Energy Policy and Conservation Act (42 U.S.C.§ 6201). FLY AMERICA a) Definitions. As used in this clause— 1) “International air transportation” means transportation by air between a place in the United States and a place outside the United States or between two places both of which are outside the United States. 2) “United States” means the 50 States, the District of Columbia, and outlying areas. 3) “U.S.flag air carrier” means an air carrier holding a certificate under 49 U.S.C. Chapter 411. b) When Federal funds are used to fund travel, Section 5 of the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. 40118) (Fly America Act) requires contractors, Agencys, and others use U.S.flag air carriers for U.S. Governmentfinanced international air transportation of personnel (and their personal effects) or property, to the extent that service by those carriers is available. It requires the Comptroller General of the United States, in the absence of satisfactory proof of the necessity for foreignflag air transportation, to disallow expenditures from funds, appropriated or otherwise established for the account of the United States, for international air transportation secured aboard a foreignflag air carrier if a U.S.flag air carrier is available to provide such services. c) If available, the Contractor, in performing work under this contract, shall use U.S.flag carriers for international air transportation of personnel (and their personal effects) or property. d) In the event that the Contractor selects a carrier other than a U.S.flag air carrier for international air transportation, the Contractor shall include a statement on vouchers involving such transportation essentially as follows: Statement of Unavailability of U.S.Flag Air Carriers International air transportation of persons (and their personal effects) or property by U.S.flag air carrier was not available or it was necessary to use foreign flag air carrier service for the following reasons. See FAR § 47.403. [State reasons]: e) Contractor shall include the substance of this clause, including this paragraph (e), in each subcontract or purchase under this contract that may involve international air transportation. INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS The provisions within include, in part, certain Standard Terms and Conditions required under the Uniform Administrative Requirements, Cost Principles, and182 Audit Requirements for Federal Awards (2 CFR § 200), whether or not expressly set forth in the preceding contract provisions. All contractual provisions required by DOT, detailed in 2 CFR § 200 or as amended by 2 CFR § 1201, or the most recent version of FTA Circular 4220.1 are hereby incorporated by reference. Anything to the contrary herein notwithstanding, all mandated terms shall be deemed to control in the event of a conflict with other provisions contained in this Contract. The Contractor shall not perform any act, fail to perform any act, or refuse to comply with any request which would cause a violation of the FTA terms and conditions. NO GOVERNMENT OBLIGATION TO THIRD PARTIES The Recipient and Contractor acknowledge and agree that, notwithstanding any concurrence by the Federal Government in or approval of the solicitation or award of the underlying Contract, absent the express written consent by the Federal Government, the Federal Government is not a party to this Contract and shall not be subject to any obligations or liabilities to the Recipient, Contractor or any other party (whether or not a party to that contract) pertaining to any matter resulting from the underlying Contract. The Contractor agrees to include the above clause in each subcontract financed in whole or in part with Federal assistance provided by the FTA. It is further agreed that the clause shall not be modified, except to identify the subcontractor who will be subject to its provisions. NOTICE TO FTA AND U.S. DOT INSPECTOR GENERAL OF INFORMATION RELATED TO FRAUD, WASTE, ABUSE, OR OTHER LEGAL MATTERS If a current or prospective legal matter that may affect the Federal Government emerges, the Recipient must promptly notify the FTA Chief Counsel and FTA Regional Counsel for the Region in which the Recipient is located. The Recipient must include a similar notification requirement in its Third Party Agreements and must require each Third Party Participant to include an equivalent provision in its subagreements at every tier, for any agreement that is a “covered transaction” according to 2 C.F.R. §§ 180.220 and 1200.220. (1) The types of legal matters that require notification include, but are not limited to, a major dispute, breach, default, litigation, or naming the Federal Government as a party to litigation or a legal disagreement in any forum for any reason. (2) Matters that may affect the Federal Government include, but are not limited to, the Federal Government’s interests in the Award, the accompanying Underlying Agreement, and any Amendments thereto, or the Federal Government’s administration or enforcement of federal laws, regulations, and requirements. (3) The Recipient must promptly notify the U.S. DOT Inspector General in addition to the FTA Chief Counsel or Regional Counsel for the Region in which the Recipient is located, if the Recipient has knowledge of potential fraud, waste, or abuse occurring on a Project receiving assistance from FTA. The notification provision applies if a person has or may have submitted a false claim under the False Claims Act, 31 U.S.C. § 3729 et seq., or has or may have committed a criminal or civil violation of law pertaining to such matters as fraud, conflict of interest, bribery, gratuity, or similar misconduct. This responsibility occurs whether the Project is subject to this Agreement or another agreement between the Recipient and FTA, or an agreement involving a principal, officer, employee, agent, or Third Party Participant of the Recipient. It also applies to subcontractors at any tier. Knowledge, as used in this paragraph, includes, but is not limited to, knowledge of a criminal or civil investigation by a Federal, state, or local law enforcement or other investigative agency, a criminal indictment or civil complaint, or probable cause that could support a criminal indictment, or any other credible information in the possession of the Recipient. PATENT RIGHTS AND RIGHTS IN DATA Intellectual Property Rights This Project is funded through a Federal award with FTA for experimental, developmental, or research work purposes. As such, certain Patent Rights and Data Rights apply to all subject data first produced in the performance of this Contract. The Contractor shall grant the Agency intellectual property access and licenses deemed necessary for the work performed under this Contract and in accordance with the requirements of 37 C.F.R. part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements,” and any implementing regulations issued by FTA or U.S. DOT. The terms of an intellectual property agreement and software license rights will be finalized prior to execution of this Contract and shall, at a minimum, include the following restrictions: Except for its own internal use, the Contractor may not publish or reproduce subject data in whole or in part, or in any manner or form, nor may the Contractor authorize others to do so, without the written consent of FTA, until such time as FTA may have either released or approved the release of such data to the public. This restriction on publication, however, does not apply to any contract with an academic institution. For purposes of this Contract, the term “subject data” means recorded information whether or not copyrighted, and that is delivered or specified to be delivered as required by the Contract. Examples of “subject data” include, but are not limited to computer software, standards, specifications, engineering drawings and associated lists, process sheets, manuals, technical reports, catalog item identifications, and related information, but do not include financial reports, cost analyses, or other similar information used for performance or administration of the Contract. 1. The Federal Government reserves a royaltyfree, nonexclusive and irrevocable license to reproduce, publish, or otherwise use, and to authorize others to use for “Federal Government Purposes,” any subject data or copyright described below. For “Federal Government Purposes,” means use only for the direct purposes of the Federal Government. Without the copyright owner’s consent, the Federal Government may not extend its Federal license to any other party. a. Any subject data developed under the Contract, whether or not a copyright has been obtained; and b. Any rights of copyright purchased by the Contractor using Federal assistance in whole or in part by the FTA. 2. Unless FTA determines otherwise, the Contractor performing experimental, developmental, or research work required as part of this Contract agrees to permit FTA to make available to the public, either FTA’s license in the copyright to any subject data developed in the course of the Contract, or a copy of the subject data first produced under the Contract for which a copyright has not been obtained. If the experimental, developmental, or research work, which is the subject of this Contract, is not completed for any reason whatsoever, all data developed under the Contract shall become subject data as defined herein and shall be delivered as the Federal Government may direct. 3. Unless prohibited by state law, upon request by the Federal Government, the Contractor agrees to indemnify, save, and hold harmless the Federal Government, its officers, agents, and employees acting within the scope of their official duties against any liability, including costs and expenses, resulting from any willful or intentional violation by the Contractor of proprietary rights, copyrights, or right of privacy, arising out of the publication, translation, reproduction, delivery, use, or disposition of any data furnished under that contract. The Contractor shall not be required to indemnify the Federal 183 Government for any such liability arising out of the wrongful act of any employee, official, or agents of the Federal Government. 4. Nothing contained in this clause on rights in data shall imply a license to the Federal Government under any patent or be construed as affecting the scope of any license or other right otherwise granted to the Federal Government under any patent. 5. Data developed by the Contractor and financed entirely without using Federal assistance provided by the Federal Government that has been incorporated into work required by the underlying Contract is exempt from the requirements herein, provided that the Contractor identifies those data in writing at the time of delivery of the Contract work. 6. The Contractor agrees to include these requirements in each subcontract for experimental, developmental, or research work financed in whole or in part with Federal assistance. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND RELATED ACTS The Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986, as amended, 31 U.S.C. § 3801 et seq. and U.S. DOT regulations, "Program Fraud Civil Remedies," 49 C.F.R. part 31, apply to its actions pertaining to this Project. Upon execution of the underlying contract, the Contractor certifies or affirms the truthfulness and accuracy of any statement it has made, it makes, it may make, or causes to be made, pertaining to the underlying contract or the FTA assisted project for which this contract work is being performed. In addition to other penalties that may be applicable, the Contractor further acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification, the Federal Government reserves the right to impose the penalties of the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal Government deems appropriate. The Contractor also acknowledges that if it makes, or causes to be made, a false, fictitious, or fraudulent claim, statement, submission, or certification to the Federal Government under a contract connected with a project that is financed in whole or in part with Federal assistance originally awarded by FTA under the authority of 49 U.S.C. chapter 53, the Government reserves the right to impose the penalties of 18 U.S.C. § 1001 and 49 U.S.C. § 5323(l) on the Contractor, to the extent the Federal Government deems appropriate. The Contractor agrees to include the above two clauses in each subcontract financed in whole or in part with Federal assistance provided by FTA. It is further agreed that the clauses shall not be modified, except to identify the subcontractor who will be subject to the provisions. 184 PROHIBITION ON CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT. a) Recipients and subrecipients are prohibited from obligating or expending loan or grant funds to: 1) Procure or obtain covered telecommunications equipment or services; 2) Extend or renew a contract to procure or obtain covered telecommunications equipment or services; or 3) Enter into a contract (or extend or renew a contract) to procure or obtain covered telecommunications equipment or services. (b) As described in section 889 of Public Law 115232, “covered telecommunications equipment or services” means any of the following: (1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities); (2) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities); (3) Telecommunications or video surveillance services provided by such entities or using such equipment; (4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country; (c) For the purposes of this section, “covered telecommunications equipment or services” also include systems that use covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. (d) In implementing the prohibition under section 889 of Public Law 115232, heads of executive agencies administering loan, grant, or subsidy programs must prioritize available funding and technical support to assist affected businesses, institutions and organizations as is reasonably necessary for those affected entities to transition from covered telecommunications equipment or services, to procure replacement equipment or services, and to ensure that communications service to users and customers is sustained. (e) When the recipient or subrecipient accepts a loan or grant, it is certifying that it will comply with the prohibition on covered telecommunications equipment and services in this section. The recipient or subrecipient is not required to certify that funds will not be expended on covered telecommunications equipment or services beyond the certification provided upon accepting the loan or grant and those provided upon submitting payment requests and financial reports. (f) For additional information, see section 889 of Public Law 115232 and 200.471. PROMPT PAYMENT (Does not apply to projects fully funded by the Tribal Transportation Program (TTP).) The contractor is required to pay its subcontractors performing work related to this contract for satisfactory performance of that work no later than 30 days after the contractor’s receipt of payment for that work. In addition, the contractor is required to return any retainage payments to those subcontractors within 30 days after the subcontractor's work related to this contract is satisfactorily completed. The contractor must promptly notify the Agency, whenever a DBE subcontractor performing work related to this contract is terminated or fails to complete its work and must make good faith efforts to engage another DBE subcontractor to perform at least the same amount of work. The contractor may not terminate any DBE subcontractor and perform that work through its own forces or those of an affiliate without prior written consent of the Agency. RESTRICTIONS ON LOBBYING Conditions on use of funds. (a) No appropriated funds may be expended by the recipient of a Federal contract, grant, loan, or cooperative agreement to pay any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any of the following covered Federal actions: the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (b) Each person who requests or receives from an agency a Federal contract, grant, loan, or cooperative agreement shall file with that agency a certification, that the person has not made, and will not make, any payment prohibited by paragraph (a) of this section. (c) Each person who requests or receives from an agency a Federal contract, grant, loan, or a cooperative agreement shall file with that agency a disclosure form if such person has made or has agreed to make any payment using nonappropriated funds (to include profits from any covered Federal action), which would be prohibited under paragraph (a) of this section if paid for with appropriated funds. (d) Each person who requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan shall file with that agency a statement, whether that person has made or has agreed to make any payment to influence or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with that loan insurance or guarantee. (e) Each person who requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan shall file with that agency a disclosure form if that person has made or has agreed to make any payment to influence or attempt to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with that loan insurance or guarantee. Certification and disclosure. 185 (a) Each person shall file a certification, and a disclosure form, if required, with each submission that initiates agency consideration of such person for: (1) Award of a Federal contract, grant, or cooperative agreement exceeding $100,000; or (2) An award of a Federal loan or a commitment providing for the United States to insure or guarantee a loan exceeding $150,000. (b) Each person shall file a certification, and a disclosure form, if required, upon receipt by such person of: (1) A Federal contract, grant, or cooperative agreement exceeding $100,000; or (2) A Federal loan or a commitment providing for the United States to insure or guarantee a loan exceeding $150,000, Unless such person previously filed a certification, and a disclosure form, if required, under paragraph (a) of this section. (c) Each person shall file a disclosure form at the end of each calendar quarter in which there occurs any event that requires disclosure or that materially affects the accuracy of the information contained in any disclosure form previously filed by such person under paragraphs (a) or (b) of this section. An event that materially affects the accuracy of the information reported includes: (1) A cumulative increase of $25,000 or more in the amount paid or expected to be paid for influencing or attempting to influence a covered Federal action; or (2) A change in the person(s) or individual(s) influencing or attempting to influence a covered Federal action; or, (3) A change in the officer(s), employee(s), or Member(s) contacted to influence or attempt to influence a covered Federal action. (d) Any person who requests or receives from a person referred to in paragraphs (a) or (b) of this section: (1) A subcontract exceeding $100,000 at any tier under a Federal contract; (2) A subgrant, contract, or subcontract exceeding $100,000 at any tier under a Federal grant; (3) A contract or subcontract exceeding $100,000 at any tier under a Federal loan exceeding $150,000; or, (4) A contract or subcontract exceeding $100,000 at any tier under a Federal cooperative agreement, Shall file a certification, and a disclosure form, if required, to the next tier above. (e) All disclosure forms, but not certifications, shall be forwarded from tier to tier until received by the person referred to in paragraphs (a) or (b) of this section. That person shall forward all disclosure forms to the agency. (f) Any certification or disclosure form filed under paragraph (e) of this section shall be treated as a material representation of fact upon which all receiving tiers shall rely. All liability arising from an erroneous representation shall be borne solely by the tier filing that representation and shall not be shared by any tier to which the erroneous representation is forwarded. Submitting an erroneous certification or disclosure constitutes a failure to file the required certification or disclosure, respectively. If a person fails to file a required certification or disclosure, the United States may pursue all available remedies, including those authorized by section 1352, title 31, U.S. Code. (g) For awards and commitments in process prior to December 23, 1989, but not made before that date, certifications shall be required at award or commitment, covering activities occurring between December 23, 1989, and the date of award or commitment. However, for awards and commitments in process prior to the December 23, 1989 effective date of these provisions, but not made before December 23, 1989, disclosure forms shall not be required at time of award or commitment but shall be filed within 30 days. (h) No reporting is required for an activity paid for with appropriated funds if that activity is allowable under either subpart B or C. SAFE OPERATION OF MOTOR VEHICLES Seat Belt Use The Contractor is encouraged to adopt and promote onthejob seat belt use policies and programs for its employees and other personnel that operate companyowned vehicles, company rented vehicles, or personally operated vehicles. The terms “companyowned” and “companyleased” refer to vehicles owned or leased either by the Contractor or Agency. Distracted Driving The Contractor agrees to adopt and enforce workplace safety policies to decrease crashes caused by distracted drivers, including policies to ban text messaging while using an electronic device supplied by an employer, and driving a vehicle the driver owns or rents, a vehicle Contactor owns, leases, or rents, or a privatelyowned vehicle when on official business in connection with the work performed under this Contract. SEISMIC SAFETY The contractor agrees that any new building or addition to an existing building will be designed and constructed in accordance with the standards for Seismic Safety required in Department of Transportation (DOT) Seismic Safety Regulations 49 C.F.R. part 41 and will certify to compliance to the extent required by the regulation. The contractor also agrees to ensure that all work performed under this contract, including work performed by a subcontractor, is in compliance with the standards required by the Seismic Safety regulations and the certification of compliance issued on the project. SPECIAL NOTIFICATION REQUIREMENTS FOR STATES Applies to States – a. To the extent required under federal law, the State, as the Recipient, agrees to provide the following information about federal assistance awarded for its State Program, Project, or related activities: (1) The Identification of FTA as the federal agency providing the federal assistance for a State Program or Project; (2) The Catalog of Federal Domestic Assistance Number of the program from which the federal assistance for a State Program or Project is 186 authorized; and (3) The amount of federal assistance FTA has provided for a State Program or Project. b. Documents The State agrees to provide the information required under this provision in the following documents: (1) applications for federal assistance, (2) requests for proposals or solicitations, (3) forms, (4) notifications, (5) press releases, (6) other publications. TERMINATION Termination for Convenience (General Provision) The Agency may terminate this contract, in whole or in part, at any time by written notice to the Contractor when it is in the Agency’s best interest. The Contractor shall be paid its costs, including contract closeout costs, and profit on work performed up to the time of termination. The Contractor shall promptly submit its termination claim to Agency to be paid the Contractor. If the Contractor has any property in its possession belonging to Agency, the Contractor will account for the same, and dispose of it in the manner Agency directs. Termination for Default [Breach or Cause] (General Provision) If the Contractor does not deliver supplies in accordance with the contract delivery schedule, or if the contract is for services, the Contractor fails to perform in the manner called for in the contract, or if the Contractor fails to comply with any other provisions of the contract, the Agency may terminate this contract for default. Termination shall be effected by serving a Notice of Termination on the Contractor setting forth the manner in which the Contractor is in default. The Contractor will be paid only the contract price for supplies delivered and accepted, or services performed in accordance with the manner of performance set forth in the contract. If it is later determined by the Agency that the Contractor had an excusable reason for not performing, such as a strike, fire, or flood, events which are not the fault of or are beyond the control of the Contractor, the Agency, after setting up a new delivery of performance schedule, may allow the Contractor to continue work, or treat the termination as a Termination for Convenience. Opportunity to Cure (General Provision) The Agency, in its sole discretion may, in the case of a termination for breach or default, allow the Contractor [an appropriately short period of time] in which to cure the defect. In such case, the Notice of Termination will state the time period in which cure is permitted and other appropriate conditions If Contractor fails to remedy to Agency's satisfaction the breach or default of any of the terms, covenants, or conditions of this Contract within [10 days] after receipt by Contractor of written notice from Agency setting forth the nature of said breach or default, Agency shall have the right to terminate the contract without any further obligation to Contractor. Any such termination for default shall not in any way operate to preclude Agency from also pursuing all available remedies against Contractor and its sureties for said breach or default. Waiver of Remedies for any Breach In the event that Agency elects to waive its remedies for any breach by Contractor of any covenant, term or condition of this contract, such waiver by Agency shall not limit Agency’s remedies for any succeeding breach of that or of any other covenant, term, or condition of this contract. Termination for Convenience (Professional or Transit Service Contracts) The Agency, by written notice, may terminate this contract, in whole or in part, when it is in the Agency’s interest. If this contract is terminated, the Agency shall be liable only for payment under the payment provisions of this contract for services rendered before the effective date of termination. Termination for Default (Supplies and Service) If the Contractor fails to deliver supplies or to perform the services within the time specified in this contract or any extension, or if the Contractor fails to comply with any other provisions of this contract, the Agency may terminate this contract for default. The Agency shall terminate by delivering to the Contractor a Notice of Termination specifying the nature of the default. The Contractor will only be paid the contract price for supplies delivered and accepted, or services performed in accordance with the manner or performance set forth in this contract. If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was not in default, the rights and obligations of the parties shall be the same as if the termination had been issued for the convenience of the Agency. Termination for Default (Transportation Services) If the Contractor fails to pick up the commodities or to perform the services, including delivery services, within the time specified in this contract or any extension, or if the Contractor fails to comply with any other provisions of this contract, the Agency may terminate this contract for default. The Agency shall terminate by delivering to the Contractor a Notice of Termination specifying the nature of default. The Contractor will only be paid the contract price for services performed in accordance with the manner of performance set forth in this contract. If this contract is terminated while the Contractor has possession of Agency goods, the Contractor shall, upon direction of the Agency, protect and preserve the goods until surrendered to the Agency or its agent. The Contractor and Agency shall agree on payment for the preservation and protection of goods. Failure to agree on an amount will be resolved under the Dispute clause. If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was not in default, the rights and obligations of the parties shall be the same as if the termination had been issued for the convenience of the Agency. Termination for Default (Construction) If the Contractor refuses or fails to prosecute the work or any separable part, with the diligence that will ensure its completion within the time specified in this contract or any extension or fails to complete the work within this time, or if the Contractor fails to comply with any other provision of this contract, Agency may terminate this contract for default. The Agency shall terminate by delivering to the Contractor a Notice of Termination specifying the nature of the default. In this event, the Agency may take over the work and compete it by contract or otherwise, and may take possession of and use any materials, appliances, and plant on the work site necessary for completing the work. The Contractor and its sureties shall be liable for any damage to the Agency resulting from the Contractor's refusal or failure to complete the work within specified time, whether or not the Contractor's right to proceed with the work is terminated. This liability includes any increased costs incurred by the Agency in completing the work. The Contractor's right to proceed shall not be terminated nor shall the Contractor be charged with damages under this clause if: 1. The delay in completing the work arises from unforeseeable causes beyond the control and without the fault or negligence of the Contractor. Examples of such causes include: acts of God, acts of Agency, acts of another contractor in the performance of a contract with Agency, epidemics, quarantine restrictions, strikes, freight embargoes; and 2. The Contractor, within [10] days from the beginning of any delay, notifies Agency in writing of the causes of delay. If, in the judgment of 187 Agency, the delay is excusable, the time for completing the work shall be extended. The judgment of Agency shall be final and conclusive for the parties, but subject to appeal under the Disputes clause(s) of this contract. 3. If, after termination of the Contractor's right to proceed, it is determined that the Contractor was not in default, or that the delay was excusable, the rights and obligations of the parties will be the same as if the termination had been issued for the convenience of Agency. Termination for Convenience or Default (Architect and Engineering) The Agency may terminate this contract in whole or in part, for the Agency’s convenience or because of the failure of the Contractor to fulfill the contract obligations. The Agency shall terminate by delivering to the Contractor a Notice of Termination specifying the nature, extent, and effective date of the termination. Upon receipt of the notice, the Contractor shall (1) immediately discontinue all services affected (unless the notice directs otherwise), and (2) deliver to the Agency ‘s Contracting Officer all data, drawings, specifications, reports, estimates, summaries, and other information and materials accumulated in performing this contract, whether completed or in process. Agency has a royaltyfree, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, all such data, drawings, specifications, reports, estimates, summaries, and other information and materials. If the termination is for the convenience of the Agency, the Agency’s Contracting Officer shall make an equitable adjustment in the contract price but shall allow no anticipated profit on unperformed services. If the termination is for failure of the Contractor to fulfill the contract obligations, the Agency may complete the work by contact or otherwise and the Contractor shall be liable for any additional cost incurred by the Agency. If, after termination for failure to fulfill contract obligations, it is determined that the Contractor was not in default, the rights and obligations of the parties shall be the same as if the termination had been issued for the convenience of Agency Termination for Convenience or Default (CostType Contracts) The Agency may terminate this contract, or any portion of it, by serving a Notice of Termination on the Contractor. The notice shall state whether the termination is for convenience of Agency or for the default of the Contractor. If the termination is for default, the notice shall state the manner in which the Contractor has failed to perform the requirements of the contract. The Contractor shall account for any property in its possession paid for from funds received from the Agency, or property supplied to the Contractor by the Agency. If the termination is for default, the Agency may fix the fee, if the contract provides for a fee, to be paid the Contractor in proportion to the value, if any, of work performed up to the time of termination. The Contractor shall promptly submit its termination claim to the Agency and the parties shall negotiate the termination settlement to be paid the Contractor. If the termination is for the convenience of Agency, the Contractor shall be paid its contract closeout costs, and a fee, if the contract provided for payment of a fee, in proportion to the work performed up to the time of termination. If, after serving a Notice of Termination for Default, the Agency determines that the Contractor has an excusable reason for not performing, the Agency, after setting up a new work schedule, may allow the Contractor to continue work, or treat the termination as a Termination for Convenience. OTHER RECOMMENDED CONTRACT REQUIREMENTS CONFORMANCE WITH ITS NATIONAL ARCHITECTURE Intelligent Transportation Systems (ITS) projects shall conform to the National ITS Architecture and standards pursuant to 23 CFR § 940. Conformance with the National ITS Architecture is interpreted to mean the use of the National ITS Architecture to develop a regional ITS architecture in support of integration and the subsequent adherence of all ITS projects to that regional ITS architecture. Development of the regional ITS architecture should be consistent with the transportation planning process for Statewide and Metropolitan Transportation Planning (49 CFR Part 613 and 621). FEDERAL TAX LIABILITY AND RECENT FELONY CONVICTIONS (1) The contractor certifies that it: (a) Does not have any unpaid Federal tax liability that has been assessed, for which all judicial and administrative remedies have been exhausted or have lapsed, and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability; and (b) Was not convicted of the felony criminal violation under any Federal law within the preceding 24 months. If the contractor cannot so certify, the Recipient will refer the matter to FTA and not enter into any Third Party Agreement with the Third Party Participant without FTA’s written approval. (2) FlowDown. The Recipient agrees to require the contractor to flow this requirement down to participants at all lower tiers, without regard to the value of any subagreement. SEVERABILITY The Contractor agrees that if any provision of this agreement or any amendment thereto is determined to be invalid, then the remaining provisions thereof that conform to federal laws, regulations, requirements, and guidance will continue in effect. TRAFFICKING IN PERSONS The contractor agrees that it and its employees that participate in the Recipient’s Award, may not: (a) Engage in severe forms of trafficking in persons during the period of time that the Recipient’s Award is in effect; (b) Procure a commercial sex act during the period of time that the Recipient’s Award is in effect; or (c) Use forced labor in the performance of the Recipient’s Award or subagreements thereunder. 188 GOVERNMENTWIDE DEBARMENT AND SUSPENSION (NONPROCUREMENT) Recipients, contractors, and subcontractors that enter into covered transactions are required to verify that the entity (as well as its principals and affiliates) with which they propose to contract or subcontract is not excluded or disqualified. This is done by: (a) checking the SAM exclusions; (b) collecting a certification from that person (found below); or (c) adding a clause or condition to the contract or subcontract. Instructions for Certification: Signing below indicates the prospective lower tier participant is providing the signed certification. (1) It will comply and facilitate compliance with U.S. DOT regulations, "Nonprocurement Suspension and Debarment," 2 CFR part 1200, which adopts and supplements the U.S. Office of Management and Budget (U.S. OMB) "Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement)," 2 CFR part 180, (2) To the best of its knowledge and belief, that its Principals and Subrecipients at the first tier: a. Are eligible to participate in covered transactions of any Federal department or agency and are not presently: 1. Debarred, 2. Suspension, 3. Proposed for debarment, 4. Declared ineligible, 5. Voluntarily excluded, or 6. Disqualified b. Its management has not within a threeyear period preceding its latest application or proposal been convicted of or had a civil judgment rendered against any of them for: 1. Commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction, or contract under a public transaction, 2. Violation of any Federal or State antitrust statute, or, 3. Commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making any false statement, or receiving stolen property, c. It is not presently indicted for, or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses listed in the preceding subsection 2.b of this Certification, d. It has not had one or more public transactions (Federal, State, or local) terminated for cause or default within a threeyear period preceding this Certification, e. If, at a later time, it receives any information that contradicts the statements of subsections 2.a – 2.d above, it will promptly provide that information to FTA, f. It will treat each lower tier contract or lower tier subcontract under its Project as a covered lower tier contract for purposes of 2 CFR part 1200 and 2 CFR part 180 if it: 1. Equals or exceeds $25,000, 2. Is for audit services, or, 3. Requires the consent of a Federal official, and g. It will require that each covered lower tier contractor and subcontractor: 1. Comply and facilitate compliance with the Federal requirements of 2 CFR parts 180 and 1200, and 2. Assure that each lower tier participant in its Project is not presently declared by any Federal department or agency to be: a. Debarred from participation in its federally funded Project, b. Suspended from participation in its federally funded Project, c. Proposed for debarment from participation in its federally funded Project, d. Declared ineligible to participate in its federally funded Project, e. Voluntarily excluded from participation in its federally funded Project, or f. Disqualified from participation in its federally funded Project, and (3) It will provide a written explanation as indicated on a page attached in FTA’s TrAMS platform or the Signature Page if it or any of its principals, including any of its first tier Subrecipients or its ThirdParty Participants at a lower tier, is unable to certify compliance with the preceding statements in this Certification Group. Certification Contractor:________________________________________________________________________________________ Signature of Authorized Official:______________________________________________Date_______/_______/_______ Name and Title of Contractor's Authorized Official:_________________________________________________________ 189 Federal Certifications CERTIFICATION AND RESTRICTIONS ON LOBBYING I,_________________________________________________________________________________________hereby certify (Name and title of official) On behalf of ___________________________________________________________________________________that: (Name of Bidder/Company Name) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement. If any funds other than federal appropriated funds have been paid or will be paid to any person influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and officer or employee of Congress, or an employee of a Member of Congress in connection with the federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form – LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. § 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure., Name of Bidder/Company Name:_______________________________________________________________________________ Type or print name:__________________________________________________________________________________________ Signature of authorized representative:__________________________________________ Date_________/__________/_________ 190 20 Union County, North Carolina RFQ 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades 11 APPENDIX D – TEMPLATE AGREEMENT RFQ 2026-001 Architectural and Engineering Services for Design and Construction Administration of Transportation Department Office Expansion and Miscellaneous Upgrades Do Not Submit with SOQ ---Informational Purposes Only--- By submitting a Statement of Qualifications, the Respondent acknowledges that it has reviewed AIA Document B101-2017 Standard Form of Agreement Between Owner and Architect, as modified by Union County and is prepared to enter into that agreement if selected. 191 DRAFTDRAFT AIA® Document B101® – 2017 Standard Form of Agreement Between Owner and Architect AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 1 ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. ELECTRONIC COPYING of any portion of this AIA® Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document. AGREEMENT made as of the « » day of « » in the year « » (In words, indicate day, month and year.) BETWEEN the Architect’s client identified as the Owner: (Name, legal status, address and other information) « Union County, North Carolina »« » « 500 N. Main Street » « Monroe, NC 28112 » « » and the Architect: (Name, legal status, address and other information) « »« » « » « » « » for the following Project: (Name, location and detailed description) « » « » « » The Owner and Architect agree as follows. 192 DRAFTAIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 2 TABLE OF ARTICLES 1 INITIAL INFORMATION 2 ARCHITECT’S RESPONSIBILITIES 3 SCOPE OF ARCHITECT’S BASIC SERVICES 4 SUPPLEMENTAL AND ADDITIONAL SERVICES 5 OWNER’S RESPONSIBILITIES 6 COST OF THE WORK 7 COPYRIGHTS AND LICENSES 8 CLAIMS AND DISPUTES 9 TERMINATION OR SUSPENSION 10 MISCELLANEOUS PROVISIONS 11 COMPENSATION 12 SPECIAL TERMS AND CONDITIONS 13 SCOPE OF THE AGREEMENT ARTICLE 1 INITIAL INFORMATION § 1.1 This Agreement is based on the Initial Information set forth in this Section 1.1. (For each item in this section, insert the information or a statement such as “not applicable” or “unknown at time of execution.”) § 1.1.1 The Owner’s program for the Project: (Insert the Owner’s program, identify documentation that establishes the Owner’s program, or state the manner in which the program will be developed.) « » § 1.1.2 The Project’s physical characteristics: (Identify or describe pertinent information about the Project’s physical characteristics, such as size; location; dimensions; geotechnical reports; site boundaries; topographic surveys; traffic and utility studies; availability of public and private utilities and services; legal description of the site, etc.) « » § 1.1.3 The Owner’s budget for the Cost of the Work, as defined in Section 6.1: (Provide total and, if known, a line item breakdown.) « » § 1.1.4 The Owner’s anticipated design and construction milestone dates: .1 Design phase milestone dates, if any: « » 193 DRAFTAIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 3 .2 Construction commencement date: « » .3 Substantial Completion date or dates: « » .4 Other milestone dates: « » § 1.1.5 The Owner intends the following procurement and delivery method for the Project: (Identify method such as competitive bid or negotiated contract, as well as any requirements for accelerated or fast - track design and construction, multiple bid packages, or phased construction.) « » § 1.1.6 The Owner’s anticipated Sustainable Objective for the Project: (Identify and describe the Owner’s Sustainable Objective for the Project, if any.) « » § 1.1.6.1 If the Owner identifies a Sustainable Objective, the Owner and Architect shall complete and incorporate AIA Document E204™–2017, Sustainable Projects Exhibit, into this Agreement to define the terms, conditions and services related to the Owner’s Sustainable Objective. If E204–2017 is incorporated into this agreement, the Owner and Architect shall incorporate the completed E204–2017 into the agreements with the consultants and contractors performing services or Work in any way associated with the Sustainable Objective. § 1.1.7 The Owner identifies the following representative in accordance with Section 5.3: (List name, address, and other contact information.) « » « » « » « » « » « » § 1.1.8 The persons or entities, in addition to the Owner’s representative, who are required to review the Architect’s submittals to the Owner are as follows: (List name, address, and other contact information.) « » § 1.1.9 The Owner shall retain the following consultants and contractors: (List name, legal status, address, and other contact information.) .1 Geotechnical Engineer: « »« » « » « » « » « » .2 Civil Engineer: 194 DRAFTAIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 4 « »« » « » « » « » « » .3 Other, if any: (List any other consultants and contractors retained by the Owner.) « » § 1.1.10 The Architect identifies the following representative in accordance with Section 2.3: (List name, address, and other contact information.) « » « » « » « » « » « » § 1.1.11 The Architect shall retain the consultants identified in Sections 1.1.11.1 and 1.1.11.2: (List name, legal status, address, and other contact information.) § 1.1.11.1 Consultants retained under Basic Services: .1 Structural Engineer: « »« » « » « » « » « » .2 Mechanical Engineer: « »« » « » « » « » « » .3 Electrical Engineer: « »« » « » « » « » « » § 1.1.11.2 Consultants retained under Supplemental Services: « » § 1.1.12 Other Initial Information on which the Agreement is based: « » 195 DRAFTAIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 5 § 1.2 The Owner and Architect may rely on the Initial Information. Both parties, however, recognize that the Initial Information may materially change and, in that event, the Owner and the Architect shall , when appropriate, execute a Change Order reflecting the adjustments necessitated by the material change in the Initial Information . The Owner shall adjust the Owner’s budget for the Cost of the Work and the Owner’s anticipated design and construction milestones, as necessary, to accommodate material changes in the Initial Information. § 1.3 The parties shall agree upon protocols governing the transmission and use of Instruments of Service or any other information or documentation in digital form. § 1.3.1 Any use of, or reliance on, all or a portion of a building information model without agreement to protocols governing the use of, and reliance on, the information contained in the model , shall be at the using or relying party’s sole risk and without liability to the other party and its contractors or consultants, the authors of, or contributors to, the building information model, and each of their agents and employees. § 1.4 The Services covered by this Agreement are subject to the Owner ’s approved budget for the Cost of the Work as specified in Section 1.1.3 above. In the absence of an express provision to the contrary in this Agreement, the Architect shall perform the required Services in a manner that will render a Cost of the Work that does not exceed the Owner approved budget for the Cost of the Work. ARTICLE 2 ARCHITECT’S RESPONSIBILITIES § 2.1 The Architect shall provide professional services as set forth in this Agreement. The Architect represents that it is properly licensed in the jurisdiction where the Project is located to provide the services required by this Agreement, or shall cause such services to be performed by appropriately licensed design professionals. § 2.2 The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances. The Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project. § 2.3 The Architect shall identify a representative authorized to act on behalf of the Architect with respect to the Project. This designation shall be submitted in writing for the Owner’s prior approval. Once approved, the designated representative shall not be changed without the Owner’s written authorization. § 2.4 Except with the Owner’s knowledge and consent, the Architect shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Architect’s professional judgment with respect to this Project. § 2.5 Insurance. a. At Architect’s sole expense, Architect shall procure and maintain the following minimum insurances with insurers authorized to do business in North Carolina and rated A -VII or better by A.M. Best. i. WORKERS’ COMPENSATION Statutory limits covering all employees, including Employer’s Liability with limits of: $500,000 Each Accident $500,000 Disease - Each Employee $500,000 Disease - Policy Limit ii. COMMERCIAL GENERAL LIABILITY Covering all operations involved in this Agreement. $2,000,000 General Aggregate $2,000,000 Products/Completed Operations Aggregate $1,000,000 Each Occurrence $1,000,000 Personal and Advertising Injury Limit $5,000 Medical Expense Limit iii. COMMERCIAL AUTOMOBILE LIABILITY $1,000,000 Combined Single Limit - Any Auto 196 DRAFTAIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 6 iv. PROFESSIONAL LIABILITY $1,000,000 Claims Made Architect shall provide evidence of continuation or renewal of Professional Liability Insurance for a period of two (2) years following termination of the Agreement. b. ADDITIONAL INSURANCE REQUIREMENTS i. Architect’s General Liability policy shall be endorsed, specifically or generally, to include the following as Additional Insured: UNION COUNTY, ITS OFFICERS, AGENTS AND EMPLOYEES ARE INCLUDED AS ADDITIONAL INSURED WITH RESPECT TO THE GENERAL LIABILITY INSURANCE POLICY. ii. Before commencement of any work or event, Architect shall provide a Certificate of Insurance in satisfactory form as evidence of the insurances required above. iii. Architect shall have no right of recovery or subrogation against Union County (including its officers, agents and employees). iv. It is the intention of the parties that the insurance policies afforded by Architect shall protect both parties and be primary and non -contributory coverage for any and all losses covered by the above-described insurance. v. Union County shall have no liability with respect to Architect’s personal property whether insured or not insured. Any deductible or self-insured retention is the sole responsibility of Architect. vi. Notwithstanding the notification requirements of the Insurer, Architect hereby agrees to notify Union County’s Risk Manager at 500 N. Main Street # 130, Monroe, NC 28112, within two (2) days of the cancellation or substantive change of any insurance policy set out herein. Union County, in its sole discretion, may deem failure to provide such notice as a breach of this Agreement. vi. The Certificate of Insurance should note in the Description of Operations the following: Department: Facilities Management Contract #: ____________________ vii. Insurance procured by Architect shall not reduce nor limit Architect’s contractual obligation to indemnify, save harmless and defend Union County for claims made or suits brought which result from or are in connection with the performance of this Agreemen t. viii. Certificate Holder shall be listed as follows: Union County Attention: Keith A. Richards, Risk Manager 500 N. Main Street, Suite #130 Monroe, NC 28112 ix. If Architect is authorized to assign or subcontract any of its rights or duties hereunder and in fact does so, Architect shall ensure that the assignee or subcontractor satisfies all requirements of this Agreement, including, but not limited to, maintenance of the required insurances coverage and provision of certificate(s) of insurance and additional insured endorsement(s), in proper form prior to commencement of services. ARTICLE 3 SCOPE OF ARCHITECT’S BASIC SERVICES § 3.1 The Architect’s Basic Services consist of all services described in this Agreement, unless such service is expressly noted as an Additional or Supplemental Service in Article 4, and include usual and customary structural, mechanical, and electrical engineering services. 197 DRAFTAIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 7 § 3.1.1 The Architect shall manage the Architect’s services, consult with the Owner, research applicable design criteria, attend Project meetings, communicate with members of the Project team, and report progress to the Owner. § 3.1.2 The Architect shall coordinate the services provided by the Architect and the Architect’s Consultants with those services provided by the Owner and the Owner’s consultants. The Architect shall be entitled to reasonably rely on the accuracy, completeness, and timeliness of, services and information furnished by the Owner and the Owner’s consultants, when that information is transmitted by the Owner to the Architect and is expressly designated in writing by the Owner to be reliable. The Architect shall provide prompt written notice to the Owner within five (5) days after the Architect becomes aware of any error, omission, or inconsistency in such services or information. § 3.1.3 As soon as practicable after the date of this Agreement, the Architect shall submit for the Owner’s approval a schedule for the performance of the Architect’s services. The schedule initially shall include anticipated dates for the commencement of construction and for Substantial Completion of the Work as set forth in the Initial Information. The schedule shall include allowances for periods of time required for the Owner’s review, for the performance of the Owner’s consultants, and for approval of submissions by authorities having jurisdiction over the Project. Once approved by the Owner, time limits established by the schedule shall not, except for reasonable cause, be exceeded by the Architect. With the Owner’s approval, the Architect shall adjust the schedule, if necessary, as the Project proceeds until the commencement of construction. § 3.1.4 The Architect shall not be responsible for an Owner’s directive or substitution, or for the Owner’s acceptance of non-conforming Work, made or given without the Architect’s written approval. § 3.1.5 The Architect shall review laws, codes, and regulations applicable to the Architect’s services. The Architect’s design, documents, and services, and those of the Architect’s Consultants, shall conform to all applicable requirements imposed by governmental authorities and utility services having jurisdiction over the Project, which requirements are in effect at the time the services are provided; provided, however, that where such requirements are reasonably capable of contradictory interpretations, the Architect shall utilize his best professional efforts and judgment in applying the applicable requirement to the Project. § 3.1.6 The Architect shall assist the Owner in connection with the Owner’s responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. § 3.2 Schematic Design Phase Services § 3.2.1 The Architect shall review the program and other information furnished by the Owner, and shall review laws, codes, and regulations applicable to the Architect’s services. § 3.2.2 The Architect shall prepare a preliminary evaluation of the Owner’s program, schedule, budget for the Cost of the Work, Project site, the proposed procurement and delivery method, and other Initial Information, each in terms of the other, to ascertain the requirements of the Project. The Architect shall notify the Owner in writing of (1) any inconsistencies discovered in the information, and (2) other information or consulting services that may be reasonably needed for the Project. § 3.2.3 The Architect shall present its preliminary evaluation to the Owner and shall discuss with the Owner alternative approaches to design and construction of the Project. § 3.2.4 Based on the Project requirements agreed upon with the Owner, the Architect shall prepare and present, for the Owner’s approval, a preliminary design illustrating the scale and relationship of the Project components. § 3.2.5 Based on the Owner’s approval of the preliminary design, the Architect shall prepare Schematic Design Documents for the Owner’s approval. The Schematic Design Documents shall consist of drawings and other documents including a site plan, if appropriate, a nd preliminary building plans, sections and elevations; and may include some combination of study models, perspective sketches, or digital representations. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. § 3.2.5.1 The Architect shall consider sustainable design alternatives, such as material choices and building orientation, together with other considerations based on program and aesthetics, in developing a design that is consistent with the Owner’s program, schedule and budget for the Cost of the Work. 198 DRAFTAIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 8 § 3.2.5.2 The Architect shall consider and explain to the Owner, in writing if requested, the value of alternative materials, building systems and equipment, together with other considerations based on program and aesthetics, in developing a design for the Project that is consistent with the Owner’s program, schedule, and budget for the Cost o f the Work. § 3.2.6 The Architect shall submit to the Owner an estimate of the Cost of the Work. Architect shall provide for the Owner’s approval a written itemized estimate of the Cost of the Work based upon the Schematic Design package produced by the Architect, with costs projected to the scheduled date of completion of the Procurement Phase Services. If that estimate does not conform to the initial Owner-provided budget for the Cost of the Work, as set forth in Section 1.1.3 herein, and any Owner-approved amendments thereto, the Architect shall provide a written statement to the Owner describing the specific reasons for the deviation and suggesting alternative designs or changes that can be made to the design in order to bring the Cost of the Work within the Owner’s then -current budget for the Cost of the Work. § 3.2.7 The Architect shall submit the Schematic Design Documents to the Owner, and request the Owner’s approval. § 3.3 Design Development Phase Services § 3.3.1 Based on the Owner’s written approval of the Schematic Design Documents, and on the Owner’s written authorization of any adjustments in the Project requirements and/or the budget for the Cost of the Work, the Architect shall prepare Design Development Documents for the Owner’s approval. The Design Development Documents shall illustrate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, and other appropriate elements. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish, in general, their quality levels. § 3.3.2 The Architect shall provide for the Owner’s approval a written itemized estimate of the Cost of the Work based upon the Design Development package produced by the Architect, with costs projected to the scheduled date of completion of the Procurement Phase Services. If that estimate does not conform to the initial Owner-provided budget for the Cost of the Work, as set forth in Section 1.1.3 herein, and any Owner-approved amendments thereto, the Architect shall provide a written statement to the Owner describing the specific reasons for the deviation and suggesting alternative designs or changes that can be made to the design in order to bring the Cost of the Work within the Owner’s then-current budget for the Cost of the Work . § 3.3.3 The Architect shall submit the Design Development Documents to the Owner, including the estimate required under Subsection 3.3.2, and request the Owner’s approval. § 3.4 Construction Documents Phase Services § 3.4.1 Based on the Owner’s written approval of the Design Development Documents, and on the Owner’s written authorization of any adjustments in the Project requirements and/or the budget for the Cost of the Work, the Architect shall prepare Construction Documents for the Owner’s approval. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consi st of Drawings and Specifications setting forth in detail the quality levels and performance criteria of materials and systems and other requirements for the construction of the Work. The Owner and Architect acknowledge that, in order to perform the Work, the Contractor will provide additional information, including Shop Drawings, Product Data, Samples and other similar submittals, which the Architect shall review in accordance with Section 3.6.4. § 3.4.2 The Architect shall prepare Construction Documents that conform to the laws, codes, ordinances, regulations, and other requirements of governmental authorities having jurisdiction over the Project . § 3.4.3 During the development of the Construction Documents, the Architect shall assist the Owner in the development and preparation of (1) procurement information that describes the time, place, and conditions of bidding, including bidding or proposal forms; (2) the form of agreement between the Owner and Contractor; and (3) the Conditions of the Contract for Construction (General, Supplementary and other Conditions). The Architect shall also compile a project manual that includes the Conditions of the Contract for Construction and Specifications, and 199 DRAFTAIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 9 may include bidding requirements and sample forms. Unless otherwise agreed by the Owner’s attorney, the Architect shall use as Conditions of the Contract General Conditions of the Contract for Construction, AIA Document A201, 2017 edition, as modified by the Owner’s attorney. In the event the Architect requires additional terms in the General Conditions specific to the Project, the Architect shall so indicate on the Owner’s attorney’s proposed General Conditions and provide to the Owner’s attorney for review. Any such modifications shall be clearly marked. The Architect shall provide all bid documents to the Owner’s attorney in sufficient time for review prior to bidding. § 3.4.4 Upon 75% completion of the Construction Documents Phase of Services, the Architect shall provide for the Owner’s approval a written itemized estimate of the Cost of the Work – with costs projected to the scheduled date of completion of the Procurement Phase Services. If that estimate does not conform to the initial Owner -provided budget for the Cost of the Work, as set forth in Section 1.1.3 herein, and any Owner-approved amendments thereto, the Architect shall provide a written statement to the Owner describing the specific reasons for the deviation and suggesting alternative designs or changes that can be made to the design in order to bring the Co st of the Work within the Owner’s then-current budget for the Cost of the Work. § 3.4.5 The Architect shall submit the Construction Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, take any action required under Section 6.5, and obtain the Owner’s written approval. § 3.5 Procurement Phase Services § 3.5.1 General The Architect shall assist the Owner in establishing a list of prospective contractors. Following the Owner’s approval of the Construction Documents, the Architect shall assist the Owner in (1) obtaining either competitive bids or negotiated proposals; (2) confirming responsiveness of bids or proposals; (3) determining the successful bid or proposal, if any; and, (4) awarding and preparing contracts for construction. § 3.5.2 Competitive Bidding § 3.5.2.1 Bidding Documents shall consist of bidding requirements and proposed Contract Documents. § 3.5.2.2 The Architect shall assist the Owner in bidding the Project by: .1 facilitating the distribution of Bidding Documents to prospective bidders; .2 organizing and conducting a pre-bid conference for prospective bidders; .3 preparing responses to questions from prospective bidders and providing clarifications and interpretations of the Bidding Documents to the prospective bidders in the form of addenda; and, .4 organizing and conducting the opening of the bids, and subsequently documenting and distributing the bidding results, as directed by the Owner. § 3.5.2.3 If the Bidding Documents permit substitutions, upon the Owner’s written authorization, the Architect shall consider requests for substitutions and prepare and distribute addenda identifying approved substitutions to all prospective bidders. § 3.5.3 Negotiated Proposals § 3.5.3.1 Proposal Documents shall consist of proposal requirements and proposed Contract Documents. § 3.5.3.2 The Architect shall assist the Owner in obtaining proposals by: .1 facilitating the distribution of Proposal Documents for distribution to prospective contractors and requesting their return upon completion of the negotiation process; .2 organizing and participating in selection interviews with prospective contractors; .3 preparing responses to questions from prospective contractors and providing clarifications and interpretations of the Proposal Documents to the prospective contractors in the form of addenda; and, .4 participating in negotiations with prospective contractors, and subsequently preparing a summary report of the negotiation results, as directed by the Owner. § 3.5.3.3 If the Proposal Documents permit substitutions, upon the Owner’s written authorization, the Architect shall consider requests for substitutions and prepare and distribute addenda identifying approved substitutions to all prospective contractors. 200 DRAFTAIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 10 § 3.6 Construction Phase Services § 3.6.1 General § 3.6.1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set forth below and in AIA Document A201™–2017, General Conditions of the Contract for Construction , as amended by the Owner. If the Owner and Contractor modify AIA Document A201–2017, those modifications shall not affect the Architect’s services under this Agreement unless the Owner and the Architect amend this Agreement. § 3.6.1.2 The Architect shall advise and consult with the Owner during the Construction Phase Services. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible for the Contractor’s failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect’s negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of th e Contractor or of any other persons or entities performing portions of the Work. However, to the extent that the Architect’s or the Architect’s Consultants’ negligent conduct, failure to perform, or omissions result in damage to the Owner, the Architect will be liable for those damages. Nothing in this Agreement shall relieve the Architect of liability for the consequences of the failure to fully perform its Services in accordance with this Agreement or its standard of care. § 3.6.1.3 The Architect’s responsibility to provide Basic Services for the Contract Administration services Construction Phase under this Agreement commences with award of the Contract for Construction and terminates upon issuance to Owner of the final Certificate for Payment. § 3.6.2 Evaluations of the Work § 3.6.2.1 The Architect shall visit the site at intervals appropriate to the stage of construction to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. The Architect shall be responsible to the Owner for failing to report known material deviations in the Work based on the scope of observations included in the Architect’s Basic Services under this Agreement. However, the Architect shall not be required to make exhaustive or continuous on -site inspections to check the quality or quantity of the Work. On the basis of the site visits, the Architect shall keep the Owner informed about the progress and quality of the portion of the Work completed, and promptly report to the Owner (1) known deviations from the Contract Documents, (2) known deviations from the most recent construction schedule submitted by the Contractor, and (3) defects and deficiencies observed in the Work. § 3.6.2.2 The Architect has the authority to reject Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable, the Architect shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not the Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, suppliers, their agents or employees, or other persons or entities performing portions of the Work. § 3.6.2.3 The Architect shall interpret and decide matters concerning performance under, and requirements of, the Contract Documents on written request of either the Owner or Contractor. The Architect’s response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. § 3.6.2.4 Interpretations and decisions of the Architect shall be consistent with the terms indicated in the Contract Documents and shall be in writing or in the form of drawings. § 3.6.2.5 Unless the Owner and Contractor designate another person to serve as an Initial Decision Maker, as that term is defined in AIA Document A201–2017, the Architect shall render initial decisions on Claims between the Owner and Contractor as provided in the Co ntract Documents. § 3.6.3 Certificates for Payment to Contractor § 3.6.3.1 The Architect shall review and certify the amounts due the Contractor and shall issue certificates in such amounts. The Architect’s certification for payment shall constitute a representation to the Owner, based on the Architect’s evaluation of the Work as provided in Section 3.6.2 and on the data comprising the Contractor’s 201 DRAFTAIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 11 Application for Payment, that, to the best of the Architect’s knowledge, information and belief, the Work has progressed to the point indicated, the quality of the Work is in accordance with the Contract Documents, and that the Contractor is entitled to payment in the amount certified. The foregoing representations are subject to (1) an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, (2) results of subsequent tests and inspections, (3) correction of minor devi ations from the Contract Documents prior to completion, and (4) specific qualifications expressed in writing by the Architect in connection with the Certificate of Payment. § 3.6.3.2 The issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and suppliers and other data requested by the Owner to substantiate the Contractor’s right to payment, or (4) ascertained how or for what purpose the Contractor has used mo ney previously paid on account of the Contract Sum. § 3.6.3.3 The Architect shall maintain a complete and accurate record of the Applications and Certificates for Payment. § 3.6.4 Submittals § 3.6.4.1 The Architect shall review the Contractor’s submittal schedule and shall not unreasonably delay or withhold approval of the schedule. The Architect’s action in reviewing submittals shall be taken in accordance with the approved submittal schedule or, in the absence of an approved submittal schedule, with reasonable promptness while allowing sufficient time to permit adequate review. § 3.6.4.2 The Architect shall review and approve, or take other appropriate action upon, the Contractor’s submittals such as Shop Drawings, Product Data and Samples, etc. but only for the limited purpose of checking for conformance with the design expressed in the Drawings and Specifications. The Architect’s review shall not constitute approval of safety precautions or construction means, methods, techniques, sequences or procedures. The Architect’s approval of a specific item shall not indicate approval of an assembly of which the item is a c omponent. § 3.6.4.3 If the Contract Documents specifically require the Contractor to provide professional design services or certifications by a design professional related to systems, materials, or equipment, the Architect shall specify the appropriate performance and design criteria that such services must satisfy. Prior to bidding of the Project, the Architect shall provide to Owner’s Designated Representative specific written notice of any such professional design services or certifications by design professionals required of the Contractor by the Architect in the Contract Documents. The Architect shall review and take appropriate action on Shop Drawings and other submittals related to the Work designed or certified by the Contractor’s design professional, provided the submittals bear such professional’s seal and signature when submitted to the Architect. The Architect’s review shall be for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Architect shall be entitled to rely upon the adequacy and accuracy of the services, certifications, and approvals performed or provided by such design professionals. Nothing in this Agreement shall be construed as an Owner’s authorization to the Architect to delegate design responsibility. § 3.6.4.4 Subject to Section 4.2, the Architect shall promptly acknowledge receipt of, review, and respond to requests for information about the Contract Documents. The Architect shall set forth, in the Contract Documents, the requirements for requests for information. Requests for information shall include, at a minimum, a detailed written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification requested. The Architect’s response to such requests shall be made in writing within any time limits agreed upon, or otherwise with reasonable promptness. If appropriate, the Architect shall prepare and issue supplemental Drawings and Specifications in response to the requests for information. § 3.6.4.5 The Architect shall maintain a complete and accurate record of submittals and copies of submittals supplied by the Contractor in accordance with the requirements of the Contract Documents. § 3.6.5 Changes in the Work § 3.6.5.1 The Architect may order minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time. The 202 DRAFTAIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 12 Architect shall prepare Change Orders and Construction Change Directives for the Owner’s approval and execution in accordance with the Contract Documents. § 3.6.5.2 The Architect shall maintain complete and accurate records relative to changes in the Work. § 3.6.6 Project Completion § 3.6.6.1 The Architect shall: .1 conduct inspections to determine the date or dates of Substantial Completion an d the date of final completion; .2 issue Certificates of Substantial Completion; .3 forward to the Owner, for the Owner’s review and records, written warranties and related documents required by the Contract Documents and received from the Contractor; and, .4 issue a final Certificate for Payment based upon a final inspection indicating that the Work complies with the requirements of the Contract Documents. § 3.6.6.2 The Architect’s inspections shall be conducted with the Owner . The Architect shall check conformance of the Work with the requirements of the Contract Documents and verify the accuracy and completeness of the list submitted by the Contractor of Work to be completed or corrected. The Architect shall also observe the start-up of all major systems, including but not limited to mechanical, electrical, fire protection, and other similar systems. § 3.6.6.3 When Substantial Completion has been achieved, the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid the Contractor, including the amount to be retained from the Contract Sum, if any, for final completion or correction of the Work. § 3.6.6.4 The Architect shall forward to the Owner the following information received from the Contractor: (1) consent of surety or sureties, if any, to reduction in or partial release of retainage or t he making of final payment; (2) affidavits, receipts, releases and waivers of liens, or bonds indemnifying the Owner against liens; and (3) any other documentation required of the Contractor under the Contract Documents. § 3.6.6.5 Upon request of the Owner, and prior to the expiration of ten (10) months from the date of Substantial Completion, the Architect shall, without additional compensation, conduct a meeting with the Owner to review the facility operations and performance. ARTICLE 4 SUPPLEMENTAL AND ADDITIONAL SERVICES § 4.1 Supplemental Services § 4.1.1 The Architect agrees that the fee for Basic Services as stated in Section 11.1 of this Agreement is adequate and sufficient consideration for his provision of all professional services (including those of his consulting engineers and other consultants) necessary for his complete performance in providing the complete design, bidding, and construction administration of the Project whether or not those services are individually expressed in this Agreement, the only exceptions to this being (1) the cost of those services that are expressly designated as being the “Owner’s responsibility” in the table within this Section or are otherwise expressly designated as “Owner - provided;” (2) the cost of those engineering or consulting services that become necessary as a result of a changed in project scope affecting the Architect and that are the subject of a written agreement between the Owner and the Architect; and (3) services provided in accordance with Subsections 4.2.1, 4.2.2, and 4.2.5 herein. Unless otherwise specifically addressed in this Agreement, if neither the Owner nor the Architect is designated, the parties agree that the listed Supplemental Service is not being provided for the Project. (Designate the Architect’s Supplemental Services and the Owner’s Supplemental Services required for the Project by indicating whether the Architect or Owner shall be responsible for providing the identified Supplemental Service. Insert a description of the Supplemental Services in Section 4.1.2 below or attach the description of services as an exhibit to this Agreement.) Supplemental Services Responsibility (Architect, Owner, or not provided) § 4.1.1.1 Programming § 4.1.1.2 Multiple preliminary designs § 4.1.1.3 Measured drawings § 4.1.1.4 Existing facilities surveys 203 DRAFTAIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 13 Supplemental Services Responsibility (Architect, Owner, or not provided) § 4.1.1.5 Site evaluation and planning § 4.1.1.6 Building Information Model management responsibilities § 4.1.1.7 Development of Building Information Models for post construction use § 4.1.1.8 Civil engineering § 4.1.1.9 Landscape design § 4.1.1.10 Architectural interior design § 4.1.1.11 Value analysis § 4.1.1.12 Detailed cost estimating beyond that required in Section 6.3 § 4.1.1.13 On-site project representation § 4.1.1.14 Conformed documents for construction § 4.1.1.15 As-designed record drawings § 4.1.1.16 As-constructed record drawings § 4.1.1.17 Post-occupancy evaluation § 4.1.1.18 Facility support services § 4.1.1.19 Tenant-related services § 4.1.1.20 Architect’s coordination of the Owner’s consultants § 4.1.1.21 Telecommunications/data design § 4.1.1.22 Security evaluation and planning § 4.1.1.23 Commissioning § 4.1.1.24 Sustainable Project Services pursuant to Section 4.1.3 § 4.1.1.25 Fast-track design services § 4.1.1.26 Multiple bid packages § 4.1.1.27 Historic preservation § 4.1.1.28 Furniture, furnishings, and equipment design § 4.1.1.29 Other services provided by specialty Consultants § 4.1.1.30 Other Supplemental Services § 4.1.2 Description of Supplemental Services § 4.1.2.1 A description of each Supplemental Service identified in Section 4.1.1 as the Architect’s responsibility is provided below. (Describe in detail the Architect’s Supplemental Services identified in Section 4.1.1 or, if set forth in an exhibit, identify the exhibit. The AIA publishes a number of Standard Form of Architect’s Services documents that can be included as an exhibit to describe the Architect’s Supplemental Services.) « » § 4.1.2.2 A description of each Supplemental Service identified in Section 4.1.1 as the Owner’s responsibility is provided below. (Describe in detail the Owner’s Supplemental Services identified in Section 4.1.1 or, if set forth in an exhibit, identify the exhibit.) « » 204 DRAFTAIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 14 § 4.1.3 If the Owner identified a Sustainable Objective in Article 1, the Architect shall provide, as a Supplemental Service, the Sustainability Services required in AIA Document E204 ™–2017, Sustainable Projects Exhibit, attached to this Agreement. The Owner shall compensate the Architect as provided in Section 11.2. § 4.2 Architect’s Additional Services The Architect may provide Additional Services after execution of this Agreement without invalidating the Agreement. Except for services required due to the fault of the Architect, any Additional Services provided in accordance with this Section 4.2 shall entitle the Architect to compensation pursuant to Section 11.3 and an appropriate adjustment in the Architect’s schedule. § 4.2.1 If the Architect determines that services beyond the Basic Services are required , the Architect shall notify the Owner in writing with reasonable promptness and explain the facts and circumstances of its position. The notice shall specifically state the basis for that determination and the fees and expenses that the Architect believes will be incurred by the Owner if the Owner authorizes such services. Under no circumstances will the Owner be obligated to compensate the Architect or its Subconsultants for fees and expenses related to Additional Services unless the Owner authorizes the performance of such services in writing. The Architect shall not proceed to provide the following Additional Services until the Architect receives the Owner’s written authorization: .1 Significant services necessitated by a material change in the Initial Information, previous instructions or approvals given by the Owner, or a material change in the Project including, but not limited to, size, quality, complexity, the Owner’s schedule or budget for Cost of the Work, or procurement or delivery method; .2 Services necessitated by the enactment or revision of codes, laws, or regulations, including changing or editing previously prepared Instruments of Service; .3 Significantly changing or editing previously prepared Instruments of Service necessitated by official interpretations of applicable codes, laws or regulations that are either (a) contrary to specific interpretations by the applicable authorities having jurisdiction made prior to the issuance of the building permit, or (b) contrary to requirements of the Instruments of Service when those Instruments of Service were prepared in accordance with the applicable standard of care; .4 Services necessitated by decisions of the Owner not rendered in a timely manner or any other failure of performance on the part of the Owner or the Owner’s consultants or contractors; .8 Preparation for, and attendance at, a dispute resolution proceeding or legal proceeding, except where the Architect is party or material witness thereto; .10 Consultation concerning replacement of Work resulting from fire or other cause during construction; or, .11 Assistance to the Initial Decision Maker, if other than the Architect. § 4.2.2 To avoid delay in the Construction Phase, the Architect shall provide the following Additional Services, notify the Owner in writing with reasonable promptness, and explain the facts and circumstances giving rise to the need. If, upon receipt of the Architect’s notice, the Owner determines that all or parts of the services are not required, the Owner shall give prompt written notice to the Architect of the Owner’s determination. The Owner shall compensate the Architect for the services provided prior to the Architect’s receipt of the Owner’s notice. .3 Preparing Change Orders and Construction Change Directives that require evaluation of Contractor’s proposals and supporting data, or the preparation or revision of Instruments of Service , provided that such Change Orders or Construction Change Directives constitute a major change in the nature of the Project as a result of increased funding, and so long as such action is not due in whole or in part to the negligence of the Architect or its Subconsultants or their failure to perform services in accordance with this Agreement; .4 Evaluating an extensive number of Claims as the Initial Decision Maker; .5 Evaluating substitutions proposed by the Owner or Contractor and making subsequent revisions to Instruments of Service resulting therefrom. When seeking authorization from Owner to provide this Additional Service, Architect shall inform Owner of the amount of credit to Owner is reasonably expected to be realized from the substitution and the projected cost of the Additional Service; or .6 Providing Contract Administration Services after issuance to the Owner of the final Certificate for Payment, provided that assistance provided to Owner for acquiring one -year contractor warranty work is part of Basic Services and not included as an Additional Service. 205 DRAFTAIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 15 § 4.2.4 Except for services required under Section 3.6.6.5 and those services that do not exceed the limits set forth in Section 4.2.3, Construction Phase Services provided more than 60 days after (1) the date of Substantial Completion of the Work or (2) the initial date of Substantial Completion identified in the agreement between the Owner and Contractor, whichever is later, shall be compensated as Additional Services to the extent the Architect incurs additional cost in providing those Construction Phase Services. § 4.2.5 If the services covered by this Agreement have not been completed within «three» ( « 3 » ) months following Substantial Completion, through no fault of the Architect, extension of the Architect’s services beyond that time shall be compensated as Additional Services. ARTICLE 5 OWNER’S RESPONSIBILITIES § 5.1 Unless otherwise provided under this Agreement, the Owner shall provide information in a timely manner regarding requirements for and limitations on the Project . § 5.2 The Owner shall inform the Architect in writing of changes in the Cost of the Work . § 5.3 The Owner shall identify a representative authorized to act on the Owner’s behalf with respect to the Project. The Owner shall render decisions and approve the Architect’s submittals in a timely manner in order to avoid unreasonable delay in the orderly and sequential progress of the Architect’s services. § 5.4 Upon request by the Architect and if available to the Owner, the Owner shall furnish surveys describing physical characteristics and utility locations for the site of the Project and a written legal description of the site. Information provided may include zoning and locations and dimensions pertaining to existing buildings. It may also include information concerning available utility services, above and below grade, including inverts and depths. If requested by the Owner, the Architect shall provide this information as an Additional Service. § 5.5 The Owner shall furnish services of geotechnical engineers, which may include test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, seismic evaluation, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with written reports and appropriate recommendations. § 5.6 The Owner shall provide the Supplemental Services designated as the Owner’s responsibility in Section 4.1.1. § 5.7 If the Owner identified a Sustainable Objective in Article 1, the Owner shall fulfill its responsibilities as required in AIA Document E204™–2017, Sustainable Projects Exhibit, attached to this Agreement. § 5.8 The Owner shall furnish the services of consultants identified in Section 1.1.9 herein and other than those designated in Section 1.1.11 herein, or authorize the Architect to furnish them as an Additional Service , when the Architect requests such services and demonstrates that they are reasonably required by the scope of the Project. The Architect shall coordinate its Services and those of its consultants with services provided by the Owner. § 5.9 Unless otherwise provided in this Agreement, the Owner shall furnish tests, inspections and other-than-normal- or-customary reports required by law or the Contract Documents, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. § 5.10 The Owner shall furnish all legal, insurance and accounting services, including auditing services , that may be reasonably necessary at any time for the Project to meet the Owner’s needs and interests. § 5.11 The Owner and the Architect shall provide each to the other prompt written notice upon becoming aware of any fault or defect in the Project, including errors, omissions or inconsistencies in the Architect’s Instruments of Service; provided, however, that this Section shall impose no duty to the Owner to discover such errors, omissions or inconsistencies in the Architect’s Instruments of Service. § 5.12 The Owner shall include the Architect in all communications with the Contractor that relate to or affect the Architect’s services or professional responsibilities. The Owner shall promptly notify the Architect of the substance of any direct communications between the Owner and the Contractor otherwise relating to the Project. Communications by and with the Architect’s Consultants shall be through the Architect. 206 DRAFTAIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 16 § 5.13 The Architect shall coordinate the Architect’s duties and responsibilities set forth in the Contract for Construction with the Architect’s services set forth in this Agreement. The Architect shall perform in a manner consistent with the obligations of the Architect as stated in this Agreement and in the Contract for Construction and the General Conditions of the Contract for Construction. The Owner shall provide the Architect a copy of the executed agreement between the Owner and Contractor, including the General Conditions of the Contract for Construction. § 5.14 The Owner shall provide the Architect access to the Project site prior to commencement of the Work and shall obligate the Contractor to provide the Architect access to the Work wherever it is in preparation or progress. ARTICLE 6 COST OF THE WORK § 6.1 For purposes of this Agreement, the Cost of the Work shall be the total cost to the Owner to construct all elements of the Project designed or specified by the Architect , which cost and design have been previously approved in writing by the Owner, and shall include contractors’ general conditions costs, overhead and profit. The Cost of the Work does not include the compensation of the Architect; the costs of the land, rights-of-way, financing, or contingencies for changes in the Work; or other costs. § 6.2 The Owner’s budget for the Cost of the Work is provided in Initial Information, and shall be adjusted throughout the Project. Evaluations of the Owner’s budget for the Cost of the Work, and the preliminary estimate of the Cost of the Work and updated estimates of the Cost of the Work, prepared by the Architect, represent the Architect’s judgment as a design professional. It is recognized, however, that neither the Architect nor the Owner has control over the cost of labor, materials, or equipment; the Contractor’s methods of determining bid prices; or competitive bidding, market, or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner’s budget for the Cost of the Work, or from any estimate of the Cost of the Work, or evaluation, prepared or agreed to by the Architect. § 6.3 In preparing estimates of the Cost of Work, the Architect shall be permitted to include contingencies for design, bidding, and price escalation; to determine what materials, equipment, component systems, and types of construction are to be included in the Contract Documents; and to include design alternates as may be necessary to adjust the estimated Cost of the Work to meet the Owner’s budget. The Architect’s estimate of the Cost of the Work shall be based on current area, volume or similar conceptual estimating techniques. I f the Owner requires a detailed estimate of the Cost of the Work, the Architect shall provide such an estimate, if identified as the Architect’s responsibility in Section 4.1.1, as a Supplemental Service. § 6.4 If, through no fault of the Architect, the Procurement Phase has not commenced within 90 days after the Architect submits the Construction Documents to the Owner, the Owner shall consider adjustment to its budget for the Cost of the Work to reflect changes in the general level of prices in the applicable construction market. § 6.5 If at any time the Architect’s estimate of the Cost of the Work exceeds the Owner’s budget for the Cost of the Work, the Architect shall make appropriate recommendations to the Owner to adjust the Project’s size, quality, or budget for the Cost of the Work, and the Owner shall cooperate with the Architect in making such adjustments. § 6.6 If the Owner’s budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall .1 give written approval of an increase in the budget for the Cost of the Work; .2 authorize rebidding or renegotiating of the Project within a reasonable time; .3 terminate in accordance with Section 9.5; .4 in consultation with the Architect, revise the Project program, scope, or quality as required to reduce the Cost of the Work; or, .5 implement any other mutually acceptable alternative. § 6.7 If the Owner chooses to proceed under Section 6.6.4, the Architect shall modify the Construction Documents as necessary to comply with the Owner’s budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services, or the budget as adjusted under Section 6.6.1. If the Owner requires the Architect to modify the Construction Documents because the lowest bona fide bid or negotiated proposal exceeds the Owner’s budget for the Cost of the Work due to market conditions the Archit ect could not reasonably anticipate, the Owner 207 DRAFTAIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 17 shall compensate the Architect for the modifications as an Additional Service pursuant to Section 11.3; otherwise the Architect’s services for modifying the Construction Documents shall be without additional compensation. ARTICLE 7 COPYRIGHTS AND LICENSES § 7.1 The Architect and the Owner warrant that in transmitting Instruments of Service, or any other information, the transmitting party is the copyright owner of such information or has permission from the copyright owner to transmit such information for its use on the Project. § 7.2 The Architect hereby assigns to the Owner, without reservation, all copyrights in all Project -related documents, models, photographs, and other expression created by the Architect. Among those documents are certain “Instruments of Service,” including the design drawings and the Construction Documents. The Owner’s obligation to pay the Architect is expressly conditioned upon the Architect’s obtaining a valid written comprehensive assignment of copyrights from its Consultants in terms identical to those that obligate the Architect to the Owner as expressed in this section, which copyrights the Architect, in turn, hereby assigns to the Owner. The Owner in return hereby grants the Architect and its Consultants a revocable, nonexclusive license to reproduce the documents for purposes relating directly to the Architect’s performance of its obligations under this Agreement, for the Architect’s archival records, and for the Architect’s reproduction of drawings and photographs in the Architect’s marketing materials. § 7.3. To the extent that liability arises from misuse of the Instruments of Service by the Owner or another architect or engineer, the Architect shall not be responsible for that misuse. § 7.4 The Architect hereby agrees to indemnify and hold harmless the Owner and its affiliated or related entities, and any officer, agent, and employee of any of them, against all claims, damages, loss, liability, or expense (including reasonable attorneys’ fees and litigation expenses) asser ted against or suffered by any of them for infringement of any copyright, patent, or other intellectual property arising out of any plans, designs, drawings, or specifications furnished by the Architect in the performance of this Agreement, unless the Owne r specifically directs the Architect to use the particular item and causes the infringement. § 7.5 The provisions of this Article 7 shall survive the termination of this Agreement. ARTICLE 8 CLAIMS AND DISPUTES § 8.2 Dispute Resolution § 8.2.1 The Owner, as a North Carolina local government, shall use the dispute resolution process adopted by the State Building Commission pursuant to G.S. § 143-135.26(11). This dispute resolution process will be available to all parties involved in this construction project, including the Owner, the Architect, the Contractor, and the first -tier and lower-tier Subcontractors and shall be available for any issues arising out of the contract or construction process, provided that the amount in controversy is $15,000 or more. The Architect shall make this process available to its Subcontractors and Consultants by inclusion of this provision in the subcontractor and consultant ag reements. The Owner and the Architect agree that they shall submit any and all unsettled claims or counterclaims, disputes, or other matters in question between them arising out of or relating to the Contract Documents or the breach thereof in which the amount in controversy is at least $15,000 to mediation in accordance with said rules. § 8.2.2 The provisions of this Section are subject to any other provision of this Agreement concerning the submission, documentation and/or proof of any claim or dispute. Such other provisions shall apply in full force and shall be satisfied as a condition precedent to mediation pursuant to this Section. § 8.2.3 The parties understand and agree that mediation in accordance with this Section shall be a condition precedent to institution of any legal or equitable proceeding seeking monetary recovery based on any dispute that is subject to mediation pursuant to this Section. § 8.2.4 The parties agree that if there is no resolution of a dispute pursuant to this Section 8.2, the next step in the dispute resolution process, and the binding method of dispute resolution, shall be litigation in a court of competent jurisdiction. § 8.4 The provisions of this Article 8 shall survive the termination of this Agreement. 208 DRAFTAIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 18 ARTICLE 9 TERMINATION OR SUSPENSION § 9.1 If the Owner fails to make payments to the Architect in accordance with this Agreement and such failure results through no fault of the Architect, then the Architect may terminate this Agreement, or suspend provision of services, upon twenty-one (21) days’ written notice to Owner. This notice shall specify detailed grounds for the intended termination or suspension. § 9.2 If the Owner suspends the Project for more than 90 consecutive days, the Architect shall be compensated for services performed prior to notice of such suspension. The Architect’s fees for the remaining services and the time schedules shall be equitably adjusted. § 9.3 If the Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the Architect, the Architect may terminate this Agreement by giving not less than seven days’ written notice. § 9.4 The Owner may terminate this Agreement upon not less than seven days’ written notice should the Architect fail substantially to perform in accordance with the terms of this Agreement and fail to cure such condition within seven days of the written notice. § 9.5 The Owner may terminate this Agreement upon not less than seven days’ written notice to the Architect for the Owner’s convenience and without cause. § 9.6 If the Owner terminates this Agreement for its convenience pursuant to Section 9.5, or the Architect terminates this Agreement pursuant to Section 9.3, the Owner shall compensate the Architect only for services properly performed prior to termination and Reimbursable Expenses incurred. The Architect waives its right to pursue Owner for damages other than those specifically set forth herein. § 9.8 Except as otherwise expressly provided herein, this Agreement shall terminate one year from the date the Project is fully completed, and Owner has made final payment to the Contractor. ARTICLE 10 MISCELLANEOUS PROVISIONS § 10.1 This Agreement and any disputes which shall arise hereunder shall be governed by the laws of the State of North Carolina. The parties do hereby confer exclusive jurisdiction over any disputes which shall arise under this Agreement upon the General Courts of Justice for the State of North Carolina, sitting in Union County. § 10.2 Terms in this Agreement shall have the same meaning as those in AIA Document A201 –2017, General Conditions of the Contract for Construction, as modified by the Owner. § 10.3 The Owner and Architect, respectively, bind themselves, their agents, successors, assigns, and legal representatives to this Agreement. The Architect shall not assign its interests or obligations under this Agreement without the written consent of the Owner, which consent may be withheld by the Owner for any reason. § 10.3.1 The services provided by the Architect are, for purposes of this Agreement, deemed to be personal services. The Architect shall assign the team of persons designated in Section 1.1.11 herein (“the Project Team”) to perform their designated tasks. The Architect shall not make substantial changes to the Project Team without the approval of the Owner. Should circumstances beyond the control of the Architect result in the need to change the Project Team, any replacement of a listed team member shall be approved in advance by the Owner. However, nothing in this clause shall be construed to limit the Owner’s rights to terminate the Contract as provided in this Agreement. Termination by the Owner as a result of a change in the Architect’s Project Team shall be deemed a justifiable termination within the meaning of Section 9.5. § 10.4 If the Owner requests the Architect to execute certificates or consents from lenders or governmental authorities, the Architect shall execute all such certificates and consents that are consistent with this Agreement, provided the proposed certificate or consent is submitted to the Architect for review. The Architect shall not be required to execute certificates or consents that would require knowledge, services, or responsibilities beyo nd the scope of this Agreement. 209 DRAFTAIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 19 § 10.5 Nothing contained in this Agreement shall create a contractual relationship with, or a cause of action in favor of, a third party against either the Owner or Architect. § 10.6 Unless otherwise required in this Agreement, the Architect shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic substances in any form at the Project site. The Architect shall, however, immediately inform the Owner in writing if the Architect becomes aware of any toxic substances or hazardous materials on the Project site. § 10.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect’s promotional and professional materials. The Architect shall be given reasonable access to the completed Project to make such representations. However, under no circumstances shall the Architect’s materials include the Owner’s confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner may provide professional credit for the Architect in the Owner’s promotional materials for the Project. This Section 10.7 shall survive the termination of this Agreement unless the Owner terminates this Agreement for cause pursuant to Section 9.4. § 10.8 The Architect shall maintain the confidentiality of information specifically designated as confidential by the Owner, unless withholding such information would violate the law, create the risk of significant harm to the public, or prevent the Architect from establishing a claim or defense in an adjudicatory proceeding. The Architect shall require of the Architect’s consultants similar agreements to maintain the confidentiality of information specifically designated as confidential by the Owner. The Architec t understands and agrees that in addition to any other information designated as confidential by the Owner, the detailed plans and drawings of public buildings and infrastructure facilities, pursuant to G.S. § 132 -1.7, is not considered public record and Architect shall keep such information confidential. § 10.9 The invalidity of any provision of the Agreement shall not invalidate the Agreement or its remaining provisions. If it is determined that any provision of the Agreement violates any law, or is otherwise invalid or unenforceable, then that provision shall be revised to the extent necessary to make that provision lega l and enforceable. In such case the Agreement shall be construed, to the fullest extent permitted by law, to give effect to the parties’ intentions and purposes in executing the Agreement. ARTICLE 11 COMPENSATION § 11.1 For the Architect’s Basic Services, the Owner shall compensate the Architect as follows: .1 Stipulated Sum (Insert amount) « » .2 Percentage Basis (Insert percentage value) « » (« » ) % of the Owner’s budget for the Cost of the Work, as calculated in accordance with Section 11.6. .3 Other (Describe the method of compensation) « » § 11.2 For the Architect’s Supplemental Services designated in Section 4.1.1 and for any Sustainability Services required pursuant to Section 4.1.3, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation. If necessary, list specific services to which particular methods of compensation apply.) « » 210 DRAFTAIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 20 § 11.3 For Additional Services that may arise during the course of the Project, including those under Section 4.2, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation.) « » § 11.4 Compensation for Supplemental and Additional Services of the Architect’s consultants when not included in Section 11.2 or 11.3, shall be the amount invoiced to the Architect plus « » percent ( « »%), or as follows: (Insert amount of, or basis for computing, Architect’s consultants’ compensation for Supplemental or Ad ditional Services.) « » § 11.5 When compensation for Basic Services is based on a stipulated sum, the proportion of compensation for each phase of services shall be as follows: Schematic Design Phase « » percent ( « » %) Design Development Phase « » percent ( « » %) Construction Documents Phase « » percent ( « » %) Procurement Phase « » percent ( « » %) Construction Phase « » percent ( « » %) Total Basic Compensation one hundred percent ( 100 %) § 11.6 All requests for payment shall be in the form reasonably requested by the Owner and shall include backup documentation reasonably requested by the Owner. § 11.7 The hourly billing rates for services of the Architect and the Architect’s consultants are set forth below. (If applicable, attach an exhibit of hourly billing rates or insert them below.) « » Employee or Category Rate ($0.00) § 11.8 Compensation for Reimbursable Expenses § 11.8.1 Reimbursable Expenses are in addition to compensation for Basic, Supplemental, and Additional Services and include expenses incurred by the Architect and the Architect’s consultants directly related to the Project, as follows: .1 Transportation and out-of-town travel and subsistence if approved in writing by the Owner; .3 Permitting and other fees required by authorities having jurisdiction over the Project; .4 Printing, reproductions, and standard form documents; .5 Postage, handling, and delivery; .6 Expense of overtime work requiring higher than regular rates, if authorized in writing in advance by the Owner; .7 Renderings, physical models, mock-ups, professional photography, and presentation materials requested in writing by the Owner, except work performed in-house by the Architect; § 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect’s consultants plus «zero» percent ( « 0 » %) of the expenses incurred. § 11.10 Payments to the Architect § 11.10.1 Initial Payments § 11.10.1.1 An initial payment of « » ($ « » ) shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner’s account in the final invoice. 211 DRAFTAIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 21 § 11.10.1.2 If a Sustainability Certification is part of the Sustainable Objective, an initial payment to the Architect of « » ($ « » ) shall be made upon execution of this Agreement for registration fees and other fees payable to the Certifying Authority and necessary to achieve the Sustainability Certification. The Architect’s payments to the Certifying Authority shall be credited to the Owner’s account at the time the expense is incurred. § 11.10.2 Progress Payments § 11.10.2.1 Payments for services shall be made monthly and shall be in proportion to services performed. The Architect shall issue monthly invoices, on or about the same day each month. The Owner shall pay amounts properly due not more than twenty (20) days after the date of receipt of a valid invoice for such amounts by Owner’s Finance Department. Amounts properly due yet unpaid thirty (30) days after the Owner’s receipt of that invoice shall bear simple interest at an annual rate of twelve percent (12%), unless otherwise limited by law. The Architect shall submit with each invoice a current, itemized statement of amounts invoiced, amounts received, Reimbursable Expenses invoiced and received, and all other funds sought from the Owner and received by the Architect. The Owner has the right to inspect the Architect’s documentation at any time to determine that the work has proceeded to the point asserted in any invoice for payment. § 11.10.2.3 Records of Reimbursable Expenses, expenses pertaining to Supplemental and Additional Services, and services performed on the basis of hourly rates shall be submitted to the Owner when payment is requested. ARTICLE 12 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify this Agreement are as follows: (Include other terms and conditions applicable to this Agreement.) « § 12.1 Indemnification § 12.1.1 In addition to any indemnification obligations noted elsewhere in this Agreement, the Architect shall protect, indemnify, and hold harmless the Owner, its officers, employees, and agents from and against any and all losses, penalties, damages, settlements, costs, charges, professional fees or other expenses or other liabilities of every kind and character arising out of or re lating to any and all claims, liens, demands, obligations, actions, proceedings, or causes of action of every kind in connection with or arising out of this Agreement and/or the performance hereof that are due, in whole or in part, to the negligent acts, e rrors, or omissions or intentional misconduct of the Architect, its officers, its employees, its agents, and its Consultants; and such protection, indemnification, and holding harmless shall include, without limitation, any and all losses, penalties, damages, settlements, costs, charges, professional fees or other expenses or other liabilities of every kind and character arising out of or relating to any and all claims, liens, demands, obligations, actions, proceedings, or causes of action of every kind related to infringement of intellectual property rights. The Architect shall investigate, handle, and respond to the same at its sole expense and agrees to bear all other costs and expenses related thereto. § 12.2 Other Special Terms and Conditions § 12.2.1 All services listed in this Article 12, unless otherwise specifically designated as Supplemental or Additional Services, shall be considered Basic Services for which the Architect shall receive no additional compensation. § 12.2.2 In performing the services requested by the Owner, the Architect shall comply with all laws, rules, regulations, ordinances, codes, standards, and orders of any and all governmental bodies, agencies, authorities, and courts having jurisdiction, to include compliance of the plans and specifications with ap plicable requirements of the Americans with Disabilities Act. Also without limiting the generality of the foregoing, the Architect shall comply with all applicable provisions of Article 8 of Chapter 143 of the North Carolina General Statutes regarding publ ic contracts. By way of illustration, and not limitation, the Architect shall (i) observe formal bidding requirements in its preparation of the Contract Documents; (ii) require a minimum of three bids prior to opening on initial bid; and (iii) assist the Owner with minority participation in the bidding process, all as required by statute. § 12.2.3 Security of Data. Architect will take all steps reasonably necessary to safeguard all data, files, reports, and other information of Owner from access, loss, disclosure, destruction, or erasure. Any costs or expenses of replacing other damages resulting from the loss of such data will be borne by Architect to the extent such loss or damage occurs through its negligence. In the event Architect is allowed or required to provide online support to Owner, the 212 DRAFTAIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 22 method used shall not provide Architect with access to any information other than that absolutely necessary to allow Architect to provide support, and Owner shall be allowed to require reasonable security procedures for such access. § 12.2.4 E-Verify. E-Verify is the federal program operated by the United States Department of Homeland Security and other federal agencies, or any successor or equivalent program, used to verify the work authorization of newly hired employees pursuant to federal law. The Architect agrees to ensure that the Architect and any subcontractor performing work under this Agreement: (i) uses E-Verify if required to do so by North Carolina law; and (ii) otherwise complies with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. » ARTICLE 13 SCOPE OF THE AGREEMENT § 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the Owner and Architect. § 13.2 This Agreement is comprised of the following documents identified below: .1 AIA Document B101™–2017, Standard Form Agreement Between Owner and Architect .3 Exhibits: (Check the appropriate box for any exhibits incorporated into this Agreement.) [ « » ] AIA Document E204™–2017, Sustainable Projects Exhibit, dated as indicated below: (Insert the date of the E204-2017 incorporated into this agreement.) « » [ « » ] Other Exhibits incorporated into this Agreement: (Clearly identify any other exhibits incorporated into this Agreement, including any exhibits and scopes of services identified as exhibits in Section 4.1.2.) « » .4 Other documents: (List other documents, if any, forming part of the Agreement.) « » This Agreement entered into as of the day and year first written above. OWNER (Signature) ARCHITECT (Signature) « »« » « »« » (Printed name and title) (Printed name, title, and license number, if required) 213 1000 West Morehead Street, Suite 170 • Charlotte, NC 28208 • T: 704-333-0093 F: 704-333-0083 December 22, 2025 Revised January 16, 2026 Francisco Soto, PE Project Manager General Services | Facilities Management Union County 1407 Airport Rd Monroe, NC 28110 Reference: ADVANCED PLANNING ARCHITECTURAL SERVICES AGREEMENT Transportation Department Relocation Monroe, North Carolina Dear Mr. Soto: C Design, the “Architect”, would like to thank you for the opportunity to provide Advanced Planning Architectural Services to Union County, the “Owner”. Upon the completion of these services, the Owner may require the Architect to perform Basic Architectural Services. At that time, an amendment to the AIA Document B101-2017, Standard Form of Agreement Between Owner and Architect will be executed. The Owner’s current construction budget is $2.1M. It is understood that the Owner limits the Basic Services fee to a maximum of 10.5% of that budget. The Advanced Planning phase will confirm the budget and scope for the project, and the Architect will align the Basic Services fees accordingly. This Proposal is supplemented by the attached Architect’s hourly rate schedule, Exhibit B. Below you will find the scope of services and the corresponding fees. SCOPE AND FEES FOR ADVANCED PLANNING ARCHITECTURAL SERVICES The Architect will provide Advanced Planning Architectural Services for a lump sum of $79,000.00. These services, provided by the Architect, will be limited to the following unless directed otherwise by the Owner: ADVANCED PLANNING FEE $41,000.00 • Conduct up to two (2) Owner coordination / interview meetings • Conduct up to two (2) site visit investigations • Determine project goals • Verify Owner’s program • Review existing building documentation • Review major code requirements • Review major site planning requirements • Explore design options • Produce conceptual space plans and building section • Develop preliminary construction cost estimate • Develop preliminary project design schedule • Develop structural narrative • Owner presentation meeting EXHIBIT A 214 Union County Transportation Department Relocation December 22, 2025. Revised 01.16.2026 Page 2 1000 West Morehead Street, Suite 170 • Charlotte, NC 28208 • T: 704-333-0093 F: 704-333-0083 SUPPLEMENTAL SERVICES FEE • Topographic and Utility Survey $18,000.00 • Geotechnical Exploration $13,000.00 • Second Floor Build-out exploration $5,000.00 TOTAL ADVANCED PLANNING SERVICES FEE = $41,000.00 TOTAL SUPPLEMENTAL SERVICES FEE = $36,000.00 ESTIMATED REIMBURSABLE EXPENSES = $2,000.00 TOTAL FEE = $79,000.00 * If the project is terminated at any time before Final Project Completion, the Owner shall compensate the Architect based on the Fees earned at the time of termination. AVAILABLE ADDITIONAL SERVICES Additional Services are available to the Owner and are provided by the Architect based on the attached hourly rate schedule, Exhibit B for Architectural Services. These services, which are not covered under the Advanced Planning Architectural Services Agreement, will be provided if necessary and requested by the Owner. Generally, Additional Services deal with Owner requested expansion to the scope of the project, or program changes and revisions required due to no fault of the Architect. All changes to the scope of the project must be signed, in writing, by both the Architect and the Owner before commencement of services. The following is a list of possible Additional Services, and it is not intended to be all-inclusive: • Re-zoning procedures • Design for inadequate sewer, water, gas, electric, infrastructure beyond 5’-0” outside of • Additional client meetings • Specialty Building Engineering systems design and specification • Detailed cost estimating services • Detailed documentation of existing building conditions • Pre- and Post-Occupancy Surveys 215 Union County Transportation Department Relocation December 22, 2025. Revised 01.16.2026 Page 3 1000 West Morehead Street, Suite 170 • Charlotte, NC 28208 • T: 704-333-0093 F: 704-333-0083 CONTRACT SCHEDULE AND TERMINATION The Architect will begin Advanced Planning Architectural Services upon Owner’s execution of this Agreement and anticipates completing these services within four (4) months unless extended by the Owner. Refer to the AIA Document B101-2017, Standard Form of Agreement Between Owner and Architect for termination clause. PROJECT ITEMS REQUIRED FROM OWNER FOR COMPLETION OF SERVICES The Architect will require certain items from the Owner to successfully complete Advanced Planning Architectural Services on schedule. These items are: • Access to the site and the Transportation Department heads • Meetings at Pre-Approved Times • Fire Hydrant Flow Test • Design Standards • Topographic and Utility Survey (offered as Supplemental Service) INVOICING AND PAYMENT SCHEDULE The Architect will invoice on a monthly schedule. Invoices and supporting documentation as reasonably required by the Owner shall be sent during the first week of each month. C Design is looking forward to a successful project with Union County, and we thank you for this opportunity. Respectfully, Approved by: C DESIGN UNION COUNTY L. Joseph Humphrey, AIA (Date) Francisco Soto, PE (Date) Civic Market Leader | Principal Project Manager CDI Project Number: 0604-0762/101 C DESIGN L. Joseph Humphrey, AIA (Date) Civic Market Leader | Principal CDI Project Number: 0604-0762/101 01.16.2026 216 EXHIBIT BARCHITECTURAL HOURLY RATES 2026Managing Principal $270Aviation Market Leader $240Civic Market Leader $205Education Market Leader $205Operations Market leader $205Recreation Market Leader $205Workplace Market Leader $160Sr. Project Architect $170Sr. Architectural Designer $180Architectural Designer $160Project Architect $155Interior Designer $120Project Designer $115Accounting $135Marketing $120Administrative $75217 AIA® Document B101® – 2017 Standard Form of Agreement Between Owner and Architect AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 1 ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. ELECTRONIC COPYING of any portion of this AIA® Document to another electronic file is prohibited and constitutes a violation of copyright laws as set forth in the footer of this document. AGREEMENT made as of the « » day of « » in the year « » (In words, indicate day, month and year.) BETWEEN the Architect’s client identified as the Owner: (Name, legal status, address and other information) « Union County, North Carolina »« » « 500 North. Main Street » « Monroe, NC 28112 » « » and the Architect: (Name, legal status, address and other information) « C Design Inc. »« » « 1000 West Morehead » « Suite 170 » « Charlotte, North Carolina, 28208 » « »« » « » « » « » for the following Project: (Name, location and detailed description) « Union County Transportation Department Office Expansion and Upgrades » « 1407 Airport Rd » « Monroe, North Carolina 28110 » The Owner and Architect agree as follows. 218 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 2 TABLE OF ARTICLES 1 INITIAL INFORMATION 2 ARCHITECT’S RESPONSIBILITIES 3 SCOPE OF ARCHITECT’S BASIC SERVICES 4 SUPPLEMENTAL AND ADDITIONAL SERVICES 5 OWNER’S RESPONSIBILITIES 6 COST OF THE WORK 7 COPYRIGHTS AND LICENSES 8 CLAIMS AND DISPUTES 9 TERMINATION OR SUSPENSION 10 MISCELLANEOUS PROVISIONS 11 COMPENSATION 12 SPECIAL TERMS AND CONDITIONS 13 SCOPE OF THE AGREEMENT ARTICLE 1 INITIAL INFORMATION § 1.1 This Agreement is based on the Initial Information set forth in this Section 1.1. (For each item in this section, insert the information or a statement such as “not applicable” or “unknown at time of execution.”) § 1.1.1 The Owner’s program for the Project: (Insert the Owner’s program, identify documentation that establishes the Owner’s program, or state the manner in which the program will be developed.) « Refer to EXHIBIT A: Advanced Planning Architectural Services Agreement Proposal » § 1.1.2 The Project’s physical characteristics: (Identify or describe pertinent information about the Project’s physical characteristics, such as size; location; dimensions; geotechnical reports; site boundaries; topographic surveys; traffic and utility studies; availability of public and private utilities and services; legal description of the site, etc.) « Refer to EXHIBIT A: Advanced Planning Architectural Services Agreement Proposal » § 1.1.3 The Owner’s budget for the Cost of the Work, as defined in Section 6.1: (Provide total and, if known, a line item breakdown.) « Construction Budget = $2,100,000.00 » § 1.1.4 The Owner’s anticipated design and construction milestone dates: .1 Design phase milestone dates, if any: « Refer to EXHIBIT A: Advanced Planning Architectural Services Agreement Proposal » 219 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 3 .2 Construction commencement date: « Refer to EXHIBIT A: Advanced Planning Architectural Services Agreement Proposal » .3 Substantial Completion date or dates: « Refer to EXHIBIT A: Advanced Planning Architectural Services Agreement Proposal » .4 Other milestone dates: « » § 1.1.5 The Owner intends the following procurement and delivery method for the Project: (Identify method such as competitive bid or negotiated contract, as well as any requirements for accelerated or fast- track design and construction, multiple bid packages, or phased construction.) « Competitive Bid » § 1.1.6 The Owner’s anticipated Sustainable Objective for the Project: (Identify and describe the Owner’s Sustainable Objective for the Project, if any.) « N/A » § 1.1.6.1 If the Owner identifies a Sustainable Objective, the Owner and Architect shall complete and incorporate AIA Document E204™–2017, Sustainable Projects Exhibit, into this Agreement to define the terms, conditions and services related to the Owner’s Sustainable Objective. If E204–2017 is incorporated into this agreement, the Owner and Architect shall incorporate the completed E204–2017 into the agreements with the consultants and contractors performing services or Work in any way associated with the Sustainable Objective. § 1.1.7 The Owner identifies the following representative in accordance with Section 5.3: (List name, address, and other contact information.) Christopher Boyd, Director« » Facilities and Fleet Management« » Union County« » 1407 Airport Road« » Monroe, NC 28110« » « » § 1.1.8 The persons or entities, in addition to the Owner’s representative, who are required to review the Architect’s submittals to the Owner are as follows: (List name, address, and other contact information.) « » § 1.1.9 The Owner shall retain the following consultants and contractors: (List name, legal status, address, and other contact information.) .1 Geotechnical Engineer: « »« » « » « » « » « » 220 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 4 .2 Civil Engineer: « »« » « » « » « » « » .13 Other, if any: (List any other consultants and contractors retained by the Owner.) « » § 1.1.10 The Architect identifies the following representative in accordance with Section 2.3: (List name, address, and other contact information.) « L. Joseph Humphrey » « Civic Market Leader | Principal » « C Design Inc. » « 1000 West Morehead Street, Suite 170 » « Charlotte, NC 28208 » « » « » « » « » « » « » § 1.1.11 The Architect shall retain the consultants identified in Sections 1.1.11.1 and 1.1.11.2: (List name, legal status, address, and other contact information.) § 1.1.11.1 Consultants retained under Basic Services: .1 Civil Engineer: « Clint Lawrence, PE »« » « Principal » « Lawrence And Associates » « 115 N Church St » « Monroe, NC 28112 » .21 Structural Engineer: « Lance Williams, PE »« » « Vice President - Practice Leader» « STEWART » « 1001 N. Tryon Street, Suite 1400 » « Charlotte, NC 28202 » « »« » « » « » 221 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 5 « » « » .32 Mechanical Engineer: «James Currie, PE »« » « Principal » « CMTA » « 8801 J.M. Keynes Drive » « Suite 240 » « Charlotte, NC 28269 » .43 Electrical Engineer: « Dan Boland, PE »« » « Senior Electrical Engineer » « CMTA » « 8801 J.M. Keynes Drive » « Suite 240 » « Charlotte, NC 28269 » « » « » « » « » § 1.1.11.2 Consultants retained under Supplemental Services: « .1 Geotechnical Engineer: « ESP & Associates »« » « Chris Brown, PE » « GTI Group Manager, Geo-Environmental » « ESP Associates » « 3475 Lakemont Blvd » « Fort Mill, SC 29708 » « .2 Topographic & Utility Survey: « Clint Lawrence, PE »« » « Principal » « Lawrence And Associates » « 115 N Church St » « Monroe, NC 28112 » § 1.1.12 Other Initial Information on which the Agreement is based: « Refer to EXHIBIT A: Advanced Planning Architectural Services Agreement Proposal » « » § 1.2 The Owner and Architect may rely on the Initial Information. Both parties, however, recognize that the Initial Information may materially change and, in that event, the Owner and the Architect shall, when appropriate, appropriately adjust the Architect’s services, schedule for the Architect’s services, and the Architect’s compensationexecute a Change Order reflecting the adjustments necessitated by the material change in the Initial 222 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 6 Information. The Owner shall adjust the Owner’s budget for the Cost of the Work and the Owner’s anticipated design and construction milestones, as necessary, to accommodate material changes in the Initial Information. § 1.3 The parties shall agree upon protocols governing the transmission and use of Instruments of Service or any other information or documentation in digital form. The parties will use AIA Document E203™–2013, Building Information Modeling and Digital Data Exhibit, to establish the protocols for the development, use, transmission, and exchange of digital data. § 1.3.1 Any use of, or reliance on, all or a portion of a building information model without agreement to protocols governing the use of, and reliance on, the information contained in the model and without having those protocols set forth in AIA Document E203™–2013, Building Information Modeling and Digital Data Exhibit, and the requisite AIA Document G202™–2013, Project Building Information Modeling Protocol Form, shall be at the using or relying party’s sole risk and without liability to the other party and its contractors or consultants, the authors of, or contributors to, the building information model, and each of their agents and employees. § 1.4 The Services covered by this Agreement are subject to the Owner’s approved budget for the Cost of the Work as specified in Section 1.1.3 above. In the absence of an express provision to the contrary in this Agreement, the Architect shall perform the required Services in a manner that will render a Cost of the Work that does not exceed the Owner approved budget for the Cost of the Work. ARTICLE 2 ARCHITECT’S RESPONSIBILITIES § 2.1 The Architect shall provide professional services as set forth in this Agreement. The Architect represents that it is properly licensed in the jurisdiction where the Project is located to provide the services required by this Agreement, or shall cause such services to be performed by appropriately licensed design professionals. § 2.2 The Architect shall perform its services consistent with the professional skill and care ordinarily provided by architects practicing in the same or similar locality under the same or similar circumstances. The Architect shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project. § 2.3 The Architect shall identify a representative authorized to act on behalf of the Architect with respect to the Project. This designation shall be submitted in writing for the Owner’s prior approval. Once approved, the designated representative shall not be changed without the Owner’s written authorization. § 2.4 Except with the Owner’s knowledge and consent, the Architect shall not engage in any activity, or accept any employment, interest or contribution that would reasonably appear to compromise the Architect’s professional judgment with respect to this Project. § 2.5 Insurance. a. At Architect’s sole expense, Architect shall procure and maintain the following minimum insurances with insurers authorized to do business in North Carolina and rated A-VII or better by A.M. Best. i. WORKERS’ COMPENSATION Statutory limits covering all employees, including Employer’s Liability with limits of: $500,000 Each Accident $500,000 Disease - Each Employee $500,000 Disease - Policy Limit ii. COMMERCIAL GENERAL LIABILITY Covering all operations involved in this Agreement. $2,000,000 General Aggregate $2,000,000 Products/Completed Operations Aggregate $1,000,000 Each Occurrence $1,000,000 Personal and Advertising Injury Limit $5,000 Medical Expense Limit 223 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 7 iii. COMMERCIAL AUTOMOBILE LIABILITY $1,000,000 Combined Single Limit - Any Auto iv. PROFESSIONAL LIABILITY $1,000,000 Claims Made Architect shall provide evidence of continuation or renewal of Professional Liability Insurance for a period of two (2) years following termination of the Agreement. b. ADDITIONAL INSURANCE REQUIREMENTS i. Architect’s General Liability policy shall be endorsed, specifically or generally, to include the following as Additional Insured: UNION COUNTY, ITS OFFICERS, AGENTS AND EMPLOYEES ARE INCLUDED AS ADDITIONAL INSURED WITH RESPECT TO THE GENERAL LIABILITY INSURANCE POLICY. ii. Before commencement of any work or event, Architect shall provide a Certificate of Insurance in satisfactory form as evidence of the insurances required above. iii. Architect shall have no right of recovery or subrogation against Union County (including its officers, agents and employees). iv. It is the intention of the parties that the insurance policies afforded by Architect shall protect both parties and be primary and non-contributory coverage for any and all losses covered by the above-described insurance. v. Union County shall have no liability with respect to Architect’s personal property whether insured or not insured. Any deductible or self-insured retention is the sole responsibility of Architect. vi. Notwithstanding the notification requirements of the Insurer, Architect hereby agrees to notify Union County’s Risk Manager at 500 N. Main Street # 130, Monroe, NC 28112, within two (2) days of the cancellation or substantive change of any insurance policy set out herein. Union County, in its sole discretion, may deem failure to provide such notice as a breach of this Agreement. vi. The Certificate of Insurance should note in the Description of Operations the following: Department: Facilities Management Contract #: ____________________ vii. Insurance procured by Architect shall not reduce nor limit Architect’s contractual obligation to indemnify, save harmless and defend Union County for claims made or suits brought which result from or are in connection with the performance of this Agreement. viii. Certificate Holder shall be listed as follows: Union County Attention: Keith A. Richards, Risk Manager 500 N. Main Street, Suite #130 Monroe, NC 28112 ix. If Architect is authorized to assign or subcontract any of its rights or duties hereunder and in fact does so, Architect shall ensure that the assignee or subcontractor satisfies all requirements of this Agreement, including, but not limited to, maintenance of the required insurances coverage and provision of certificate(s) of insurance and additional 224 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 8 insured endorsement(s), in proper form prior to commencement of services. The Architect shall maintain the following insurance until termination of this Agreement. If any of the requirements set forth below are in addition to the types and limits the Architect normally maintains, the Owner shall pay the Architect as set forth in Section 11.9. § 2.5.1 Commercial General Liability with policy limits of not less than « » ($ « » ) for each occurrence and « » ($ « » ) in the aggregate for bodily injury and property damage. § 2.5.2 Automobile Liability covering vehicles owned, and non-owned vehicles used, by the Architect with policy limits of not less than « » ($ « » ) per accident for bodily injury, death of any person, and property damage arising out of the ownership, maintenance and use of those motor vehicles, along with any other statutorily required automobile coverage. § 2.5.3 The Architect may achieve the required limits and coverage for Commercial General Liability and Automobile Liability through a combination of primary and excess or umbrella liability insurance, provided such primary and excess or umbrella liability insurance policies result in the same or greater coverage as the coverages required under Sections 2.5.1 and 2.5.2, and in no event shall any excess or umbrella liability insurance provide narrower coverage than the primary policy. The excess policy shall not require the exhaustion of the underlying limits only through the actual payment by the underlying insurers. § 2.5.4 Workers’ Compensation at statutory limits. § 2.5.5 Employers’ Liability with policy limits not less than « » ($ « » ) each accident, « » ($ « » ) each employee, and « » ($ « » ) policy limit. § 2.5.6 Professional Liability covering negligent acts, errors and omissions in the performance of professional services with policy limits of not less than « » ($ « » ) per claim and « » ($ « » ) in the aggregate. § 2.5.7 Additional Insured Obligations. To the fullest extent permitted by law, the Architect shall cause the primary and excess or umbrella polices for Commercial General Liability and Automobile Liability to include the Owner as an additional insured for claims caused in whole or in part by the Architect’s negligent acts or omissions. The additional insured coverage shall be primary and non-contributory to any of the Owner’s insurance policies and shall apply to both ongoing and completed operations. § 2.5.8 The Architect shall provide certificates of insurance to the Owner that evidence compliance with the requirements in this Section 2.5. ARTICLE 3 SCOPE OF ARCHITECT’S BASIC SERVICES § 3.1 The Architect’s Basic Services consist of those all services described in this Article 3Agreement, unless such service is expressly noted as an Additional or Supplemental Service in Article 4, and include usual and customary structural, mechanical, and electrical engineering services. Services not set forth in this Article 3 are Supplemental or Additional Services. § 3.1.1 The Architect shall manage the Architect’s services, consult with the Owner, research applicable design criteria, attend Project meetings, communicate with members of the Project team, and report progress to the Owner. § 3.1.2 The Architect shall coordinate its the services provided by the Architect and the Architect’s Consultants with those services provided by the Owner and the Owner’s consultants. The Architect shall be entitled to reasonably rely on, and shall not be responsible for, the accuracy, completeness, and timeliness of, services and information furnished by the Owner and the Owner’s consultants, when that information is transmitted by the Owner to the Architect and is expressly designated in writing by the Owner to be reliable. The Architect shall provide prompt 225 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 9 written notice to the Owner if within five (5) days after the Architect becomes aware of any error, omission, or inconsistency in such services or information. § 3.1.3 As soon as practicable after the date of this Agreement, the Architect shall submit for the Owner’s approval a schedule for the performance of the Architect’s services. The schedule initially shall include anticipated dates for the commencement of construction and for Substantial Completion of the Work as set forth in the Initial Information. The schedule shall include allowances for periods of time required for the Owner’s review, for the performance of the Owner’s consultants, and for approval of submissions by authorities having jurisdiction over the Project. Once approved by the Owner, time limits established by the schedule shall not, except for reasonable cause, be exceeded by the Architect or Owner. With the Owner’s approval, the Architect shall adjust the schedule, if necessary, as the Project proceeds until the commencement of construction. § 3.1.4 The Architect shall not be responsible for an Owner’s directive or substitution, or for the Owner’s acceptance of non-conforming Work, made or given without the Architect’s written approval. § 3.1.5 The Architect shall contact governmental authorities required to approve the Construction Documents and entities providing utility services to the Project. The Architect shall respond to applicable design requirements imposed by those authorities and entities.review laws, codes, and regulations applicable to the Architect’s services. The Architect’s design, documents, and services, and those of the Architect’s Consultants, shall conform to all applicable requirements imposed by governmental authorities and utility services having jurisdiction over the Project, which requirements are in effect at the time the services are provided; provided, however, that where such requirements are reasonably capable of contradictory interpretations, the Architect shall utilize his best professional efforts and judgment in applying the applicable requirement to the Project. § 3.1.6 The Architect shall assist the Owner in connection with the Owner’s responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. § 3.2 Schematic Design Phase Services § 3.2.1 The Architect shall review the program and other information furnished by the Owner, and shall review laws, codes, and regulations applicable to the Architect’s services. § 3.2.2 The Architect shall prepare a preliminary evaluation of the Owner’s program, schedule, budget for the Cost of the Work, Project site, the proposed procurement and delivery method, and other Initial Information, each in terms of the other, to ascertain the requirements of the Project. The Architect shall notify the Owner in writing of (1) any inconsistencies discovered in the information, and (2) other information or consulting services that may be reasonably needed for the Project. § 3.2.3 The Architect shall present its preliminary evaluation to the Owner and shall discuss with the Owner alternative approaches to design and construction of the Project. The Architect shall reach an understanding with the Owner regarding the requirements of the Project. § 3.2.4 Based on the Project requirements agreed upon with the Owner, the Architect shall prepare and present, for the Owner’s approval, a preliminary design illustrating the scale and relationship of the Project components. § 3.2.5 Based on the Owner’s approval of the preliminary design, the Architect shall prepare Schematic Design Documents for the Owner’s approval. The Schematic Design Documents shall consist of drawings and other documents including a site plan, if appropriate, and preliminary building plans, sections and elevations; and may include some combination of study models, perspective sketches, or digital representations. Preliminary selections of major building systems and construction materials shall be noted on the drawings or described in writing. § 3.2.5.1 The Architect shall consider sustainable design alternatives, such as material choices and building orientation, together with other considerations based on program and aesthetics, in developing a design that is consistent with the Owner’s program, schedule and budget for the Cost of the Work. The Owner may obtain more advanced sustainable design services as a Supplemental Service under Section 4.1.1. § 3.2.5.2 The Architect shall consider and explain to the Owner, in writing if requested, the value of alternative materials, building systems and equipment, together with other considerations based on program and aesthetics, in 226 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 10 developing a design for the Project that is consistent with the Owner’s program, schedule, and budget for the Cost of the Work. § 3.2.6 The Architect shall submit to the Owner an estimate of the Cost of the Work prepared in accordance with Section 6.3. Architect shall provide for the Owner’s approval a written itemized estimate of the Cost of the Work based upon the Schematic Design package produced by the Architect, with costs projected to the scheduled date of completion of the Procurement Phase Services. If that estimate does not conform to the initial Owner-provided budget for the Cost of the Work, as set forth in Section 1.1.3 herein, and any Owner-approved amendments thereto, the Architect shall provide a written statement to the Owner describing the specific reasons for the deviation and suggesting alternative designs or changes that can be made to the design in order to bring the Cost of the Work within the Owner’s then-current budget for the Cost of the Work. § 3.2.7 The Architect shall submit the Schematic Design Documents to the Owner, and request the Owner’s approval. § 3.3 Design Development Phase Services § 3.3.1 Based on the Owner’s written approval of the Schematic Design Documents, and on the Owner’s written authorization of any adjustments in the Project requirements and/or the budget for the Cost of the Work, the Architect shall prepare Design Development Documents for the Owner’s approval. The Design Development Documents shall illustrate and describe the development of the approved Schematic Design Documents and shall consist of drawings and other documents including plans, sections, elevations, typical construction details, and diagrammatic layouts of building systems to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, and other appropriate elements. The Design Development Documents shall also include outline specifications that identify major materials and systems and establish, in general, their quality levels. § 3.3.2 The Architect shall provide for the Owner’s approval a written itemized update the estimate of the Cost of the Work prepared in accordance with Section 6.3based upon the Design Development package produced by the Architect, with costs projected to the scheduled date of completion of the Procurement Phase Services. If that estimate does not conform to the initial Owner-provided budget for the Cost of the Work, as set forth in Section 1.1.3 herein, and any Owner-approved amendments thereto, the Architect shall provide a written statement to the Owner describing the specific reasons for the deviation and suggesting alternative designs or changes that can be made to the design in order to bring the Cost of the Work within the Owner’s then-current budget for the Cost of the Work. § 3.3.3 The Architect shall submit the Design Development Documents to the Owner, advise the Owner of any adjustments toincluding the estimate of the Cost of the Workrequired under Subsection 3.3.2, and request the Owner’s approval. § 3.4 Construction Documents Phase Services § 3.4.1 Based on the Owner’s written approval of the Design Development Documents, and on the Owner’s written authorization of any adjustments in the Project requirements and/or the budget for the Cost of the Work, the Architect shall prepare Construction Documents for the Owner’s approval. The Construction Documents shall illustrate and describe the further development of the approved Design Development Documents and shall consist of Drawings and Specifications setting forth in detail the quality levels and performance criteria of materials and systems and other requirements for the construction of the Work. The Owner and Architect acknowledge that, in order to perform the Work, the Contractor will provide additional information, including Shop Drawings, Product Data, Samples and other similar submittals, which the Architect shall review in accordance with Section 3.6.4. § 3.4.2 The Architect shall incorporate the design requirements of governmental authorities having jurisdiction over the Project into theprepare Construction Documents that conform to the laws, codes, ordinances, regulations, and other requirements of governmental authorities having jurisdiction over the Project. § 3.4.3 During the development of the Construction Documents, the Architect shall assist the Owner in the development and preparation of (1) procurement information that describes the time, place, and conditions of bidding, including bidding or proposal forms; (2) the form of agreement between the Owner and Contractor; and (3) the Conditions of the Contract for Construction (General, Supplementary and other Conditions). The Architect shall also compile a project manual that includes the Conditions of the Contract for Construction and Specifications, and 227 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 11 may include bidding requirements and sample forms. Unless otherwise agreed by the Owner’s attorney, the Architect shall use as Conditions of the Contract General Conditions of the Contract for Construction, AIA Document A201, 2017 edition, as modified by the Owner’s attorney. In the event the Architect requires additional terms in the General Conditions specific to the Project, the Architect shall so indicate on the Owner’s attorney’s proposed General Conditions and provide to the Owner’s attorney for review. Any such modifications shall be clearly marked. The Architect shall provide all bid documents to the Owner’s attorney in sufficient time for review prior to bidding. § 3.4.4 The Architect shall update the estimate for the Cost of the Work prepared in accordance with Section 6.3.Upon 75% completion of the Construction Documents Phase of Services, the Architect shall provide for the Owner’s approval a written itemized estimate of the Cost of the Work – with costs projected to the scheduled date of completion of the Procurement Phase Services. If that estimate does not conform to the initial Owner-provided budget for the Cost of the Work, as set forth in Section 1.1.3 herein, and any Owner-approved amendments thereto, the Architect shall provide a written statement to the Owner describing the specific reasons for the deviation and suggesting alternative designs or changes that can be made to the design in order to bring the Cost of the Work within the Owner’s then-current budget for the Cost of the Work. § 3.4.5 The Architect shall submit the Construction Documents to the Owner, advise the Owner of any adjustments to the estimate of the Cost of the Work, take any action required under Section 6.5, and request obtain the Owner’s written approval. § 3.5 Procurement Phase Services § 3.5.1 General The Architect shall assist the Owner in establishing a list of prospective contractors. Following the Owner’s approval of the Construction Documents, the Architect shall assist the Owner in (1) obtaining either competitive bids or negotiated proposals; (2) confirming responsiveness of bids or proposals; (3) determining the successful bid or proposal, if any; and, (4) awarding and preparing contracts for construction. § 3.5.2 Competitive Bidding § 3.5.2.1 Bidding Documents shall consist of bidding requirements and proposed Contract Documents. 228 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 12 § 3.5.2.2 The Architect shall assist the Owner in bidding the Project by: .1 facilitating the distribution of Bidding Documents to prospective bidders; .2 organizing and conducting a pre-bid conference for prospective bidders; .3 preparing responses to questions from prospective bidders and providing clarifications and interpretations of the Bidding Documents to the prospective bidders in the form of addenda; and, .4 organizing and conducting the opening of the bids, and subsequently documenting and distributing the bidding results, as directed by the Owner. § 3.5.2.3 If the Bidding Documents permit substitutions, upon the Owner’s written authorization, the Architect shall, as an Additional Service, consider requests for substitutions and prepare and distribute addenda identifying approved substitutions to all prospective bidders. § 3.5.3 Negotiated Proposals § 3.5.3.1 Proposal Documents shall consist of proposal requirements and proposed Contract Documents. § 3.5.3.2 The Architect shall assist the Owner in obtaining proposals by: .1 facilitating the distribution of Proposal Documents for distribution to prospective contractors and requesting their return upon completion of the negotiation process; .2 organizing and participating in selection interviews with prospective contractors; .3 preparing responses to questions from prospective contractors and providing clarifications and interpretations of the Proposal Documents to the prospective contractors in the form of addenda; and, .4 participating in negotiations with prospective contractors, and subsequently preparing a summary report of the negotiation results, as directed by the Owner. § 3.5.3.3 If the Proposal Documents permit substitutions, upon the Owner’s written authorization, the Architect shall, as an Additional Service, consider requests for substitutions and prepare and distribute addenda identifying approved substitutions to all prospective contractors. § 3.6 Construction Phase Services § 3.6.1 General § 3.6.1.1 The Architect shall provide administration of the Contract between the Owner and the Contractor as set forth below and in AIA Document A201™–2017, General Conditions of the Contract for Construction, as amended by the Owner. If the Owner and Contractor modify AIA Document A201–2017, those modifications shall not affect the Architect’s services under this Agreement unless the Owner and the Architect amend this Agreement. § 3.6.1.2 The Architect shall advise and consult with the Owner during the Construction Phase Services. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement. The Architect shall not have control over, charge of, or responsibility for the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, nor shall the Architect be responsible for the Contractor’s failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect’s negligent acts or omissions, but shall not have control over or charge of, and shall not be responsible for, acts or omissions of the Contractor or of any other persons or entities performing portions of the Work. However, to the extent that the Architect’s or the Architect’s Consultants’ negligent conduct, failure to perform, or omissions result in damage to the Owner, the Architect will be liable for those damages. Nothing in this Agreement shall relieve the Architect of liability for the consequences of the failure to fully perform its Services in accordance with this Agreement or its standard of care. § 3.6.1.3 Subject to Section 4.2 and except as provided in Section 3.6.6.5, tThe Architect’s responsibility to provide Basic Services for the Contract Administration services Construction Phase Services under this Agreement commences with the award of the Contract for Construction and terminates on upon the date the Architect issuesissuance to Owner of the final Certificate for Payment. § 3.6.2 Evaluations of the Work § 3.6.2.1 The Architect shall visit the site at intervals appropriate to the stage of construction, or as otherwise required in Section 4.2.3, to become generally familiar with the progress and quality of the portion of the Work completed, and to determine, in general, if the Work observed is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. The Architect shall be responsible 229 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 13 to the Owner for failing to report known material deviations in the Work based on the scope of observations included in the Architect’s Basic Services under this Agreement. However, the Architect shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. On the basis of the site visits, the Architect shall keep the Owner reasonably informed about the progress and quality of the portion of the Work completed, and promptly report to the Owner (1) known deviations from the Contract Documents, (2) known deviations from the most recent construction schedule submitted by the Contractor, and (3) defects and deficiencies observed in the Work. § 3.6.2.2 The Architect has the authority to reject Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable, the Architect shall have the authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not the Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, suppliers, their agents or employees, or other persons or entities performing portions of the Work. § 3.6.2.3 The Architect shall interpret and decide matters concerning performance under, and requirements of, the Contract Documents on written request of either the Owner or Contractor. The Architect’s response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. § 3.6.2.4 Interpretations and decisions of the Architect shall be consistent with the intent of, and reasonably inferable from, the terms indicated in the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and decisions, the Architect shall endeavor to secure faithful performance by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations or decisions rendered in good faith. The Architect’s decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. § 3.6.2.5 Unless the Owner and Contractor designate another person to serve as an Initial Decision Maker, as that term is defined in AIA Document A201–2017, the Architect shall render initial decisions on Claims between the Owner and Contractor as provided in the Contract Documents. § 3.6.3 Certificates for Payment to Contractor § 3.6.3.1 The Architect shall review and certify the amounts due the Contractor and shall issue certificates in such amounts. The Architect’s certification for payment shall constitute a representation to the Owner, based on the Architect’s evaluation of the Work as provided in Section 3.6.2 and on the data comprising the Contractor’s Application for Payment, that, to the best of the Architect’s knowledge, information and belief, the Work has progressed to the point indicated, the quality of the Work is in accordance with the Contract Documents, and that the Contractor is entitled to payment in the amount certified. The foregoing representations are subject to (1) an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, (2) results of subsequent tests and inspections, (3) correction of minor deviations from the Contract Documents prior to completion, and (4) specific qualifications expressed in writing by the Architect in connection with the Certificate of Payment. § 3.6.3.2 The issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and suppliers and other data requested by the Owner to substantiate the Contractor’s right to payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. § 3.6.3.3 The Architect shall maintain a complete and accurate record of the Applications and Certificates for Payment. § 3.6.4 Submittals § 3.6.4.1 The Architect shall review the Contractor’s submittal schedule and shall not unreasonably delay or withhold approval of the schedule. The Architect’s action in reviewing submittals shall be taken in accordance with the approved submittal schedule or, in the absence of an approved submittal schedule, with reasonable promptness while allowing sufficient time, in the Architect’s professional judgment, to permit adequate review. 230 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 14 § 3.6.4.2 The Architect shall review and approve, or take other appropriate action upon, the Contractor’s submittals such as Shop Drawings, Product Data and Samples, etc. but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. Review of such submittals is not for the purpose of determining the accuracy and completeness of other information such as dimensions, quantities, and installation or performance of equipment or systems, which are the Contractor’s responsibility.the design expressed in the Drawings and Specifications. The Architect’s review shall not constitute approval of safety precautions or construction means, methods, techniques, sequences or procedures. The Architect’s approval of a specific item shall not indicate approval of an assembly of which the item is a component. § 3.6.4.3 If the Contract Documents specifically require the Contractor to provide professional design services or certifications by a design professional related to systems, materials, or equipment, the Architect shall specify the appropriate performance and design criteria that such services must satisfy. Prior to bidding of the Project, the Architect shall provide to Owner’s Designated Representative specific written notice of any such professional design services or certifications by design professionals required of the Contractor by the Architect in the Contract Documents. The Architect shall review and take appropriate action on Shop Drawings and other submittals related to the Work designed or certified by the Contractor’s design professional, provided the submittals bear such professional’s seal and signature when submitted to the Architect. The Architect’s review shall be for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Architect shall be entitled to rely upon, and shall not be responsible for, the adequacy and accuracy of the services, certifications, and approvals performed or provided by such design professionals. Nothing in this Agreement shall be construed as an Owner’s authorization to the Architect to delegate design responsibility. § 3.6.4.4 Subject to Section 4.2, the Architect shall promptly acknowledge receipt of, review, and respond to requests for information about the Contract Documents. The Architect shall set forth, in the Contract Documents, the requirements for requests for information. Requests for information shall include, at a minimum, a detailed written statement that indicates the specific Drawings or Specifications in need of clarification and the nature of the clarification requested. The Architect’s response to such requests shall be made in writing within any time limits agreed upon, or otherwise with reasonable promptness. If appropriate, the Architect shall prepare and issue supplemental Drawings and Specifications in response to the requests for information. § 3.6.4.5 The Architect shall maintain a complete and accurate record of submittals and copies of submittals supplied by the Contractor in accordance with the requirements of the Contract Documents. § 3.6.5 Changes in the Work § 3.6.5.1 The Architect may order minor changes in the Work that are consistent with the intent of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of the Contract Time. Subject to Section 4.2, theThe Architect shall prepare Change Orders and Construction Change Directives for the Owner’s approval and execution in accordance with the Contract Documents. § 3.6.5.2 The Architect shall maintain complete and accurate records relative to changes in the Work. § 3.6.6 Project Completion § 3.6.6.1 The Architect shall: .1 conduct inspections to determine the date or dates of Substantial Completion and the date of final completion; .2 issue Certificates of Substantial Completion; .3 forward to the Owner, for the Owner’s review and records, written warranties and related documents required by the Contract Documents and received from the Contractor; and, .4 issue a final Certificate for Payment based upon a final inspection indicating that, to the best of the Architect’s knowledge, information, and belief, the Work complies with the requirements of the Contract Documents. § 3.6.6.2 The Architect’s inspections shall be conducted with the Owner. The Architect shall to check conformance of the Work with the requirements of the Contract Documents and to verify the accuracy and completeness of the list submitted by the Contractor of Work to be completed or corrected. The Architect shall also observe the start-up of all major systems, including but not limited to mechanical, electrical, fire protection, and other similar systems. 231 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 15 § 3.6.6.3 When Substantial Completion has been achieved, the Architect shall inform the Owner about the balance of the Contract Sum remaining to be paid the Contractor, including the amount to be retained from the Contract Sum, if any, for final completion or correction of the Work. § 3.6.6.4 The Architect shall forward to the Owner the following information received from the Contractor: (1) consent of surety or sureties, if any, to reduction in or partial release of retainage or the making of final payment; (2) affidavits, receipts, releases and waivers of liens, or bonds indemnifying the Owner against liens; and (3) any other documentation required of the Contractor under the Contract Documents. § 3.6.6.5 Upon request of the Owner, and prior to the expiration of one yearten (10) months from the date of Substantial Completion, the Architect shall, without additional compensation, conduct a meeting with the Owner to review the facility operations and performance. ARTICLE 4 SUPPLEMENTAL AND ADDITIONAL SERVICES § 4.1 Supplemental Services § 4.1.1 The services listed below are not included in Basic Services but may be required for the Project. The Architect shall provide the listed Supplemental Services only if specifically designated in the table below as the Architect’s responsibility, and the Owner shall compensate the Architect as provided in Section 11.2.The Architect agrees that the fee for Basic Services as stated in Section 11.1 of this Agreement is adequate and sufficient consideration for his provision of all professional services (including those of his consulting engineers and other consultants) necessary for his complete performance in providing the complete design, bidding, and construction administration of the Project whether or not those services are individually expressed in this Agreement, the only exceptions to this being (1) the cost of those services that are expressly designated as being the “Owner’s responsibility” in the table within this Section or are otherwise expressly designated as “Owner-provided;” (2) the cost of those engineering or consulting services that become necessary as a result of a changed in project scope affecting the Architect and that are the subject of a written agreement between the Owner and the Architect; and (3) services provided in accordance with Subsections 4.2.1, 4.2.2, and 4.2.5 herein. Unless otherwise specifically addressed in this Agreement, if neither the Owner nor the Architect is designated, the parties agree that the listed Supplemental Service is not being provided for the Project. (Designate the Architect’s Supplemental Services and the Owner’s Supplemental Services required for the Project by indicating whether the Architect or Owner shall be responsible for providing the identified Supplemental Service. Insert a description of the Supplemental Services in Section 4.1.2 below or attach the description of services as an exhibit to this Agreement.) Supplemental Services Responsibility (Architect, Owner, or not provided) § 4.1.1.1 Programming § 4.1.1.2 Multiple preliminary designs § 4.1.1.3 Measured drawings § 4.1.1.4 Existing facilities surveys § 4.1.1.5 Site evaluation and planning § 4.1.1.6 Building Information Model management responsibilities § 4.1.1.7 Development of Building Information Models for post construction use § 4.1.1.8 Civil engineering § 4.1.1.9 Landscape design § 4.1.1.10 Architectural interior design § 4.1.1.11 Value analysis § 4.1.1.12 Detailed cost estimating beyond that required in Section 6.3 § 4.1.1.13 On-site project representation § 4.1.1.14 Conformed documents for construction 232 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 16 Supplemental Services Responsibility (Architect, Owner, or not provided) § 4.1.1.15 As-designed record drawings § 4.1.1.16 As-constructed record drawings § 4.1.1.17 Post-occupancy evaluation § 4.1.1.18 Facility support services § 4.1.1.19 Tenant-related services § 4.1.1.20 Architect’s coordination of the Owner’s consultants § 4.1.1.21 Telecommunications/data design § 4.1.1.22 Security evaluation and planning § 4.1.1.23 Commissioning § 4.1.1.24 Sustainable Project Services pursuant to Section 4.1.3 § 4.1.1.25 Fast-track design services § 4.1.1.26 Multiple bid packages § 4.1.1.27 Historic preservation § 4.1.1.28 Furniture, furnishings, and equipment design § 4.1.1.29 Other services provided by specialty Consultants § 4.1.1.30 Other Supplemental Services § 4.1.2 Description of Supplemental Services § 4.1.2.1 A description of each Supplemental Service identified in Section 4.1.1 as the Architect’s responsibility is provided below. (Describe in detail the Architect’s Supplemental Services identified in Section 4.1.1 or, if set forth in an exhibit, identify the exhibit. The AIA publishes a number of Standard Form of Architect’s Services documents that can be included as an exhibit to describe the Architect’s Supplemental Services.) « Refer to EXHIBIT A: Advanced Planning Architectural Services Agreement Proposal » « » § 4.1.2.2 A description of each Supplemental Service identified in Section 4.1.1 as the Owner’s responsibility is provided below. (Describe in detail the Owner’s Supplemental Services identified in Section 4.1.1 or, if set forth in an exhibit, identify the exhibit.) « Refer to EXHIBIT A: Advanced Planning Architectural Services Agreement Proposal » « » § 4.1.3 If the Owner identified a Sustainable Objective in Article 1, the Architect shall provide, as a Supplemental Service, the Sustainability Services required in AIA Document E204™–2017, Sustainable Projects Exhibit, attached to this Agreement. The Owner shall compensate the Architect as provided in Section 11.2. § 4.2 Architect’s Additional Services The Architect may provide Additional Services after execution of this Agreement without invalidating the Agreement. Except for services required due to the fault of the Architect, any Additional Services provided in accordance with this Section 4.2 shall entitle the Architect to compensation pursuant to Section 11.3 and an appropriate adjustment in the Architect’s schedule. § 4.2.1 If the Architect determines that services beyond the Basic Services are requiredUpon recognizing the need to perform the following Additional Services, the Architect shall notify the Owner in writing with reasonable promptness and explain the facts and circumstances giving rise to the needof its position. The notice shall 233 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 17 specifically state the basis for that determination and the fees and expenses that the Architect believes will be incurred by the Owner if the Owner authorizes such services. Under no circumstances will the Owner be obligated to compensate the Architect or its Subconsultants for fees and expenses related to Additional Services unless the Owner authorizes the performance of such services in writing. The Architect shall not proceed to provide the following Additional Services until the Architect receives the Owner’s written authorization: .1 Significant Services services necessitated by a material change in the Initial Information, previous instructions or approvals given by the Owner, or a material change in the Project including, but not limited to, size, quality, complexity, the Owner’s schedule or budget for Cost of the Work, or procurement or delivery method; .2 Services necessitated by the enactment or revision of codes, laws, or regulations, including changing or editing previously prepared Instruments of Service; .3 Changing Significantly changing or editing previously prepared Instruments of Service necessitated by official interpretations of applicable codes, laws or regulations that are either (a) contrary to specific interpretations by the applicable authorities having jurisdiction made prior to the issuance of the building permit, or (b) contrary to requirements of the Instruments of Service when those Instruments of Service were prepared in accordance with the applicable standard of care; .4 Services necessitated by decisions of the Owner not rendered in a timely manner or any other failure of performance on the part of the Owner or the Owner’s consultants or contractors; .5 Preparing digital models or other design documentation for transmission to the Owner’s consultants and contractors, or to other Owner-authorized recipients; .6 Preparation of design and documentation for alternate bid or proposal requests proposed by the Owner; .7 Preparation for, and attendance at, a public presentation, meeting or hearing; .8 Preparation for, and attendance at, a dispute resolution proceeding or legal proceeding, except where the Architect is party or material witness thereto; .9 Evaluation of the qualifications of entities providing bids or proposals; .10 Consultation concerning replacement of Work resulting from fire or other cause during construction; or, .11 Assistance to the Initial Decision Maker, if other than the Architect. § 4.2.2 To avoid delay in the Construction Phase, the Architect shall provide the following Additional Services, notify the Owner in writing with reasonable promptness, and explain the facts and circumstances giving rise to the need. If, upon receipt of the Architect’s notice, the Owner determines that all or parts of the services are not required, the Owner shall give prompt written notice to the Architect of the Owner’s determination. The Owner shall compensate the Architect for the services provided prior to the Architect’s receipt of the Owner’s notice. .1 Reviewing a Contractor’s submittal out of sequence from the submittal schedule approved by the Architect; .2 Responding to the Contractor’s requests for information that are not prepared in accordance with the Contract Documents or where such information is available to the Contractor from a careful study and comparison of the Contract Documents, field conditions, other Owner-provided information, Contractor-prepared coordination drawings, or prior Project correspondence or documentation; .3 Preparing Change Orders and Construction Change Directives that require evaluation of Contractor’s proposals and supporting data, or the preparation or revision of Instruments of Service, provided that such Change Orders or Construction Change Directives constitute a major change in the nature of the Project as a result of increased funding, and so long as such action is not due in whole or in part to the negligence of the Architect or its Subconsultants or their failure to perform services in accordance with this Agreement; .4 Evaluating an extensive number of Claims as the Initial Decision Maker; or, .5 Evaluating substitutions proposed by the Owner or Contractor and making subsequent revisions to Instruments of Service resulting therefrom. When seeking authorization from Owner to provide this Additional Service, Architect shall inform Owner of the amount of credit to Owner is reasonably expected to be realized from the substitution and the projected cost of the Additional Service; or .6 Providing Contract Administration Services after issuance to the Owner of the final Certificate for Payment, provided that assistance provided to Owner for acquiring one-year contractor warranty work is part of Basic Services and not included as an Additional Service. § 4.2.3 The Architect shall provide Construction Phase Services exceeding the limits set forth below as Additional Services. When the limits below are reached, the Architect shall notify the Owner: 234 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 18 .1 « » ( « » ) reviews of each Shop Drawing, Product Data item, sample and similar submittals of the Contractor .2 « » ( « » ) visits to the site by the Architect during construction .3 « » ( « » ) inspections for any portion of the Work to determine whether such portion of the Work is substantially complete in accordance with the requirements of the Contract Documents .4 « » ( « » ) inspections for any portion of the Work to determine final completion. § 4.2.4 Except for services required under Section 3.6.6.5 and those services that do not exceed the limits set forth in Section 4.2.3, Construction Phase Services provided more than 60 days after (1) the date of Substantial Completion of the Work or (2) the initial date of Substantial Completion identified in the agreement between the Owner and Contractor, whichever is earlierlater, shall be compensated as Additional Services to the extent the Architect incurs additional cost in providing those Construction Phase Services. § 4.2.5 If the services covered by this Agreement have not been completed within « «three» ( « 3 » ) months of the date of this Agreementfollowing Substantial Completion, through no fault of the Architect, extension of the Architect’s services beyond that time shall be compensated as Additional Services. ARTICLE 5 OWNER’S RESPONSIBILITIES § 5.1 Unless otherwise provided for under this Agreement, the Owner shall provide information in a timely manner regarding requirements for and limitations on the Project, including a written program, which shall set forth the Owner’s objectives; schedule; constraints and criteria, including space requirements and relationships; flexibility; expandability; special equipment; systems; and site requirements. § 5.2 The Owner shall establish the Owner’s budget for the Project, including (1) the budget for the Cost of the Work as defined in Section 6.1; (2) the Owner’s other costs; and, (3) reasonable contingencies related to all of these costs. The Owner shall update the Owner’s budget for the Project as necessary throughout the duration of the Project until final completion. If the Owner significantly increases or decreases the Owner’s budget for the Cost of the Work, the Owner shall notify the Architect. The Owner and the Architect shall thereafter agree to a corresponding change in the Project’s scope and qualityinform the Architect in writing of changes in the Cost of the Work. § 5.3 The Owner shall identify a representative authorized to act on the Owner’s behalf with respect to the Project. The Owner shall render decisions and approve the Architect’s submittals in a timely manner in order to avoid unreasonable delay in the orderly and sequential progress of the Architect’s services. § 5.4 Upon request by the Architect and if available to the Owner, The the Owner shall furnish surveys describing to describe physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. Information provided may include zoning and locations and dimensions pertaining to existing buildings. It may also include information concerning available utility services, above and below grade, including inverts and depths. If requested by the Owner, the Architect shall provide this information as an Additional Service. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; designated wetlands; adjacent drainage; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions, and other necessary data with respect to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark. § 5.5 The Owner shall furnish services of geotechnical engineers, which may include test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, seismic evaluation, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with written reports and appropriate recommendations. § 5.6 The Owner shall provide the Supplemental Services designated as the Owner’s responsibility in Section 4.1.1. § 5.7 If the Owner identified a Sustainable Objective in Article 1, the Owner shall fulfill its responsibilities as required in AIA Document E204™–2017, Sustainable Projects Exhibit, attached to this Agreement. § 5.8 The Owner shall furnish the services of consultants identified in Section 1.1.9 herein and other than those designated in Section 1.1.11 herein, or authorize the Architect to furnish them as an Additional Servicecoordinate 235 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 19 the services of its own consultants with those services provided by the Architect. Upon the Architect’s request, the Owner shall furnish copies of the scope of services in the contracts between the Owner and the Owner’s consultants. The Owner shall furnish the services of consultants other than those designated as the responsibility of the Architect in this Agreement, or authorize the Architect to furnish them as an Additional Service, when the Architect requests such services and demonstrates that they are reasonably required by the scope of the Project. The Architect shall coordinate its Services and those of its consultants with services provided by the Owner. The Owner shall require that its consultants and contractors maintain insurance, including professional liability insurance, as appropriate to the services or work provided. § 5.9 Unless otherwise provided in this Agreement, The the Owner shall furnish tests, inspections and other-than- normal-or-customary reports required by law or the Contract Documents, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials. § 5.10 The Owner shall furnish all legal, insurance and accounting services, including auditing services, that may be reasonably necessary at any time for the Project to meet the Owner’s needs and interests. § 5.11 The Owner and the Architect shall provide each to the other prompt written notice to the Architect if the Owner becomes upon becoming aware of any fault or defect in the Project, including errors, omissions or inconsistencies in the Architect’s Instruments of Service; provided, however, that this Section shall impose no duty to the Owner to discover such errors, omissions or inconsistencies in the Architect’s Instruments of Service. § 5.12 The Owner shall include the Architect in all communications with the Contractor that relate to or affect the Architect’s services or professional responsibilities. The Owner shall promptly notify the Architect of the substance of any direct communications between the Owner and the Contractor otherwise relating to the Project. Communications by and with the Architect’s consultants Consultants shall be through the Architect. § 5.13 Before executing the Contract for Construction, the OwnerThe Architect shall coordinate the Architect’s duties and responsibilities set forth in the Contract for Construction with the Architect’s services set forth in this Agreement. The Architect shall perform in a manner consistent with the obligations of the Architect as stated in this Agreement and in the Contract for Construction and the General Conditions of the Contract for Construction. The Owner shall provide the Architect a copy of the executed agreement between the Owner and Contractor, including the General Conditions of the Contract for Construction. § 5.14 The Owner shall provide the Architect access to the Project site prior to commencement of the Work and shall obligate the Contractor to provide the Architect access to the Work wherever it is in preparation or progress. § 5.15 Within 15 days after receipt of a written request from the Architect, the Owner shall furnish the requested information as necessary and relevant for the Architect to evaluate, give notice of, or enforce lien rights. ARTICLE 6 COST OF THE WORK § 6.1 For purposes of this Agreement, the Cost of the Work shall be the total cost to the Owner to construct all elements of the Project designed or specified by the Architect, which cost and design have been previously approved in writing by the Owner, and shall include contractors’ general conditions costs, overhead and profit. The Cost of the Work also includes the reasonable value of labor, materials, and equipment, donated to, or otherwise furnished by, the Owner. The Cost of the Work does not include the compensation of the Architect; the costs of the land, rights- of-way, financing, or contingencies for changes in the Work; or other costs that are the responsibility of the Owner. § 6.2 The Owner’s budget for the Cost of the Work is provided in Initial Information, and shall be adjusted throughout the Project as required under Sections 5.2, 6.4 and 6.5. Evaluations of the Owner’s budget for the Cost of the Work, and the preliminary estimate of the Cost of the Work and updated estimates of the Cost of the Work, prepared by the Architect, represent the Architect’s judgment as a design professional. It is recognized, however, that neither the Architect nor the Owner has control over the cost of labor, materials, or equipment; the Contractor’s methods of determining bid prices; or competitive bidding, market, or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner’s budget for the Cost of the Work, or from any estimate of the Cost of the Work, or evaluation, prepared or agreed to by the Architect. 236 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 20 § 6.3 In preparing estimates of the Cost of Work, the Architect shall be permitted to include contingencies for design, bidding, and price escalation; to determine what materials, equipment, component systems, and types of construction are to be included in the Contract Documents; to recommend reasonable adjustments in the program and scope of the Project; and to include design alternates as may be necessary to adjust the estimated Cost of the Work to meet the Owner’s budget. The Architect’s estimate of the Cost of the Work shall be based on current area, volume or similar conceptual estimating techniques. If the Owner requires a detailed estimate of the Cost of the Work, the Architect shall provide such an estimate, if identified as the Architect’s responsibility in Section 4.1.1, as a Supplemental Service. § 6.4 If, through no fault of the Architect, the Procurement Phase has not commenced within 90 days after the Architect submits the Construction Documents to the Owner, the Owner’s budget for the Cost of the Work shall be adjusted shall consider adjustment to its budget for the Cost of the Work to reflect changes in the general level of prices in the applicable construction market. § 6.5 If at any time the Architect’s estimate of the Cost of the Work exceeds the Owner’s budget for the Cost of the Work, the Architect shall make appropriate recommendations to the Owner to adjust the Project’s size, quality, or budget for the Cost of the Work, and the Owner shall cooperate with the Architect in making such adjustments. § 6.6 If the Owner’s budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall .1 give written approval of an increase in the budget for the Cost of the Work; .2 authorize rebidding or renegotiating of the Project within a reasonable time; .3 terminate in accordance with Section 9.5; .4 in consultation with the Architect, revise the Project program, scope, or quality as required to reduce the Cost of the Work; or, .5 implement any other mutually acceptable alternative. § 6.7 If the Owner chooses to proceed under Section 6.6.4, the Architect shall modify the Construction Documents as necessary to comply with the Owner’s budget for the Cost of the Work at the conclusion of the Construction Documents Phase Services, or the budget as adjusted under Section 6.6.1. If the Owner requires the Architect to modify the Construction Documents because the lowest bona fide bid or negotiated proposal exceeds the Owner’s budget for the Cost of the Work due to market conditions the Architect could not reasonably anticipate, the Owner shall compensate the Architect for the modifications as an Additional Service pursuant to Section 11.3; otherwise the Architect’s services for modifying the Construction Documents shall be without additional compensation. In any event, the Architect’s modification of the Construction Documents shall be the limit of the Architect’s responsibility under this Article 6. ARTICLE 7 COPYRIGHTS AND LICENSES § 7.1 The Architect and the Owner warrant that in transmitting Instruments of Service, or any other information, the transmitting party is the copyright owner of such information or has permission from the copyright owner to transmit such information for its use on the Project. § 7.2 The Architect and the Architect’s consultants shall be deemed the authors and owners of their respective Instruments of Service, including the Drawings and Specifications, and shall retain all common law, statutory and other reserved rights, including copyrights. Submission or distribution of Instruments of Service to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights of the Architect and the Architect’s consultants.hereby assigns to the Owner, without reservation, all copyrights in all Project-related documents, models, photographs, and other expression created by the Architect. Among those documents are certain “Instruments of Service,” including the design drawings and the Construction Documents. The Owner’s obligation to pay the Architect is expressly conditioned upon the Architect’s obtaining a valid written comprehensive assignment of copyrights from its Consultants in terms identical to those that obligate the Architect to the Owner as expressed in this section, which copyrights the Architect, in turn, hereby assigns to the Owner. The Owner in return hereby grants the Architect and its Consultants a revocable, nonexclusive license to reproduce the documents for purposes relating directly to the Architect’s performance of its obligations under this Agreement, for the Architect’s archival records, and for the Architect’s reproduction of drawings and photographs in the Architect’s marketing materials. 237 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 21 § 7.3 The Architect grants to the Owner a nonexclusive license to use the Architect’s Instruments of Service solely and exclusively for purposes of constructing, using, maintaining, altering and adding to the Project, provided that the Owner substantially performs its obligations under this Agreement, including prompt payment of all sums due pursuant to Article 9 and Article 11. The Architect shall obtain similar nonexclusive licenses from the Architect’s consultants consistent with this Agreement. The license granted under this section permits the Owner to authorize the Contractor, Subcontractors, Sub-subcontractors, and suppliers, as well as the Owner’s consultants and separate contractors, to reproduce applicable portions of the Instruments of Service, subject to any protocols established pursuant to Section 1.3, solely and exclusively for use in performing services or construction for the Project. If the Architect rightfully terminates this Agreement for cause as provided in Section 9.4, the license granted in this Section 7.3 shall terminate. § 7.3.1 In the event the Owner uses the Instruments of Service without retaining the authors of the Instruments of Service, the Owner releases the Architect and Architect’s consultant(s) from all claims and causes of action arising from such uses. The Owner, to the extent permitted by law, further agrees to indemnify and hold harmless the Architect and its consultants from all costs and expenses, including the cost of defense, related to claims and causes of action asserted by any third person or entity to the extent such costs and expenses arise from the Owner’s use of the Instruments of Service under this Section 7.3.1. The terms of this Section 7.3.1 shall not apply if the Owner rightfully terminates this Agreement for cause under Section 9.4. To the extent that liability arises from misuse of the Instruments of Service by the Owner or another architect or engineer, the Architect shall not be responsible for that misuse. § 7.4 The Architect hereby agrees to indemnify and hold harmless the Owner and its affiliated or related entities, and any officer, agent, and employee of any of them, against all claims, damages, loss, liability, or expense (including reasonable attorneys’ fees and litigation expenses) asserted against or suffered by any of them for infringement of any copyright, patent, or other intellectual property arising out of any plans, designs, drawings, or specifications furnished by the Architect in the performance of this Agreement, unless the Owner specifically directs the Architect to use the particular item and causes the infringement.Except for the licenses granted in this Article 7, no other license or right shall be deemed granted or implied under this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license granted herein to another party without the prior written agreement of the Architect. Any unauthorized use of the Instruments of Service shall be at the Owner’s sole risk and without liability to the Architect and the Architect’s consultants. § 7.5 Except as otherwise stated in Section 7.3, tThe provisions of this Article 7 shall survive the termination of this Agreement. ARTICLE 8 CLAIMS AND DISPUTES § 8.1 General § 8.1.1 The Owner and Architect shall commence all claims and causes of action against the other and arising out of or related to this Agreement, whether in contract, tort, or otherwise, in accordance with the requirements of the binding dispute resolution method selected in this Agreement and within the period specified by applicable law, but in any case not more than 10 years after the date of Substantial Completion of the Work. The Owner and Architect waive all claims and causes of action not commenced in accordance with this Section 8.1.1. § 8.1.2 To the extent damages are covered by property insurance, the Owner and Architect waive all rights against each other and against the contractors, consultants, agents, and employees of the other for damages, except such rights as they may have to the proceeds of such insurance as set forth in AIA Document A201–2017, General Conditions of the Contract for Construction. The Owner or the Architect, as appropriate, shall require of the contractors, consultants, agents, and employees of any of them, similar waivers in favor of the other parties enumerated herein. § 8.1.3 The Architect and Owner waive consequential damages for claims, disputes, or other matters in question, arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party’s termination of this Agreement, except as specifically provided in Section 9.7. § 8.2 MediationDispute Resolution § 8.2.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to binding dispute resolution. If such matter relates to or is the subject of a lien arising out of the Architect’s services, the Architect may proceed in accordance with applicable law to comply with 238 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 22 the lien notice or filing deadlines prior to resolution of the matter by mediation or by binding dispute resolution.The Owner, as a North Carolina local government, shall use the dispute resolution process adopted by the State Building Commission pursuant to G.S. § 143-135.26(11). This dispute resolution process will be available to all parties involved in this construction project, including the Owner, the Architect, the Contractor, and the first-tier and lower- tier Subcontractors and shall be available for any issues arising out of the contract or construction process, provided that the amount in controversy is $15,000 or more. The Architect shall make this process available to its Subcontractors and Consultants by inclusion of this provision in the subcontractor and consultant agreements. The Owner and the Architect agree that they shall submit any and all unsettled claims or counterclaims, disputes, or other matters in question between them arising out of or relating to the Contract Documents or the breach thereof in which the amount in controversy is at least $15,000 to mediation in accordance with said rules. § 8.2.2 The Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between them by mediation, which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Mediation Procedures in effect on the date of this Agreement. A request for mediation shall be made in writing, delivered to the other party to this Agreement, and filed with the person or entity administering the mediation. The request may be made concurrently with the filing of a complaint or other appropriate demand for binding dispute resolution but, in such event, mediation shall proceed in advance of binding dispute resolution proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. If an arbitration proceeding is stayed pursuant to this section, the parties may nonetheless proceed to the selection of the arbitrator(s) and agree upon a schedule for later proceedings.The provisions of this Section are subject to any other provision of this Agreement concerning the submission, documentation and/or proof of any claim or dispute. Such other provisions shall apply in full force and shall be satisfied as a condition precedent to mediation pursuant to this Section. § 8.2.3 The parties shall share the mediator’s fee and any filing fees equally. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof.The parties understand and agree that mediation in accordance with this Section shall be a condition precedent to institution of any legal or equitable proceeding seeking monetary recovery based on any dispute that is subject to mediation pursuant to this Section. § 8.2.4 If the parties do not resolve a dispute through mediation pursuant to this Section 8.2, the method of binding dispute resolution shall be the following: (Check the appropriate box.) [ « » ] Arbitration pursuant to Section 8.3 of this Agreement [ « » ] Litigation in a court of competent jurisdiction [ « » ] Other: (Specify) « » If the Owner and Architect do not select a method of binding dispute resolution, or do not subsequently agree in writing to a binding dispute resolution method other than litigation, the dispute will be resolved in a court of competent jurisdiction.The parties agree that if there is no resolution of a dispute pursuant to this Section 8.2, the next step in the dispute resolution process, and the binding method of dispute resolution, shall be litigation in a court of competent jurisdiction. § 8.3 Arbitration § 8.3.1 If the parties have selected arbitration as the method for binding dispute resolution in this Agreement, any claim, dispute or other matter in question arising out of or related to this Agreement subject to, but not resolved by, mediation shall be subject to arbitration, which, unless the parties mutually agree otherwise, shall be administered by the American Arbitration Association in accordance with its Construction Industry Arbitration Rules in effect on the date of this Agreement. A demand for arbitration shall be made in writing, delivered to the other party to this Agreement, and filed with the person or entity administering the arbitration. 239 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 23 § 8.3.1.1 A demand for arbitration shall be made no earlier than concurrently with the filing of a request for mediation, but in no event shall it be made after the date when the institution of legal or equitable proceedings based on the claim, dispute or other matter in question would be barred by the applicable statute of limitations. For statute of limitations purposes, receipt of a written demand for arbitration by the person or entity administering the arbitration shall constitute the institution of legal or equitable proceedings based on the claim, dispute or other matter in question. § 8.3.2 The foregoing agreement to arbitrate, and other agreements to arbitrate with an additional person or entity duly consented to by parties to this Agreement, shall be specifically enforceable in accordance with applicable law in any court having jurisdiction thereof. § 8.3.3 The award rendered by the arbitrator(s) shall be final, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. § 8.3.4 Consolidation or Joinder § 8.3.4.1 Either party, at its sole discretion, may consolidate an arbitration conducted under this Agreement with any other arbitration to which it is a party provided that (1) the arbitration agreement governing the other arbitration permits consolidation; (2) the arbitrations to be consolidated substantially involve common questions of law or fact; and (3) the arbitrations employ materially similar procedural rules and methods for selecting arbitrator(s). § 8.3.4.2 Either party, at its sole discretion, may include by joinder persons or entities substantially involved in a common question of law or fact whose presence is required if complete relief is to be accorded in arbitration, provided that the party sought to be joined consents in writing to such joinder. Consent to arbitration involving an additional person or entity shall not constitute consent to arbitration of any claim, dispute or other matter in question not described in the written consent. § 8.3.4.3 The Owner and Architect grant to any person or entity made a party to an arbitration conducted under this Section 8.3, whether by joinder or consolidation, the same rights of joinder and consolidation as the Owner and Architect under this Agreement. § 8.4 The provisions of this Article 8 shall survive the termination of this Agreement. ARTICLE 9 TERMINATION OR SUSPENSION § 9.1 If the Owner fails to make payments to the Architect in accordance with this Agreement and such failure results through no fault of the Architect, then the Architect may terminate this Agreement, or suspend provision of services, upon twenty-one (21) days’ written notice to Owner. This notice shall specify detailed grounds for the intended termination or suspension. such failure shall be considered substantial nonperformance and cause for termination or, at the Architect’s option, cause for suspension of performance of services under this Agreement. If the Architect elects to suspend services, the Architect shall give seven days’ written notice to the Owner before suspending services. In the event of a suspension of services, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Owner shall pay the Architect all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Architect’s services. The Architect’s fees for the remaining services and the time schedules shall be equitably adjusted. § 9.2 If the Owner suspends the Project for more than 90 consecutive days, the Architect shall be compensated for services performed prior to notice of such suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in the interruption and resumption of the Architect’s services. The Architect’s fees for the remaining services and the time schedules shall be equitably adjusted. § 9.3 If the Owner suspends the Project for more than 90 cumulative days for reasons other than the fault of the Architect, the Architect may terminate this Agreement by giving not less than seven days’ written notice. § 9.4 Either partyThe Owner may terminate this Agreement upon not less than seven days’ written notice should the other partyArchitect fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the terminationand fail to cure such condition within seven days of the written notice. 240 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 24 § 9.5 The Owner may terminate this Agreement upon not less than seven days’ written notice to the Architect for the Owner’s convenience and without cause. § 9.6 If the Owner terminates this Agreement for its convenience pursuant to Section 9.5, or the Architect terminates this Agreement pursuant to Section 9.3, the Owner shall compensate the Architect only for services properly performed prior to termination, and Reimbursable Expenses incurred, and costs attributable to termination, including the costs attributable to the Architect’s termination of consultant agreements. The Architect waives its right to pursue Owner for damages other than those specifically set forth herein. § 9.7 In addition to any amounts paid under Section 9.6, if the Owner terminates this Agreement for its convenience pursuant to Section 9.5, or the Architect terminates this Agreement pursuant to Section 9.3, the Owner shall pay to the Architect the following fees: (Set forth below the amount of any termination or licensing fee, or the method for determining any termination or licensing fee.) .1 Termination Fee: « » .2 Licensing Fee if the Owner intends to continue using the Architect’s Instruments of Service: « » § 9.8 Except as otherwise expressly provided herein, this Agreement shall terminate one year from the date of Substantial Completionthe Project is fully completed, and Owner has made final payment to the Contractor. § 9.9 The Owner’s rights to use the Architect’s Instruments of Service in the event of a termination of this Agreement are set forth in Article 7 and Section 9.7. ARTICLE 10 MISCELLANEOUS PROVISIONS § 10.1 This Agreement and any disputes which shall arise hereunder shall be governed by the laws of the State of North Carolina. The parties do hereby confer exclusive jurisdiction over any disputes which shall arise under this Agreement upon the General Courts of Justice for the State of North Carolina, sitting in Union County. place where the Project is located, excluding that jurisdiction’s choice of law rules. If the parties have selected arbitration as the method of binding dispute resolution, the Federal Arbitration Act shall govern Section 8.3. § 10.2 Terms in this Agreement shall have the same meaning as those in AIA Document A201–2017, General Conditions of the Contract for Construction, as modified by the Owner. § 10.3 The Owner and Architect, respectively, bind themselves, their agents, successors, assigns, and legal representatives to this Agreement. Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to a lender providing financing for the Project if the lender agrees to assume the Owner’s rights and obligations under this Agreement, including any payments due to the Architect by the Owner prior to the assignment.The Architect shall not assign its interests or obligations under this Agreement without the written consent of the Owner, which consent may be withheld by the Owner for any reason. § 10.3.1 The services provided by the Architect are, for purposes of this Agreement, deemed to be personal services. The Architect shall assign the team of persons designated in Section 1.1.11 herein (“the Project Team”) to perform their designated tasks. The Architect shall not make substantial changes to the Project Team without the approval of the Owner. Should circumstances beyond the control of the Architect result in the need to change the Project Team, any replacement of a listed team member shall be approved in advance by the Owner. However, nothing in this clause shall be construed to limit the Owner’s rights to terminate the Contract as provided in this Agreement. Termination by the Owner as a result of a change in the Architect’s Project Team shall be deemed a justifiable termination within the meaning of Section 9.5. § 10.4 If the Owner requests the Architect to execute certificates or consents from lenders or governmental authorities, the proposed language of such certificates shall be submitted to the Architect for review at least 14 days 241 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 25 prior to the requested dates of execution. If the Owner requests the Architect to execute consents reasonably required to facilitate assignment to a lender, the Architect shall execute all such certificates and consents that are consistent with this Agreement, provided the proposed certificate or consent is submitted to the Architect for review at least 14 days prior to execution. The Architect shall not be required to execute certificates or consents that would require knowledge, services, or responsibilities beyond the scope of this Agreement. § 10.5 Nothing contained in this Agreement shall create a contractual relationship with, or a cause of action in favor of, a third party against either the Owner or Architect. § 10.6 Unless otherwise required in this Agreement, the Architect shall have no responsibility for the discovery, presence, handling, removal or disposal of, or exposure of persons to, hazardous materials or toxic substances in any form at the Project site. The Architect shall, however, immediately inform the Owner in writing if the Architect becomes aware of any toxic substances or hazardous materials on the Project site. § 10.7 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect’s promotional and professional materials. The Architect shall be given reasonable access to the completed Project to make such representations. However, under no circumstances shall the Architect’s materials shall not include the Owner’s confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall may provide professional credit for the Architect in the Owner’s promotional materials for the Project. This Section 10.7 shall survive the termination of this Agreement unless the Owner terminates this Agreement for cause pursuant to Section 9.4. § 10.8 If the Architect or Owner receives information specifically designated as “confidential” or “business proprietary,” the receiving party shall keep such information strictly confidential and shall not disclose it to any other person except as set forth in Section 10.8.1. This Section 10.8 shall survive the termination of this Agreement. § 10.8.1 The receiving party may disclose “confidential” or “business proprietary” information after 7 days’ notice to the other party, when required by law, arbitrator’s order, or court order, including a subpoena or other form of compulsory legal process issued by a court or governmental entity, or to the extent such information is reasonably necessary for the receiving party to defend itself in any dispute. The receiving party may also disclose such information to its employees, consultants, or contractors in order to perform services or work solely and exclusively for the Project, provided those employees, consultants and contractors are subject to the restrictions on the disclosure and use of such information as set forth in this Section 10.8.The Architect shall maintain the confidentiality of information specifically designated as confidential by the Owner, unless withholding such information would violate the law, create the risk of significant harm to the public, or prevent the Architect from establishing a claim or defense in an adjudicatory proceeding. The Architect shall require of the Architect’s consultants similar agreements to maintain the confidentiality of information specifically designated as confidential by the Owner. The Architect understands and agrees that in addition to any other information designated as confidential by the Owner, the detailed plans and drawings of public buildings and infrastructure facilities, pursuant to G.S. § 132-1.7, is not considered public record and Architect shall keep such information confidential. § 10.9 The invalidity of any provision of the Agreement shall not invalidate the Agreement or its remaining provisions. If it is determined that any provision of the Agreement violates any law, or is otherwise invalid or unenforceable, then that provision shall be revised to the extent necessary to make that provision legal and enforceable. In such case the Agreement shall be construed, to the fullest extent permitted by law, to give effect to the parties’ intentions and purposes in executing the Agreement. ARTICLE 11 COMPENSATION § 11.1 For the Architect’s Basic Services described under Article 3, the Owner shall compensate the Architect as follows: .1 Stipulated Sum (Insert amount) Seventy-Nine Thousand Dollars and 00/100 « $79,000.00)Refer to EXHIBIT A: Advanced Planning Architectural Services Agreement Proposal » « » 242 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 26 .2 Percentage Basis (Insert percentage value) « » (« » ) % of the Owner’s budget for the Cost of the Work, as calculated in accordance with Section 11.6. .3 Other (Describe the method of compensation) « » § 11.2 For the Architect’s Supplemental Services designated in Section 4.1.1 and for any Sustainability Services required pursuant to Section 4.1.3, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation. If necessary, list specific services to which particular methods of compensation apply.) « N/A » § 11.3 For Additional Services that may arise during the course of the Project, including those under Section 4.2, the Owner shall compensate the Architect as follows: (Insert amount of, or basis for, compensation.) « Refer to EXHIBIT A: Advanced Planning Architectural Services Agreement Proposal » « » § 11.4 Compensation for Supplemental and Additional Services of the Architect’s consultants when not included in Section 11.2 or 11.3, shall be the amount invoiced to the Architect plus « tenwenty » percent ( « 210 »%), or as follows: (Insert amount of, or basis for computing, Architect’s consultants’ compensation for Supplemental or Additional Services.) « Refer to EXHIBIT A: Advanced Planning Architectural Services Agreement Proposal » « » § 11.5 When compensation for Basic Services is based on a stipulated sum or a percentage basis, the proportion of compensation for each phase of services shall be as follows: Advanced Planning Phase Schematic Design Phase « 79,000.00 » percent ( « 100 » %) Design Development Phase « » percent ( « » %) Construction Documents Phase « » percent ( « » %) Procurement Phase « » percent ( « » %) Construction Phase « » percent ( « » %) Total Basic Compensation one hundred percent ( 100 %) § 11.6 When compensation identified in Section 11.1 is on a percentage basis, progress payments for each phase of Basic Services shall be calculated by multiplying the percentages identified in this Article by the Owner’s most recent budget for the Cost of the Work. Compensation paid in previous progress payments shall not be adjusted based on subsequent updates to the Owner’s budget for the Cost of the Work. § 11.6.1 When compensation is on a percentage basis and any portions of the Project are deleted or otherwise not constructed, compensation for those portions of the Project shall be payable to the extent services are performed on those portions. The Architect shall be entitled to compensation in accordance with this Agreement for all services performed whether or not the Construction Phase is commenced.All requests for payment shall be in the form reasonably requested by the Owner and shall include backup documentation reasonably requested by the Owner. 243 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 27 § 11.7 The hourly billing rates for services of the Architect and the Architect’s consultants are set forth below. The rates shall be adjusted in accordance with the Architect’s and Architect’s consultants’ normal review practices. (If applicable, attach an exhibit of hourly billing rates or insert them below.) « Refer to EXHIBIT A: Advanced Planning Architectural Services Agreement Proposal » « » Employee or Category Rate ($0.00) § 11.8 Compensation for Reimbursable Expenses § 11.8.1 Reimbursable Expenses are in addition to compensation for Basic, Supplemental, and Additional Services and include expenses incurred by the Architect and the Architect’s consultants directly related to the Project, as follows: .1 Transportation and authorized out-of-town travel and subsistence if approved in writing by the Owner; .2 Long distance services, dedicated data and communication services, teleconferences, Project web sites, and extranets; .3 Permitting and other fees required by authorities having jurisdiction over the Project; .4 Printing, reproductions, plots, and standard form documents; .5 Postage, handling, and delivery; .6 Expense of overtime work requiring higher than regular rates, if authorized in writing in advance by the Owner; .7 Renderings, physical models, mock-ups, professional photography, and presentation materials requested in writing by the Owner or required for the Project, except work performed in-house by the Architect; .8 If required by the Owner, and with the Owner’s prior written approval, the Architect’s consultants’ expenses of professional liability insurance dedicated exclusively to this Project, or the expense of additional insurance coverage or limits in excess of that normally maintained by the Architect’s consultants; .9 All taxes levied on professional services and on reimbursable expenses; .10 Site office expenses; .11 Registration fees and any other fees charged by the Certifying Authority or by other entities as necessary to achieve the Sustainable Objective; and, .12 Other similar Project-related expenditures. § 11.8.2 For Reimbursable Expenses the compensation shall be the expenses incurred by the Architect and the Architect’s consultants plus « «zero» percent ( « 0 » %) of the expenses incurred. § 11.9 Architect’s Insurance. If the types and limits of coverage required in Section 2.5 are in addition to the types and limits the Architect normally maintains, the Owner shall pay the Architect for the additional costs incurred by the Architect for the additional coverages as set forth below: (Insert the additional coverages the Architect is required to obtain in order to satisfy the requirements set forth in Section 2.5, and for which the Owner shall reimburse the Architect.) « » § 11.10 Payments to the Architect § 11.10.1 Initial Payments § 11.10.1.1 An initial payment of « zero » ($ « 0.00 » ) shall be made upon execution of this Agreement and is the minimum payment under this Agreement. It shall be credited to the Owner’s account in the final invoice. § 11.10.1.2 If a Sustainability Certification is part of the Sustainable Objective, an initial payment to the Architect of « » ($ « » ) shall be made upon execution of this Agreement for registration fees and other fees payable to the Certifying Authority and necessary to achieve the Sustainability Certification. The Architect’s payments to the Certifying Authority shall be credited to the Owner’s account at the time the expense is incurred. 244 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 28 § 11.10.2 Progress Payments § 11.10.2.1 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed. Payments are due and payable upon presentation of the Architect’s invoice. Amounts unpaid « » ( « » ) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect. (Insert rate of monthly or annual interest agreed upon.) « » % « »Payments for services shall be made monthly and shall be in proportion to services performed. The Architect shall issue monthly invoices, on or about the same day each month. The Owner shall pay amounts properly due not more than twenty (20) days after the date of receipt of a valid invoice for such amounts by Owner’s Finance Department. Amounts properly due yet unpaid thirty (30) days after the Owner’s receipt of that invoice shall bear simple interest at an annual rate of twelve percent (12%), unless otherwise limited by law. The Architect shall submit with each invoice a current, itemized statement of amounts invoiced, amounts received, Reimbursable Expenses invoiced and received, and all other funds sought from the Owner and received by the Architect. The Owner has the right to inspect the Architect’s documentation at any time to determine that the work has proceeded to the point asserted in any invoice for payment. § 11.10.2.2 The Owner shall not withhold amounts from the Architect’s compensation to impose a penalty or liquidated damages on the Architect, or to offset sums requested by or paid to contractors for the cost of changes in the Work, unless the Architect agrees or has been found liable for the amounts in a binding dispute resolution proceeding. § 11.10.2.3 Records of Reimbursable Expenses, expenses pertaining to Supplemental and Additional Services, and services performed on the basis of hourly rates shall be available to the Owner at mutually convenient timessubmitted to the Owner when payment is requested. ARTICLE 12 SPECIAL TERMS AND CONDITIONS Special terms and conditions that modify this Agreement are as follows: (Include other terms and conditions applicable to this Agreement.) 245 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 29 « § 12.1 Indemnification § 12.1.1 In addition to any indemnification obligations noted elsewhere in this Agreement, the Architect shall protect, indemnify, and hold harmless the Owner, its officers, employees, and agents from and against any and all losses, penalties, damages, settlements, costs, charges, professional fees or other expenses or other liabilities of every kind and character arising out of or relating to any and all claims, liens, demands, obligations, actions, proceedings, or causes of action of every kind in connection with or arising out of this Agreement and/or the performance hereof that are due, in whole or in part, to the negligent acts, errors, or omissions or intentional misconduct of the Architect, its officers, its employees, its agents, and its Consultants; and such protection, indemnification, and holding harmless shall include, without limitation, any and all losses, penalties, damages, settlements, costs, charges, professional fees or other expenses or other liabilities of every kind and character arising out of or relating to any and all claims, liens, demands, obligations, actions, proceedings, or causes of action of every kind related to infringement of intellectual property rights. The Architect shall investigate, handle, and respond to the same at its sole expense and agrees to bear all other costs and expenses related thereto. § 12.2 Other Special Terms and Conditions § 12.2.1 All services listed in this Article 12, unless otherwise specifically designated as Supplemental or Additional Services, shall be considered Basic Services for which the Architect shall receive no additional compensation. § 12.2.2 In performing the services requested by the Owner, the Architect shall comply with all laws, rules, regulations, ordinances, codes, standards, and orders of any and all governmental bodies, agencies, authorities, and courts having jurisdiction, to include compliance of the plans and specifications with applicable requirements of the Americans with Disabilities Act. Also without limiting the generality of the foregoing, the Architect shall comply with all applicable provisions of Article 8 of Chapter 143 of the North Carolina General Statutes regarding public contracts. By way of illustration, and not limitation, the Architect shall (i) observe formal bidding requirements in its preparation of the Contract Documents; (ii) require a minimum of three bids prior to opening on initial bid; and (iii) assist the Owner with minority participation in the bidding process, all as required by statute. § 12.2.3 Security of Data. Architect will take all steps reasonably necessary to safeguard all data, files, reports, and other information of Owner from access, loss, disclosure, destruction, or erasure. Any costs or expenses of replacing other damages resulting from the loss of such data will be borne by Architect to the extent such loss or damage occurs through its negligence. In the event Architect is allowed or required to provide online support to Owner, the method used shall not provide Architect with access to any information other than that absolutely necessary to allow Architect to provide support, and Owner shall be allowed to require reasonable security procedures for such access. § 12.2.4 E-Verify. E-Verify is the federal program operated by the United States Department of Homeland Security and other federal agencies, or any successor or equivalent program, used to verify the work authorization of newly hired employees pursuant to federal law. The Architect agrees to ensure that the Architect and any subcontractor performing work under this Agreement: (i) uses E-Verify if required to do so by North Carolina law; and (ii) otherwise complies with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. » ARTICLE 13 SCOPE OF THE AGREEMENT § 13.1 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both the Owner and Architect. § 13.2 This Agreement is comprised of the following documents identified below: .1 AIA Document B101™–2017, Standard Form Agreement Between Owner and Architect .2 AIA Document E203™–2013, Building Information Modeling and Digital Data Exhibit, dated as indicated below: (Insert the date of the E203-2013 incorporated into this agreement.) « » .3 Exhibits: (Check the appropriate box for any exhibits incorporated into this Agreement.) 246 AIA Document B101 – 2017. Copyright © 1974, 1978, 1987, 1997, 2007 and 2017. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 15:09:27 ET on 02/27/2023 under Order No.2114341386 which expires on 07/07/2023, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1765232949) 30 [ « » ] AIA Document E204™–2017, Sustainable Projects Exhibit, dated as indicated below: (Insert the date of the E204-2017 incorporated into this agreement.) « » [ « » ] Other Exhibits incorporated into this Agreement: (Clearly identify any other exhibits incorporated into this Agreement, including any exhibits and scopes of services identified as exhibits in Section 4.1.2.) « EXHIBIT A: Advanced Planning Architectural Services Agreement Proposal » « » .4 Other documents: (List other documents, if any, forming part of the Agreement.) « » This Agreement entered into as of the day and year first written above. OWNER (Signature) ARCHITECT (Signature) Brian Matthews County Manager« »« » « L. Joseph Humphrey, AIA » « Civic Market Leader | Principal » (Printed name and title) (Printed name, title, and license number, if required) 247 Union County, NC Staff Report Union County Government Center 500 North Main Street Monroe, North Carolina www.unioncountync.gov File #:26-081 Agenda Date:2/2/2026 TITLE:..title Request to Transfer Funds - South Piedmont Community College Projects INFORMATION CONTACT: Jason May, Budget & Grants Management, Director, 704-283-3760 ACTION REQUESTED: Approve South Piedmont Community College’s request to transfer funds between projects. PRIOR BOARD ACTIONS: None. BACKGROUND: South Piedmont Community College requests approval to transfer the remaining $21,364.93 in project 40080161, Camera Project, to project 40080162, Access Controls. The college intends to add exterior access control to the Main Building and the Braswell Building, both on the OCH campus, for a total cost of $85,081.42. Building A and the Fine Arts Building on the OCH campus and the Tyson Family Center for Technology already have exterior access control, and exterior access control is planned for the Aseptic Training Facility and the newly named L. Carlton Tyson Ascend704 Building. Adding exterior access control to the Main Building and Braswell Building will equip all of the college’s Union County buildings with exterior access control, greatly enhancing security at these locations. To fund part of this project, approval is requested to transfer the remaining camera project funds to the access control project. The remainder of the project will be funded through existing Union County Capital Maintenance funds. FINANCIAL IMPACT: SPCC will be closing out Project 40080161, transferring funding in the amount of $21,364.93 to Project 40080162 Access Control. Union County, NC Printed on 1/20/2026Page 1 of 1 powered by Legistar™248 MEMORANDUM TO: Union County Board of County Commissioners FROM: Michelle Brock, South Piedmont Community College, Vice President of Finance and Administrative Services/CFO DATE: February 2, 2026 SUBJECT: Request to transfer camera project funds to access control project South Piedmont Community College requests approval to transfer the remaining $21,364.93 in project 40080161, Camera Project, to project 40080162, Access Controls. The college intends to add exterior access control to the Main Building and the Braswell Building, both on the OCH campus, for a total cost of $85,081.42. Building A and the Fine Arts Building on the OCH campus and the Tyson Family Center for Technology already have exterior access control, and exterior access control is planned for the Aseptic Training Facility and the newly named L. Carlton Tyson Ascend704 Building. Adding exterior access control to the Main Building and Braswell Building will equip all of the college’s Union County buildings with exterior access control, greatly enhancing security at these locations. To fund part of this project, approval is requested to transfer the remaining camera project funds to the access control project. The remainder of the project will be funded through existing Union County Capital Maintenance funds. 249 Union County, NC Staff Report Union County Government Center 500 North Main Street Monroe, North Carolina www.unioncountync.gov File #:26-063 Agenda Date:2/2/2026 TITLE:..title November 2025 NCVTS Motor Vehicle Tax Report INFORMATION CONTACT: Vann Harrell, Tax Administration, Tax Administrator, 704-283-3748; Kristen Foxworth, Tax Administration, Deputy Tax Administrator, 704-283-3591 ACTION REQUESTED: Approve the November 2025 NCVTS Motor Vehicle Tax Refund Report. PRIOR BOARD ACTIONS: None. BACKGROUND: The refunds included in this report represent adjustments made to tax bills that resulted in refunds of motor vehicle taxes paid under the Tax and Tag Together program operated jointly between the counties and the state. FINANCIAL IMPACT: $1,438.62 Union County, NC Printed on 1/20/2026Page 1 of 1 powered by Legistar™250 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change 001 TAX $0.00 $0.00 200 TAX ($181.69)$0.00 200 VEHICLE FEE ($30.00)$0.00 027 TAX $21.93 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($48.16)$0.00 026 TAX ($13.03)$0.00 003 TAX ($4.54)$0.00 005 TAX ($1.93)$0.00 004 TAX ($16.67)$0.00 002 TAX ($114.74)$0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($255.42)$0.00 200 VEHICLE FEE ($30.00)$0.00 018 TAX $38.89 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($367.84)$0.00 200 VEHICLE FEE ($30.00)$0.00 026 TAX $25.41 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($98.34)$0.00 200 VEHICLE FEE ($30.00)$0.00 980 TAX $4.47 $0.00 021 TAX $12.07 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($307.25)($15.36) 200 VEHICLE FEE ($30.00)$0.00 028 TAX $31.98 $1.60 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund Refund Total $33.58 $0.00947922752 Refund Generated due to adjustment on Bill #0087849107- 2024-2024-0000 Situs error 11/5/2025 $1438.62 $0.00 $0.00 $0.00 $319.03 STATESVILLE, NC 28677 Adjustment >= $100 0087849107 PMX2348 PENDINGVUGRINOVICH, BRADLEY ALAN VUGRINOVICH, BRADLEY ALAN 1011 BROWN SUMMIT AVE $0.00 $0.00 $0.00 $0.00 $111.80 INDIAN TRAIL, NC 28079 Adjustment >= $100 0087969124 KKA5386 PENDINGPRICE, VERITY GRACE PRICE, VERITY GRACE PRICE, MATTHEW DILLON 1513 PRICE RD $0.00 ($322.61) ($30.00) $0.00 ($98.34) ($30.00) $4.47 $12.071066413168 Refund Generated due to adjustment on Bill #0087969124- 2025-2025-0000 Situs error 11/5/2025 MARVIN, NC 28173 Adjustment >= $100 0087966515 MAE1480 PENDING $0.00 $0.00 $0.00 $372.43 $0.00 ($367.84) ($30.00) $25.41 $0.00 $0.00 ($255.42) ($30.00) $38.89 $0.00 $0.00 $0.00 $0.00 $246.53 GRUBB, DOROTHY WARNER GRUBB, DOROTHY WARNER OLEARY, MICHAEL J OLEARY, MICHAEL J 9606 GATO DEL SOL CT 11/6/2025 948164520 Refund Generated due to adjustment on Bill #0087966515- 2025-2025-0000 Situs error 11/6/2025 PENDING 948164640 Refund Generated due to adjustment on Bill #0087798191- 2025-2025-0000 Situs error MONROE, NC 28110 Adjustment >= $100 0087965202 LLS2981 PENDING HOLMES, TRACY NORRIS HOLMES, TRACY NORRIS HOLMES, SHELLEY MILLER 2509 HAMILTON CROSSROADS MARSHVILLE, NC 28103 Adjustment >= $100 0087798191 MXD6286 ($4.54) ($1.93) ($16.67) 713122008 Refund Generated due to adjustment on Bill #0087965202- 2025-2025-0000-00 Assessed In Err 11/21/2025 ($114.74) $199.07 819 S POTTER RD $0.00 $0.00 $0.00 $189.76 $0.00 ($181.69) ($30.00) $21.93 $0.00950829336 Refund Generated due to adjustment on Bill #0088055127- 2025-2025-0000 Situs error 11/21/2025MONROE, NC 28112 Adjustment >= $100 0088055127 ZW7520 PENDING ($48.16) ($13.03) BAKER BROS FARM INC BAKER BROS FARM INC 8719 LANSFORD DR North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change Page 1 of 1 251 Union County, NC Staff Report Union County Government Center 500 North Main Street Monroe, North Carolina www.unioncountync.gov File #:26-083 Agenda Date:2/2/2026 TITLE:..title December 2025 NCVTS Motor Vehicle Tax Report INFORMATION CONTACT: Vann Harrell, Tax Administration, Tax Administrator, 704-283-3748; Kristen Foxworth, Tax Administration, Deputy Tax Administrator, 704-283-3591 ACTION REQUESTED: Approve the December 2025 NCVTS Motor Vehicle Tax Refund Report. PRIOR BOARD ACTIONS: None. BACKGROUND: The refunds included in this report represent adjustments made to tax bills that resulted in refunds of motor vehicle taxes paid under the Tax and Tag Together program operated jointly between the counties and the state. FINANCIAL IMPACT: $1,039.13 Union County, NC Printed on 1/20/2026Page 1 of 1 powered by Legistar™252 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change 001 TAX ($15.36)$0.00 200 TAX ($60.16)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($1.45)$0.00 005 TAX ($0.62)$0.00 004 TAX ($5.32)$0.00 002 TAX ($36.61)$0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($100.30)$0.00 200 VEHICLE FEE ($30.00)$0.00 017 TAX $11.74 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($139.00)$0.00 200 VEHICLE FEE ($30.00)$0.00 020 TAX $14.80 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($86.97)$0.00 200 VEHICLE FEE ($30.00)$0.00 970 TAX $2.86 $0.00 019 TAX $11.04 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($125.48)$0.00 970 TAX ($25.12)$0.00 026 TAX ($33.94)$0.00 003 TAX ($11.83)$0.00 005 TAX ($5.02)$0.00 004 TAX ($43.43)$0.00 002 TAX ($298.96)$0.00 Refund Refund Total $1039.13 MATTHEWS, NC 28104 Adjustment >= $100 0088245291 LMS3225 PENDING ($11.83) ($5.02)835465183 Refund Generated due to adjustment on Bill #0088245291- 2025-2025-0000-00 Assessed In Err 12/11/2025 ($43.43) ($298.96) $543.78 WHITE, STEPHANIE MICHELLE WHITE, STEPHANIE MICHELLE 1008 PRINCESSA DR $0.00 $0.00 $0.00 $0.00 $103.07 MONROE, NC 28110 Adjustment >= $100 0083223590 LEV2697 PENDING WERMTER, MAUREEN MCCLOSKEY WERMTER, MAUREEN MCCLOSKEY 5214 WILLOW RUN RD ($125.48) ($25.12) ($33.94) $0.00 ($86.97) ($30.00) $2.86 $11.041072989855 Refund Generated due to adjustment on Bill #0083223590- 2024-2024-0000 Situs error 12/5/2025 Adjustment >= $100 0083033587 LHD2439 PENDING $0.00 $0.00 $0.00 $154.20 $0.00 ($139.00) ($30.00) $14.80 $0.00 VICTORY GLASS LLC VICTORY GLASS LLC 2040 INDEPENDENCE COMMERC STE B Processed In Error 12/8/2025 $0.00 ($100.30) ($30.00) $11.74 $0.00 $0.00 $0.00 $0.00 $118.56 954341872 Refund Generated due to adjustment on Bill #0083033587- 2024-2024-0000 Situs error 12/8/2025MATTHEWS, NC 28104 PENDING 954342272 Refund Generated due to adjustment on Bill #0083493933- 2024-2024-0000 MONROE, NC 28110 Adjustment >= $100 0088475406 CCK4450 PENDINGCOOPER, JOHN LEE COOPER, JOHN LEE MOYSAKIS, ALLI CHRISTINI MOYSAKIS, ALLI CHRISTINI 4609 NC HWY 218 MONROE, NC 28110 Adjustment >= $100 0083493933 LHZ2549 4525 WILLOWAY LN North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change ($15.36) ($60.16) $0.00 ($1.45) ($0.62) 835048494 Refund Generated due to adjustment on Bill #0088475406- 2025-2025-0000-00 Over Assessment 12/8/2025 ($5.32) ($36.61) $119.52 Page 1 of 1 253 Union County, NC Staff Report Union County Government Center 500 North Main Street Monroe, North Carolina www.unioncountync.gov File #:26-061 Agenda Date:2/2/2026 TITLE:..title Tax Refunds, Releases and Prorations Approved by Finance Officer INFORMATION CONTACT: Beverly Liles, Finance, Director, 704-283-3675 ACTION REQUESTED: None - Information Only. PRIOR BOARD ACTIONS: None. BACKGROUND: On September 8, 2020, the Board of Commissioners adopted a Resolution Delegating Authority for Tax Releases and Refunds of less than $100 to Union County's Finance Officer. The resolution and NC GS 105-381(b) require such refunds to be reported to the Board regarding actions taken on requests for releases or refunds. All such actions shall be recorded in the Board's minutes. NC GS 105-330.6 authorizes the tax collector to direct an order for a tax refund of prorated taxes to the county finance officer related to surrendering of registered motor vehicle plates. The finance officer shall issue a refund to the vehicle owner. The attached report is for November & December 2025 NCVTS releases and refunds less than $100 and prorations approved by the finance officer. FINANCIAL IMPACT: None. Union County, NC Printed on 1/20/2026Page 1 of 1 powered by Legistar™254 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change 001 TAX ($78.56)$0.00 200 TAX ($307.52)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($7.41)$0.00 005 TAX ($3.14)$0.00 004 TAX ($27.19)$0.00 002 TAX ($187.17)$0.00 Refund 001 TAX ($5.27)$0.00 200 TAX ($16.21)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($0.56)$0.00 005 TAX ($0.13)$0.00 004 TAX ($0.94)$0.00 002 TAX ($12.07)$0.00 Refund 001 TAX ($13.29)$0.00 026 TAX ($3.24)$0.00 003 TAX ($1.43)$0.00 005 TAX ($0.32)$0.00 004 TAX ($2.38)$0.00 002 TAX ($30.46)$0.00 Refund 001 TAX ($13.31)$0.00 026 TAX ($3.60)$0.00 003 TAX ($1.26)$0.00 005 TAX ($0.53)$0.00 004 TAX ($4.61)$0.00 002 TAX ($31.71)$0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($66.00)$0.00 200 VEHICLE FEE ($30.00)$0.00 300 TAX $37.50 $0.00 300 VEHICLE FEE $25.00 $0.00 022 TAX $10.79 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($24.29)$0.00 980 TAX ($2.97)$0.00 021 TAX ($10.07)$0.00 003 TAX ($2.60)$0.00 005 TAX ($0.58)$0.00 004 TAX ($4.34)$0.00 002 TAX ($55.70)$0.00 Refund 001 TAX ($9.56)$0.00 019 TAX ($3.74)$0.00 003 TAX ($1.02)$0.00 005 TAX ($0.22)$0.00 004 TAX ($1.71)$0.00 002 TAX ($21.92)$0.00 Refund 001 TAX ($54.73)$0.00 700 TAX ($72.43)$0.00 020 TAX ($17.94)$0.00 003 TAX ($5.87)$0.00 005 TAX ($1.31)$0.00 004 TAX ($9.79)$0.00 002 TAX ($125.48)$0.00 Refund 001 TAX ($24.85)($1.24) 200 TAX ($97.30)($4.87) 200 VEHICLE FEE $0.00 $0.00 003 TAX ($2.35)($0.12) 005 TAX ($1.00)($0.05) 004 TAX ($8.60)($0.43) 002 TAX ($59.23)($2.96) Refund ($9.03) ($62.19) $203.00 ($26.09) ($102.17) $0.00 ($2.47) ($1.05)832542354 Refund Generated due to proration on Bill #0086873651-2025-2025- 0000-00 Vehicle Sold 11/25/2025 11/26/2025MONROE, NC 28110 Proration 0086873651 RKF8212 AUTHORIZEDBEVIS, LINDA LEE BEVIS, LINDA LEE CRESPO, JAYDEN 2326 FOX HUNT DR 11/26/2025 12/1/2025 ($54.73) ($72.43) ($17.94) ($5.87) ($1.31) ($9.79) ($125.48) $287.55 ($21.92) $38.17 BECKER, LILIAN STRIMLING BECKER, LILIAN STRIMLING BECKER, ALAN DAVID 5050 STONEHILL LN MATTHEWS, NC 28104 Proration 0081613674 SRBKR AUTHORIZED 832829893 Refund Generated due to proration on Bill #0081613674-2024-2024- 0000-00 Vehicle Sold ($9.56) ($3.74) ($1.02) ($0.22) ($1.71) 713609010 Refund Generated due to proration on Bill #0061698303-2024-2024- 0000-00 Vehicle Sold 11/25/2025 11/26/2025MONROE, NC 28110 Proration 0061698303 JHE5938 AUTHORIZED BARABASH, MIKALAI ANATOLYEVICH BARABASH, MIKALAI ANATOLYEVICH 6007 WALKERS RUN DR 11/18/2025 ($24.29) ($2.97) ($10.07) ($2.60) ($0.58) ($4.34) ($55.70) $100.55 $22.71 BAKER, NICOLE ANN VANDERHORST BAKER, NICOLE ANN VANDERHORST BAKER, JIMMY SHAWN 5022 MAMMOTH OAKS DR MONROE, NC 28110 Proration 0084747088 BAKRDEM0 AUTHORIZED 831315366 Refund Generated due to proration on Bill #0084747088-2024-2024- 0000-00 Vehicle Sold 11/17/2025 BAHENA REYES, JOSE HUMBERTO BAHENA REYES, JOSE HUMBERTO 111 COLONIAL CIRCLE $10.79 $0.00 $0.00 $0.00 $0.00 $0.00 ($66.00) ($30.00) $37.50 $25.00 1189295940 Refund Generated due to adjustment on Bill #0088063720-2025-2025- 0000 Situs error 11/24/2025WINGATE, NC 28174 Adjustment < $100 0088063720 VHY4901 PENDING 11/24/2025 11/25/2025 ($13.31) ($3.60) ($1.26) ($0.53) ($4.61) ($31.71) $55.02 ($30.46) $51.12 AYERS, DOUGLAS LYNN AYERS, DOUGLAS LYNN AYERS, CHRISTINE DAVIS 1150 ELLINGTON DOWNS WAY MONROE, NC 28110 Proration 0087796654 5332VF AUTHORIZED 713576328 Refund Generated due to proration on Bill #0087796654-2025-2025- 0000-00 Vehicle Sold ($13.29) ($3.24) ($1.43) ($0.32) ($2.38) 713854242 Refund Generated due to proration on Bill #0069280483-2024-2024- 0000-00 Vehicle Sold 11/26/2025 12/1/2025WAXHAW, NC 28173 Proration 0069280483 KDB3543 AUTHORIZEDALESSANDRO, STEVEN ALESSANDRO, STEVEN 2416 LORD ANSON DR Vehicle Sold 11/24/2025 11/25/2025 ($5.27) ($16.21) $0.00 ($0.56) ($0.13) ($0.94) ($12.07) $35.18 ($27.19) ($187.17) $610.99 AGARWAL, AKSHAT AGARWAL, AKSHAT 4160 POPLIN GROVE DR INDIAN TRAIL, NC 28079 Proration 0075360014 HHC5451 AUTHORIZED 832506066 Refund Generated due to proration on Bill #0075360014-2024-2024- 0000-00 North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change ($78.56) ($307.52) $0.00 ($7.41) ($3.14)829161039 Refund Generated due to proration on Bill #0087359162-2025-2025- 0000-00 Vehicle Sold 11/3/2025 11/4/2025MONROE, NC 28110 Proration 0087359162 VHE7076 AUTHORIZED ADVANCED RESIDUALS MANAGEMENT LLC ADVANCED RESIDUALS MANAGEMENT LLC 1503 N ROCKY RIVER RD Page 1 of 16 255 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($15.34)$0.00 900 TAX ($19.97)$0.00 023 TAX ($4.81)$0.00 003 TAX ($1.64)$0.00 005 TAX ($0.37)$0.00 004 TAX ($2.74)$0.00 002 TAX ($35.16)$0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($131.56)$0.00 200 VEHICLE FEE ($30.00)$0.00 500 TAX $86.71 $0.00 500 VEHICLE FEE $25.00 $0.00 028 TAX $13.75 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($21.72)$0.00 200 TAX ($85.02)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($2.05)$0.00 005 TAX ($0.87)$0.00 004 TAX ($7.52)$0.00 002 TAX ($51.74)$0.00 Refund 001 TAX ($2.81)$0.00 023 TAX ($0.88)$0.00 003 TAX ($0.30)$0.00 005 TAX ($0.07)$0.00 004 TAX ($0.50)$0.00 002 TAX ($6.44)$0.00 Refund 001 TAX ($1.57)$0.00 500 TAX ($3.70)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($0.50)$0.00 003 TAX ($0.17)$0.00 005 TAX ($0.03)$0.00 004 TAX ($0.28)$0.00 002 TAX ($3.60)$0.00 Refund 001 TAX ($11.99)$0.00 930 TAX ($1.47)$0.00 016 TAX ($4.44)$0.00 003 TAX ($1.29)$0.00 005 TAX ($0.29)$0.00 004 TAX ($2.14)$0.00 002 TAX ($27.50)$0.00 Refund 001 TAX ($3.41)$0.00 700 TAX ($5.74)$0.00 700 VEHICLE FEE $0.00 $0.00 023 TAX ($1.29)$0.00 003 TAX ($0.32)$0.00 005 TAX ($0.13)$0.00 004 TAX ($1.18)$0.00 002 TAX ($8.13)$0.00 Refund 001 TAX ($5.37)$0.00 700 TAX ($9.02)$0.00 700 VEHICLE FEE $0.00 $0.00 023 TAX ($2.04)$0.00 003 TAX ($0.50)$0.00 005 TAX ($0.21)$0.00 004 TAX ($1.86)$0.00 002 TAX ($12.78)$0.00 Refund 001 TAX ($25.19)$0.00 200 TAX ($77.56)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($2.70)$0.00 005 TAX ($0.60)$0.00 004 TAX ($4.50)$0.00 002 TAX ($57.76)$0.00 Refund CARMICHAEL, WILLIE LEVERN CARMICHAEL, WILLIE LEVERN 2052 VANDERLYN ST ($4.50) ($57.76) $168.31 STALLINGS, NC 28104 Adjustment < $100 0086195395 SHERB PENDING ($25.19) ($77.56) $0.00 ($2.70) ($0.60)829430903 Refund Generated due to proration on Bill #0082352554-2024-2024- 0000-00 Vehicle Sold 11/5/2025 11/6/2025MONROE, NC 28112 Proration 0082352554 LBT7998 AUTHORIZED CAMPBELL, DONNIE LEE CAMPBELL, DONNIE LEE CAMPBELL, SHARON MOORE 903 POPPY WAY Mileage 11/12/2025 ($3.41) ($5.74) $0.00 ($1.29) ($0.32) ($0.13) ($1.18) ($8.13) $20.20 ($0.21) ($1.86) ($12.78) $31.78 ($5.37) ($9.02) $0.00 ($2.04) ($0.50)949170376 Refund Generated due to adjustment on Bill #0086195395-2025-2025- 0000-00 Over Assessment 11/12/2025 CAMPBELL, DONNIE LEE CAMPBELL, DONNIE LEE 903 POPPY WAY STALLINGS, NC 28104 Adjustment < $100 0069003045 TDD4678 PENDING 949170328 Refund Generated due to adjustment on Bill #0069003045-2025-2025- 0000-00 ($11.99) ($1.47) ($4.44) ($1.29) ($0.29)829430882 Refund Generated due to proration on Bill #0079973895-2024-2024- 0000-00 Vehicle Sold 11/5/2025 11/6/2025MONROE, NC 28110 Proration 0079973895 KMZ7235 AUTHORIZED BYRUM CONSTRUCTION LLC BYRUM CONSTRUCTION LLC 6516 LITTLE RD 11/26/2025 12/1/2025 ($1.57) ($3.70) $0.00 ($0.50) ($0.17) ($0.03) ($0.28) ($3.60) $9.85 ($6.44) $11.00 ($2.14) ($27.50) $49.12 BURNS, DENISE HUNTLEY BURNS, DENISE HUNTLEY 4611 WATERBELL LN WAXHAW, NC 28173 Proration 0067072618 TKJ5716 AUTHORIZED 951804576 Refund Generated due to proration on Bill #0067072618-2024-2024- 0000-00 Vehicle Sold ($2.81) ($0.88) ($0.30) ($0.07) ($0.50) 711280920 Refund Generated due to proration on Bill #0069530536-2024-2024- 0000-00 Vehicle Sold 11/10/2025 11/12/2025INDIAN TRAIL, NC 28079 Proration 0069530536 KEJ1101 AUTHORIZEDBROWN, SCOTT ALLAN BROWN, SCOTT ALLAN 2840 UNIONVILLE INDIAN TR 11/14/2025 ($21.72) ($85.02) $0.00 ($2.05) ($0.87) ($7.52) ($51.74) $168.92 $36.10 BOWEN, DANA EDWARD BOWEN, DANA EDWARD 2634 ROLLING HILLS DR MONROE, NC 28110 Proration 0087159907 LLW3623 AUTHORIZED 830594233 Refund Generated due to proration on Bill #0087159907-2025-2025- 0000-00 Vehicle Totalled 11/13/2025 BORING, CHRISTOPHER SCOTT BORING, CHRISTOPHER SCOTT 2012 MILLBRIDGE PRWY $13.75 $0.00 $0.00 $0.00 $0.00 $0.00 ($131.56) ($30.00) $86.71 $25.00 1189295920 Refund Generated due to adjustment on Bill #0088110435-2025-2025- 0000 Situs error 11/24/2025WAXHAW, NC 28173 Adjustment < $100 0088110435 VHY6608 PENDING Vehicle Sold 11/7/2025 11/10/2025 ($15.34) ($19.97) ($4.81) ($1.64) ($0.37) ($2.74) ($35.16) $80.03 BLACKMON, THEODORE LEONARD JR BLACKMON, THEODORE LEONARD JR 6603 COURTLAND ST INDIAN TRAIL, NC 28079 Proration 0076683609 KHE2511 AUTHORIZED 829825927 Refund Generated due to proration on Bill #0076683609-2024-2024- 0000-00 Page 2 of 16 256 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($4.51)$0.00 200 TAX ($13.88)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($0.48)$0.00 005 TAX ($0.11)$0.00 004 TAX ($0.81)$0.00 002 TAX ($10.33)$0.00 Refund 001 TAX ($6.89)$0.00 900 TAX ($9.81)$0.00 023 TAX ($2.62)$0.00 003 TAX ($0.65)$0.00 005 TAX ($0.28)$0.00 004 TAX ($2.38)$0.00 002 TAX ($16.42)$0.00 Refund 001 TAX ($126.80)$0.00 028 TAX ($40.63)$0.00 003 TAX ($13.60)$0.00 005 TAX ($3.03)$0.00 004 TAX ($22.69)$0.00 002 TAX ($290.75)$0.00 Refund 001 TAX ($22.21)($1.10) 600 TAX ($25.17)($1.26) 019 TAX ($8.68)($0.43) 003 TAX ($2.38)($0.12) 005 TAX ($0.53)($0.03) 004 TAX ($3.97)($0.20) 002 TAX ($50.91)($2.55) Refund 001 TAX ($18.16)$0.00 980 TAX ($2.23)$0.00 021 TAX ($7.53)$0.00 003 TAX ($1.95)$0.00 005 TAX ($0.43)$0.00 004 TAX ($3.25)$0.00 002 TAX ($41.64)$0.00 Refund 001 TAX ($60.75)$0.00 015 TAX ($20.55)$0.00 003 TAX ($6.52)$0.00 005 TAX ($1.45)$0.00 004 TAX ($10.87)$0.00 002 TAX ($139.29)$0.00 Refund 001 TAX $0.00 $0.00 400 TAX $52.50 $0.00 200 TAX ($49.15)$0.00 200 VEHICLE FEE ($30.00)$0.00 018 TAX $7.48 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($15.66)$0.00 200 VEHICLE FEE ($30.00)$0.00 018 TAX $2.39 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($0.53)$0.00 930 TAX ($0.06)$0.00 016 TAX ($0.20)$0.00 003 TAX ($0.06)$0.00 005 TAX ($0.01)$0.00 004 TAX ($0.09)$0.00 002 TAX ($1.22)$0.00 Refund DAVIS, SHANE WILLIAM DAVIS, SHANE WILLIAM 9812 THORNRIDGE DR ($0.09) ($1.22) $2.17 MARSHVILLE, NC 28103 Adjustment < $100 0088233138 LMV1443 PENDING ($0.53) ($0.06) ($0.20) ($0.06) ($0.01)831978084 Refund Generated due to proration on Bill #0076747994-2024-2024- 0000-00 Vehicle Sold 11/21/2025 11/24/2025INDIAN TRAIL, NC 28079 Proration 0076747994 CP56075 AUTHORIZED DAVIS, LAURA ANGELA DAVIS, LAURA ANGELA 1919 STATON RD 11/24/2025 $0.00 $52.50 ($49.15) ($30.00) $7.48 $0.00 $0.00 $0.00 $0.00 $19.17 $0.00 $0.00 $0.00 $43.27 $0.00 ($15.66) ($30.00) $2.39 $0.00951806344 Refund Generated due to adjustment on Bill #0088233138-2025-2025- 0000 Situs error 11/26/2025 DARIO, ABIGAIL DARIO, ABIGAIL 1433 WINTHROP LN MONROE, NC 28110 Adjustment < $100 0088142877 VP9552 PENDING 1070366445 Refund Generated due to adjustment on Bill #0088142877-2025-2025- 0000 Situs error ($60.75) ($20.55) ($6.52) ($1.45) ($10.87) 713853378 Refund Generated due to proration on Bill #0082746831-2024-2024- 0000-00 Vehicle Sold 11/26/2025 12/1/2025MONROE, NC 28112 Proration 0082746831 TLV5585 AUTHORIZEDCOPPINGER, JOHN PATRICK COPPINGER, JOHN PATRICK 1043 STONE MARKER DR Vehicle Sold 11/13/2025 11/14/2025 ($18.16) ($2.23) ($7.53) ($1.95) ($0.43) ($3.25) ($41.64) $75.19 ($4.17) ($53.46) $119.54 ($139.29) $239.43 CONDER, JAMES DEWITT CONDER, JAMES DEWITT 5905 MORGAN MILL RD MONROE, NC 28110 Proration 0083206400 VN8548 AUTHORIZED 830595227 Refund Generated due to proration on Bill #0083206400-2024-2024- 0000-00 ($23.31) ($26.43) ($9.11) ($2.50) ($0.56)829159457 Refund Generated due to proration on Bill #0070718696-2024-2024- 0000-00 Vehicle Sold 11/3/2025 11/4/2025INDIAN TRAIL, NC 28079 Proration 0070718696 THF1007 AUTHORIZEDCOLEMAN, JOHNNY COLEMAN, JOHNNY 1001 HOLLY PARK DR Vehicle Sold 11/10/2025 11/12/2025 ($126.80) ($40.63) ($13.60) ($3.03) ($22.69) ($290.75) $497.50 ($2.38) ($16.42) $39.05 CHANDLER, KEITH OWEN CHANDLER, KEITH OWEN 3726 WAXHAW MARVIN RD WAXHAW, NC 28173 Proration 0082410478 VDL9142 AUTHORIZED 711280902 Refund Generated due to proration on Bill #0082410478-2024-2024- 0000-00 Refund Generated due to proration on Bill #0073656840-2024-2024- 0000-00 ($6.89) ($9.81) ($2.62) ($0.65) ($0.28)831313945 Refund Generated due to proration on Bill #0079398513-2025-2025- 0000-00 Vehicle Sold 11/17/2025 11/18/2025INDIAN TRAIL, NC 28079 Proration 0079398513 FLC8577 AUTHORIZED CELENTANO, MICHAEL PATRICK CELENTANO, MICHAEL PATRICK 6012 KENMORE LN Vehicle Totalled 11/14/2025 11/17/2025 ($4.51) ($13.88) $0.00 ($0.48) ($0.11) ($0.81) ($10.33) $30.12 CEBULAK, KOREN NADINE CEBULAK, KOREN NADINE 513 HUNLEY ST MONROE, NC 28112 Proration 0073656840 FBY8544 AUTHORIZED 830820578 Page 3 of 16 257 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($6.03)$0.00 930 TAX ($0.74)$0.00 016 TAX ($2.23)$0.00 003 TAX ($0.65)$0.00 005 TAX ($0.15)$0.00 004 TAX ($1.08)$0.00 002 TAX ($13.82)$0.00 Refund 001 TAX ($3.49)$0.00 980 TAX ($0.43)$0.00 021 TAX ($1.45)$0.00 003 TAX ($0.37)$0.00 005 TAX ($0.08)$0.00 004 TAX ($0.62)$0.00 002 TAX ($8.00)$0.00 Refund 001 TAX ($12.03)$0.00 900 TAX ($17.11)$0.00 023 TAX ($4.56)$0.00 003 TAX ($1.14)$0.00 005 TAX ($0.49)$0.00 004 TAX ($4.16)$0.00 002 TAX ($28.65)$0.00 Refund 001 TAX ($8.14)$0.00 900 TAX ($11.59)$0.00 023 TAX ($3.09)$0.00 003 TAX ($0.76)$0.00 005 TAX ($0.32)$0.00 004 TAX ($2.82)$0.00 002 TAX ($19.40)$0.00 Refund 001 TAX ($4.90)$0.00 200 TAX ($15.09)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($0.52)$0.00 005 TAX ($0.12)$0.00 004 TAX ($0.87)$0.00 002 TAX ($11.24)$0.00 Refund 001 TAX ($2.32)$0.00 500 TAX ($5.48)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($0.75)$0.00 003 TAX ($0.25)$0.00 005 TAX ($0.06)$0.00 004 TAX ($0.41)$0.00 002 TAX ($5.33)$0.00 Refund 001 TAX ($33.39)$0.00 026 TAX ($8.14)$0.00 003 TAX ($3.58)$0.00 005 TAX ($0.80)$0.00 004 TAX ($5.97)$0.00 002 TAX ($76.55)$0.00 Refund 001 TAX ($43.56)$0.00 500 TAX ($102.77)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($13.96)$0.00 003 TAX ($4.67)$0.00 005 TAX ($1.04)$0.00 004 TAX ($7.79)$0.00 002 TAX ($99.88)$0.00 Refund 001 TAX ($2.82)$0.00 022 TAX ($1.47)$0.00 003 TAX ($0.30)$0.00 005 TAX ($0.07)$0.00 004 TAX ($0.51)$0.00 002 TAX ($6.46)$0.00 Refund ($6.46) $11.63 Vehicle Totalled ($2.82) ($1.47) ($0.30) ($0.07) ($0.51) 710741868 Refund Generated due to proration on Bill #0085592596-2024-2024- 0000-00 Vehicle Sold 11/4/2025 11/5/2025MONROE, NC 28112 Proration 0085592596 YA177197 AUTHORIZEDEGOV, PAVEL EGOV, PAVEL 812 ARCHIE LN DRAKE, JOHN WILLIS DRAKE, JOHN WILLIS DRAKE, LORI JANE 9005 HUNTSMASTER PLACE 11/6/2025 11/7/2025 ($43.56) ($102.77) $0.00 ($13.96) ($4.67) ($1.04) ($7.79) ($99.88) $273.67 ($76.55) $128.43 DUIT, CHRISTINA LYNN DUIT, CHRISTINA LYNN DUIT, DEVON JACOB 1220 BROUGH HALL DR WAXHAW, NC 28173 Proration 0079055662 KKL3979 AUTHORIZED 948166008 Refund Generated due to proration on Bill #0079055662-2024-2024- 0000-00 WAXHAW, NC 28173 Proration 0065885463 RDW2447 AUTHORIZED ($33.39) ($8.14) ($3.58) ($0.80) ($5.97) 713607612 Refund Generated due to proration on Bill #0076789865-2024-2024- 0000-00 Vehicle Sold 11/25/2025 11/26/2025WAXHAW, NC 28173 Proration 0076789865 KR1659 AUTHORIZED DION, MICHAEL RICHARD DION, MICHAEL RICHARD 3705 METHODIST CHURCH LN Vehicle Sold 11/25/2025 11/26/2025 ($4.90) ($15.09) $0.00 ($0.52) ($0.12) ($0.87) ($11.24) $32.74 ($0.06) ($0.41) ($5.33) $14.60 ($2.32) ($5.48) $0.00 ($0.75) ($0.25)951805552 Refund Generated due to proration on Bill #0065885463-2024-2024- 0000-00 Vehicle Sold 11/26/2025 12/1/2025 DERUN, IVAN DERUN, IVAN 511 FOWLER RD MONROE, NC 28110 Proration 0080971114 THD2519 AUTHORIZED 832542452 Refund Generated due to proration on Bill #0080971114-2024-2024- 0000-00 ($8.14) ($11.59) ($3.09) ($0.76) ($0.32)832829774 Refund Generated due to proration on Bill #0086435825-2025-2025- 0000-00 Vehicle Sold 11/26/2025 12/1/2025INDIAN TRAIL, NC 28079 Proration 0086435825 LKC6151 AUTHORIZED DENTON, ANDREW WILBURN III DENTON, ANDREW WILBURN III 4111 SAINT JOSEPH DR Vehicle Sold 11/13/2025 11/14/2025 ($12.03) ($17.11) ($4.56) ($1.14) ($0.49) ($4.16) ($28.65) $68.14 ($0.62) ($8.00) $14.44 ($2.82) ($19.40) $46.12 Refund Generated due to proration on Bill #0076747995-2024-2024- 0000-00 DEHTERENKO, ANNA DEHTERENKO, ANNA 6101 EISENHOWER LN INDIAN TRAIL, NC 28079 Proration 0087950579 VEF1686 AUTHORIZED 830594268 Refund Generated due to proration on Bill #0087950579-2025-2025- 0000-00 ($3.49) ($0.43) ($1.45) ($0.37) ($0.08)832543880 Refund Generated due to proration on Bill #0083119040-2024-2024- 0000-00 Vehicle Sold 11/25/2025 11/26/2025MONROE, NC 28110 Proration 0083119040 VEW5658 AUTHORIZEDDEAN, NATALEE BOONE DEAN, NATALEE BOONE 1002 PINEY DR Vehicle Sold 11/21/2025 11/24/2025 ($6.03) ($0.74) ($2.23) ($0.65) ($0.15) ($1.08) ($13.82) $24.70 DAVIS, SHANE WILLIAM DAVIS, SHANE WILLIAM 9812 THORNRIDGE DR INDIAN TRAIL, NC 28079 Proration 0076747995 KHK4922 AUTHORIZED 831978091 Page 4 of 16 258 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($24.50)$0.00 970 TAX ($4.90)$0.00 026 TAX ($6.63)$0.00 003 TAX ($2.31)$0.00 005 TAX ($0.98)$0.00 004 TAX ($8.48)$0.00 002 TAX ($58.37)$0.00 Refund 001 TAX ($9.92)$0.00 700 TAX ($13.13)$0.00 023 TAX ($3.11)$0.00 003 TAX ($1.06)$0.00 005 TAX ($0.23)$0.00 004 TAX ($1.77)$0.00 002 TAX ($22.75)$0.00 Refund 001 TAX ($14.28)$0.00 016 TAX ($5.30)$0.00 003 TAX ($1.53)$0.00 005 TAX ($0.34)$0.00 004 TAX ($2.55)$0.00 002 TAX ($32.74)$0.00 Refund 001 TAX ($14.72)$0.00 600 TAX ($16.68)$0.00 023 TAX ($4.62)$0.00 003 TAX ($1.58)$0.00 005 TAX ($0.35)$0.00 004 TAX ($2.63)$0.00 002 TAX ($33.75)$0.00 Refund 001 TAX ($4.02)$0.00 500 TAX ($9.48)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($1.29)$0.00 003 TAX ($0.43)$0.00 005 TAX ($0.10)$0.00 004 TAX ($0.72)$0.00 002 TAX ($9.22)$0.00 Refund 001 TAX ($19.09)$0.00 600 TAX ($21.64)$0.00 023 TAX ($5.99)$0.00 003 TAX ($2.05)$0.00 005 TAX ($0.46)$0.00 004 TAX ($3.42)$0.00 002 TAX ($43.78)$0.00 Refund 001 TAX ($30.47)$0.00 980 TAX ($3.73)$0.00 021 TAX ($12.64)$0.00 003 TAX ($3.27)$0.00 005 TAX ($0.73)$0.00 004 TAX ($5.45)$0.00 002 TAX ($69.85)$0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($90.99)$0.00 200 VEHICLE FEE ($30.00)$0.00 700 TAX $39.09 $0.00 700 VEHICLE FEE $25.00 $0.00 020 TAX $9.55 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($31.75)$0.00 600 TAX ($48.03)$0.00 023 TAX ($12.06)$0.00 003 TAX ($2.99)$0.00 005 TAX ($1.27)$0.00 004 TAX ($10.99)$0.00 002 TAX ($75.65)$0.00 Refund 0079051223 TLW7948 AUTHORIZED 831315485 Refund Generated due to proration on Bill #0079051223-2025-2025- 0000-00 Insurance Lapse 11/17/2025 GLOVER, LETITTIA Situs error 11/6/2025CHARLOTTE, NC 28227 Adjustment < $100 0087957673 DKP5759 PENDING 11/18/2025 ($31.75) ($48.03) ($12.06) ($2.99) ($1.27) ($10.99) ($75.65) $182.74 $47.35 HAILE, MISRAK MULUKEN HAILE, MISRAK MULUKEN FENTA, HAILEYESUS AMBAW 1517 AINSLIE PLACE RD INDIAN TRAIL, NC 28079 Proration GLOVER, LETITTIA 8708 GOLDFIELDS DR Vehicle Sold 11/20/2025 11/21/2025 ($30.47) ($3.73) ($12.64) ($3.27) ($0.73) ($5.45) ($69.85) $126.14 ($3.42) ($43.78) $96.43 $9.55 $0.00 $0.00 $0.00 $0.00 $0.00 ($90.99) ($30.00) $39.09 $25.00 1185205660 Refund Generated due to adjustment on Bill #0087957673-2025-2025- 0000 GLANCY, CATHLEEN ANN GLANCY, CATHLEEN ANN 5104 UNIONVILLE RD MONROE, NC 28110 Proration 0083421160 VDK6840 AUTHORIZED 831778507 Refund Generated due to proration on Bill #0083421160-2024-2024- 0000-00 ($19.09) ($21.64) ($5.99) ($2.05) ($0.46)829644214 Refund Generated due to proration on Bill #0084224709-2024-2024- 0000-00 Vehicle Sold 11/6/2025 11/7/2025INDIAN DRIVE, NC 28079 Proration 0084224709 LCL8501 AUTHORIZED GITTENS, CHARLESETTA E ALOWINE GITTENS, CHARLESETTA E ALOWINE 6716 THIRD AVE Vehicle Sold 11/20/2025 11/21/2025 ($4.02) ($9.48) $0.00 ($1.29) ($0.43) ($0.10) ($0.72) ($9.22) $25.26 ($2.63) ($33.75) $74.33 GIONIS, DEMETRE KERRY GIONIS, DEMETRE KERRY GIONIS, ELIZABETH BROADWAY 3908 BERNER CT WAXHAW, NC 28173 Proration 0041928125 FEE8341 AUTHORIZED 950603928 Refund Generated due to proration on Bill #0041928125-2024-2024- 0000-00 ($14.72) ($16.68) ($4.62) ($1.58) ($0.35)829432219 Refund Generated due to proration on Bill #0086924303-2024-2024- 0000-00 Vehicle Sold 11/5/2025 11/6/2025INDIAN TRAIL, NC 28079 Proration 0086924303 LDP2717 AUTHORIZEDGARRETT, JASON ALLEN GARRETT, JASON ALLEN 1020 GWINMAR RD Vehicle Sold 11/10/2025 11/12/2025 ($14.28) ($5.30) ($1.53) ($0.34) ($2.55) ($32.74) $56.74 ($1.77) ($22.75) $51.97 GANKIDI, VENKATARAMANA REDDY GANKIDI, VENKATARAMANA REDDY 1327 ASHE MEADOW DR INDIAN TRAIL, NC 28079 Proration 0079447731 GVRR AUTHORIZED 711280020 Refund Generated due to proration on Bill #0079447731-2024-2024- 0000-00 ($9.92) ($13.13) ($3.11) ($1.06) ($0.23)829827698 Refund Generated due to proration on Bill #0083817902-2024-2024- 0000-00 Vehicle Sold 11/10/2025 11/12/2025MATTHEWS, NC 28104 Proration 0083817902 FDP7437 AUTHORIZEDFEI, XIUZHU FEI, XIUZHU 225 LIMERICK DR 11/21/2025 11/24/2025 ($24.50) ($4.90) ($6.63) ($2.31) ($0.98) ($8.48) ($58.37) $106.17 EVANS TERRELL, CHRISTINA REBECCA EVANS TERRELL, CHRISTINA REBECCA 1310 FOUNTAIN LN INDIAN TRAIL, NC 28079 Proration 0088074865 LKC3683 AUTHORIZED 831977496 Refund Generated due to proration on Bill #0088074865-2025-2025- 0000-00 Other Errors Page 5 of 16 259 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($28.05)$0.00 101 TAX ($13.75)$0.00 101 VEHICLE FEE $0.00 $0.00 026 TAX ($6.84)$0.00 003 TAX ($3.01)$0.00 005 TAX ($0.67)$0.00 004 TAX ($5.02)$0.00 002 TAX ($64.31)$0.00 Refund 001 TAX ($23.45)$0.00 600 TAX ($35.46)$0.00 026 TAX ($6.34)$0.00 003 TAX ($2.21)$0.00 005 TAX ($0.94)$0.00 004 TAX ($8.11)$0.00 002 TAX ($55.86)$0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($166.80)$0.00 200 VEHICLE FEE ($30.00)$0.00 500 TAX $109.94 $0.00 500 VEHICLE FEE $25.00 $0.00 028 TAX $17.44 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($24.09)$0.00 700 TAX ($31.88)$0.00 023 TAX ($7.56)$0.00 003 TAX ($2.58)$0.00 005 TAX ($0.57)$0.00 004 TAX ($4.31)$0.00 002 TAX ($55.22)$0.00 Refund 001 TAX ($4.88)($0.25) 015 TAX ($1.65)($0.08) 003 TAX ($0.52)($0.02) 005 TAX ($0.11)$0.00 004 TAX ($0.87)($0.05) 002 TAX ($11.19)($0.56) Refund 001 TAX $0.00 $0.00 200 TAX ($8.84)$0.00 200 VEHICLE FEE ($30.00)$0.00 500 TAX $5.83 $0.00 500 VEHICLE FEE $25.00 $0.00 028 TAX $0.92 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($13.18)$0.00 021 TAX ($5.47)$0.00 003 TAX ($1.41)$0.00 005 TAX ($0.31)$0.00 004 TAX ($2.36)$0.00 002 TAX ($30.21)$0.00 Refund 001 TAX ($45.51)$0.00 600 TAX ($51.58)$0.00 020 TAX ($14.92)$0.00 003 TAX ($4.88)$0.00 005 TAX ($1.08)$0.00 004 TAX ($8.14)$0.00 002 TAX ($104.34)$0.00 Refund 001 TAX ($2.84)$0.00 200 TAX ($8.75)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($0.31)$0.00 005 TAX ($0.07)$0.00 004 TAX ($0.51)$0.00 002 TAX ($6.52)$0.00 Refund Vehicle Sold 11/13/2025 11/14/2025 ($2.84) ($8.75) $0.00 ($0.31) ($0.07) ($0.51) ($6.52) $19.00 ($8.14) ($104.34) $230.45 HOLLIS, WILLIAM HENRY HOLLIS, WILLIAM HENRY 2815 ROSEMEADE DR MONROE, NC 28110 Proration 0072902997 KHX7929 AUTHORIZED 830595941 Refund Generated due to proration on Bill #0072902997-2024-2024- 0000-00 ($45.51) ($51.58) ($14.92) ($4.88) ($1.08)831780334 Refund Generated due to proration on Bill #0066223926-2024-2024- 0000-00 Vehicle Sold 11/20/2025 11/21/2025INDIAN TRAIL, NC 28079 Proration 0066223926 WYX7412 AUTHORIZEDHINCAPIE, JUAN CARLOS HINCAPIE, JUAN CARLOS 101 PENROSE CT 12/1/2025 ($13.18) ($5.47) ($1.41) ($0.31) ($2.36) ($30.21) $52.94 $7.09 HELMS, MARGARET ANNETTE HELMS, MARGARET ANNETTE 3411 E LAWYERS RD MONROE, NC 28110 Proration 0073201928 RHE5034 AUTHORIZED 713853864 Refund Generated due to proration on Bill #0073201928-2024-2024- 0000-00 Vehicle Sold 11/26/2025 HASTY, BOSIE LEE HASTY, BOSIE LEE PO BOX 473 $0.92 $0.00 $0.00 $0.00 $0.00 $0.00 ($8.84) ($30.00) $5.83 $25.00 1189757940 Refund Generated due to adjustment on Bill #0088235844-2025-2025- 0000 Situs error 11/26/2025WAXHAW, NC 28173 Adjustment < $100 0088235844 0HASTY PENDING Vehicle Sold 11/18/2025 11/19/2025 ($5.13) ($1.73) ($0.54) ($0.11) ($0.92) ($11.75) $20.18 ($4.31) ($55.22) $126.21 HARVEY, RUSSELL KEITH HARVEY, RUSSELL KEITH 2803 WAXHAW INDIAN TR RD SOUTH WAXHAW, NC 28173 Proration 0048399020 BME4847 AUTHORIZED 712586802 Refund Generated due to proration on Bill #0048399020-2024-2024- 0000-00 ($24.09) ($31.88) ($7.56) ($2.58) ($0.57)831313931 Refund Generated due to proration on Bill #0083811769-2024-2024- 0000-00 Vehicle Totalled 11/17/2025 11/18/2025MATTHEWS, NC 28104 Proration 0083811769 RKC5976 AUTHORIZEDHARRELL, EMILY BROOKE HARRELL, EMILY BROOKE HARRELL, ROBERT DAVID JR 3603 WILD ROSE CT Situs error 11/5/2025 $0.00 ($166.80) ($30.00) $109.94 $25.00 $17.44 $0.00 $0.00 $0.00 $0.00 $44.42 ($8.11) ($55.86) $132.37 HARBOLD, CRAIG TOWNSEND HARBOLD, CRAIG TOWNSEND 3747 PICASSO CT CHARLOTTE, NC 28205 Adjustment < $100 0087938842 RJW5913 PENDING 1184903530 Refund Generated due to adjustment on Bill #0087938842-2025-2025- 0000 ($23.45) ($35.46) ($6.34) ($2.21) ($0.94)829161053 Refund Generated due to proration on Bill #0086170163-2025-2025- 0000-00 Vehicle Sold 11/3/2025 11/4/2025INDIAN TRAIL, NC 28079 Proration 0086170163 LEA4141 AUTHORIZED HANNA, MECHELE DENISE HANNA, MECHELE DENISE 3125 WHISPERING CREEK DR ($0.67) ($5.02) ($64.31) $121.65 ($28.05) ($13.75) $0.00 ($6.84) ($3.01)947654416 Refund Generated due to proration on Bill #0067166886-2024-2024- 0000-00 Vehicle Sold 11/4/2025 11/5/2025WAXHAW, NC 28173 Proration 0067166886 KAA1218 AUTHORIZEDHALL, BRIAN CHRISTOPHER HALL, BRIAN CHRISTOPHER 1905 SUMMIT VIEW PL Page 6 of 16 260 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($13.55)$0.00 023 TAX ($5.15)$0.00 003 TAX ($1.27)$0.00 005 TAX ($0.54)$0.00 004 TAX ($4.69)$0.00 002 TAX ($32.28)$0.00 Refund 001 TAX ($20.43)($1.03) 022 TAX ($10.70)($0.53) 003 TAX ($2.19)($0.11) 005 TAX ($0.49)($0.02) 004 TAX ($3.65)($0.18) 002 TAX ($46.84)($2.34) Refund 001 TAX $0.00 $0.00 600 TAX $19.48 $0.00 200 TAX ($50.42)$0.00 200 VEHICLE FEE ($30.00)$0.00 019 TAX $5.68 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($14.67)$0.00 101 TAX ($7.19)$0.00 101 VEHICLE FEE $0.00 $0.00 026 TAX ($3.58)$0.00 003 TAX ($1.57)$0.00 005 TAX ($0.35)$0.00 004 TAX ($2.62)$0.00 002 TAX ($33.64)$0.00 Refund 001 TAX ($34.37)$0.00 101 TAX ($16.85)$0.00 101 VEHICLE FEE $0.00 $0.00 026 TAX ($8.38)$0.00 003 TAX ($3.68)$0.00 005 TAX ($0.82)$0.00 004 TAX ($6.15)$0.00 002 TAX ($78.80)$0.00 Refund 001 TAX ($6.18)$0.00 200 TAX ($24.20)$0.00 200 VEHICLE FEE ($30.00)$0.00 003 TAX ($0.58)$0.00 005 TAX ($0.25)$0.00 004 TAX ($2.14)$0.00 002 TAX ($14.73)$0.00 Refund 001 TAX ($24.71)$0.00 200 TAX ($76.08)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($2.65)$0.00 005 TAX ($0.59)$0.00 004 TAX ($4.42)$0.00 002 TAX ($56.65)$0.00 Refund 001 TAX ($18.95)$0.00 016 TAX ($7.03)$0.00 003 TAX ($2.03)$0.00 005 TAX ($0.45)$0.00 004 TAX ($3.39)$0.00 002 TAX ($43.46)$0.00 Refund 001 TAX ($3.94)$0.00 200 TAX ($15.45)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($0.38)$0.00 005 TAX ($0.16)$0.00 004 TAX ($1.37)$0.00 002 TAX ($9.40)$0.00 Refund 11/26/2025 12/1/2025 ($3.94) ($15.45) $0.00 ($0.38) ($0.16) ($1.37) ($9.40) $30.70 ($43.46) $75.31 KEARNEY, AGNES YVETTE KEARNEY, AGNES YVETTE 4708 ALDERSBROOK DR MONROE, NC 28110 Proration 0086754244 VHE5949 AUTHORIZED 832829844 Refund Generated due to proration on Bill #0086754244-2025-2025- 0000-00 Vehicle Sold ($18.95) ($7.03) ($2.03) ($0.45) ($3.39) 712588158 Refund Generated due to proration on Bill #0085697979-2024-2024- 0000-00 Vehicle Sold 11/18/2025 11/19/2025INDIAN TRAIL, NC 28079 Proration 0085697979 SUNIL AUTHORIZEDKANAPARTHI, SUNIL KUMAR KANAPARTHI, SUNIL KUMAR 1410 ASHE MEADOW DR Vehicle Totalled 11/4/2025 11/5/2025 ($24.71) ($76.08) $0.00 ($2.65) ($0.59) ($4.42) ($56.65) $165.10 ($2.14) ($14.73) $78.08 KAARIA, STELLAR KAARIA, STELLAR 1730 BRAEMAR VILLAGE DR MONROE, NC 28110 Proration 0083853982 LFV7729 AUTHORIZED 829199266 Refund Generated due to proration on Bill #0083853982-2024-2024- 0000-00 ($6.18) ($24.20) ($30.00) ($0.58) ($0.25)831779130 Refund Generated due to proration on Bill #0087266241-2025-2025- 0000-00 Vehicle Sold 11/20/2025 11/21/2025MONROE, NC 28110 Proration 0087266241 9N9366 AUTHORIZEDJOHNSON, KEITH DANIEL JOHNSON, KEITH DANIEL 2123 DAWN RDG ($78.80) $149.05 ($34.37) ($16.85) $0.00 ($8.38) ($3.68)949170224 Refund Generated due to proration on Bill #0069586601-2024-2024- 0000-00 Reg . Out of state 11/12/2025 11/13/2025 THOMPSONS STATION, TN 37179 Proration 0069586601 DBL1790 AUTHORIZEDJAYNES, JILL EARNEST JAYNES, JILL EARNEST JAYNES, ERIK BOOTH 2764 OTTERHAM DR ($0.35) ($2.62) ($33.64) $63.62 ($14.67) ($7.19) $0.00 ($3.58) ($1.57)949170208 Refund Generated due to proration on Bill #0068201997-2024-2024- 0000-00 Reg . Out of state 11/12/2025 11/13/2025 THOMPSONS STATION, TN 37179 Proration 0068201997 FCE3718 AUTHORIZEDJAYNES, ERIK BOOTH JAYNES, ERIK BOOTH 2764 OTTERHAM DR ($0.82) ($6.15) $0.00 $0.00 $0.00 $55.26 $0.00 $19.48 ($50.42) ($30.00) $5.681070365275 Refund Generated due to adjustment on Bill #0088226377-2025-2025- 0000 Situs error 11/24/2025INDIAN TRAIL, NC 28079 Adjustment < $100 0088226377 LMH5265 PENDINGJACKSON, ZACHARY TYLER JACKSON, ZACHARY TYLER 2409 DEVON DR 11/13/2025 11/14/2025 ($21.46) ($11.23) ($2.30) ($0.51) ($3.83) ($49.18) $88.51 ($32.28) $57.48 HOWARD, SHANIQUE MONEA HOWARD, SHANIQUE MONEA 7104 WINDSONG WAY WINGATE, NC 28174 Proration 0078990779 KEA7624 AUTHORIZED 711938784 Refund Generated due to proration on Bill #0078990779-2024-2024- 0000-00 Vehicle Sold $0.00 ($13.55) ($5.15) ($1.27) ($0.54) ($4.69) 711280542 Refund Generated due to proration on Bill #0068687250-2025-2025- 0000-00 Vehicle Sold 11/10/2025 11/12/2025MONROE, NC 28110 Proration 0068687250 FJL7295 AUTHORIZED HOOPAUGH GRADING CO LLC HOOPAUGH GRADING CO LLC 4006 VAN DKYE CT Page 7 of 16 261 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($5.42)$0.00 700 TAX ($7.18)$0.00 023 TAX ($1.70)$0.00 003 TAX ($0.58)$0.00 005 TAX ($0.13)$0.00 004 TAX ($0.97)$0.00 002 TAX ($12.44)$0.00 Refund 001 TAX ($4.93)$0.00 700 TAX ($6.53)$0.00 023 TAX ($1.55)$0.00 003 TAX ($0.53)$0.00 005 TAX ($0.12)$0.00 004 TAX ($0.88)$0.00 002 TAX ($11.31)$0.00 Refund 001 TAX ($1.13)$0.00 700 TAX ($1.50)$0.00 023 TAX ($0.35)$0.00 003 TAX ($0.12)$0.00 005 TAX ($0.03)$0.00 004 TAX ($0.20)$0.00 002 TAX ($2.59)$0.00 Refund 001 TAX ($4.27)$0.00 700 TAX ($5.65)$0.00 023 TAX ($1.34)$0.00 003 TAX ($0.46)$0.00 005 TAX ($0.10)$0.00 004 TAX ($0.76)$0.00 002 TAX ($9.78)$0.00 Refund 001 TAX ($8.70)$0.00 700 TAX ($11.52)$0.00 023 TAX ($2.73)$0.00 003 TAX ($0.93)$0.00 005 TAX ($0.21)$0.00 004 TAX ($1.56)$0.00 002 TAX ($19.96)$0.00 Refund 001 TAX ($12.72)$0.00 700 TAX ($16.83)$0.00 023 TAX ($3.99)$0.00 003 TAX ($1.36)$0.00 005 TAX ($0.30)$0.00 004 TAX ($2.27)$0.00 002 TAX ($29.16)$0.00 Refund 001 TAX ($7.90)$0.00 700 TAX ($10.46)$0.00 023 TAX ($2.48)$0.00 003 TAX ($0.85)$0.00 005 TAX ($0.19)$0.00 004 TAX ($1.41)$0.00 002 TAX ($18.12)$0.00 Refund 001 TAX ($9.65)$0.00 700 TAX ($12.77)$0.00 023 TAX ($3.03)$0.00 003 TAX ($1.03)$0.00 005 TAX ($0.23)$0.00 004 TAX ($1.72)$0.00 002 TAX ($22.13)$0.00 Refund 001 TAX ($8.01)$0.00 600 TAX ($9.08)$0.00 023 TAX ($2.52)$0.00 003 TAX ($0.86)$0.00 005 TAX ($0.19)$0.00 004 TAX ($1.43)$0.00 002 TAX ($18.37)$0.00 Refund ($8.01) ($9.08) ($2.52) ($0.86) ($0.19)829159443 Refund Generated due to proration on Bill #0079887311-2024-2024- 0000-00 Vehicle Sold 11/3/2025 11/4/2025INDIAN TRAIL, NC 28079 Proration 0079887311 TAH7744 AUTHORIZEDKIM, HEE JIN KIM, HEE JIN 1021 TERRAPIN ST Vehicle Sold 11/14/2025 11/17/2025 ($9.65) ($12.77) ($3.03) ($1.03) ($0.23) ($1.72) ($22.13) $50.56 ($1.41) ($18.12) $41.41 ($1.43) ($18.37) $40.46 KHATER, ANNA BELLE KHATER, ANNA BELLE 5507 TWO IRON DR MATTHEWS, NC 28104 Proration 0078258401 VDE7001 AUTHORIZED 830820494 Refund Generated due to proration on Bill #0078258401-2024-2024- 0000-00 ($7.90) ($10.46) ($2.48) ($0.85) ($0.19)830820480 Refund Generated due to proration on Bill #0076427643-2024-2024- 0000-00 Vehicle Sold 11/14/2025 11/17/2025MATTHEWS, NC 28104 Proration 0076427643 VCL9529 AUTHORIZEDKHATER, ANNA BELLE KHATER, ANNA BELLE 5507 TWO IRON DR Vehicle Sold 11/14/2025 11/17/2025 ($12.72) ($16.83) ($3.99) ($1.36) ($0.30) ($2.27) ($29.16) $66.63 ($1.56) ($19.96) $45.61 KHATER, ANNA BELLE KHATER, ANNA BELLE 5507 TWO IRON DR MATTHEWS, NC 28104 Proration 0078915099 VDX2401 AUTHORIZED 830820459 Refund Generated due to proration on Bill #0078915099-2024-2024- 0000-00 ($8.70) ($11.52) ($2.73) ($0.93) ($0.21)830820452 Refund Generated due to proration on Bill #0078258660-2024-2024- 0000-00 Vehicle Sold 11/14/2025 11/17/2025MATTHEWS, NC 28104 Proration 0078258660 VFA5654 AUTHORIZEDKHATER, ANNA BELLE KHATER, ANNA BELLE 5507 TWO IRON DR Vehicle Sold 11/14/2025 11/17/2025 ($4.27) ($5.65) ($1.34) ($0.46) ($0.10) ($0.76) ($9.78) $22.36 ($0.20) ($2.59) $5.92 KHATER, ANNA BELLE KHATER, ANNA BELLE 5507 TWO IRON DR MATTHEWS, NC 28104 Proration 0075927475 VCL9026 AUTHORIZED 830820417 Refund Generated due to proration on Bill #0075927475-2024-2024- 0000-00 ($1.13) ($1.50) ($0.35) ($0.12) ($0.03)830820396 Refund Generated due to proration on Bill #0075697492-2024-2024- 0000-00 Vehicle Sold 11/14/2025 11/17/2025MATTHEWS, NC 28104 Proration 0075697492 VCL8632 AUTHORIZEDKHATER, ANNA BELLE KHATER, ANNA BELLE 5507 TWO IRON DR Vehicle Sold 11/14/2025 11/17/2025 ($4.93) ($6.53) ($1.55) ($0.53) ($0.12) ($0.88) ($11.31) $25.85 ($0.97) ($12.44) $28.42 KHATER, ANNA BELLE KHATER, ANNA BELLE 5507 TWO IRON DR MATTHEWS, NC 28104 Proration 0076454354 VCL9452 AUTHORIZED 830820375 Refund Generated due to proration on Bill #0076454354-2024-2024- 0000-00 ($5.42) ($7.18) ($1.70) ($0.58) ($0.13)830820256 Refund Generated due to proration on Bill #0076430872-2024-2024- 0000-00 Vehicle Sold 11/14/2025 11/17/2025MATTHEWS, NC 28104 Proration 0076430872 TMW9128 AUTHORIZEDKHATER, ANNA BELLE KHATER, ANNA BELLE 5507 TWO IRON DR Page 8 of 16 262 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($1.89)$0.00 600 TAX ($2.15)$0.00 019 TAX ($0.74)$0.00 003 TAX ($0.20)$0.00 005 TAX ($0.05)$0.00 004 TAX ($0.34)$0.00 002 TAX ($4.34)$0.00 Refund 001 TAX ($5.70)$0.00 500 TAX ($13.44)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($1.82)$0.00 003 TAX ($0.61)$0.00 005 TAX ($0.13)$0.00 004 TAX ($1.02)$0.00 002 TAX ($13.07)$0.00 Refund 001 TAX ($5.33)$0.00 700 TAX ($7.05)$0.00 020 TAX ($1.75)$0.00 003 TAX ($0.57)$0.00 005 TAX ($0.13)$0.00 004 TAX ($0.95)$0.00 002 TAX ($12.22)$0.00 Refund 001 TAX ($113.45)$0.00 026 TAX ($27.67)$0.00 003 TAX ($12.16)$0.00 005 TAX ($2.71)$0.00 004 TAX ($20.30)$0.00 002 TAX ($260.14)$0.00 Refund 001 TAX ($6.22)$0.00 026 TAX ($1.52)$0.00 003 TAX ($0.67)$0.00 005 TAX ($0.15)$0.00 004 TAX ($1.12)$0.00 002 TAX ($14.28)$0.00 Refund 001 TAX ($2.08)$0.00 600 TAX ($3.15)$0.00 020 TAX ($0.85)$0.00 003 TAX ($0.19)$0.00 005 TAX ($0.08)$0.00 004 TAX ($0.72)$0.00 002 TAX ($4.96)$0.00 Refund 001 TAX ($18.27)$0.00 500 TAX ($43.09)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($5.85)$0.00 003 TAX ($1.96)$0.00 005 TAX ($0.43)$0.00 004 TAX ($3.27)$0.00 002 TAX ($41.89)$0.00 Refund 001 TAX ($53.80)$0.00 101 TAX ($26.38)$0.00 101 VEHICLE FEE $0.00 $0.00 026 TAX ($13.12)$0.00 003 TAX ($5.77)$0.00 005 TAX ($1.28)$0.00 004 TAX ($9.63)$0.00 002 TAX ($123.37)$0.00 Refund 001 TAX ($21.45)$0.00 200 TAX ($83.97)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($2.02)$0.00 005 TAX ($0.86)$0.00 004 TAX ($7.42)$0.00 002 TAX ($51.11)$0.00 Refund ($7.42) ($51.11) $166.83 ($21.45) ($83.97) $0.00 ($2.02) ($0.86)829824604 Refund Generated due to proration on Bill #0087205173-2025-2025- 0000-00 Vehicle Sold 11/7/2025 11/10/2025MONROE, NC 28110 Proration 0087205173 VY9942 AUTHORIZEDMATSENKO, IGOR MATSENKO, IGOR 2916 DAIRY FARM DR ($123.37) $233.35 ($53.80) ($26.38) $0.00 ($13.12) ($5.77)949250712 Refund Generated due to proration on Bill #0017957095-2024-2024- 0000-00 Vehicle Sold 11/13/2025 11/14/2025WAXHAW, NC 28173 Proration 0017957095 EMMAPEEL AUTHORIZED MARCOLESE, ROBERT ANTHONY MARCOLESE, ROBERT ANTHONY MARCOLESE, CLAUDIA RUTH 9904 HERITAGE OAK LN ($0.43) ($3.27) ($41.89) $114.76 ($18.27) ($43.09) $0.00 ($5.85) ($1.96)947612848 Refund Generated due to proration on Bill #0073065086-2024-2024- 0000-00 Vehicle Sold 11/3/2025 11/4/2025WAXHAW, NC 28173 Proration 0073065086 KFH1116 AUTHORIZEDMADOUROS, GEORGIA A MADOUROS, GEORGIA A 1501 GREAT RD ($1.28) ($9.63) 11/5/2025 11/6/2025 ($2.08) ($3.15) ($0.85) ($0.19) ($0.08) ($0.72) ($4.96) $12.03 ($14.28) $23.96 LUKACS, ANDREA LUKACS, ANDREA 1013 WOODKIRK LN MATTHEWS, NC 28104 Proration 0087552076 LMH4141 AUTHORIZED 829432303 Refund Generated due to proration on Bill #0087552076-2025-2025- 0000-00 Insurance Lapse ($6.22) ($1.52) ($0.67) ($0.15) ($1.12) 712587756 Refund Generated due to proration on Bill #0007153788-2024-2024- 0000-00 Vehicle Sold 11/18/2025 11/19/2025WAXHAW, NC 28173 Proration 0007153788 VBA7782 AUTHORIZEDLOWE, TIMOTHY JOHN LOWE, TIMOTHY JOHN 2232 LEGACY OAK DR LOGAN, TERRY PARKER LOGAN, TERRY PARKER 4024 LAWRENCE DANIEL DR Vehicle Sold 11/25/2025 11/26/2025 ($113.45) ($27.67) ($12.16) ($2.71) ($20.30) ($260.14) $436.43 ($0.95) ($12.22) $28.00 LOSS, WILLIAM GRAHAM JR LOSS, WILLIAM GRAHAM JR 1111 CROOKED RIVER DR WAXHAW, NC 28173 Proration 0078904227 PMY1177 AUTHORIZED 713609022 Refund Generated due to proration on Bill #0078904227-2024-2024- 0000-00 WAXHAW, NC 28173 Proration 0057075797 TAJ2721 AUTHORIZED ($5.33) ($7.05) ($1.75) ($0.57) ($0.13)832505702 Refund Generated due to proration on Bill #0074542010-2024-2024- 0000-00 Vehicle Sold 11/24/2025 11/25/2025MATTHEWS, NC 28104 Proration 0074542010 HFL7664 AUTHORIZED LI, DEZHENG LI, DEZHENG WU, WEI 1001 BRUNSWICK WAY Vehicle Totalled 11/13/2025 11/14/2025 ($1.89) ($2.15) ($0.74) ($0.20) ($0.05) ($0.34) ($4.34) $9.71 ($0.13) ($1.02) ($13.07) $35.79 ($5.70) ($13.44) $0.00 ($1.82) ($0.61)950830552 Refund Generated due to proration on Bill #0057075797-2024-2024- 0000-00 Vehicle Sold 11/21/2025 11/24/2025 KORNEGAY, MATTHEW BRIAN KORNEGAY, MATTHEW BRIAN 227 WOOD LAKE DR MONROE, NC 28110 Proration 0076177963 7Z1676 AUTHORIZED 830594261 Refund Generated due to proration on Bill #0076177963-2024-2024- 0000-00 Page 9 of 16 263 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($7.32)$0.00 700 TAX ($9.68)$0.00 023 TAX ($2.30)$0.00 003 TAX ($0.78)$0.00 005 TAX ($0.17)$0.00 004 TAX ($1.31)$0.00 002 TAX ($16.78)$0.00 Refund 001 TAX ($1.80)$0.00 200 TAX ($5.54)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($0.19)$0.00 005 TAX ($0.04)$0.00 004 TAX ($0.32)$0.00 002 TAX ($4.13)$0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($13.86)$0.00 200 VEHICLE FEE ($30.00)$0.00 022 TAX $2.26 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($10.72)$0.00 500 TAX ($25.29)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($3.44)$0.00 003 TAX ($1.15)$0.00 005 TAX ($0.26)$0.00 004 TAX ($1.92)$0.00 002 TAX ($24.58)$0.00 Refund 001 TAX ($9.23)$0.00 013 TAX ($1.42)$0.00 003 TAX ($0.87)$0.00 005 TAX ($0.37)$0.00 004 TAX ($3.19)$0.00 002 TAX ($21.99)$0.00 Refund 001 TAX ($6.37)$0.00 200 TAX ($19.63)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($0.68)$0.00 005 TAX ($0.15)$0.00 004 TAX ($1.14)$0.00 002 TAX ($14.62)$0.00 Refund 001 TAX ($9.26)$0.00 029 TAX ($2.11)$0.00 003 TAX ($0.99)$0.00 005 TAX ($0.22)$0.00 004 TAX ($1.66)$0.00 002 TAX ($21.24)$0.00 Refund 001 TAX ($3.13)$0.00 019 TAX ($1.22)$0.00 003 TAX ($0.33)$0.00 005 TAX ($0.07)$0.00 004 TAX ($0.56)$0.00 002 TAX ($7.17)$0.00 Refund 001 TAX ($5.18)$0.00 200 TAX ($20.29)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($0.49)$0.00 005 TAX ($0.21)$0.00 004 TAX ($1.80)$0.00 002 TAX ($12.35)$0.00 Refund ($1.80) ($12.35) $40.32 ($5.18) ($20.29) $0.00 ($0.49) ($0.21)830820641 Refund Generated due to proration on Bill #0009640432-2025-2025- 0000-00 Vehicle Sold 11/14/2025 11/17/2025MONROE, NC 28112 Proration 0009640432 YZE6470 AUTHORIZEDMUNOZ, RAFAEL MUNOZ, RAFAEL TRUJILLO, ELVIA ROLDAN 1819 LEXINGTON AVE 11/26/2025 12/1/2025 ($3.13) ($1.22) ($0.33) ($0.07) ($0.56) ($7.17) $12.48 ($21.24) $35.48 MOSIER, CHARLES ALBERT JR MOSIER, CHARLES ALBERT JR MOSIER, CHERYL JANE 8100 ALLAMANDA CT LEHIGH ACRES, FL 33972 Proration 0080896034 LCF5852 AUTHORIZED 713854104 Refund Generated due to proration on Bill #0080896034-2024-2024- 0000-00 Reg . Out of state ($9.26) ($2.11) ($0.99) ($0.22) ($1.66) 712132212 Refund Generated due to proration on Bill #0085393834-2024-2024- 0000-00 Vehicle Sold 11/14/2025 11/17/2025MONROE, NC 28112 Proration 0085393834 YYB2779 AUTHORIZED MOORE, RICHARD ARNOLD MOORE, RICHARD ARNOLD 121 ATLAN RIDGE DRIVE MILES, MEREDITH HOLLAND MILES, MEREDITH HOLLAND 815 GW BROOME RD 11/18/2025 11/19/2025 ($6.37) ($19.63) $0.00 ($0.68) ($0.15) ($1.14) ($14.62) $42.59 ($21.99) $37.07 MOORE, DEANNA LYNN MOORE, DEANNA LYNN 2316 RIVER CHASE DR MONROE, NC 28110 Proration 0017928586 CAR3205 AUTHORIZED 831352410 Refund Generated due to proration on Bill #0017928586-2024-2024- 0000-00 Vehicle Sold 11/7/2025WAXHAW, NC 28173 Proration 0045475628 15K6DV AUTHORIZED ($9.23) ($1.42) ($0.87) ($0.37) ($3.19) 711877206 Refund Generated due to proration on Bill #0069478991-2025-2025- 0000-00 Vehicle Sold 11/12/2025 11/13/2025MONROE, NC 28112 Proration 0069478991 REK5110 AUTHORIZED MILES, DANNY MILES, DANNY MILES, MARIE NELL 1201 LIGHTWOOD RD Situs error 11/5/2025 $0.00 ($13.86) ($30.00) $2.26 $0.00 $0.00 $0.00 $0.00 $41.60 ($0.26) ($1.92) ($24.58) $67.36 ($10.72) ($25.29) $0.00 ($3.44) ($1.15)948165768 Refund Generated due to proration on Bill #0045475628-2024-2024- 0000-00 Vehicle Sold 11/6/2025 MCNEELY, KIMBERLY ANN MCNEELY, KIMBERLY ANN 1129 ANSONVILLE RD WINGATE, NC 28174 Adjustment < $100 0087853637 RLE4466 PENDING 947922848 Refund Generated due to adjustment on Bill #0087853637-2025-2025- 0000 ($1.80) ($5.54) $0.00 ($0.19) ($0.04)830820697 Refund Generated due to proration on Bill #0074091418-2024-2024- 0000-00 Vehicle Sold 11/14/2025 11/17/2025MONROE, NC 28110 Proration 0074091418 RDE1381 AUTHORIZED MCGUIRE, CHARLES DOMINICK MCGUIRE, CHARLES DOMINICK 3209 REVERE RD Vehicle Sold 11/19/2025 11/20/2025 ($7.32) ($9.68) ($2.30) ($0.78) ($0.17) ($1.31) ($16.78) $38.34 ($0.32) ($4.13) $12.02 MCCONNELL, VICKI GREGORY MCCONNELL, VICKI GREGORY MCCONNELL, MEGAN MICHELLE 1126 HAWTHORNE DR INDIAN TRAIL, NC 28079 Proration 0067798410 RCJ3813 AUTHORIZED 831565511 Refund Generated due to proration on Bill #0067798410-2024-2024- 0000-00 Page 10 of 16 264 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($25.29)$0.00 700 TAX ($33.48)$0.00 023 TAX ($7.93)$0.00 003 TAX ($2.71)$0.00 005 TAX ($0.60)$0.00 004 TAX ($4.52)$0.00 002 TAX ($58.00)$0.00 Refund 001 TAX ($24.85)$0.00 970 TAX ($2.51)$0.00 015 TAX ($8.41)$0.00 003 TAX ($2.67)$0.00 005 TAX ($0.59)$0.00 004 TAX ($4.45)$0.00 002 TAX ($56.98)$0.00 Refund 001 TAX ($1.00)$0.00 800 TAX ($0.15)$0.00 026 TAX ($0.24)$0.00 003 TAX ($0.10)$0.00 005 TAX ($0.02)$0.00 004 TAX ($0.18)$0.00 002 TAX ($2.29)$0.00 Refund 001 TAX ($5.21)$0.00 023 TAX ($1.63)$0.00 003 TAX ($0.56)$0.00 005 TAX ($0.12)$0.00 004 TAX ($0.93)$0.00 002 TAX ($11.94)$0.00 Refund 001 TAX ($2.38)$0.00 022 TAX ($1.25)$0.00 003 TAX ($0.26)$0.00 005 TAX ($0.06)$0.00 004 TAX ($0.43)$0.00 002 TAX ($5.46)$0.00 Refund 001 TAX ($8.72)$0.00 600 TAX ($13.19)$0.00 026 TAX ($2.36)$0.00 003 TAX ($0.82)$0.00 005 TAX ($0.35)$0.00 004 TAX ($3.02)$0.00 002 TAX ($20.78)$0.00 Refund 001 TAX ($4.18)$0.00 700 TAX ($5.54)$0.00 020 TAX ($1.37)$0.00 003 TAX ($0.45)$0.00 005 TAX ($0.10)$0.00 004 TAX ($0.75)$0.00 002 TAX ($9.60)$0.00 Refund 001 TAX ($19.24)($0.96) 700 TAX ($25.46)($1.27) 020 TAX ($6.31)($0.32) 003 TAX ($2.06)($0.11) 005 TAX ($0.46)($0.02) 004 TAX ($3.44)($0.18) 002 TAX ($44.12)($2.20) Refund 001 TAX ($18.36)$0.00 500 TAX ($43.31)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($5.88)$0.00 003 TAX ($1.97)$0.00 005 TAX ($0.44)$0.00 004 TAX ($3.28)$0.00 002 TAX ($42.10)$0.00 Refund 001 TAX ($16.11)$0.00 014 TAX ($5.01)$0.00 003 TAX ($1.73)$0.00 005 TAX ($0.38)$0.00 004 TAX ($2.88)$0.00 002 TAX ($36.95)$0.00 Refund ($36.95) $63.06 ($16.11) ($5.01) ($1.73) ($0.38) ($2.88) 711877854 Refund Generated due to proration on Bill #0082616270-2024-2024- 0000-00 Vehicle Sold 11/12/2025 11/13/2025MONROE, NC 28112 Proration 0082616270 VEW5331 AUTHORIZED POMERLYAN, KONSTANTIN VALERYIVICH POMERLYAN, KONSTANTIN VALERYIVICH 3509 MEDLIN RD Vehicle Sold 11/4/2025 11/5/2025 ($18.36) ($43.31) $0.00 ($5.88) ($1.97) ($0.44) ($3.28) ($42.10) $115.34 ($3.62) ($46.32) $106.15 PLESSINGER, CRAIG ALLEN PLESSINGER, CRAIG ALLEN 1900 CHADWELL CT WAXHAW, NC 28173 Proration 0083509502 VEX6887 AUTHORIZED 947656248 Refund Generated due to proration on Bill #0083509502-2024-2024- 0000-00 ($20.20) ($26.73) ($6.63) ($2.17) ($0.48)831564041 Refund Generated due to proration on Bill #0073121935-2024-2024- 0000-00 Reg . Out of state 11/19/2025 11/20/2025ROCK HILL, SC 29730 Proration 0073121935 KHX8801 AUTHORIZED PIGG, CATHERINE TEMUULEL PIGG, CATHERINE TEMUULEL 429 BURNAGE WAY APT 307 Vehicle Sold 11/13/2025 11/14/2025 ($4.18) ($5.54) ($1.37) ($0.45) ($0.10) ($0.75) ($9.60) $21.99 ($3.02) ($20.78) $49.24 PHILLIPS, REGINALD WAYNE PHILLIPS, REGINALD WAYNE 1224 SAINT JOHNS AVE STALLINGS, NC 28104 Proration 0066211363 TJA9266 AUTHORIZED 830596193 Refund Generated due to proration on Bill #0066211363-2024-2024- 0000-00 ($8.72) ($13.19) ($2.36) ($0.82) ($0.35)830594198 Refund Generated due to proration on Bill #0086961819-2025-2025- 0000-00 Vehicle Sold 11/13/2025 11/14/2025INDIAN TRAIL, NC 28079 Proration 0086961819 JBS1169 AUTHORIZEDPETTY, CHASE LLOYD PETTY, CHASE LLOYD 1027 SEMMES LN 11/4/2025 11/5/2025 ($2.38) ($1.25) ($0.26) ($0.06) ($0.43) ($5.46) $9.84 ($11.94) $20.39 PAULS HAULING AND SERVICES LLC PAULS HAULING AND SERVICES LLC 812 ARCHIE LN MONROE, NC 28112 Proration 0083680671 YA177191 AUTHORIZED 710741838 Refund Generated due to proration on Bill #0083680671-2024-2024- 0000-00 Vehicle Sold ($5.21) ($1.63) ($0.56) ($0.12) ($0.93) 711938088 Refund Generated due to proration on Bill #0083695970-2024-2024- 0000-00 Vehicle Sold 11/13/2025 11/14/2025MONROE, NC 28110 Proration 0083695970 LHV2372 AUTHORIZEDPATEL, MANSI MRUGESHBHAI PATEL, MANSI MRUGESHBHAI 4318 SARDIS CHURCH RD Reg . Out of state 11/17/2025 11/18/2025 ($1.00) ($0.15) ($0.24) ($0.10) ($0.02) ($0.18) ($2.29) $3.98 ($4.45) ($56.98) $100.46 ORRELL, ALEC RAST ORRELL, ALEC RAST 7101 COBBLECREEK DR WEDDINGTON, NC 28104 Proration 0085665756 LKV7401 AUTHORIZED 831313924 Refund Generated due to proration on Bill #0085665756-2024-2024- 0000-00 ($24.85) ($2.51) ($8.41) ($2.67) ($0.59)829430917 Refund Generated due to proration on Bill #0078860203-2024-2024- 0000-00 Vehicle Sold 11/5/2025 11/6/2025WAXHAW, NC 28173 Proration 0078860203 VDE7578 AUTHORIZEDORBE, CRISTOBAL ORBE, CRISTOBAL 1125 DEEP HOLLOW CT Vehicle Sold 11/5/2025 11/6/2025 ($25.29) ($33.48) ($7.93) ($2.71) ($0.60) ($4.52) ($58.00) $132.53 NILAND, PATRICK KELLY NILAND, PATRICK KELLY 415 CLEAR SKY LN STALLINGS, NC 28104 Proration 0066510145 KAM1294 AUTHORIZED 829432177 Refund Generated due to proration on Bill #0066510145-2024-2024- 0000-00 Page 11 of 16 265 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($21.87)$0.00 200 TAX ($67.33)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($2.35)$0.00 005 TAX ($0.52)$0.00 004 TAX ($3.91)$0.00 002 TAX ($50.14)$0.00 Refund 001 TAX ($18.93)$0.00 800 TAX ($2.90)$0.00 026 TAX ($4.62)$0.00 003 TAX ($2.03)$0.00 005 TAX ($0.45)$0.00 004 TAX ($3.38)$0.00 002 TAX ($43.41)$0.00 Refund 001 TAX ($20.65)$0.00 028 TAX ($8.45)$0.00 003 TAX ($1.95)$0.00 005 TAX ($0.83)$0.00 004 TAX ($7.15)$0.00 002 TAX ($49.19)$0.00 Refund 001 TAX ($3.06)$0.00 024 TAX ($1.50)$0.00 003 TAX ($0.33)$0.00 005 TAX ($0.07)$0.00 004 TAX ($0.55)$0.00 002 TAX ($7.01)$0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($39.95)$0.00 200 VEHICLE FEE ($30.00)$0.00 028 TAX $4.18 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($18.58)$0.00 500 TAX ($43.83)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($5.95)$0.00 003 TAX ($1.99)$0.00 005 TAX ($0.44)$0.00 004 TAX ($3.32)$0.00 002 TAX ($42.60)$0.00 Refund 001 TAX ($20.99)$0.00 200 TAX ($64.63)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($2.25)$0.00 005 TAX ($0.50)$0.00 004 TAX ($3.76)$0.00 002 TAX ($48.13)$0.00 Refund 001 TAX ($94.65)$0.00 200 TAX ($291.41)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($10.15)$0.00 005 TAX ($2.26)$0.00 004 TAX ($16.93)$0.00 002 TAX ($217.01)$0.00 Refund 001 TAX $0.00 $0.00 400 TAX $123.19 $0.00 200 TAX ($115.32)$0.00 200 VEHICLE FEE ($30.00)$0.00 018 TAX $17.56 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund MARSHVILLE, NC 28103 Adjustment < $100 0087848223 LMC7570 PENDING ROMERO CASTRO, HANNAH JOCABETH ROMERO CASTRO, HANNAH JOCABETH 314 OLIVE BRANCH EXT Vehicle Sold 11/26/2025 12/1/2025 ($94.65) ($291.41) $0.00 ($10.15) ($2.26) ($16.93) ($217.01) $632.41 $0.00 $0.00 $0.00 $0.00 $4.57 $0.00 $123.19 ($115.32) ($30.00) $17.561066413249 Refund Generated due to adjustment on Bill #0087848223-2025-2025- 0000 Situs error 11/5/2025 RODRIGUEZ HERNANDEZ, FRANCISCO OMAR RODRIGUEZ HERNANDEZ, FRANCISCO OMAR 1923 WINDMERE DR MONROE, NC 28110 Proration 0085697065 VL4176 AUTHORIZED 832830383 Refund Generated due to proration on Bill #0085697065-2024-2024- 0000-00 ($20.99) ($64.63) $0.00 ($2.25) ($0.50)830596032 Refund Generated due to proration on Bill #0065218091-2024-2024- 0000-00 Vehicle Sold 11/13/2025 11/14/2025MONROE, NC 28112 Proration 0065218091 JFD4812 AUTHORIZEDRICHARDS, JAMES JACOB RICHARDS, JAMES JACOB 2101 ARDEN DR ($0.44) ($3.32) ($42.60) $116.71 ($18.58) ($43.83) $0.00 ($5.95) ($1.99)948372984 Refund Generated due to proration on Bill #0077325730-2024-2024- 0000-00 Vehicle Sold 11/10/2025 11/12/2025WAXHAW, NC 28173 Proration 0077325730 KJB1143 AUTHORIZED ($3.76) ($48.13) $140.26 RICHARDS, BRANDON DEREK RICHARDS, BRANDON DEREK 3043 CHASBURY PARK DR 11/24/2025 $0.00 ($39.95) ($30.00) $4.18 $0.00 $0.00 $0.00 $0.00 $65.77 REED, TIMOTHY JOSEPH REED, TIMOTHY JOSEPH 4005 LAWRENCE DANIEL DR MATTHEWS, NC 28104 Adjustment < $100 0088162522 LMV1262 PENDING 951435808 Refund Generated due to adjustment on Bill #0088162522-2025-2025- 0000 Situs error ($3.06) ($1.50) ($0.33) ($0.07) ($0.55) 711279342 Refund Generated due to proration on Bill #0064460323-2024-2024- 0000-00 Vehicle Sold 11/7/2025 11/10/2025WINGATE, NC 28174 Proration 0064460323 PLW3734 AUTHORIZEDRAMSEY, DANNY DEAN RAMSEY, DANNY DEAN RAMSEY, JEANNETTE LYNN 5639 WHITE STORE RD Vehicle Sold 11/12/2025 11/13/2025 ($20.65) ($8.45) ($1.95) ($0.83) ($7.15) ($49.19) $88.22 ($3.38) ($43.41) $75.72 ($7.01) $12.52 PROESCHER, MORGAN BOEHM PROESCHER, MORGAN BOEHM 8701 LAURELWOOD LN WAXHAW, NC 28173 Proration 0063801551 TJS1510 AUTHORIZED 711878478 Refund Generated due to proration on Bill #0063801551-2025-2025- 0000-00 ($18.93) ($2.90) ($4.62) ($2.03) ($0.45)831564461 Refund Generated due to proration on Bill #0066853197-2024-2024- 0000-00 Vehicle Totalled 11/19/2025 11/20/2025MATTHEWS, NC 28104 Proration 0066853197 JHM3565 AUTHORIZED PROCTOR, MARSHALL ANTOINE PROCTOR, MARSHALL ANTOINE 1454 LONGLEAF CT 11/12/2025 11/13/2025 ($21.87) ($67.33) $0.00 ($2.35) ($0.52) ($3.91) ($50.14) $146.12 POWELL, SHANNON KEITH POWELL, SHANNON KEITH POWELL, MIENA HUNEYCUTT 3207 DUCK POINT DR MONROE, NC 28110 Proration 0081623678 JMS8938 AUTHORIZED 830522917 Refund Generated due to proration on Bill #0081623678-2024-2024- 0000-00 Vehicle Sold Page 12 of 16 266 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($6.28)$0.00 026 TAX ($1.53)$0.00 003 TAX ($0.67)$0.00 005 TAX ($0.15)$0.00 004 TAX ($1.12)$0.00 002 TAX ($14.39)$0.00 Refund 001 TAX ($0.45)$0.00 600 TAX ($0.51)$0.00 020 TAX ($0.15)$0.00 003 TAX ($0.05)$0.00 005 TAX ($0.01)$0.00 004 TAX ($0.08)$0.00 002 TAX ($1.02)$0.00 Refund 001 TAX ($3.91)$0.00 200 TAX ($12.05)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($0.42)$0.00 005 TAX ($0.09)$0.00 004 TAX ($0.70)$0.00 002 TAX ($8.97)$0.00 Refund 001 TAX ($13.34)$0.00 600 TAX ($20.17)$0.00 026 TAX ($3.61)$0.00 003 TAX ($1.26)$0.00 005 TAX ($0.53)$0.00 004 TAX ($4.62)$0.00 002 TAX ($31.77)$0.00 Refund 001 TAX ($22.23)$0.00 600 TAX ($25.20)$0.00 023 TAX ($6.97)$0.00 003 TAX ($2.38)$0.00 005 TAX ($0.53)$0.00 004 TAX ($3.98)$0.00 002 TAX ($50.97)$0.00 Refund 001 TAX ($3.13)$0.00 200 TAX ($9.65)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($0.33)$0.00 005 TAX ($0.07)$0.00 004 TAX ($0.56)$0.00 002 TAX ($7.19)$0.00 Refund 001 TAX ($0.80)$0.00 017 TAX ($0.29)$0.00 003 TAX ($0.09)$0.00 Refund 001 TAX ($2.77)$0.00 700 TAX ($4.67)$0.00 700 VEHICLE FEE $0.00 $0.00 020 TAX ($1.14)$0.00 003 TAX ($0.26)$0.00 005 TAX ($0.11)$0.00 004 TAX ($0.96)$0.00 002 TAX ($6.62)$0.00 Refund 001 TAX ($0.92)$0.00 800 TAX ($0.14)$0.00 026 TAX ($0.22)$0.00 003 TAX ($0.10)$0.00 005 TAX ($0.02)$0.00 004 TAX ($0.16)$0.00 002 TAX ($2.12)$0.00 Refund 001 TAX ($6.89)$0.00 019 TAX ($3.04)$0.00 003 TAX ($0.65)$0.00 005 TAX ($0.27)$0.00 004 TAX ($2.39)$0.00 002 TAX ($16.43)$0.00 Refund SMITH, JUSTIN GRANT 310 HOLTON DR MONROE, NC 28110 Proration 0086450282 RKV9620 AUTHORIZED 711939522 Refund Generated due to proration on Bill #0086450282-2025-2025- 0000-00 ($0.02)832829823 Refund Generated due to proration on Bill #0079936616-2024-2024- 0000-00 Vehicle Sold 11/26/2025 12/1/2025MATTHEWS, NC 28104 Proration 0079936616 KMX1459 AUTHORIZED SMITH, JEREMIAH RODERICK SMITH, JEREMIAH RODERICK 3107 TWELVE MILE CREEK RD Vehicle Sold 11/13/2025 11/14/2025 ($6.89) ($3.04) ($0.65) ($0.27) ($2.39) ($16.43) $29.67 ($0.16) ($2.12) $3.68 SMITH, JUSTIN GRANT $0.00 ($1.14) ($0.26)950073088 Refund Generated due to proration on Bill #0087419066-2025-2025- 0000-00 Vehicle Sold 11/17/2025 11/18/2025MATTHEWS, NC 28104 Proration 0087419066 RKV4062 AUTHORIZED ($0.92) ($0.14) ($0.22) ($0.10) SLAUSON, JEFFREY SCOTT SLAUSON, JEFFREY SCOTT 6108 PANACHE DR ($0.80) ($0.29) ($0.09) $1.18 355939539 Refund Generated due to proration on Bill #0081396381-2024-2024- 0000-00 Vehicle Sold 11/12/2025 11/13/2025MONROE, NC 28110 Proration 0081396381 VBA8196 AUTHORIZED SKORYKH, NIKOLAY ALEKSEEVICH SKORYKH, NIKOLAY ALEKSEEVICH 4105 MULLIS NEWSOME RD ($0.11) ($0.96) ($6.62) $16.53 ($2.77) ($4.67) Vehicle Sold 11/18/2025 11/19/2025 ($3.13) ($9.65) $0.00 ($0.33) ($0.07) ($0.56) ($7.19) $20.93 ($3.98) ($50.97) $112.26 SKORUPSKI, CONSTANCE LEE SKORUPSKI, CONSTANCE LEE 2112 SHADY LN MONROE, NC 28110 Proration 0017911327 HD2509R AUTHORIZED 831352438 Refund Generated due to proration on Bill #0017911327-2024-2024- 0000-00 ($22.23) ($25.20) ($6.97) ($2.38) ($0.53)829825906 Refund Generated due to proration on Bill #0082901006-2024-2024- 0000-00 Vehicle Totalled 11/7/2025 11/10/2025INDIAN TRAIL, NC 28079 Proration 0082901006 VFH2498 AUTHORIZED SHKINDER, MATTHEW PETROVICH SHKINDER, MATTHEW PETROVICH 2102 CAPRICORN AVE Reg . Out of state 11/18/2025 11/19/2025 ($13.34) ($20.17) ($3.61) ($1.26) ($0.53) ($4.62) ($31.77) $75.30 ($0.70) ($8.97) $26.14 SCHNEIDERMAN, ETHAN RYAN SCHNEIDERMAN, ETHAN RYAN 1006 FORBISHIRE DR MATTHEWS, NC 28104 Proration 0086438639 LKC5836 AUTHORIZED 831351262 Refund Generated due to proration on Bill #0086438639-2025-2025- 0000-00 ($3.91) ($12.05) $0.00 ($0.42) ($0.09)829432156 Refund Generated due to proration on Bill #0065083179-2024-2024- 0000-00 Vehicle Totalled 11/5/2025 11/6/2025MONROE, NC 28112 Proration 0065083179 JMC7401 AUTHORIZEDRUSH, FRANCES CORINA RUSH, FRANCES CORINA 875 E SUNSET DR APT 6G ROTHFUSS, RONALD JAMES ROTHFUSS, RONALD JAMES ROTHFUSS, DONNA FOWLER 510 CHASE PRAIRIE LN 11/26/2025 12/1/2025 ($0.45) ($0.51) ($0.15) ($0.05) ($0.01) ($0.08) ($1.02) $2.27 ($14.39) $24.14 ROWELL, CHRISTINE HATCHELL ROWELL, CHRISTINE HATCHELL 309 MOOREFIELD DR MATTHEWS, NC 28104 Proration 0007074624 TBN8182 AUTHORIZED 832829886 Refund Generated due to proration on Bill #0007074624-2024-2024- 0000-00 Vehicle Sold ($6.28) ($1.53) ($0.67) ($0.15) ($1.12) 710708100 Refund Generated due to proration on Bill #0085458134-2024-2024- 0000-00 Vehicle Sold 11/3/2025 11/4/2025WAXHAW, NC 28173 Proration 0085458134 VFZ1708 AUTHORIZED Page 13 of 16 267 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($19.47)$0.00 800 TAX ($2.98)$0.00 026 TAX ($4.75)$0.00 003 TAX ($2.09)$0.00 005 TAX ($0.46)$0.00 004 TAX ($3.48)$0.00 002 TAX ($44.64)$0.00 Refund 001 TAX ($5.98)$0.00 017 TAX ($2.16)$0.00 003 TAX ($0.64)$0.00 005 TAX ($0.14)$0.00 004 TAX ($1.07)$0.00 002 TAX ($13.72)$0.00 Refund 001 TAX $0.00 $0.00 600 TAX $36.57 $0.00 200 TAX ($94.64)$0.00 200 VEHICLE FEE ($30.00)$0.00 020 TAX $9.94 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($58.20)$0.00 026 TAX ($14.19)$0.00 003 TAX ($6.24)$0.00 005 TAX ($1.39)$0.00 004 TAX ($10.41)$0.00 002 TAX ($133.44)$0.00 Refund 001 TAX ($1.82)$0.00 970 TAX ($0.18)$0.00 026 TAX ($0.44)$0.00 003 TAX ($0.19)$0.00 005 TAX ($0.04)$0.00 004 TAX ($0.32)$0.00 002 TAX ($4.17)$0.00 Refund 001 TAX ($3.73)$0.00 930 TAX ($0.66)$0.00 016 TAX ($1.88)$0.00 003 TAX ($0.35)$0.00 005 TAX ($0.15)$0.00 004 TAX ($1.29)$0.00 002 TAX ($8.89)$0.00 Refund 001 TAX ($20.88)$0.00 200 TAX ($64.30)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($2.24)$0.00 005 TAX ($0.50)$0.00 004 TAX ($3.73)$0.00 002 TAX ($47.88)$0.00 Refund 001 TAX ($6.78)$0.00 700 TAX ($11.40)$0.00 700 VEHICLE FEE $0.00 $0.00 023 TAX ($2.58)$0.00 003 TAX ($0.64)$0.00 005 TAX ($0.27)$0.00 004 TAX ($2.35)$0.00 002 TAX ($16.15)$0.00 Refund 001 TAX ($52.35)$0.00 500 TAX ($123.51)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($16.78)$0.00 003 TAX ($5.61)$0.00 005 TAX ($1.25)$0.00 004 TAX ($9.37)$0.00 002 TAX ($120.05)$0.00 Refund ($120.05) $328.92 ($52.35) ($123.51) $0.00 ($16.78) ($5.61)950115968 Refund Generated due to proration on Bill #0083462306-2024-2024- 0000-00 Vehicle Sold 11/18/2025 11/19/2025WAXHAW, NC 28173 Proration 0083462306 G0B1GRED AUTHORIZEDTHIEM, JASON THOMAS THIEM, JASON THOMAS 4004 PINEBROOK LN ($0.27) ($2.35) ($16.15) $40.17 ($6.78) ($11.40) $0.00 ($2.58) ($0.64)949508928 Refund Generated due to proration on Bill #0087600564-2025-2025- 0000-00 Vehicle Totalled 11/14/2025 11/17/2025MATTHEWS, NC 28104 Proration 0087600564 LMH3939 AUTHORIZEDTHE KHATER FLEET LLC THE KHATER FLEET LLC 5507 TWO IRON DR ($1.25) ($9.37) Vehicle Sold 11/20/2025 11/21/2025 ($20.88) ($64.30) $0.00 ($2.24) ($0.50) ($3.73) ($47.88) $139.53 ($1.29) ($8.89) $16.95 TERRANA, TAMMY LYNN TERRANA, TAMMY LYNN 1909 VANDERLYN ST MONROE, NC 28112 Proration 0079979982 RHR1579 AUTHORIZED 831779263 Refund Generated due to proration on Bill #0079979982-2024-2024- 0000-00 ($3.73) ($0.66) ($1.88) ($0.35) ($0.15)832542200 Refund Generated due to proration on Bill #0088046625-2025-2025- 0000-00 Vehicle Sold 11/25/2025 11/26/2025INDIAN TRAIL, NC 28079 Proration 0088046625 VHY6152 AUTHORIZED TELFER, MICHAEL STOCKDALE TELFER, MICHAEL STOCKDALE 9602 JONAH RDG SWANSON, STEPHEN PAUL SWANSON, STEPHEN PAUL 8107 SKYE LOCHS DR 11/20/2025 11/21/2025 ($1.82) ($0.18) ($0.44) ($0.19) ($0.04) ($0.32) ($4.17) $7.16 ($133.44) $223.87 TANTILLO, MARK DOUGLAS TANTILLO, MARK DOUGLAS 6306 ARCHERFIELD CT WAXHAW, NC 28173 Proration 0076187691 VCL8952 AUTHORIZED 831778787 Refund Generated due to proration on Bill #0076187691-2024-2024- 0000-00 Vehicle Sold INDIAN TRAIL, NC 28079 Adjustment < $100 0088240884 TATHYA PENDING ($58.20) ($14.19) ($6.24) ($1.39) ($10.41) 711280584 Refund Generated due to proration on Bill #0071471502-2024-2024- 0000-00 Vehicle Sold 11/10/2025 11/12/2025WAXHAW, NC 28173 Proration 0071471502 JCC5496 AUTHORIZED 0083215187 CR91983 AUTHORIZED 711876918 Refund Generated due to proration on Bill #0083215187-2024-2024- 0000-00 $0.00 $0.00 $0.00 $0.00 $78.13 $0.00 $36.57 ($94.64) ($30.00) $9.941070782191 Refund Generated due to adjustment on Bill #0088240884-2025-2025- 0000 Situs error 11/26/2025 SMITH, KRISTIN LEIGH SMITH, KRISTIN LEIGH 3107 TWELVE MILE CREEK RD SOLANKI, PANKAJ RAMNIKLAL SOLANKI, PANKAJ RAMNIKLAL 2007 BRAMBLE HEDGE RD Vehicle Totalled 11/12/2025 11/13/2025 ($5.98) ($2.16) ($0.64) ($0.14) ($1.07) ($13.72) $23.71 ($3.48) ($44.64) $77.87 SMITH, ZANE ALEXANDER SMITH, ZANE ALEXANDER 5115 LAWYERS RD E WINGATE, NC 28174 Proration ($19.47) ($2.98) ($4.75) ($2.09) ($0.46)832829816 Refund Generated due to proration on Bill #0075512562-2024-2024- 0000-00 Vehicle Sold 11/26/2025 12/1/2025MATTHEWS, NC 28104 Proration 0075512562 KDY9123 AUTHORIZED Page 14 of 16 268 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($3.47)$0.00 200 TAX ($13.61)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($0.33)$0.00 005 TAX ($0.14)$0.00 004 TAX ($1.20)$0.00 002 TAX ($8.29)$0.00 Refund 001 TAX ($24.36)$0.00 200 TAX ($95.39)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($2.30)$0.00 005 TAX ($0.97)$0.00 004 TAX ($8.43)$0.00 002 TAX ($58.05)$0.00 Refund 001 TAX ($8.77)$0.00 600 TAX ($9.95)$0.00 023 TAX ($2.75)$0.00 003 TAX ($0.94)$0.00 005 TAX ($0.21)$0.00 004 TAX ($1.57)$0.00 002 TAX ($20.12)$0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($8.23)$0.00 200 VEHICLE FEE ($30.00)$0.00 014 TAX $0.82 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($6.40)$0.00 600 TAX ($7.26)$0.00 020 TAX ($2.10)$0.00 003 TAX ($0.69)$0.00 005 TAX ($0.15)$0.00 004 TAX ($1.14)$0.00 002 TAX ($14.68)$0.00 Refund 001 TAX ($8.99)$0.00 600 TAX ($10.20)$0.00 020 TAX ($2.95)$0.00 003 TAX ($0.96)$0.00 005 TAX ($0.22)$0.00 004 TAX ($1.61)$0.00 002 TAX ($20.63)$0.00 Refund 001 TAX ($1.09)$0.00 600 TAX ($1.24)$0.00 020 TAX ($0.36)$0.00 003 TAX ($0.12)$0.00 005 TAX ($0.03)$0.00 004 TAX ($0.20)$0.00 002 TAX ($2.51)$0.00 Refund 001 TAX $0.00 $0.00 600 TAX $6.80 $0.00 200 TAX ($17.60)$0.00 200 VEHICLE FEE ($30.00)$0.00 023 TAX $1.71 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($3.19)$0.00 800 TAX ($0.49)$0.00 026 TAX ($0.78)$0.00 003 TAX ($0.34)$0.00 005 TAX ($0.07)$0.00 004 TAX ($0.57)$0.00 002 TAX ($7.33)$0.00 Refund ($0.57) ($7.33) $12.77 ($3.19) ($0.49) ($0.78) ($0.34) ($0.07)831314225 Refund Generated due to proration on Bill #0085525496-2024-2024- 0000-00 Vehicle Sold 11/17/2025 11/18/2025MATTHEWS, NC 28104 Proration 0085525496 3044HF AUTHORIZEDVASQUEZ, ALONZO VASQUEZ, ALONZO 4004 WOODVIEW LN Situs error 11/26/2025 $0.00 $6.80 ($17.60) ($30.00) $1.71 $0.00 $0.00 $0.00 $0.00 $39.09 ($0.20) ($2.51) $5.55 VARGAS, JHON ALEX VARGAS, JHON ALEX TORRES RAMIREZ, DMARIO W040 HARLEQUIN DR INDIAN TRL, NC 28079 Adjustment < $100 0088237285 RLE5117 PENDING 1070782173 Refund Generated due to adjustment on Bill #0088237285-2025-2025- 0000 ($1.09) ($1.24) ($0.36) ($0.12) ($0.03)829160290 Refund Generated due to proration on Bill #0029193071-2024-2024- 0000-00 Reg . Out of state 11/3/2025 11/4/2025MYRTLE BEACH, SC 29588 Proration 0029193071 DLF8262 AUTHORIZEDVALDES, GABRIEL JESUS VALDES, GABRIEL JESUS VALDES, DIANA CAROL 224 RIVER EDGE DR Reg . Out of state 11/3/2025 11/4/2025 ($8.99) ($10.20) ($2.95) ($0.96) ($0.22) ($1.61) ($20.63) $45.56 ($1.14) ($14.68) $32.42 VALDES, DIANA CAROL VALDES, DIANA CAROL 224 RIVER EDGE DR MYRTLE BEACH, SC 29588 Proration 0085752189 NPK2193 AUTHORIZED 829160304 Refund Generated due to proration on Bill #0085752189-2024-2024- 0000-00 ($6.40) ($7.26) ($2.10) ($0.69) ($0.15)829160297 Refund Generated due to proration on Bill #0046323872-2024-2024- 0000-00 Reg . Out of state 11/3/2025 11/4/2025MYRTLE BEACH, SC 29588 Proration 0046323872 FLL6864 AUTHORIZEDVALDES, DIANA CAROL VALDES, DIANA CAROL VALDES, GABRIEL JESUS 224 RIVER EDGE DR Situs error 11/24/2025 $0.00 ($8.23) ($30.00) $0.82 $0.00 $0.00 $0.00 $0.00 $37.41 ($1.57) ($20.12) $44.31 TRULL, LUCAS TRULL, LUCAS 2625 MT SPRINGS CH RD MONROE, NC 28112 Adjustment < $100 0088229627 LMV1441 PENDING 951435792 Refund Generated due to adjustment on Bill #0088229627-2025-2025- 0000 ($8.77) ($9.95) ($2.75) ($0.94) ($0.21)832829025 Refund Generated due to proration on Bill #0075972132-2024-2024- 0000-00 Vehicle Sold 11/26/2025 12/1/2025INDIAN TRAIL, NC 28079 Proration 0075972132 KMF4618 AUTHORIZED TREAT, CHARLES RUSSELL TREAT, CHARLES RUSSELL 1004 MAKIN DR Vehicle Sold 11/5/2025 11/6/2025 ($24.36) ($95.39) $0.00 ($2.30) ($0.97) ($8.43) ($58.05) $189.50 ($1.20) ($8.29) $27.04 TOVAR PINEDA, YUBELIA S TOVAR PINEDA, YUBELIA S 1207 SKYWATCH LN MONROE, NC 28112 Proration 0074607112 JFH3934 AUTHORIZED 829432597 Refund Generated due to proration on Bill #0074607112-2025-2025- 0000-00 ($3.47) ($13.61) $0.00 ($0.33) ($0.14)829645663 Refund Generated due to proration on Bill #0087386788-2025-2025- 0000-00 Vehicle Sold 11/6/2025 11/7/2025MONROE, NC 28112 Proration 0087386788 LKW2368 AUTHORIZEDTHOMPSON, ERICA MYOSHI THOMPSON, ERICA MYOSHI 781 ALEXANDER COMMONS DR Page 15 of 16 269 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($3.32)$0.00 600 TAX ($3.76)$0.00 023 TAX ($1.04)$0.00 003 TAX ($0.36)$0.00 005 TAX ($0.08)$0.00 004 TAX ($0.59)$0.00 002 TAX ($7.61)$0.00 Refund 001 TAX ($37.27)$0.00 980 TAX ($4.57)$0.00 021 TAX ($15.46)$0.00 003 TAX ($4.00)$0.00 005 TAX ($0.89)$0.00 004 TAX ($6.67)$0.00 002 TAX ($85.46)$0.00 Refund 001 TAX ($41.47)$0.00 800 TAX ($12.92)$0.00 026 TAX ($11.22)$0.00 003 TAX ($3.91)$0.00 005 TAX ($1.66)$0.00 004 TAX ($14.35)$0.00 002 TAX ($98.82)$0.00 Refund Refund Total $11602.17 Vehicle Totalled 11/24/2025 11/25/2025 ($41.47) ($12.92) ($11.22) ($3.91) ($1.66) ($14.35) ($98.82) $184.35 ZHANG, YU ZHANG, YU XIAN, HUI 2001 WHITE MAGNOLIA LN WEDDINGTON, NC 28104 Proration 0087306388 LMC2598 AUTHORIZED 832506122 Refund Generated due to proration on Bill #0087306388-2025-2025- 0000-00 ($37.27) ($4.57) ($15.46) ($4.00) ($0.89)831778493 Refund Generated due to proration on Bill #0075735305-2024-2024- 0000-00 Vehicle Sold 11/20/2025 11/21/2025MONROE, NC 28110 Proration 0075735305 RDE4591 AUTHORIZEDZBOCH, ROBERT PAUL ZBOCH, ROBERT PAUL 4808 CAMPOBELLO DR Vehicle Sold 11/7/2025 11/10/2025 ($3.32) ($3.76) ($1.04) ($0.36) ($0.08) ($0.59) ($7.61) $16.76 ($6.67) ($85.46) $154.32 WEISER, RONALD JARON WEISER, RONALD JARON 1019 FAIRBRAE LN INDIAN TRAIL, NC 28079 Proration 0079589742 KJM8669 AUTHORIZED 829825864 Refund Generated due to proration on Bill #0079589742-2024-2024- 0000-00 Page 16 of 16 270 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change 001 TAX ($4.75)$0.00 200 TAX ($14.63)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($0.51)$0.00 005 TAX ($0.11)$0.00 004 TAX ($0.85)$0.00 002 TAX ($10.90)$0.00 Refund 001 TAX ($7.45)$0.00 200 TAX ($22.94)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($0.80)$0.00 005 TAX ($0.18)$0.00 004 TAX ($1.33)$0.00 002 TAX ($17.08)$0.00 Refund 001 TAX ($3.15)$0.00 022 TAX ($1.65)$0.00 003 TAX ($0.34)$0.00 005 TAX ($0.07)$0.00 004 TAX ($0.56)$0.00 002 TAX ($7.22)$0.00 Refund 001 TAX ($5.18)$0.00 600 TAX ($5.87)$0.00 020 TAX ($1.70)$0.00 003 TAX ($0.55)$0.00 005 TAX ($0.12)$0.00 004 TAX ($0.93)$0.00 002 TAX ($11.87)$0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($8.27)$0.00 200 VEHICLE FEE ($30.00)$0.00 027 TAX $1.00 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($48.80)$0.00 200 TAX ($191.03)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($4.60)$0.00 005 TAX ($1.95)$0.00 004 TAX ($16.89)$0.00 002 TAX ($116.27)$0.00 Refund 001 TAX ($1.89)$0.00 700 TAX ($2.50)$0.00 023 TAX ($0.59)$0.00 003 TAX ($0.20)$0.00 005 TAX ($0.05)$0.00 004 TAX ($0.34)$0.00 002 TAX ($4.33)$0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($9.77)$0.00 200 VEHICLE FEE ($30.00)$0.00 019 TAX $1.10 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($5.08)$0.00 200 TAX ($15.63)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($0.54)$0.00 005 TAX ($0.12)$0.00 004 TAX ($0.91)$0.00 002 TAX ($11.64)$0.00 Refund ($5.08) ($15.63) $0.00 ($0.54) ($0.12)837411764 Refund Generated due to proration on Bill #0083640762-2024- 2024-0000-00 Vehicle Sold 12/23/2025 12/29/2025MONROE, NC 28110 Proration 0083640762 LFT9993 AUTHORIZEDBOWEN, DANA EDWARD BOWEN, DANA EDWARD 2634 ROLLING HILLS DR $0.00 $0.00 $0.00 $38.67 $0.00 ($9.77) ($30.00) $1.10 $0.00957041272 Refund Generated due to adjustment on Bill #0088485902- 2025-2025-0000 Situs error 12/23/2025MONROE, NC 28110 Adjustment < $100 0088485902 LMJ9352 PENDING ($0.91) ($11.64) $33.92 BERMUDEZ PEREZ, BORIS BERMUDEZ PEREZ, BORIS 4640 OLD CHARLOTTE HIGHWAY APT 3274 Vehicle Sold 12/23/2025 12/29/2025 ($1.89) ($2.50) ($0.59) ($0.20) ($0.05) ($0.34) ($4.33) $9.90 BECKETT, HEATHER KRISTIN BECKETT, HEATHER KRISTIN BECKETT, RICHARD LEWIS 15609 FAIRFIELD DR MATTHEWS, NC 28104 Proration 0046152244 XYF8555 AUTHORIZED 837410756 Refund Generated due to proration on Bill #0046152244-2024- 2024-0000-00 ($48.80) ($191.03) $0.00 ($4.60) ($1.95)834546363 Refund Generated due to proration on Bill #0073246998-2025- 2025-0000-00 Vehicle Sold 12/5/2025 12/8/2025MONROE, NC 28112 Proration 0073246998 HLE9841 AUTHORIZED BAGBY, RICHARD BARNETT BAGBY, RICHARD BARNETT BAGBY, SHARON KAE 2124 PLEASANT KNOLL LN $0.00 $0.00 $0.00 $37.27 $0.00 ($8.27) ($30.00) $1.00 $0.00957041224 Refund Generated due to adjustment on Bill #0088502384- 2025-2025-0000 Situs error 12/23/2025MONROE, NC 28112 Adjustment < $100 0088502384 LMT7541 PENDING ($16.89) ($116.27) $379.54 AVILA- CASTREJON, EMANUEL AVILA- CASTREJON, EMANUEL 5717 OLD PAGELAND MARSHVE 12/17/2025 12/18/2025 ($5.18) ($5.87) ($1.70) ($0.55) ($0.12) ($0.93) ($11.87) $26.22 ($7.22) $12.99 ANHEUSER BUSCH LLC ANHEUSER BUSCH LLC 1675 CORCUS FERRY RD HAMPSTEAD, NC 28443 Proration 0064631339 TMC1460 AUTHORIZED 836421656 Refund Generated due to proration on Bill #0064631339-2024- 2024-0000-00 Reg . Out of state ($3.15) ($1.65) ($0.34) ($0.07) ($0.56) 717312648 Refund Generated due to proration on Bill #0068642651-2024- 2024-0000-00 Vehicle Sold 12/19/2025 12/22/2025WINGATE, NC 28174 Proration 0068642651 FCT6553 AUTHORIZEDANDERSON, BRANDON SCOTT ANDERSON, DONNA MICHELLE ANDERSON, BRANDON SCOTT 3807 WHITE STORE RD Vehicle Sold 12/11/2025 12/12/2025 ($7.45) ($22.94) $0.00 ($0.80) ($0.18) ($1.33) ($17.08) $49.78 ($0.85) ($10.90) $31.75 ANABTAWI, ASHRAF ANABTAWI, ASHRAF ANABTAWI, HANNAH ELIZABETH 3325 PLUM DR MONROE, NC 28110 Proration 0076481248 2846RT AUTHORIZED 835464329 Refund Generated due to proration on Bill #0076481248-2024- 2024-0000-00 North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change ($4.75) ($14.63) $0.00 ($0.51) ($0.11)833630245 Refund Generated due to proration on Bill #0083252669-2024- 2024-0000-00 Vehicle Sold 12/1/2025 12/2/2025MONROE, NC 28110 Proration 0083252669 LBV1665 AUTHORIZED ALLISON, JASON LAWRENCE ALLISON, JASON LAWRENCE 510 HICE ST Page 1 of 14 271 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($12.57)$0.00 800 TAX ($1.92)$0.00 026 TAX ($3.06)$0.00 003 TAX ($1.35)$0.00 005 TAX ($0.30)$0.00 004 TAX ($2.25)$0.00 002 TAX ($28.82)$0.00 Refund 001 TAX ($44.95)$0.00 101 TAX ($22.03)$0.00 101 VEHICLE FEE $0.00 $0.00 026 TAX ($10.96)$0.00 003 TAX ($4.82)$0.00 005 TAX ($1.07)$0.00 004 TAX ($8.04)$0.00 002 TAX ($103.05)$0.00 Refund 001 TAX ($6.42)$0.00 101 TAX ($3.22)$0.00 101 VEHICLE FEE $0.00 $0.00 026 TAX ($1.73)$0.00 003 TAX ($0.60)$0.00 005 TAX ($0.26)$0.00 004 TAX ($2.22)$0.00 002 TAX ($15.29)$0.00 Refund 001 TAX ($18.25)$0.00 101 TAX ($9.14)$0.00 101 VEHICLE FEE $0.00 $0.00 026 TAX ($4.94)$0.00 003 TAX ($1.72)$0.00 005 TAX ($0.73)$0.00 004 TAX ($6.32)$0.00 002 TAX ($43.49)$0.00 Refund 001 TAX ($1.75)$0.00 200 TAX ($5.40)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($0.19)$0.00 005 TAX ($0.04)$0.00 004 TAX ($0.31)$0.00 002 TAX ($4.02)$0.00 Refund 001 TAX ($18.54)$0.00 600 TAX ($21.02)$0.00 019 TAX ($7.25)$0.00 003 TAX ($1.99)$0.00 005 TAX ($0.44)$0.00 004 TAX ($3.32)$0.00 002 TAX ($42.52)$0.00 Refund 001 TAX ($3.01)$0.00 600 TAX ($3.41)$0.00 019 TAX ($1.18)$0.00 003 TAX ($0.32)$0.00 005 TAX ($0.07)$0.00 004 TAX ($0.54)$0.00 002 TAX ($6.90)$0.00 Refund 001 TAX ($12.96)$0.00 017 TAX ($4.67)$0.00 003 TAX ($1.39)$0.00 005 TAX ($0.31)$0.00 004 TAX ($2.32)$0.00 002 TAX ($29.71)$0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($10.60)$0.00 200 VEHICLE FEE ($30.00)$0.00 020 TAX $1.13 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund $0.00 $0.00 $0.00 $39.47 $0.00 ($10.60) ($30.00) $1.13 $0.00953767792 Refund Generated due to adjustment on Bill #0083190370- 2024-2024-0000 Situs error 12/5/2025INDIAN TRAIL, NC 28079 Adjustment < $100 0083190370 LHP1959 PENDING CABRERA, JESSWAL QUITUGUA JR CABRERA, JESSWAL QUITUGUA JR 201 SOUTHFORK RD 201 Vehicle Totalled 12/17/2025 12/18/2025 ($12.96) ($4.67) ($1.39) ($0.31) ($2.32) ($29.71) $51.36 ($0.54) ($6.90) $15.43 BURR, SANDRA TICE BURR, SANDRA TICE PO BOX 532 MARSHVILLE, NC 28103 Proration 0065216863 HFM6826 AUTHORIZED 716933082 Refund Generated due to proration on Bill #0065216863-2024- 2024-0000-00 ($3.01) ($3.41) ($1.18) ($0.32) ($0.07)835464637 Refund Generated due to proration on Bill #0063058865-2024- 2024-0000-00 Reg . Out of state 12/11/2025 12/12/2025 ST PETERSBURG, FL 33707 Proration 0063058865 FCT6387 AUTHORIZEDBURK, HOLLY GOEBEL BURK, HOLLY GOEBEL 7923 CAUSEWAY BLVD S Reg . Out of state 12/11/2025 12/12/2025 ($18.54) ($21.02) ($7.25) ($1.99) ($0.44) ($3.32) ($42.52) $95.08 ($0.31) ($4.02) $11.71 BURK, HOLLY GOEBEL BURK, HOLLY GOEBEL LAMPRECHT, MARTIN 7923 CAUSEWAY BLVD S ST PETERSBURG, FL 33707 Proration 0060345017 JCX4503 AUTHORIZED 835464630 Refund Generated due to proration on Bill #0060345017-2024- 2024-0000-00 ($1.75) ($5.40) $0.00 ($0.19) ($0.04)833631260 Refund Generated due to proration on Bill #0082752804-2024- 2024-0000-00 Vehicle Sold 12/1/2025 12/2/2025MONROE, NC 28112 Proration 0082752804 DEX3182 AUTHORIZEDBUCKINGHAM, ANNA LOUISE BUCKINGHAM, ANNA LOUISE 1305 SYCAMORE ST 3008 WHEATFIELD DR ($0.73) ($6.32) ($43.49) $84.59 ($18.25) ($9.14) $0.00 ($4.94) ($1.72)955910752 Refund Generated due to proration on Bill #0086719237-2025- 2025-0000-00 Reg . Out of state 12/17/2025 12/18/2025FORT MILL, SC 29708 Proration 0086719237 VFP8350 AUTHORIZED MARVIN, NC 28173 Proration 0084278238 LCL3041 AUTHORIZED BROWN, WILLIAM CONNOR BROWN, WILLIAM CONNOR 1379 BARNETT WOODS ($0.26) ($2.22) ($15.29) $29.74 ($6.42) ($3.22) $0.00 ($1.73) ($0.60)955071232 Refund Generated due to proration on Bill #0062255965-2025- 2025-0000-00 Vehicle Totalled 12/12/2025 12/15/2025WAXHAW, NC 28173 Proration 0062255965 EFT7181 AUTHORIZEDBROOKS, JONATHAN ERIC BROOKS, JONATHAN ERIC BROCKMANN, DOUGLAS JOSEPH BROCKMANN, DOUGLAS JOSEPH 4069 FLOWERING PEACH RD Vehicle Sold 12/5/2025 12/8/2025 ($12.57) ($1.92) ($3.06) ($1.35) ($0.30) ($2.25) ($28.82) $50.27 ($1.07) ($8.04) ($103.05) $194.92 ($44.95) ($22.03) $0.00 ($10.96) ($4.82)955910792 Refund Generated due to proration on Bill #0084278238-2024- 2024-0000-00 Vehicle Totalled 12/17/2025 12/18/2025 BOYLE, JENNIFER LYNN BOYLE, JENNIFER LYNN 2015 FITZHUGH LN MATTHEWS, NC 28104 Proration 0069128749 JAX7521 AUTHORIZED 834545733 Refund Generated due to proration on Bill #0069128749-2024- 2024-0000-00 Page 2 of 14 272 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($7.80)$0.00 101 TAX ($3.82)$0.00 101 VEHICLE FEE $0.00 $0.00 026 TAX ($1.90)$0.00 003 TAX ($0.83)$0.00 005 TAX ($0.19)$0.00 004 TAX ($1.39)$0.00 002 TAX ($17.88)$0.00 Refund 001 TAX ($2.95)$0.00 700 TAX ($4.95)$0.00 700 VEHICLE FEE $0.00 $0.00 020 TAX ($1.21)$0.00 003 TAX ($0.28)$0.00 005 TAX ($0.12)$0.00 004 TAX ($1.02)$0.00 002 TAX ($7.02)$0.00 Refund 001 TAX ($2.85)$0.00 990 TAX ($0.37)$0.00 015 TAX ($0.96)$0.00 003 TAX ($0.31)$0.00 005 TAX ($0.07)$0.00 004 TAX ($0.51)$0.00 002 TAX ($6.54)$0.00 Refund 001 TAX ($66.25)$0.00 016 TAX ($24.56)$0.00 003 TAX ($7.10)$0.00 005 TAX ($1.58)$0.00 004 TAX ($11.85)$0.00 002 TAX ($151.91)$0.00 Refund 001 TAX ($57.89)$0.00 027 TAX ($23.34)$0.00 003 TAX ($6.21)$0.00 005 TAX ($1.38)$0.00 004 TAX ($10.36)$0.00 002 TAX ($132.74)$0.00 Refund 001 TAX ($35.25)$0.00 930 TAX ($6.27)$0.00 016 TAX ($17.72)$0.00 003 TAX ($3.32)$0.00 005 TAX ($1.41)$0.00 004 TAX ($12.20)$0.00 002 TAX ($83.97)$0.00 Refund 001 TAX ($9.40)$0.00 101 TAX ($4.61)$0.00 101 VEHICLE FEE $0.00 $0.00 026 TAX ($2.29)$0.00 003 TAX ($1.01)$0.00 005 TAX ($0.22)$0.00 004 TAX ($1.68)$0.00 002 TAX ($21.55)$0.00 Refund 001 TAX ($5.73)$0.00 800 TAX ($0.88)$0.00 026 TAX ($1.40)$0.00 003 TAX ($0.61)$0.00 005 TAX ($0.14)$0.00 004 TAX ($1.02)$0.00 002 TAX ($13.13)$0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($420.03)$0.00 200 VEHICLE FEE ($30.00)$0.00 500 TAX $321.82 $0.00 500 VEHICLE FEE $25.00 $0.00 028 TAX $43.72 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund Situs error 12/8/2025 $0.00 ($420.03) ($30.00) $321.82 $25.00 $43.72 $0.00 $0.00 $0.00 $0.00 $59.49 ($1.02) ($13.13) $22.91 DITTY, ROBERT WAYNE III DITTY, ROBERT WAYNE III DITTY, CYNTHIA BERSABEL 8001 DENHOLME DR MARVIN, NC 28173 Adjustment < $100 0082971759 LFX7971 PENDING 1192927890 Refund Generated due to adjustment on Bill #0082971759- 2024-2024-0000 ($5.73) ($0.88) ($1.40) ($0.61) ($0.14)836646251 Refund Generated due to proration on Bill #0075994816-2024- 2024-0000-00 Vehicle Totalled 12/18/2025 12/19/2025MATTHEWS, NC 28104 Proration 0075994816 KMP2717 AUTHORIZEDDICARLO, CHRISTY LYNCH DICARLO, CHRISTY LYNCH 4020 TWELVE MILE CREEK RD ($0.22) ($1.68) ($21.55) $40.76 ($9.40) ($4.61) $0.00 ($2.29) ($1.01)953231504 Refund Generated due to proration on Bill #0017935960-2024- 2024-0000-00 Vehicle Sold 12/4/2025 12/5/2025WAXHAW, NC 28173 Proration 0017935960 BCC1931 AUTHORIZEDDAMANI, NISSA MILAN DAMANI, NISSA MILAN DAMANI, MILAN NALIN KANT 317 FOX CHASE CT 12/29/2025 12/30/2025 ($35.25) ($6.27) ($17.72) ($3.32) ($1.41) ($12.20) ($83.97) $160.14 ($132.74) $231.92 DAJ HOLDINGS LLC DAJ HOLDINGS LLC 11532 BRIEF RD CHARLOTTE, NC 28227 Proration 0080583070 VB4048 AUTHORIZED 838091051 Refund Generated due to proration on Bill #0080583070-2025- 2025-0000-00 Vehicle Sold ($57.89) ($23.34) ($6.21) ($1.38) ($10.36) 716112228 Refund Generated due to proration on Bill #0077344475-2024- 2024-0000-00 Vehicle Sold 12/11/2025 12/12/2025MONROE, NC 28112 Proration 0077344475 TL2671 AUTHORIZED CUSSON'S FAMILY POWER WASHING, LLC CUSSON'S FAMILY POWER WASHING, LLC 5601 MEDLIN RD Vehicle Sold 12/16/2025 12/17/2025 ($66.25) ($24.56) ($7.10) ($1.58) ($11.85) ($151.91) $263.25 ($0.51) ($6.54) $11.61 CURY, JAMES ROBERT CURY, JAMES ROBERT 1766 ROCK HILL CHURCH RD MATTHEWS, NC 28104 Proration 0077281769 RER1694 AUTHORIZED 716738718 Refund Generated due to proration on Bill #0077281769-2024- 2024-0000-00 ($2.85) ($0.37) ($0.96) ($0.31) ($0.07)835464854 Refund Generated due to proration on Bill #0051147802-2024- 2024-0000-00 Vehicle Sold 12/11/2025 12/12/2025WAXHAW, NC 28173 Proration 0051147802 TBN8832 AUTHORIZEDCONAWAY, ERIC L CONAWAY, ERIC L 1308 HUNTCLIFF DR ($7.02) $17.55 ($2.95) ($4.95) $0.00 ($1.21) ($0.28)957818608 Refund Generated due to adjustment on Bill #0051937229- 2025-2025-0000-00 Over Assessment 12/29/2025MATTHEWS, NC 28104 Adjustment < $100 0051937229 HMK9280 PENDINGCOLLINS, JAMES CARL COLLINS, JAMES CARL 603 CAROLINE AUBREY WAY ($0.19) ($1.39) ($17.88) $33.81 ($7.80) ($3.82) $0.00 ($1.90) ($0.83)957818800 Refund Generated due to proration on Bill #0017937111-2024- 2024-0000-00 Vehicle Sold 12/29/2025 12/30/2025MARVIN, NC 28173 Proration 0017937111 YYP6930 AUTHORIZEDCHECA, MANUEL GONZALO CHECA, MANUEL GONZALO 807 CAPINGTON LN ($0.12) ($1.02) Page 3 of 14 273 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($3.37)$0.00 026 TAX ($0.91)$0.00 003 TAX ($0.32)$0.00 005 TAX ($0.14)$0.00 004 TAX ($1.16)$0.00 002 TAX ($8.03)$0.00 Refund 001 TAX ($38.77)$0.00 025 TAX ($15.38)$0.00 003 TAX ($3.66)$0.00 005 TAX ($1.55)$0.00 004 TAX ($13.42)$0.00 002 TAX ($92.37)$0.00 Refund 001 TAX ($1.08)$0.00 029 TAX ($0.26)$0.00 003 TAX ($0.10)$0.00 005 TAX ($0.05)$0.00 004 TAX ($0.37)$0.00 002 TAX ($2.57)$0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($15.93)$0.00 200 VEHICLE FEE ($30.00)$0.00 015 TAX $1.72 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($75.81)$0.00 200 VEHICLE FEE ($30.00)$0.00 015 TAX $8.17 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($15.47)$0.00 026 TAX ($3.77)$0.00 003 TAX ($1.66)$0.00 005 TAX ($0.37)$0.00 004 TAX ($2.77)$0.00 002 TAX ($35.47)$0.00 Refund 001 TAX ($10.20)$0.00 026 TAX ($2.49)$0.00 003 TAX ($1.10)$0.00 005 TAX ($0.25)$0.00 004 TAX ($1.82)$0.00 002 TAX ($23.39)$0.00 Refund 001 TAX ($22.58)$0.00 500 TAX ($53.27)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($7.24)$0.00 003 TAX ($2.42)$0.00 005 TAX ($0.54)$0.00 004 TAX ($4.04)$0.00 002 TAX ($51.78)$0.00 Refund 001 TAX ($8.64)$0.00 900 TAX ($12.30)$0.00 023 TAX ($3.28)$0.00 003 TAX ($0.82)$0.00 005 TAX ($0.35)$0.00 004 TAX ($2.99)$0.00 002 TAX ($20.60)$0.00 Refund ($2.99) ($20.60) $48.98 ($8.64) ($12.30) ($3.28) ($0.82) ($0.35)838090911 Refund Generated due to proration on Bill #0086550582-2025- 2025-0000-00 Vehicle Sold 12/29/2025 12/30/2025INDIAN TRAIL, NC 28079 Proration 0086550582 VEW4031 AUTHORIZEDGAFINA, OLEKSANDR GAFINA, OLEKSANDR 4107 BALSAM ST WAXHAW, NC 28173 Proration 0085660087 HJB9165 AUTHORIZED AUTHORIZED 714922278 Refund Generated due to proration on Bill #0084411262-2024- 2024-0000-00 Vehicle Sold ($0.54) ($4.04) ($51.78) $141.87 ($22.58) ($53.27) $0.00 ($7.24) ($2.42)952722560 Refund Generated due to proration on Bill #0085660087-2024- 2024-0000-00 Vehicle Sold 12/1/2025 12/2/2025 FINK, THOMAS PETER JR FINK, THOMAS PETER JR 2037 POPLAR RIDGE DR FOX, GAYLE STRICKLAND FOX, GAYLE STRICKLAND PO BOX 475 12/4/2025 12/5/2025 ($10.20) ($2.49) ($1.10) ($0.25) ($1.82) ($23.39) $39.25 ($35.47) $59.51 FISHER, MARK SHELDON FISHER, MARK SHELDON FISHER, NANCY ANN 5006 LAKE COMO DR MONROE, NC 28110 Proration 0084411262 FMM6009 MONROE, NC 28111 Adjustment < $100 0088279031 VP9611 PENDING ($15.47) ($3.77) ($1.66) ($0.37) ($2.77) 714541062 Refund Generated due to proration on Bill #0081268531-2024- 2024-0000-00 Vehicle Sold 12/1/2025 12/2/2025MONROE, NC 28110 Proration 0081268531 PCE9856 AUTHORIZED FHJR, INC FHJR, INC PO BOX 429 12/1/2025 $0.00 ($15.93) ($30.00) $1.72 $0.00 $0.00 $0.00 $0.00 $44.21 $0.00 $0.00 $0.00 $97.64 $0.00 ($75.81) ($30.00) $8.17 $0.00952721456 Refund Generated due to adjustment on Bill #0088279031- 2025-2025-0000 Situs error 12/1/2025 FHJR, INC FHJR, INC PO BOX 429 MONROE, NC 28111 Adjustment < $100 0088279509 VP9612 PENDING 952721448 Refund Generated due to adjustment on Bill #0088279509- 2025-2025-0000 Situs error ($1.08) ($0.26) ($0.10) ($0.05) ($0.37) 716112066 Refund Generated due to adjustment on Bill #0088483508- 2025-2025-0000-00 Over Assessment 12/11/2025MONROE, NC 28112 Adjustment < $100 0088483508 CS43065 PENDINGFAASSEN, JON FAASSEN, JON 1814 STARNES CEMETARY RD 12/15/2025 12/16/2025 ($38.77) ($15.38) ($3.66) ($1.55) ($13.42) ($92.37) $165.15 ($8.03) $13.93 ($2.57) $4.43 ELLIS, GREGORY LYNN ELLIS, GREGORY LYNN ELLIS, LISA HICKS 1255 GREENWOOD ACRES DR CUMMING, GA 30040 Proration 0086304246 LKE5591 AUTHORIZED 716709996 Refund Generated due to proration on Bill #0086304246-2025- 2025-0000-00 Reg . Out of state ($3.37) ($0.91) ($0.32) ($0.14) ($1.16) 718363926 Refund Generated due to proration on Bill #0007160822-2025- 2025-0000-00 Vehicle Sold 12/29/2025 12/30/2025WAXHAW, NC 28173 Proration 0007160822 TZJ1558 AUTHORIZEDDOUGLAS, DAVID RONALD DOUGLAS, DAVID RONALD 9221 UNBRIDLE LN Page 4 of 14 274 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($2.68)$0.00 500 TAX ($6.33)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($0.86)$0.00 003 TAX ($0.29)$0.00 005 TAX ($0.06)$0.00 004 TAX ($0.48)$0.00 002 TAX ($6.15)$0.00 Refund 001 TAX ($4.40)$0.00 500 TAX ($10.39)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($1.41)$0.00 003 TAX ($0.47)$0.00 005 TAX ($0.10)$0.00 004 TAX ($0.79)$0.00 002 TAX ($10.10)$0.00 Refund 001 TAX ($36.45)$0.00 500 TAX ($85.98)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($11.68)$0.00 003 TAX ($3.91)$0.00 005 TAX ($0.87)$0.00 004 TAX ($6.52)$0.00 002 TAX ($83.57)$0.00 Refund 001 TAX ($4.04)($0.20) 200 TAX ($15.80)($0.79) 200 VEHICLE FEE ($30.00)$0.00 003 TAX ($0.38)($0.02) 005 TAX ($0.16)($0.01) 004 TAX ($1.40)($0.07) 002 TAX ($9.61)($0.48) Refund 001 TAX ($2.90)$0.00 200 TAX ($11.35)$0.00 200 VEHICLE FEE ($30.00)$0.00 003 TAX ($0.27)$0.00 005 TAX ($0.12)$0.00 004 TAX ($1.00)$0.00 002 TAX ($6.91)$0.00 Refund 001 TAX ($8.09)$0.00 200 TAX ($31.68)$0.00 200 VEHICLE FEE ($30.00)$0.00 003 TAX ($0.76)$0.00 005 TAX ($0.32)$0.00 004 TAX ($2.80)$0.00 002 TAX ($19.28)$0.00 Refund 001 TAX ($5.06)$0.00 200 TAX ($19.80)$0.00 200 VEHICLE FEE ($30.00)$0.00 003 TAX ($0.48)$0.00 005 TAX ($0.20)$0.00 004 TAX ($1.75)$0.00 002 TAX ($12.05)$0.00 Refund 001 TAX ($19.19)$0.00 200 TAX ($59.09)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($2.06)$0.00 005 TAX ($0.46)$0.00 004 TAX ($3.44)$0.00 002 TAX ($44.01)$0.00 Refund 001 TAX ($52.86)$0.00 500 TAX ($136.40)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($21.63)$0.00 003 TAX ($4.99)$0.00 005 TAX ($2.12)$0.00 004 TAX ($18.30)$0.00 002 TAX ($125.96)$0.00 Refund Vehicle Sold 12/12/2025 12/15/2025 ($52.86) ($136.40) $0.00 ($21.63) ($4.99) ($2.12) ($18.30) ($125.96) $362.26 ($3.44) ($44.01) $128.25 HABERMEYER, KATHERINE MARIE HABERMEYER, KATHERINE MARIE HABERMEYER, KARL ANTON JR 2676 SOUTHERN TRACE DR WAXHAW, NC 28173 Proration 0086205136 KATN1P AUTHORIZED 955072008 Refund Generated due to proration on Bill #0086205136-2025- 2025-0000-00 ($19.19) ($59.09) $0.00 ($2.06) ($0.46)833720839 Refund Generated due to proration on Bill #0082697706-2024- 2024-0000-00 Vehicle Sold 12/2/2025 12/3/2025MONROE, NC 28110 Proration 0082697706 TFY8037 AUTHORIZED GUPTILL, JENNIFER PHIFER GUPTILL, JENNIFER PHIFER 2109 AUTUMN DR Exempt Property 12/19/2025 ($5.06) ($19.80) ($30.00) ($0.48) ($0.20) ($1.75) ($12.05) $69.34 ($2.80) ($19.28) $92.93 GROUND 40 MINISTRIES GROUND 40 MINISTRIES 303 DALE ST MONROE, NC 28112 Adjustment < $100 0088198722 VEX9490 PENDING 836866037 Refund Generated due to adjustment on Bill #0088198722- 2025-2025-0000-00 ($8.09) ($31.68) ($30.00) ($0.76) ($0.32)836865960 Refund Generated due to adjustment on Bill #0081530012- 2025-2025-0000-00 Exempt Property 12/19/2025MONROE, NC 28112 Adjustment < $100 0081530012 VBA7897 PENDINGGROUND 40 MINISTRIES GROUND 40 MINISTRIES 303 DALE ST Exempt Property 12/19/2025 ($2.90) ($11.35) ($30.00) ($0.27) ($0.12) ($1.00) ($6.91) $52.55 ($1.47) ($10.09) $62.96 GROUND 40 MINISTRIES GROUND 40 MINISTRIES 303 DALE ST MONROE, NC 28112 Adjustment < $100 0080987494 LDP5091 PENDING 836865932 Refund Generated due to adjustment on Bill #0080987494- 2025-2025-0000-00 ($4.24) ($16.59) ($30.00) ($0.40) ($0.17)836865708 Refund Generated due to adjustment on Bill #0087996353- 2025-2025-0000-00 Exempt Property 12/19/2025MONROE, NC 28112 Adjustment < $100 0087996353 NZ7442 PENDINGGROUND 40 MINISTRIES GROUND 40 MINISTRIES 303 DALE ST ($83.57) $228.98 ($36.45) ($85.98) $0.00 ($11.68) ($3.91)956418504 Refund Generated due to proration on Bill #0076751510-2024- 2024-0000-00 Vehicle Sold 12/19/2025 12/22/2025WAXHAW, NC 28173 Proration 0076751510 JHD6518 AUTHORIZEDGRASSO, MICHAEL A GRASSO, MICHAEL A 137 LANDAU RD ($0.10) ($0.79) ($10.10) $27.66 ($4.40) ($10.39) $0.00 ($1.41) ($0.47)956416840 Refund Generated due to proration on Bill #0073442429-2024- 2024-0000-00 Vehicle Sold 12/19/2025 12/22/2025WAXHAW, NC 28173 Proration 0073442429 JKT1457 AUTHORIZEDGEYER, ERIC JERARD GEYER, ERIC JERARD 8002 DENHOLME DR ($0.87) ($6.52) Vehicle Sold 12/19/2025 12/22/2025 ($2.68) ($6.33) $0.00 ($0.86) ($0.29) ($0.06) ($0.48) ($6.15) $16.85 GEYER, ERIC JERARD GEYER, ERIC JERARD 8002 DENHOLME DR WAXHAW, NC 28173 Proration 0016609465 JKT1459 AUTHORIZED 956416832 Refund Generated due to proration on Bill #0016609465-2024- 2024-0000-00 Page 5 of 14 275 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($9.68)$0.00 800 TAX ($3.02)$0.00 026 TAX ($2.62)$0.00 003 TAX ($0.92)$0.00 005 TAX ($0.38)$0.00 004 TAX ($3.35)$0.00 002 TAX ($23.06)$0.00 Refund 001 TAX ($5.47)$0.00 101 TAX ($2.68)$0.00 101 VEHICLE FEE $0.00 $0.00 026 TAX ($1.33)$0.00 003 TAX ($0.59)$0.00 005 TAX ($0.13)$0.00 004 TAX ($0.98)$0.00 002 TAX ($12.55)$0.00 Refund 001 TAX ($1.79)$0.00 022 TAX ($1.15)$0.00 003 TAX ($0.17)$0.00 005 TAX ($0.07)$0.00 004 TAX ($0.62)$0.00 002 TAX ($4.27)$0.00 Refund 001 TAX ($8.42)$0.00 200 TAX ($25.91)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($0.90)$0.00 005 TAX ($0.20)$0.00 004 TAX ($1.50)$0.00 002 TAX ($19.30)$0.00 Refund 001 TAX ($14.76)$0.00 023 TAX ($5.61)$0.00 003 TAX ($1.39)$0.00 005 TAX ($0.59)$0.00 004 TAX ($5.11)$0.00 002 TAX ($35.17)$0.00 Refund 001 TAX ($0.50)$0.00 600 TAX ($0.76)$0.00 019 TAX ($0.22)$0.00 003 TAX ($0.04)$0.00 005 TAX ($0.02)$0.00 004 TAX ($0.17)$0.00 002 TAX ($1.21)$0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($10.30)$0.00 200 VEHICLE FEE ($30.00)$0.00 028 TAX $1.07 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($12.45)$0.00 700 TAX ($16.48)$0.00 020 TAX ($4.08)$0.00 003 TAX ($1.33)$0.00 005 TAX ($0.30)$0.00 004 TAX ($2.23)$0.00 002 TAX ($28.55)$0.00 Refund 001 TAX ($71.58)$0.00 026 TAX ($17.46)$0.00 003 TAX ($7.67)$0.00 005 TAX ($1.71)$0.00 004 TAX ($12.81)$0.00 002 TAX ($164.12)$0.00 Refund 001 TAX ($9.90)$0.00 600 TAX ($11.23)$0.00 023 TAX ($3.11)$0.00 003 TAX ($1.06)$0.00 005 TAX ($0.23)$0.00 004 TAX ($1.77)$0.00 002 TAX ($22.70)$0.00 Refund ($1.77) ($22.70) $50.00 ($9.90) ($11.23) ($3.11) ($1.06) ($0.23)833631750 Refund Generated due to proration on Bill #0085446279-2024- 2024-0000-00 Vehicle Totalled 12/1/2025 12/2/2025INDIAN TRAIL, NC 28079 Proration 0085446279 KG3 AUTHORIZEDKAL GROUP LLC KAL GROUP LLC 5818 W HIGHWAY 74 Vehicle Sold 12/2/2025 12/3/2025 ($71.58) ($17.46) ($7.67) ($1.71) ($12.81) ($164.12) $275.35 ($2.23) ($28.55) $65.42 JDJ LOGISTICS LLC JDJ LOGISTICS LLC 408 SPRINGWOOD DR WAXHAW, NC 28173 Proration 0084299698 VA8107 AUTHORIZED 714618900 Refund Generated due to proration on Bill #0084299698-2024- 2024-0000-00 ($12.45) ($16.48) ($4.08) ($1.33) ($0.30)835464245 Refund Generated due to proration on Bill #0082773411-2024- 2024-0000-00 Vehicle Sold 12/11/2025 12/12/2025STALLINGS, NC 28104 Proration 0082773411 LFE9889 AUTHORIZEDISLAM, KAZI NAWRIN ISLAM, KAZI NAWRIN 604 BAILEY MILLS DR $0.00 $0.00 $0.00 $39.23 $0.00 ($10.30) ($30.00) $1.07 $0.00954342248 Refund Generated due to adjustment on Bill #0083154697- 2024-2024-0000 Situs error 12/8/2025CHARLOTTE, NC 28226 Adjustment < $100 0083154697 VFL5531 PENDING INUWA, IBRAHIM ALHAJI KARFI INUWA, IBRAHIM ALHAJI KARFI 6800 ABBOTSWOOD DR 12/1/2025 12/2/2025 ($0.50) ($0.76) ($0.22) ($0.04) ($0.02) ($0.17) ($1.21) $2.92 ($35.17) $62.63 HOWELL, MICAH CHRISTIAN HOWELL, MICAH CHRISTIAN 3209 SUBURBAN LN MONROE, NC 28110 Proration 0086920345 VHL9961 AUTHORIZED 833630210 Refund Generated due to proration on Bill #0086920345-2025- 2025-0000-00 Vehicle Sold ($14.76) ($5.61) ($1.39) ($0.59) ($5.11) 714618774 Refund Generated due to proration on Bill #0079676395-2025- 2025-0000-00 Vehicle Sold 12/2/2025 12/3/2025MONROE, NC 28110 Proration 0079676395 HK1267 AUTHORIZED HOOPAUGH GRADING COMPANYLLC HOOPAUGH GRADING COMPANYLLC 4006 VAN DKYE CT 12/22/2025 12/23/2025 ($8.42) ($25.91) $0.00 ($0.90) ($0.20) ($1.50) ($19.30) $56.23 ($4.27) $8.07 HATHAWAY, WUKARI LEFA HATHAWAY, WUKARI LEFA LEE, CAMERON ALLEN 220 E EAST AVE MONROE, NC 28110 Proration 0083313604 LDF4138 AUTHORIZED 837377485 Refund Generated due to proration on Bill #0083313604-2024- 2024-0000-00 Vehicle Sold ($1.79) ($1.15) ($0.17) ($0.07) ($0.62) 717314028 Refund Generated due to proration on Bill #0087421207-2025- 2025-0000-00 Vehicle Totalled 12/19/2025 12/22/2025WINGATE, NC 28174 Proration 0087421207 9R8128 AUTHORIZEDHAMILTON, CEDRIC JAMAL HAMILTON, CEDRIC JAMAL PO BOX 77 Vehicle Sold 12/8/2025 12/11/2025 ($5.47) ($2.68) $0.00 ($1.33) ($0.59) ($0.13) ($0.98) ($12.55) $23.73 ($3.35) ($23.06) $43.03 HALL, BRIAN CHRISTOPHER HALL, BRIAN CHRISTOPHER 1905 SUMMIT VIEW PL WAXHAW, NC 28173 Proration 0028298028 PFN2988 AUTHORIZED 954341176 Refund Generated due to proration on Bill #0028298028-2024- 2024-0000-00 ($9.68) ($3.02) ($2.62) ($0.92) ($0.38)834545747 Refund Generated due to proration on Bill #0028539458-2025- 2025-0000-00 Vehicle Sold 12/5/2025 12/8/2025MATTHEWS, NC 28104 Proration 0028539458 VRM5778 AUTHORIZEDHAILEY, KELLY REID HAILEY, KELLY REID HAILEY, KAREN TUPES 2112 CLIMBING ROSE LN Page 6 of 14 276 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($12.86)$0.00 019 TAX ($5.03)$0.00 003 TAX ($1.38)$0.00 005 TAX ($0.31)$0.00 004 TAX ($2.30)$0.00 002 TAX ($29.49)$0.00 Refund 001 TAX ($14.46)$0.00 600 TAX ($16.39)$0.00 020 TAX ($4.74)$0.00 003 TAX ($1.55)$0.00 005 TAX ($0.34)$0.00 004 TAX ($2.58)$0.00 002 TAX ($33.15)$0.00 Refund 001 TAX ($19.42)$0.00 800 TAX ($6.05)$0.00 026 TAX ($5.25)$0.00 003 TAX ($1.83)$0.00 005 TAX ($0.78)$0.00 004 TAX ($6.72)$0.00 002 TAX ($46.28)$0.00 Refund 001 TAX ($3.02)$0.00 800 TAX ($0.94)$0.00 026 TAX ($0.82)$0.00 003 TAX ($0.28)$0.00 005 TAX ($0.12)$0.00 004 TAX ($1.04)$0.00 002 TAX ($7.20)$0.00 Refund 001 TAX ($8.58)$0.00 500 TAX ($20.24)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($2.75)$0.00 003 TAX ($0.92)$0.00 005 TAX ($0.20)$0.00 004 TAX ($1.54)$0.00 002 TAX ($19.67)$0.00 Refund 001 TAX ($17.13)$0.00 700 TAX ($22.67)$0.00 023 TAX ($5.37)$0.00 003 TAX ($1.84)$0.00 005 TAX ($0.41)$0.00 004 TAX ($3.06)$0.00 002 TAX ($39.27)$0.00 Refund 001 TAX $0.00 $0.00 600 TAX $33.90 $0.00 200 TAX ($87.74)$0.00 200 VEHICLE FEE ($30.00)$0.00 020 TAX $9.21 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($5.00)$0.00 028 TAX ($1.60)$0.00 003 TAX ($0.54)$0.00 005 TAX ($0.12)$0.00 004 TAX ($0.89)$0.00 002 TAX ($11.47)$0.00 Refund 001 TAX ($17.57)$0.00 019 TAX ($6.87)$0.00 003 TAX ($1.88)$0.00 005 TAX ($0.42)$0.00 004 TAX ($3.14)$0.00 002 TAX ($40.28)$0.00 Refund 12/11/2025 12/12/2025 ($17.57) ($6.87) ($1.88) ($0.42) ($3.14) ($40.28) $70.16 ($11.47) $19.62 LE, CHAU BAO LE, CHAU BAO 319 LAMESHUR LN MONROE, NC 28110 Proration 0064385303 ELL8311 AUTHORIZED 716113302 Refund Generated due to proration on Bill #0064385303-2024- 2024-0000-00 Vehicle Sold ($5.00) ($1.60) ($0.54) ($0.12) ($0.89) 715954356 Refund Generated due to proration on Bill #0052872539-2024- 2024-0000-00 Vehicle Sold 12/10/2025 12/11/2025WAXHAW, NC 28173 Proration 0052872539 TPD8894 AUTHORIZEDLADDIN, MICHAEL LADDIN, MICHAEL 9017 MINI RANCH RD Situs error 12/23/2025 $0.00 $33.90 ($87.74) ($30.00) $9.21 $0.00 $0.00 $0.00 $0.00 $74.63 ($3.06) ($39.27) $89.75 LACKEY, ROBERT CHRISTOPHER LACKEY, ROBERT CHRISTOPHER 4633 OLD MONROE RD INDIAN TRAIL, NC 28079 Adjustment < $100 0088426914 VHY7030 PENDING 1076671278 Refund Generated due to adjustment on Bill #0088426914- 2025-2025-0000 ($17.13) ($22.67) ($5.37) ($1.84) ($0.41)835464147 Refund Generated due to proration on Bill #0075283947-2024- 2024-0000-00 Vehicle Sold 12/11/2025 12/12/2025MATTHEWS, NC 28104 Proration 0075283947 KDN3409 AUTHORIZEDKIDSTON, NIGEL EDWARD KIDSTON, NIGEL EDWARD 1411 YELLOW DAISY DR Vehicle Sold 12/11/2025 12/12/2025 ($8.58) ($20.24) $0.00 ($2.75) ($0.92) ($0.20) ($1.54) ($19.67) $53.90 ($1.04) ($7.20) $13.42 KENNEDY, JENNIFER FRANCES KENNEDY, JENNIFER FRANCES 1901 DUNSMORE LN WAXHAW, NC 28173 Proration 0075778240 EKN3322 AUTHORIZED 954816256 Refund Generated due to proration on Bill #0075778240-2024- 2024-0000-00 ($3.02) ($0.94) ($0.82) ($0.28) ($0.12)838539618 Refund Generated due to proration on Bill #0088069970-2025- 2025-0000-00 Vehicle Sold 12/31/2025 1/2/2026CHARLOTTE, NC 28271 Proration 0088069970 VHE7594 AUTHORIZEDKENISON, TANNER ASHTON KENISON, TANNER ASHTON PO BOX 79162 Vehicle Sold 12/31/2025 1/2/2026 ($19.42) ($6.05) ($5.25) ($1.83) ($0.78) ($6.72) ($46.28) $86.33 ($2.58) ($33.15) $73.21 KENISON, TANNER ASHTON KENISON, TANNER ASHTON PO BOX 79162 CHARLOTTE, NC 28271 Proration 0081451532 LFA8015 AUTHORIZED 838539604 Refund Generated due to proration on Bill #0081451532-2025- 2025-0000-00 ($14.46) ($16.39) ($4.74) ($1.55) ($0.34)834546370 Refund Generated due to proration on Bill #0078726719-2024- 2024-0000-00 Vehicle Sold 12/5/2025 12/8/2025INDIAN TRAIL, NC 28079 Proration 0078726719 163BSB AUTHORIZED KAYLOR, ANTHONY MICHAEL KAYLOR, ANTHONY MICHAEL 2004 LINSTEAD DR Vehicle Sold 12/12/2025 12/15/2025 ($12.86) ($5.03) ($1.38) ($0.31) ($2.30) ($29.49) $51.37 KASKO, ROBERT III KASKO, ROBERT III 1115 RYAN MEADOW DR MONROE, NC 28110 Proration 0072500416 FHF4290 AUTHORIZED 716303412 Refund Generated due to proration on Bill #0072500416-2024- 2024-0000-00 Page 7 of 14 277 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($6.03)$0.00 500 TAX ($14.22)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($1.93)$0.00 003 TAX ($0.65)$0.00 005 TAX ($0.15)$0.00 004 TAX ($1.08)$0.00 002 TAX ($13.82)$0.00 Refund 001 TAX ($32.21)$0.00 500 TAX ($83.11)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($13.18)$0.00 003 TAX ($3.04)$0.00 005 TAX ($1.29)$0.00 004 TAX ($11.14)$0.00 002 TAX ($76.75)$0.00 Refund 001 TAX ($40.56)$0.00 015 TAX ($13.72)$0.00 003 TAX ($4.35)$0.00 005 TAX ($0.97)$0.00 004 TAX ($7.26)$0.00 002 TAX ($93.00)$0.00 Refund 001 TAX ($12.12)$0.00 015 TAX ($4.10)$0.00 003 TAX ($1.30)$0.00 005 TAX ($0.29)$0.00 004 TAX ($2.17)$0.00 002 TAX ($27.78)$0.00 Refund 001 TAX ($1.15)$0.00 015 TAX ($0.39)$0.00 003 TAX ($0.12)$0.00 005 TAX ($0.03)$0.00 004 TAX ($0.21)$0.00 002 TAX ($2.65)$0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($39.85)$0.00 200 VEHICLE FEE ($30.00)$0.00 024 TAX $6.34 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($12.50)$0.00 200 TAX ($48.93)$0.00 200 VEHICLE FEE ($30.00)$0.00 003 TAX ($1.18)$0.00 005 TAX ($0.50)$0.00 004 TAX ($4.33)$0.00 002 TAX ($29.78)$0.00 Refund 001 TAX ($61.09)$0.00 700 TAX ($102.72)$0.00 700 VEHICLE FEE $0.00 $0.00 023 TAX ($23.21)$0.00 003 TAX ($5.76)$0.00 005 TAX ($2.44)$0.00 004 TAX ($21.14)$0.00 002 TAX ($145.55)$0.00 Refund 001 TAX ($5.00)$0.00 200 TAX ($19.57)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($0.47)$0.00 005 TAX ($0.20)$0.00 004 TAX ($1.73)$0.00 002 TAX ($11.91)$0.00 Refund ($1.73) ($11.91) $38.88 ($5.00) ($19.57) $0.00 ($0.47) ($0.20)834076334 Refund Generated due to adjustment on Bill #0088243882- 2025-2025-0000-00 Over Assessment 12/4/2025MONROE, NC 28110 Adjustment < $100 0088243882 LMH5589 PENDINGMATTHIAS, ROBERT SCOTT MATTHIAS, ROBERT SCOTT MATTHIAS, BRENDA MARYA 3866 PEE DEE ST Vehicle Sold 12/19/2025 12/22/2025 ($61.09) ($102.72) $0.00 ($23.21) ($5.76) ($2.44) ($21.14) ($145.55) $361.91 ($4.33) ($29.78) $127.22 MATASIC, MARK CHRISTOPHER MATASIC, MARK CHRISTOPHER 6335 CARRARA PL APT 208 CHARLOTTE, NC 28215 Proration 0080632378 LCS9333 AUTHORIZED 956416784 Refund Generated due to proration on Bill #0080632378-2025- 2025-0000-00 ($12.50) ($48.93) ($30.00) ($1.18) ($0.50)836160549 Refund Generated due to proration on Bill #0079109208-2025- 2025-0000-00 Vehicle Totalled 12/15/2025 12/16/2025MONROE, NC 28112 Proration 0079109208 DJJ3692 AUTHORIZEDMARTINEZ, JOSEPH LUIS MARTINEZ, JOSEPH LUIS 519 ROBIN DR 12/8/2025 $0.00 ($39.85) ($30.00) $6.34 $0.00 $0.00 $0.00 $0.00 $63.51 ($2.65) $4.55 MARTINEZ AUDELIO, MARENA MARTINEZ AUDELIO, MARENA 2624 OLD PAGELAND MONREO RD MONROE, NC 28112 Adjustment < $100 0083131583 VEW5663 PENDING 954341880 Refund Generated due to adjustment on Bill #0083131583- 2024-2024-0000 Situs error ($1.15) ($0.39) ($0.12) ($0.03) ($0.21) 716932062 Refund Generated due to proration on Bill #0056903337-2024- 2024-0000-00 Reg . Out of state 12/17/2025 12/18/2025PAGELAND, SC 29728 Proration 0056903337 DBE4255 AUTHORIZEDMARTIN, SCOTT DONALD MARTIN, SCOTT DONALD MARTIN, SANDRA MARLENE 107 ROSE LN 12/17/2025 12/18/2025 ($12.12) ($4.10) ($1.30) ($0.29) ($2.17) ($27.78) $47.76 ($93.00) $159.86 MARTIN, SCOTT DONALD MARTIN, SCOTT DONALD 107 ROSE LN PAGELAND, SC 29728 Proration 0083644838 LHP2814 AUTHORIZED 716932050 Refund Generated due to proration on Bill #0083644838-2024- 2024-0000-00 Reg . Out of state ($40.56) ($13.72) ($4.35) ($0.97) ($7.26) 716932056 Refund Generated due to proration on Bill #0085381556-2024- 2024-0000-00 Reg . Out of state 12/17/2025 12/18/2025PAGELAND, SC 29728 Proration 0085381556 LHZ5287 AUTHORIZED MARTIN, SANDRA MARLENE MARTIN, SANDRA MARLENE 107 ROSE LN ($76.75) $220.72 ($32.21) ($83.11) $0.00 ($13.18) ($3.04)957863968 Refund Generated due to proration on Bill #0087528480-2025- 2025-0000-00 Vehicle Sold 12/30/2025 1/2/2026WAXHAW, NC 28173 Proration 0087528480 VHE7320 AUTHORIZEDMADOO, MARK MADOO, MARK 4232 HOFFMEISTER DR ($0.15) ($1.08) ($13.82) $37.88 ($6.03) ($14.22) $0.00 ($1.93) ($0.65)953228440 Refund Generated due to proration on Bill #0077265232-2024- 2024-0000-00 Vehicle Totalled 12/3/2025 12/4/2025WAXHAW, NC 28173 Proration 0077265232 HCS4775 AUTHORIZEDLORELLO, MADISON RAYE LORELLO, MADISON RAYE HARVEY-KUTSY, KRISTEN 2007 DUNSMORE LN ($1.29) ($11.14) Page 8 of 14 278 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($1.15)$0.00 800 TAX ($0.17)$0.00 026 TAX ($0.28)$0.00 003 TAX ($0.12)$0.00 005 TAX ($0.03)$0.00 004 TAX ($0.20)$0.00 002 TAX ($2.63)$0.00 Refund 001 TAX ($0.94)$0.00 021 TAX ($0.46)$0.00 003 TAX ($0.09)$0.00 005 TAX ($0.04)$0.00 004 TAX ($0.33)$0.00 002 TAX ($2.25)$0.00 Refund 001 TAX ($13.82)$0.00 930 TAX ($1.69)$0.00 016 TAX ($5.12)$0.00 003 TAX ($1.48)$0.00 005 TAX ($0.33)$0.00 004 TAX ($2.47)$0.00 002 TAX ($31.69)$0.00 Refund 001 TAX ($6.13)$0.00 028 TAX ($1.96)$0.00 003 TAX ($0.66)$0.00 005 TAX ($0.15)$0.00 004 TAX ($1.09)$0.00 002 TAX ($14.05)$0.00 Refund 001 TAX ($51.01)$0.00 200 TAX ($157.04)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($5.47)$0.00 005 TAX ($1.22)$0.00 004 TAX ($9.13)$0.00 002 TAX ($116.95)$0.00 Refund 001 TAX ($6.54)$0.00 600 TAX ($7.42)$0.00 023 TAX ($2.05)$0.00 003 TAX ($0.70)$0.00 005 TAX ($0.16)$0.00 004 TAX ($1.17)$0.00 002 TAX ($15.01)$0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($35.20)$0.00 200 VEHICLE FEE ($30.00)$0.00 023 TAX $3.42 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($0.76)($0.04) 200 TAX ($2.34)($0.15) 200 VEHICLE FEE $0.00 $0.00 003 TAX ($0.08)($0.01) 005 TAX ($0.02)$0.00 004 TAX ($0.13)($0.01) 002 TAX ($1.74)($0.12) Refund 001 TAX ($0.90)$0.00 200 TAX ($2.76)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($0.10)$0.00 005 TAX ($0.02)$0.00 004 TAX ($0.16)$0.00 002 TAX ($2.06)$0.00 Refund Vehicle Totalled 12/19/2025 12/22/2025 ($0.90) ($2.76) $0.00 ($0.10) ($0.02) ($0.16) ($2.06) $6.00 ($0.14) ($1.86) $5.40 PATE, MICHAEL RAY PATE, MICHAEL RAY 3226 DOWNWIND DR MONROE, NC 28110 Proration 0049701197 FLF4454 AUTHORIZED 836866317 Refund Generated due to proration on Bill #0049701197-2024- 2024-0000-00 ($0.80) ($2.49) $0.00 ($0.09) ($0.02)837377716 Refund Generated due to proration on Bill #0073537113-2024- 2024-0000-00 Vehicle Sold 12/22/2025 12/23/2025MONROE, NC 28112 Proration 0073537113 TCP2558 AUTHORIZED PARKER, CORINTHIAN LEE PARKER, CORINTHIAN LEE 217 E OLD HIGHWAY 74 Situs error 12/23/2025 $0.00 ($35.20) ($30.00) $3.42 $0.00 $0.00 $0.00 $0.00 $61.78 ($1.17) ($15.01) $33.05 OSCCO SERVICES LLC OSCCO SERVICES LLC 4605 ROCKY RIVER RD INDIAN TRAIL, NC 28079 Adjustment < $100 0088510787 LMP3946 PENDING 957041216 Refund Generated due to adjustment on Bill #0088510787- 2025-2025-0000 ($6.54) ($7.42) ($2.05) ($0.70) ($0.16)838131511 Refund Generated due to proration on Bill #0051303985-2024- 2024-0000-00 Vehicle Totalled 12/30/2025 12/31/2025INDIAN TRAIL, NC 28079 Proration 0051303985 THC4459 AUTHORIZEDMOORE, DYANNA LYN MOORE, DYANNA LYN MOORE, STEVEN DOYLE 2001 TRIGGER DR 12/4/2025 12/5/2025 ($51.01) ($157.04) $0.00 ($5.47) ($1.22) ($9.13) ($116.95) $340.82 ($14.05) $24.04 MONROE TRUCK REPAIR INC MONROE TRUCK REPAIR INC 2290 SKYWAY DR MONROE, NC 28110 Proration 0072569263 RC2927 AUTHORIZED 834077545 Refund Generated due to proration on Bill #0072569263-2024- 2024-0000-00 Vehicle Sold ($6.13) ($1.96) ($0.66) ($0.15) ($1.09) 714540546 Refund Generated due to proration on Bill #0053255098-2024- 2024-0000-00 Vehicle Sold 12/1/2025 12/2/2025WAXHAW, NC 28173 Proration 0053255098 RAB5678 AUTHORIZED MINGUS, MICHAEL TIMOTHY MINGUS, MICHAEL TIMOTHY MINGUS, ROBIN PRESSLEY 4324 SCOTT LN 12/5/2025 12/8/2025 ($13.82) ($1.69) ($5.12) ($1.48) ($0.33) ($2.47) ($31.69) $56.60 ($2.25) $4.11 MEDLIN, TANNER BRICE MEDLIN, TANNER BRICE 6013 CONCORD HWY MONROE, NC 28110 Proration 0072876668 KFW3979 AUTHORIZED 834547322 Refund Generated due to proration on Bill #0072876668-2024- 2024-0000-00 Vehicle Totalled ($0.94) ($0.46) ($0.09) ($0.04) ($0.33) 716112600 Refund Generated due to proration on Bill #0009533849-2025- 2025-0000-00 Vehicle Sold 12/11/2025 12/12/2025INDIAN TRAIL, NC 28079 Proration 0009533849 XVF4752 AUTHORIZEDMCCRANEY, DAVID MICHAEL MCCRANEY, DAVID MICHAEL MCCRANEY, JULIA HELMS 1808 SANCTUARY LN Vehicle Sold 12/29/2025 12/30/2025 ($1.15) ($0.17) ($0.28) ($0.12) ($0.03) ($0.20) ($2.63) $4.58 MCCLELLAN, ALEXIS BRIANNE MCCLELLAN, ALEXIS BRIANNE 6939 TREE HILL RD MATTHEWS, NC 28104 Proration 0078233783 M52 AUTHORIZED 838091177 Refund Generated due to proration on Bill #0078233783-2024- 2024-0000-00 Page 9 of 14 279 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($5.09)$0.00 500 TAX ($12.01)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($1.63)$0.00 003 TAX ($0.55)$0.00 005 TAX ($0.12)$0.00 004 TAX ($0.91)$0.00 002 TAX ($11.68)$0.00 Refund 001 TAX ($10.92)$0.00 500 TAX ($25.76)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($3.50)$0.00 003 TAX ($1.17)$0.00 005 TAX ($0.26)$0.00 004 TAX ($1.95)$0.00 002 TAX ($25.03)$0.00 Refund 001 TAX ($12.10)$0.00 600 TAX ($13.72)$0.00 023 TAX ($3.80)$0.00 003 TAX ($1.30)$0.00 005 TAX ($0.29)$0.00 004 TAX ($2.17)$0.00 002 TAX ($27.75)$0.00 Refund 001 TAX ($6.44)$0.00 026 TAX ($1.57)$0.00 003 TAX ($0.69)$0.00 005 TAX ($0.15)$0.00 004 TAX ($1.15)$0.00 002 TAX ($14.76)$0.00 Refund 001 TAX ($2.98)$0.00 027 TAX ($1.20)$0.00 003 TAX ($0.32)$0.00 005 TAX ($0.07)$0.00 004 TAX ($0.53)$0.00 002 TAX ($6.83)$0.00 Refund 001 TAX ($19.96)$0.00 500 TAX ($51.49)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($8.17)$0.00 003 TAX ($1.88)$0.00 005 TAX ($0.80)$0.00 004 TAX ($6.90)$0.00 002 TAX ($47.55)$0.00 Refund 001 TAX ($69.41)$0.00 026 TAX ($16.93)$0.00 003 TAX ($7.44)$0.00 005 TAX ($1.66)$0.00 004 TAX ($12.42)$0.00 002 TAX ($159.13)$0.00 Refund 001 TAX ($7.29)$0.00 101 TAX ($3.65)$0.00 101 VEHICLE FEE ($30.00)$0.00 026 TAX ($1.97)$0.00 003 TAX ($0.69)$0.00 005 TAX ($0.29)$0.00 004 TAX ($2.52)$0.00 002 TAX ($17.38)$0.00 Refund 001 TAX ($3.01)$0.00 015 TAX ($1.01)$0.00 003 TAX ($0.32)$0.00 005 TAX ($0.07)$0.00 004 TAX ($0.54)$0.00 002 TAX ($6.89)$0.00 Refund 001 TAX ($14.43)$0.00 021 TAX ($5.98)$0.00 003 TAX ($1.54)$0.00 005 TAX ($0.34)$0.00 004 TAX ($2.58)$0.00 002 TAX ($33.09)$0.00 Refund 12/5/2025 12/8/2025 ($14.43) ($5.98) ($1.54) ($0.34) ($2.58) ($33.09) $57.96 ($6.89) $11.84 PRICE, MARNIE GALE PRICE, MARNIE GALE 1603 PRICE RD INDIAN TRAIL, NC 28079 Proration 0072713510 TLP7584 AUTHORIZED 715324932 Refund Generated due to proration on Bill #0072713510-2024- 2024-0000-00 Vehicle Totalled ($3.01) ($1.01) ($0.32) ($0.07) ($0.54) 716709864 Refund Generated due to proration on Bill #0037769474-2024- 2024-0000-00 Vehicle Totalled 12/15/2025 12/16/2025MONROE, NC 28112 Proration 0037769474 VA4990 AUTHORIZED PRESSLEY, JAMES MORRIS JR PRESSLEY, JAMES MORRIS JR PRESSLEY, MICKIE JANE 3735 MAPLE KNOLL DR 12/4/2025 12/5/2025 ($7.29) ($3.65) ($30.00) ($1.97) ($0.69) ($0.29) ($2.52) ($17.38) $63.79 ($159.13) $266.99 POWNALL, JOHN MICHAEL POWNALL, JOHN MICHAEL POWNALL, JANE SNODDY 1226 RESTORATION DR WAXHAW, NC 28173 Proration 0087030964 XSY6466 AUTHORIZED 953230968 Refund Generated due to proration on Bill #0087030964-2025- 2025-0000-00 Vehicle Sold ($69.41) ($16.93) ($7.44) ($1.66) ($12.42) 717312660 Refund Generated due to proration on Bill #0083406901-2024- 2024-0000-00 Vehicle Sold 12/19/2025 12/22/2025WAXHAW, NC 28173 Proration 0083406901 VBA6247 AUTHORIZED POWERS, MICHAEL BRANDON POWERS, MICHAEL BRANDON 9805 GO FOR GIN CT 12/15/2025 12/16/2025 ($19.96) ($51.49) $0.00 ($8.17) ($1.88) ($0.80) ($6.90) ($47.55) $136.75 ($6.83) $11.93 PINEGAR, BENJAMIN JACOB PINEGAR, BENJAMIN JACOB 2108 DEER MEADOWS DR WAXHAW, NC 28173 Proration 0058130134 JAB2025 AUTHORIZED 955611984 Refund Generated due to proration on Bill #0058130134-2025- 2025-0000-00 Vehicle Sold ($2.98) ($1.20) ($0.32) ($0.07) ($0.53) 718748280 Refund Generated due to proration on Bill #0085515030-2024- 2024-0000-00 Vehicle Sold 12/31/2025 1/2/2026MARSHVILLE, NC 28103 Proration 0085515030 LKC4697 AUTHORIZED PIETROWSKI, NICHOLAS TYLER PIETROWSKI, NICHOLAS TYLER 5315 STATE LINE RD Vehicle Sold 12/29/2025 12/30/2025 ($6.44) ($1.57) ($0.69) ($0.15) ($1.15) ($14.76) $24.76 ($2.17) ($27.75) $61.13 PIERCE, MICHELLE LYNNE PIERCE, MICHELLE LYNNE 1723 FUNNY CIDE DR WAXHAW, NC 28173 Proration 0051281476 PLV5582 AUTHORIZED 718364592 Refund Generated due to proration on Bill #0051281476-2024- 2024-0000-00 ($12.10) ($13.72) ($3.80) ($1.30) ($0.29)836866002 Refund Generated due to proration on Bill #0080011757-2024- 2024-0000-00 Vehicle Totalled 12/19/2025 12/22/2025INDIAN TRAIL, NC 28079 Proration 0080011757 PCV2477 AUTHORIZED PERALTA, JOSE ANTONIO AGUILAR PERALTA, JOSE ANTONIO AGUILAR FERNANDEZ, VERONICA ZAIRE 3705 CARDINAL BLUFF LN ($25.03) $68.59 ($10.92) ($25.76) $0.00 ($3.50) ($1.17)957818360 Refund Generated due to proration on Bill #0058268149-2024- 2024-0000-00 Vehicle Sold 12/29/2025 12/30/2025WAXHAW, NC 28173 Proration 0058268149 JKZ7383 AUTHORIZEDPELLETIER, JOHN ROSAIRE PELLETIER, JOHN ROSAIRE PELLETIER, BRIGITTE MARIE GARON 2902 TWINEHAM CT ($0.12) ($0.91) ($11.68) $31.99 ($5.09) ($12.01) $0.00 ($1.63) ($0.55)957818352 Refund Generated due to proration on Bill #0048275496-2024- 2024-0000-00 Vehicle Sold 12/29/2025 12/30/2025WAXHAW, NC 28173 Proration 0048275496 PKV1731 AUTHORIZED PELLETIER, BRIGITTE MARIE GARON PELLETIER, BRIGITTE MARIE GARON PELLETIER, JOHN ROSAIRE 2902 TWINEHAM CT ($0.26) ($1.95) Page 10 of 14 280 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($7.23)$0.00 500 TAX ($17.07)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($2.32)$0.00 003 TAX ($0.77)$0.00 005 TAX ($0.17)$0.00 004 TAX ($1.29)$0.00 002 TAX ($16.59)$0.00 Refund 001 TAX ($10.83)$0.00 600 TAX ($12.27)$0.00 023 TAX ($3.39)$0.00 003 TAX ($1.16)$0.00 005 TAX ($0.26)$0.00 004 TAX ($1.93)$0.00 002 TAX ($24.83)$0.00 Refund 001 TAX ($7.98)$0.00 500 TAX ($20.61)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($3.27)$0.00 003 TAX ($0.75)$0.00 005 TAX ($0.32)$0.00 004 TAX ($2.77)$0.00 002 TAX ($19.03)$0.00 Refund 001 TAX ($5.44)$0.00 015 TAX ($1.84)$0.00 003 TAX ($0.59)$0.00 005 TAX ($0.13)$0.00 004 TAX ($0.97)$0.00 002 TAX ($12.47)$0.00 Refund 001 TAX ($37.98)$0.00 015 TAX ($12.85)$0.00 003 TAX ($4.07)$0.00 005 TAX ($0.91)$0.00 004 TAX ($6.80)$0.00 002 TAX ($87.10)$0.00 Refund 001 TAX ($30.27)$0.00 015 TAX ($10.24)$0.00 003 TAX ($3.25)$0.00 005 TAX ($0.72)$0.00 004 TAX ($5.42)$0.00 002 TAX ($69.40)$0.00 Refund 001 TAX ($25.75)$0.00 015 TAX ($8.71)$0.00 003 TAX ($2.76)$0.00 005 TAX ($0.61)$0.00 004 TAX ($4.61)$0.00 002 TAX ($59.04)$0.00 Refund 001 TAX ($18.53)($0.92) 990 TAX ($2.38)($0.12) 015 TAX ($6.26)($0.32) 003 TAX ($1.99)($0.10) 005 TAX ($0.44)($0.02) 004 TAX ($3.31)($0.17) 002 TAX ($42.49)($2.12) Refund 001 TAX ($4.16)$0.00 200 TAX ($16.30)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($0.39)$0.00 005 TAX ($0.16)$0.00 004 TAX ($1.44)$0.00 002 TAX ($9.92)$0.00 Refund Vehicle Sold 12/22/2025 12/23/2025 ($4.16) ($16.30) $0.00 ($0.39) ($0.16) ($1.44) ($9.92) $32.37 ($3.48) ($44.61) $79.17 RICHARDSON, ELAINE YVETTE MOSES RICHARDSON, ELAINE YVETTE MOSES 1523 CLASSIC DR APT B MONROE, NC 28112 Proration 0087822146 RKV9892 AUTHORIZED 837377534 Refund Generated due to proration on Bill #0087822146-2025- 2025-0000-00 ($19.45) ($2.50) ($6.58) ($2.09) ($0.46)833631281 Refund Generated due to adjustment on Bill #0085226368- 2024-2024-0000-00 SLVG or RBLT TTL 12/1/2025WAXHAW, NC 28173 Adjustment < $100 0085226368 NZR8939 PENDINGREYNOLDS, GARY LEE REYNOLDS, GARY LEE 2311 POTTER DOWNS DR 12/19/2025 12/22/2025 ($25.75) ($8.71) ($2.76) ($0.61) ($4.61) ($59.04) $101.48 ($69.40) $119.30 REDWINE, VALORIE LYNN REDWINE, VALORIE LYNN REDWINE, RANDY EUGENE 3617 VENETIAN WAY YORK, SC 29745 Proration 0073092187 HFF6573 AUTHORIZED 717313902 Refund Generated due to proration on Bill #0073092187-2024- 2024-0000-00 Reg . Out of state ($30.27) ($10.24) ($3.25) ($0.72) ($5.42) 718363944 Refund Generated due to proration on Bill #0081604214-2024- 2024-0000-00 Vehicle Sold 12/29/2025 1/2/2026YORK, SC 29745 Proration 0081604214 CP58366 AUTHORIZEDREDWINE, RANDY EUGENE REDWINE, RANDY EUGENE REDWINE, VALORIE LYNN 3617 VENETIAN WAY 12/19/2025 12/22/2025 ($37.98) ($12.85) ($4.07) ($0.91) ($6.80) ($87.10) $149.71 ($12.47) $21.44 REDWINE, RANDY EUGENE REDWINE, RANDY EUGENE REDWINE, VALORIE LYNN 3617 VENETIAN WAY YORK, SC 29745 Proration 0081604215 HX6237 AUTHORIZED 717313908 Refund Generated due to proration on Bill #0081604215-2024- 2024-0000-00 Reg . Out of state ($5.44) ($1.84) ($0.59) ($0.13) ($0.97) 717313896 Refund Generated due to proration on Bill #0062155592-2024- 2024-0000-00 Reg . Out of state 12/19/2025 12/22/2025YORK, SC 29745 Proration 0062155592 51PLYMTH AUTHORIZEDREDWINE, RANDY EUGENE REDWINE, RANDY EUGENE 3617 VENETIAN WAY Vehicle Sold 12/15/2025 12/16/2025 ($7.98) ($20.61) $0.00 ($3.27) ($0.75) ($0.32) ($2.77) ($19.03) $54.73 ($1.93) ($24.83) $54.67 RALPH, RYAN MICHAEL RALPH, RYAN MICHAEL 2010 HARRISON PARK DR WAXHAW, NC 28173 Proration 0007049698 AJE5698 AUTHORIZED 955612088 Refund Generated due to proration on Bill #0007049698-2025- 2025-0000-00 ($10.83) ($12.27) ($3.39) ($1.16) ($0.26)835688119 Refund Generated due to proration on Bill #0017914953-2024- 2024-0000-00 Vehicle Sold 12/12/2025 12/15/2025INDIAN TRAIL, NC 28079 Proration 0017914953 IN2FLYN AUTHORIZEDRACHUBA, JOHN JOSEPH RACHUBA, JOHN JOSEPH RACHUBA, KIMBERLY DARLENE 8004 HYDE PARK DR ($1.29) ($16.59) $45.44 ($7.23) ($17.07) $0.00 ($2.32) ($0.77)957864568 Refund Generated due to proration on Bill #0065643191-2024- 2024-0000-00 Vehicle Sold 12/30/2025 12/31/2025WAXHAW, NC 28173 Proration 0065643191 TJA9992 AUTHORIZEDPULLAS, PAUL ALEJANDRO PULLAS, PAUL ALEJANDRO PULLAS, ASHLEY RENEE 1006 LILY POND CIR ($0.17) Page 11 of 14 281 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX $0.00 $0.00 200 TAX ($221.36)$0.00 200 VEHICLE FEE ($30.00)$0.00 500 TAX $145.90 $0.00 500 VEHICLE FEE $25.00 $0.00 028 TAX $23.14 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($6.55)$0.00 600 TAX ($7.43)$0.00 026 TAX ($1.60)$0.00 003 TAX ($0.70)$0.00 005 TAX ($0.16)$0.00 004 TAX ($1.17)$0.00 002 TAX ($15.01)$0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($13.73)$0.00 200 VEHICLE FEE ($30.00)$0.00 018 TAX $2.09 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($25.33)$0.00 200 TAX ($78.02)$0.00 200 VEHICLE FEE $0.00 $0.00 003 TAX ($2.72)$0.00 005 TAX ($0.61)$0.00 004 TAX ($4.53)$0.00 002 TAX ($58.09)$0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($94.95)$0.00 200 VEHICLE FEE ($30.00)$0.00 700 TAX $40.79 $0.00 700 VEHICLE FEE $25.00 $0.00 020 TAX $9.97 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($78.42)$0.00 101 TAX ($38.44)$0.00 101 VEHICLE FEE $0.00 $0.00 026 TAX ($19.13)$0.00 003 TAX ($8.41)$0.00 005 TAX ($1.87)$0.00 004 TAX ($14.03)$0.00 002 TAX ($179.81)$0.00 Refund 001 TAX ($14.91)$0.00 600 TAX ($16.90)$0.00 023 TAX ($4.68)$0.00 003 TAX ($1.60)$0.00 005 TAX ($0.36)$0.00 004 TAX ($2.67)$0.00 002 TAX ($34.18)$0.00 Refund 001 TAX ($32.37)$0.00 930 TAX ($3.97)$0.00 016 TAX ($12.00)$0.00 003 TAX ($3.47)$0.00 005 TAX ($0.77)$0.00 004 TAX ($5.79)$0.00 002 TAX ($74.23)$0.00 Refund Refund Generated due to proration on Bill #0081595207-2024- 2024-0000-00 SIEGEL, DAVID JONATHAN SIEGEL, DAVID JONATHAN 2001 BLUE STREAM LN Vehicle Sold 12/4/2025 12/5/2025 ($32.37) ($3.97) ($12.00) ($3.47) ($0.77) ($5.79) ($74.23) $132.60 ($2.67) ($34.18) $75.30 STANCIL, TANYA BOLLENBECKER STANCIL, TANYA BOLLENBECKER 8903 OLD FERRY RD MONROE, NC 28110 Proration 0081595207 JDC4445 AUTHORIZED 834076803 Reg . Out of state 12/19/2025 12/22/2025 PAWLEYS ISLAND, SC 29585 Proration 0083520081 LJB6237 AUTHORIZED ($14.91) ($16.90) ($4.68) ($1.60) ($0.36)836161459 Refund Generated due to proration on Bill #0048275606-2024- 2024-0000-00 Vehicle Totalled 12/15/2025 12/16/2025INDIAN TRAIL, NC 28079 Proration 0048275606 DJJ3513 AUTHORIZED SCOTT, MICHELE LYN SCOTT, MICHELE LYN 820 PRESERVATION CIR Situs error 12/5/2025 $0.00 ($94.95) ($30.00) $40.79 $25.00 $9.97 $0.00 $0.00 $0.00 $0.00 $49.19 ($1.87) ($14.03) ($179.81) $340.11 ($78.42) ($38.44) $0.00 ($19.13) ($8.41)956416656 Refund Generated due to proration on Bill #0083520081-2024- 2024-0000-00 ($4.53) ($58.09) $169.30 SANTORA, MARK SANTORA, MARK 2207 ARIA VILLAGE DR APT 411 MATTHEWS, NC 28104 Adjustment < $100 0088152903 KMN3781 PENDING 1192210160 Refund Generated due to adjustment on Bill #0088152903- 2025-2025-0000 ($25.33) ($78.02) $0.00 ($2.72) ($0.61)835464441 Refund Generated due to proration on Bill #0075733740-2024- 2024-0000-00 Vehicle Sold 12/11/2025 12/12/2025MONROE, NC 28112 Proration 0075733740 TKJ5330 AUTHORIZEDSANDERS, IRIS SHERROD 0085489619 VFZ1931 AUTHORIZED 833722057 Refund Generated due to proration on Bill #0085489619-2024- 2024-0000-00 Vehicle Sold 12/2/2025 RUFFO, CHRISTOPHER ANTHONY SANDERS, IRIS SHERROD 221 S BRAGG ST $0.00 $0.00 $0.00 $41.64 $0.00 ($13.73) ($30.00) $2.09 $0.00957005208 Refund Generated due to adjustment on Bill #0088612438- 2025-2025-0000 Situs error 12/22/2025MARSHVILLE, NC 28103 Adjustment < $100 0088612438 RLC7896 PENDING Situs error 12/23/2025MARVIN, NC 28173 Adjustment < $100 0088172353 HEH3583 PENDING SALVATIERRA REYES, SEVERIANO SALVATIERRA REYES, SEVERIANO 1005 OLIVE BRANCH ROAD 12/3/2025 ($6.55) ($7.43) ($1.60) ($0.70) ($0.16) ($1.17) ($15.01) $32.62 $57.32 SAAVEDRA, ASLYN ELIZABETH SAAVEDRA, ASLYN ELIZABETH 1008 WAYLAND CT INDIAN TRAIL, NC 28079 Proration RUFFO, CHRISTOPHER ANTHONY 9602 ASHTON MANOR WAY $23.14 $0.00 $0.00 $0.00 $0.00 $0.00 ($221.36) ($30.00) $145.90 $25.00 1196301600 Refund Generated due to adjustment on Bill #0088172353- 2025-2025-0000 Page 12 of 14 282 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($10.92)($0.55) 600 TAX ($16.51)($0.82) 023 TAX ($4.15)($0.21) 003 TAX ($1.03)($0.05) 005 TAX ($0.43)($0.02) 004 TAX ($3.78)($0.19) 002 TAX ($26.02)($1.30) Refund 001 TAX ($0.55)$0.00 022 TAX ($0.29)$0.00 003 TAX ($0.06)$0.00 005 TAX ($0.01)$0.00 004 TAX ($0.10)$0.00 002 TAX ($1.27)$0.00 Refund 001 TAX ($38.04)$0.00 101 TAX ($18.64)$0.00 101 VEHICLE FEE $0.00 $0.00 026 TAX ($9.28)$0.00 003 TAX ($4.08)$0.00 005 TAX ($0.91)$0.00 004 TAX ($6.81)$0.00 002 TAX ($87.22)$0.00 Refund 001 TAX ($47.45)$0.00 400 TAX ($159.92)$0.00 018 TAX ($21.40)$0.00 003 TAX ($5.09)$0.00 005 TAX ($1.13)$0.00 004 TAX ($8.49)$0.00 002 TAX ($108.80)$0.00 Refund 001 TAX ($25.21)$0.00 800 TAX ($3.86)$0.00 026 TAX ($6.15)$0.00 003 TAX ($2.70)$0.00 005 TAX ($0.60)$0.00 004 TAX ($4.51)$0.00 002 TAX ($57.79)$0.00 Refund 001 TAX ($4.48)$0.00 026 TAX ($1.09)$0.00 003 TAX ($0.48)$0.00 005 TAX ($0.11)$0.00 004 TAX ($0.80)$0.00 002 TAX ($10.27)$0.00 Refund 001 TAX ($8.76)$0.00 019 TAX ($3.42)$0.00 003 TAX ($0.94)$0.00 005 TAX ($0.21)$0.00 004 TAX ($1.57)$0.00 002 TAX ($20.09)$0.00 Refund 001 TAX ($61.64)$0.00 019 TAX ($24.10)$0.00 003 TAX ($6.61)$0.00 005 TAX ($1.47)$0.00 004 TAX ($11.03)$0.00 002 TAX ($141.33)$0.00 Refund 001 TAX ($39.13)($1.96) 101 TAX ($19.60)($0.98) 101 VEHICLE FEE $0.00 $0.00 026 TAX ($10.59)($0.53) 003 TAX ($3.69)($0.18) 005 TAX ($1.57)($0.08) 004 TAX ($13.54)($0.68) 002 TAX ($93.23)($4.66) Refund 12/19/2025 12/22/2025 ($41.09) ($20.58) $0.00 ($11.12) ($3.87) ($1.65) ($14.22) ($97.89) $190.42 WALKER, MARY MADELYN WALKER, MARY MADELYN 524 WYNDHAM LN WAXHAW, NC 28173 Proration 0050320756 HDH1125 AUTHORIZED 956416736 Refund Generated due to proration on Bill #0050320756-2025- 2025-0000-00 Vehicle Sold ($61.64) ($24.10) ($6.61) ($1.47) ($11.03) 717752502 Refund Generated due to proration on Bill #0077959734-2024- 2024-0000-00 Vehicle Sold 12/22/2025 12/23/2025MONROE, NC 28110 Proration 0077959734 KAW6769 AUTHORIZEDUNIKSCAPE LLC UNIKSCAPE LLC MONTEIRO, JOEL R 408 BOUGAINVILLEA CT 12/3/2025 12/4/2025 ($8.76) ($3.42) ($0.94) ($0.21) ($1.57) ($20.09) $34.99 ($10.27) $17.23 ($141.33) $246.18 TORRES, ROSSANA MARGARITA TORRES, ROSSANA MARGARITA TORRES, RUBEN DARIO 4403 KIDDLE LN MONROE, NC 28110 Proration 0059416336 DMJ3106 AUTHORIZED 714920826 Refund Generated due to proration on Bill #0059416336-2024- 2024-0000-00 Vehicle Sold ($4.48) ($1.09) ($0.48) ($0.11) ($0.80) 717781998 Refund Generated due to proration on Bill #0075966354-2024- 2024-0000-00 Vehicle Sold 12/23/2025 12/30/2025WAXHAW, NC 28173 Proration 0075966354 KMP9408 AUTHORIZEDTHOMAS, JUSTIN SHANE THOMAS, JUSTIN SHANE 1733 WHITE POND LN Vehicle Totalled 12/22/2025 12/23/2025 ($25.21) ($3.86) ($6.15) ($2.70) ($0.60) ($4.51) ($57.79) $100.82 ($8.49) ($108.80) $352.28 TAYLOR, WILLIAM EDWARDS TAYLOR, WILLIAM EDWARDS 1028 SHERRINGHAM WAY WAXHAW, NC 28173 Proration 0085395969 LCK8456 AUTHORIZED 837377527 Refund Generated due to proration on Bill #0085395969-2024- 2024-0000-00 ($47.45) ($159.92) ($21.40) ($5.09) ($1.13)833630224 Refund Generated due to proration on Bill #0082403210-2024- 2024-0000-00 Vehicle Sold 12/1/2025 12/2/2025MARSHVILLE, NC 28103 Proration 0082403210 RJN6382 AUTHORIZEDTAYLOR, TRACIE ANN TAYLOR, TRACIE ANN TAYLOR, HARRY BOWNE 514 S ELM ST ($0.91) ($6.81) ($87.22) $164.98 ($38.04) ($18.64) $0.00 ($9.28) ($4.08)953768328 Refund Generated due to proration on Bill #0085360246-2024- 2024-0000-00 Vehicle Totalled 12/5/2025 12/8/2025MARVIN, NC 28173 Proration 0085360246 KBJ7117 AUTHORIZEDSUNKIREDDY, KIRAN BHUMA SUNKIREDDY, KIRAN BHUMA 4049 FLOWERING PEACH RD Vehicle Sold 12/4/2025 12/5/2025 ($0.55) ($0.29) ($0.06) ($0.01) ($0.10) ($1.27) $2.28 ($3.97) ($27.32) $65.98 STYLES-CLARK, JENNIFER MARIE STYLES-CLARK, JENNIFER MARIE 6324 OLDE FOXE LN MINT HILL, NC 28227 Proration 0037130496 CJ56540 AUTHORIZED 714922080 Refund Generated due to proration on Bill #0037130496-2024- 2024-0000-00 ($11.47) ($17.33) ($4.36) ($1.08) ($0.45)834546510 Refund Generated due to proration on Bill #0087399731-2025- 2025-0000-00 Insurance Lapse 12/5/2025 12/8/2025INDIAN TRAIL, NC 28079 Proration 0087399731 RKV9914 AUTHORIZEDSTEIGER, AVA CHRISTINE STEIGER, AVA CHRISTINE 1004 LAVENDER LN Page 13 of 14 283 Payee Name Secondary Owner Address 1 Address 3 Refund Type Bill #Plate Number Status Transaction #Refund Description Refund Reason Create Date Authorization Date Tax Jurisdiction Levy Type Change Interest Change North Carolina Vehicle Tax System Pending Refund Report Primary Owner Address 2 Total Change 001 TAX ($55.69)$0.00 500 TAX ($143.69)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($22.79)$0.00 003 TAX ($5.25)$0.00 005 TAX ($2.23)$0.00 004 TAX ($19.27)$0.00 002 TAX ($132.68)$0.00 Refund 001 TAX ($13.22)$0.00 500 TAX ($34.10)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($5.41)$0.00 003 TAX ($1.25)$0.00 005 TAX ($0.53)$0.00 004 TAX ($4.57)$0.00 002 TAX ($31.49)$0.00 Refund 001 TAX $0.00 $0.00 200 TAX ($19.83)$0.00 200 VEHICLE FEE ($30.00)$0.00 980 TAX $0.79 $0.00 021 TAX $2.67 $0.00 003 TAX $0.00 $0.00 005 TAX $0.00 $0.00 004 TAX $0.00 $0.00 002 TAX $0.00 $0.00 Refund 001 TAX ($7.55)$0.00 028 TAX ($2.42)$0.00 003 TAX ($0.81)$0.00 005 TAX ($0.18)$0.00 004 TAX ($1.35)$0.00 002 TAX ($17.32)$0.00 Refund 001 TAX ($8.85)$0.00 023 TAX ($3.36)$0.00 003 TAX ($0.83)$0.00 005 TAX ($0.36)$0.00 004 TAX ($3.06)$0.00 002 TAX ($21.08)$0.00 Refund 001 TAX ($6.09)$0.00 700 TAX ($8.06)$0.00 023 TAX ($1.91)$0.00 003 TAX ($0.65)$0.00 005 TAX ($0.14)$0.00 004 TAX ($1.09)$0.00 002 TAX ($13.97)$0.00 Refund 001 TAX ($15.98)$0.00 023 TAX ($6.08)$0.00 003 TAX ($1.51)$0.00 005 TAX ($0.64)$0.00 004 TAX ($5.54)$0.00 002 TAX ($38.08)$0.00 Refund 001 TAX ($7.50)$0.00 500 TAX ($17.69)$0.00 500 VEHICLE FEE $0.00 $0.00 028 TAX ($2.40)$0.00 003 TAX ($0.80)$0.00 005 TAX ($0.18)$0.00 004 TAX ($1.34)$0.00 002 TAX ($17.19)$0.00 Refund 001 TAX ($28.18)$0.00 600 TAX ($31.95)$0.00 019 TAX ($11.02)$0.00 003 TAX ($3.02)$0.00 005 TAX ($0.67)$0.00 004 TAX ($5.04)$0.00 002 TAX ($64.62)$0.00 Refund Refund Total $144.50 $10792.80 ($28.18) ($31.95) ($11.02) ($3.02) ($0.67)833721245 Refund Generated due to proration on Bill #0078615308-2024- 2024-0000-00 Vehicle Sold 12/2/2025 12/3/2025INDIAN TRAIL, NC 28079 Proration 0078615308 LCA5427 AUTHORIZEDZORN, GLORIA LYNN ZORN, GLORIA LYNN 1011 CRAVEN ST ($0.18) ($1.34) ($17.19) $47.10 ($7.50) ($17.69) $0.00 ($2.40) ($0.80)955651640 Refund Generated due to proration on Bill #0068643242-2024- 2024-0000-00 Reg . Out of state 12/16/2025 12/17/2025INDIAN LAND, SC 29707 Proration 0068643242 EER5026 AUTHORIZEDWORF, ALISA BATES WORF, ALISA BATES 3125 BEACON HEIGHTS RD ($5.04) ($64.62) SLVG or RBLT TTL 12/22/2025 ($15.98) ($6.08) ($1.51) ($0.64) ($5.54) ($38.08) $67.83 ($1.09) ($13.97) $31.91 WILSON, WILLIAM MICHAEL WILSON, WILLIAM MICHAEL WILSON, SHEILA BELLE 460 UNION RD MATTHEWS, NC 28104 Adjustment < $100 0056928774 EZ6220 PENDING 717753900 Refund Generated due to adjustment on Bill #0056928774- 2025-2025-0000-00 ($6.09) ($8.06) ($1.91) ($0.65) ($0.14)837379543 Refund Generated due to proration on Bill #0069608884-2024- 2024-0000-00 Vehicle Sold 12/22/2025 12/23/2025MATTHEWS, NC 28104 Proration 0069608884 JDM9162 AUTHORIZEDWILSON, STEVEN WRIGHT WILSON, STEVEN WRIGHT 828 CLONMEL DR 12/23/2025 ($8.85) ($3.36) ($0.83) ($0.36) ($3.06) ($21.08) $37.54 ($17.32) $29.63 WILSON, SHEILA BELLE WILSON, SHEILA BELLE WILSON, WILLIAM MICHAEL 460 UNION RD MATTHEWS, NC 28104 Adjustment < $100 0087031082 LAA6526 PENDING 717780660 Refund Generated due to adjustment on Bill #0087031082- 2025-2025-0000-00 Over Assessment ($7.55) ($2.42) ($0.81) ($0.18) ($1.35) 714618204 Refund Generated due to proration on Bill #0084752380-2024- 2024-0000-00 Vehicle Totalled 12/2/2025 12/3/2025WAXHAW, NC 28173 Proration 0084752380 LHZ4760 AUTHORIZED WEIR, ADRIENNE MARIE WEIR, ADRIENNE MARIE 4216 OLDSTONE FOREST DR PO BOX 1221 $0.00 $0.00 $0.00 $0.00 $46.37 $0.00 ($19.83) ($30.00) $0.79 $2.671073634912 Refund Generated due to adjustment on Bill #0083254587- 2024-2024-0000 Situs error 12/8/2025INDIAN TRAIL, NC 28079 Adjustment < $100 0083254587 VFL5577 PENDING WAXHAW, NC 28173 Proration 0086435491 LKV8328 AUTHORIZED WATKINS, DEREK EDWARD JR WATKINS, DEREK EDWARD JR 295 UNIONVILLE INDIAN TRA IL RD WEST ($0.53) ($4.57) ($31.49) $90.57 ($13.22) ($34.10) $0.00 ($5.41) ($1.25)953226936 Refund Generated due to proration on Bill #0086284767-2025- 2025-0000-00 Insurance Lapse 12/3/2025 12/4/2025WAXHAW, NC 28173 Proration 0086284767 VFZ2093 AUTHORIZEDWASHINGTON, ELIZABETH WASHINGTON, ELIZABETH WARNER, MATTHEW JAMES WARNER, MATTHEW JAMES 1001 VETTURA CT ($2.23) ($19.27) ($132.68) $381.60 ($55.69) ($143.69) $0.00 ($22.79) ($5.25)956417288 Refund Generated due to proration on Bill #0086435491-2025- 2025-0000-00 Vehicle Sold 12/19/2025 12/22/2025 Page 14 of 14 284 Union County, NC Staff Report Union County Government Center 500 North Main Street Monroe, North Carolina www.unioncountync.gov File #:26-062 Agenda Date:2/2/2026 TITLE:..title South Piedmont Regional Autopsy Center - January 2026 Quarterly Report INFORMATION CONTACT: Stephanie Dudley, County Manager’s Office, Business Manager, 704-292-2668 ACTION REQUESTED: None - Information Only. PRIOR BOARD ACTIONS: None. BACKGROUND: This is the quarterly progress report on the operations of the South Piedmont Regional Autopsy Center (SPRAC). FINANCIAL IMPACT: None. Union County, NC Printed on 1/20/2026Page 1 of 1 powered by Legistar™285 1 South Piedmont Regional Autopsy Center January 2026 Quarterly Report October 2025-December 2025 The South Piedmont Regional Autopsy Center (SPRAC) continues to perform autopsies at its temporary facility located at Atrium Health Union. Service expanded to include two additional counties, Richmond County on October 1, 2025, and Moore County on December 1, 2025. Between October 1, 2025, and December 31, 2025, a total of 77 autopsies were performed. Of those, 23 involved deaths in Union County, seven in Anson County, 22 in Cabarrus County, three in Montgomery County, seven in Stanly County, five in Richmond County, and 10 in Moore County. From October through December, seven cases were connected to criminal investigations, with zero death by distribution cases. This figure is not comprehensive. While the Medical Examiner’s Office works collaboratively with law enforcement, it conducts independent investigations and is not always notified when a criminal investigation occurs. Planning continues for the permanent facility. The project has advanced to the conceptual design phase. The facility is on track for completion in mid-fiscal year 2028. SPRAC will continue to monitor caseload data and law enforcement involvement to guide planning and resource allocation. As operations continue to expand, this information will help ensure consistent service delivery and support long-term planning for the new facility. 19 24 34 0 10 20 30 40 October November DecemberAutopsies Month Autopsies by Month 23 7 22 3 7 5 10 Autopsies by County Union Anson Cabarrus Montgomery Stanly Richmond Moore 286 Union County, NC Staff Report Union County Government Center 500 North Main Street Monroe, North Carolina www.unioncountync.gov File #:26-064 Agenda Date:2/2/2026 TITLE:..title Union EMS 2025 Audit and Financial Statements INFORMATION CONTACT: Beverly Liles, Finance, Director, 704-283-3675 ACTION REQUESTED: None - Information Only. PRIOR BOARD ACTIONS: None. BACKGROUND: Union EMS is required to provide the County with annual audited financial statements as outlined in the terms of the contract agreement with Atrium Health/Union EMS. FINANCIAL IMPACT: None. Union County, NC Printed on 1/20/2026Page 1 of 1 powered by Legistar™287 288 CAROLINAS UNION HEALTHCARE, INC. DBA: UNION EMERGENCY MEDICAL SERVICES TABLE OF CONTENTS YEARS ENDED JUNE 30, 2025 AND 2024 INDEPENDENT AUDITORS’ REPORT 1 MANAGEMENT’S DISCUSSION AND ANALYSIS 4 FINANCIAL STATEMENTS STATEMENTS OF NET POSITION 8 STATEMENTS OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION 9 STATEMENTS OF CASH FLOWS 10 NOTES TO FINANCIAL STATEMENTS 11 SUPPLEMENTARY INFORMATION RECONCILIATION OF CHANGES IN NET POSITION 18 289 290 Board of Directors Carolinas Union Healthcare, Inc. dba: Union Emergency Medical Services (2) Auditors’ Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditors’ report that includes our opinion. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with GAAS will always detect a material misstatement when it exists. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Misstatements are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements. In performing an audit in accordance with GAAS, we: x Exercise professional judgment and maintain professional skepticism throughout the audit. x Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, and design and perform audit procedures responsive to those risks. Such procedures include examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements. x Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Company’s internal control. Accordingly, no such opinion is expressed. x Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements. x Conclude whether, in our judgment, there are conditions or events, considered in the aggregate, which raise substantial doubt about the Company’s ability to continue as a going concern for a reasonable period of time. We are required to communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit, significant audit findings, and certain internal control related matters that we identified during the audit. 291 292 MANAGEMENT’S DISCUSSION AND ANALYSIS 293 CAROLINAS UNION HEALTHCARE, INC. DBA: UNION EMERGENCY MEDICAL SERVICES MANAGEMENT’S DISCUSSION AND ANALYSIS JUNE 30, 2025 AND 2024 (4) Overview of the Financial Statements These financial statements include management’s discussion and analysis, the basic financial statements and a supplemental schedule of Carolinas Union Healthcare, Inc. dba: Union Emergency Medical Services (the Company). The financial statements also include notes that explain in more detail some of the information in the financial statements. Required Financial Statements The Company’s financial statements report information of the Company using accounting methods similar to those used by private-sector health care organizations. These statements offer short and long-term financial information about its activities. The statement of net position includes all of the Company’s assets and liabilities and provides information about the nature and amounts of investments in resources (assets) and the obligations to the Company’s creditors (liabilities). The statement of net position also provides the basis for evaluating the capital structure of the Company and assessing the liquidity and financial flexibility of the Company. All of the current year’s revenues and expenses are accounted for in the statement of revenues, expenses, and changes in net position. This statement measures the success of the Company’s operations over the past year and can be used to determine whether the Company has successfully recovered all of its costs through its fees and other sources of revenue, profitability, and credit worthiness. The final required statement is the statement of cash flows. This statement reports cash receipts, cash payments, and net changes in cash – resulting from operating, investing, and financing activities. It also provides answers to such questions as where cash came from, what was cash used for and what was the change in the cash balance during the reporting period. Financial Analysis of the Company The statement of net position and the statement of revenues, expenses, and changes in net position report the net assets of the Company and the changes in them. The Company’s net position—the difference between assets and liabilities—is a way to measure financial health or financial position. Over time, increases or decreases in the Company’s net position is one indicator of whether its financial health is improving or deteriorating. However, one will need to consider other nonfinancial factors such as changes in economic conditions, population growth, and new or changed governmental legislation. 294 CAROLINAS UNION HEALTHCARE, INC. DBA: UNION EMERGENCY MEDICAL SERVICES MANAGEMENT’S DISCUSSION AND ANALYSIS JUNE 30, 2025 AND 2024 (5) Net Position A summary of the Company’s statements of net position at June 30, 2025, 2024, and 2023 is presented in Table A-1. Table A-1 Condensed Statements of Net Position June 30, 2025, 2024 and 2023 2025 2024 2023 Current Assets 7,419,673$ 8,834,462$ 5,942,021$ Capital Assets 3,482,978 3,101,258 2,905,489 Total Assets 10,902,651$ 11,935,720$ 8,847,510$ Current Liabilities 3,538,045$ 4,451,197$ 2,701,067$ Long-Term Liabilities - 74,314 222,942 Total Liabilities 3,538,045 4,525,511 2,924,009 Net Position: Net Investment in Capital Assets 3,408,664 2,878,316 2,533,919 Unrestricted 3,955,942 4,531,893 3,389,582 Total Net Position 7,364,606 7,410,209 5,923,501 Total Liabilities and Net Position 10,902,651$ 11,935,720$ 8,847,510$ The net position of the Company decreased to $7,364,606 during 2025; a decrease of $45,603 from 2024 due to expenses from operations in 2025 as well as a decrease in nonoperating income. 295 CAROLINAS UNION HEALTHCARE, INC. DBA: UNION EMERGENCY MEDICAL SERVICES MANAGEMENT’S DISCUSSION AND ANALYSIS JUNE 30, 2025 AND 2024 (6) Statements of Revenues, Expenses, and Changes in Net Position While the statements of net position show the change in financial position, the statements of revenues, expenses, and changes in net position provide answers to the nature and source of these changes. Table A-2 Condensed Statements of Revenues, Expenses, and Changes in Net Position Years Ended June 30, 2025, 2024, and 2023 2025 2024 2023 Operating Revenues 17,360,263$ 16,996,824$ 15,261,890$ Nonoperating Income 76,653 84,218 51,639 Total 17,436,916 17,081,042 15,313,529 Employee Compensation and Benefits 12,241,081 10,812,866 10,144,793 Depreciation 1,312,814 1,318,267 1,379,222 Other Expenses 3,928,624 3,463,201 3,219,958 17,482,519 15,594,334 14,743,973 Increase (Decrease) in Net Position (45,603) 1,486,708 569,556 Net Position - Beginning of Year 7,410,209 5,923,501 5,353,945 Net Position - End of Year 7,364,606$ 7,410,209$ 5,923,501$ The Company’s operating revenues increased approximately 2% in 2025. The Company’s operating expenses increased approximately 12% in 2025 due primarily to increases in employee compensation and benefits. Table A-3 Capital Assets June 30, 2025, 2024, and 2023 The Company’s capital assets, net of accumulated depreciation, are as follows at June 30, 2025, 2024, and 2023: 2025 2024 2023 Furniture and Equipment 1,035,088$ 1,395,302$ 956,143$ Vehicles 2,447,890 1,705,956 1,949,346 Total 3,482,978$ 3,101,258$ 2,905,489$ 296 CAROLINAS UNION HEALTHCARE, INC. DBA: UNION EMERGENCY MEDICAL SERVICES MANAGEMENT’S DISCUSSION AND ANALYSIS JUNE 30, 2025 AND 2024 (7) Economic and Other Factors The Company is subject to a highly regulated environment and affected by a number of factors beyond the Company’s control. Any combination of these could impact the Company. Significant concerns in the coming months include: 1) increasingly challenging reimbursement environment as well as recent changes to the North Carolina Medicaid program, 2) nationwide staffing shortages that have resulted in increased cost to recruit and retain qualified paramedics. As noted above, a significant concern is the increasingly challenging reimbursement environment. Many of the patients the Company cares for are insured by Medicare or Medicaid. These payors only provide reimbursement at set rates, regardless of the actual cost required to provide the service, which is much higher than the dollars recouped. With the current political environment the Company is unable to determine how the Medicare and Medicaid plan will be impacted in the following years. Another challenge that has presented itself in the last several years is the increase in high deductible plans for insured patients. While these patients start off as commercial payers, many of them have not met their deductible and are moved to self-pay. Collections on self-pay patients are significantly harder to collect. In the past several years we have seen significant growth in Union County and an increase in the number of trips each year. With the demand the need to hire more staff also increases. EMS providers nationwide are dealing with a highly competitive labor market along with a shortage of qualified paramedics. We continue to increase our hourly wages to remain competitive with the current labor market. These increases will have a negative financial impact going forward. The Company will be challenged to find opportunities to combat the negative financial impacts of the labor markets, the ongoing commercial and governmental reimbursement pressures, and inflationary impacts on supplies and services. Because of the unpredictable nature of the industry, the future financial impacts cannot be determined at this time. Finance Contact The Company’s financial statements are designed to present users with a general overview of the Company’s finances and to demonstrate the Company’s accountability. If you have any questions about the report or need additional financial information, please contact Finance Department, Union Emergency Medical Services, P. O. Box 5003, Monroe, North Carolina 28111. 297 CAROLINAS UNION HEALTHCARE, INC. DBA: UNION EMERGENCY MEDICAL SERVICES STATEMENTS OF NET POSITION JUNE 30, 2025 AND 2024 See accompanying Notes to Financial Statements. (8) 2025 2024 ASSETS CURRENT ASSETS Cash and Cash Equivalents 5,727,978$ 7,285,892$ Patient Accounts Receivable, Net of Allowances of $2,342,659 and $1,972,177 in 2025 and 2024, Respectively 1,676,837 1,463,277 Other 14,858 85,293 Total Current Assets 7,419,673 8,834,462 CAPITAL ASSETS, AT COST 11,593,478 9,898,944 Accumulated Depreciation (8,110,500) (6,797,686) Total Capital Assets, Net 3,482,978 3,101,258 Total Assets 10,902,651$ 11,935,720$ LIABILITIES AND NET POSITION CURRENT LIABILITIES Accounts Payable and Accrued Expenses 599,979$ 527,617$ Due to Related Parties 1,811,125 2,863,061 Other Liabilities and Accruals 1,052,627 911,891 Current Portion of Long-Term Debt 74,314 148,628 Total Current Liabilities 3,538,045 4,451,197 LONG-TERM DEBT, NET OF CURRENT PORTION - 74,314 Total Liabilities 3,538,045 4,525,511 NET POSITION Net Investment in Capital Assets 3,408,664 2,878,316 Unrestricted 3,955,942 4,531,893 Total Net Position 7,364,606 7,410,209 Total Liabilities and Net Position 10,902,651$ 11,935,720$ 298 CAROLINAS UNION HEALTHCARE, INC. DBA: UNION EMERGENCY MEDICAL SERVICES STATEMENTS OF REVENUES, EXPENSES, AND CHANGES IN NET POSITION YEARS ENDED JUNE 30, 2025 AND 2024 See accompanying Notes to Financial Statements. (9) 2025 2024 UNRESTRICTED REVENUES AND OTHER SUPPORT Patient Service Revenue (Net of Provision for Uncollectible Accounts of $2,087,510 and $2,190,289 7,919,114$ 6,814,577$ in 2025 and 2024, Respectively) Union County Funding 9,370,316 10,138,579 Other Revenue 70,833 43,668 Total Revenues 17,360,263 16,996,824 OPERATING EXPENSES Employee Compensation and Benefits 12,241,081 10,812,866 Depreciation 1,312,814 1,318,267 Other Expenses 3,928,624 3,463,201 Total Operating Expenses 17,482,519 15,594,334 OPERATING INCOME (LOSS)(122,256) 1,402,490 NONOPERATING INCOME Investment Income 76,653 68,718 Gains on Disposal of Assets - 15,500 Total Nonoperating Income 76,653 84,218 INCREASE (DECREASE) IN NET POSITION (45,603) 1,486,708 Net Position - Beginning of Year 7,410,209 5,923,501 NET POSITION - END OF YEAR 7,364,606$ 7,410,209$ 299 CAROLINAS UNION HEALTHCARE, INC. DBA: UNION EMERGENCY MEDICAL SERVICES STATEMENTS OF CASH FLOWS YEARS ENDED JUNE 30, 2025 AND 2024 See accompanying Notes to Financial Statements. (10) 2025 2024 CASH FLOWS FROM OPERATING ACTIVITIES Cash Received from Patients 8,332,306$ 7,133,869$ Cash Received from Union County 9,370,316 10,138,579 Cash Paid for Goods and Services (7,377,601) (5,409,184) Cash Paid to Employees for Services (10,111,127) (7,432,537) Net Cash Provided by Operating Activities 213,894 4,430,727 CASH FLOWS FROM CAPITAL AND RELATED FINANCING ACTIVITIES Payments on Notes Payable (148,628) (148,628) Purchases of Property and Equipment (1,694,534) (1,514,036) Proceeds from Sale of Property and Equipment - 15,500 Net Cash Used by Capital and Related Financing Activities (1,843,162) (1,647,164) CASH FLOWS FROM INVESTING ACTIVITIES Investment Income 71,354 67,581 NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS (1,557,914) 2,851,144 Cash and Cash Equivalents - Beginning of Year 7,285,892 4,434,748 CASH AND CASH EQUIVALENTS - END OF YEAR 5,727,978$ 7,285,892$ RECONCILIATION OF OPERATING GAIN TO NET CASH PROVIDED BY OPERATING ACTIVITIES Operating Income (Loss)(122,256)$ 1,402,490$ Adjustments to Reconcile Operating Income to Net Cash Provided by Operating Activities: Depreciation 1,312,814 1,318,267 Changes in: Patient Accounts Receivable, Net (213,560) 11,624 Due to (from) Related Parties (1,051,936) 1,403,293 Other Operating Assets and Liabilities 288,832 295,053 Net Cash Provided by Operating Activities 213,894$ 4,430,727$ 300 CAROLINAS UNION HEALTHCARE, INC. DBA: UNION EMERGENCY MEDICAL SERVICES NOTES TO FINANCIAL STATEMENTS JUNE 30, 2025 AND 2024 (11) NOTE 1 ORGANIZATION AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Organization On May 1, 1997, Carolinas Union Healthcare, Inc. dba: Union Emergency Medical Services (the Company) and Union County, North Carolina (the County) entered into a contract, whereby the Company began providing emergency medical services for the benefit of the citizens of the County. The Company is a subsidiary of Charlotte-Mecklenburg Hospital Authority dba: Atrium Health (Formerly Carolinas HealthCare System). The Company is exempt from federal income taxes on related income pursuant to Section 115 of the Internal Revenue Code (IRC). Basis of Presentation Due to its relationship with Atrium Health and the County, the Company is subject to the application of accounting pronouncements issued by the Government Accounting Standards Board (GASB). The Company utilizes proprietary fund accounting whereby revenues and expenses are recognized on an accrual basis. In December 2010, the GASB issued Statement No. 62, Codification of Accounting and Financial Reporting Guidance. This statement incorporates into the GASB’s authoritative literature certain accounting and financial reporting guidance that is included in the Financial Accounting Standards Board Statements, which does not conflict with or contradict GASB pronouncements. Use of Estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenses during the reporting period. Actual results could differ from those estimates. Cash and Cash Equivalents The Company considers all highly liquid assets with a maturity of three months or less when purchased to be cash and cash equivalents. Custodial Risk – At times, cash and investments may be in excess of the Federal Deposit Insurance Corporation (FDIC) insurance limits. Management believes there is no significant risk of loss associated with these deposits. Interest Rate Risk and Credit Risk – The Company’s cash and cash equivalents have no interest rate or credit risk at June 30, 2025 and 2024. 301 CAROLINAS UNION HEALTHCARE, INC. DBA: UNION EMERGENCY MEDICAL SERVICES NOTES TO FINANCIAL STATEMENTS JUNE 30, 2025 AND 2024 (12) NOTE 1 ORGANIZATION AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Patient Accounts Receivable and Allowance for Uncollectible Accounts The Company provides an allowance for uncollectible self-pay and miscellaneous commercial insurance accounts. Patients are not required to provide collateral for services rendered. Payment for services is required upon receipt of an invoice, after payment by insurance, if any. Self-pay accounts are analyzed for collectability based on the months past due and payment history. An allowance is estimated for these accounts based on the historical experience of the Company. Accounts that are determined to be uncollectible are sent to a collection agency and written off at that time. Property and Equipment Property and equipment are recorded at cost. Ordinary repairs and maintenance costs are expensed as incurred. Property and equipment contributed from the County were recorded at estimated fair market value at May 1, 1997. Upon sale or retirement of the asset, the cost and related accumulated depreciation are relieved from the respective accounts and the resulting gain or loss is credited or charged to nonoperating income or loss. Depreciation is computed using the straight-line method over estimated useful lives ranging from 3 to 20 years. Gifts of long-lived assets such as land, buildings, or equipment are reported as unrestricted support, and are excluded from the excess of revenues over expenses, unless explicit donor stipulations specify how the donated assets must be used. Gifts of long-lived assets with explicit restrictions that specify how the assets are to be used and gifts of cash or other assets that must be used to acquire long-lived assets are reported as restricted support. Absent explicit donor stipulations about how long those long-lived assets must be maintained, expirations of donor restrictions are reported when the donated or acquired long-lived assets are placed in service. Compensated Absences The Company has a compensated absences policy covering all full-time employees. Vacation leave may be accumulated without any applicable maximum. As of June 30, 2025 and 2024, the accrued vacation balance was approximately $995,000 and $911,000, respectively, and is included in other liabilities and accruals in the accompanying statements of net position. Financial Assistance The Company provides care to patients who meet certain criteria under its financial assistance policy without charge or at amounts less than its established rates. The estimated cost of financial assistance, based on revenues lost under the Company’s financial assistance policy applied against an estimated cost-to-charge ratio, was approximately $132,000 and $199,000 for the years ended June 30, 2025 and 2024, respectively. 302 CAROLINAS UNION HEALTHCARE, INC. DBA: UNION EMERGENCY MEDICAL SERVICES NOTES TO FINANCIAL STATEMENTS JUNE 30, 2025 AND 2024 (13) NOTE 1 ORGANIZATION AND SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (CONTINUED) Patient Service Revenue Patient service revenue is reported at the estimated net realizable amounts from patients, third-party payors and others for services rendered, including estimated retroactive adjustments under reimbursement agreements with third-party payors. Retroactive adjustments are accrued on an estimated basis in the period the related services are rendered and adjusted in future periods as final settlements are determined. Patient service revenue for the years ended June 30 consists of: 2025 2024 Gross Patient Charges at Established Rates 13,224,892$ 12,514,796$ Less: Contractual Adjustments 3,067,359 3,260,122 Financial Assistance 150,909 249,808 Provision for Uncollectible Accounts 2,087,510 2,190,289 Total 5,305,778 5,700,219 Patient Service Revenue 7,919,114$ 6,814,577$ NOTE 2 ACCOUNTS RECEIVABLE AND CURRENT LIABILITIES Patient accounts receivable and current liabilities reported as current assets and liabilities by the Company at June 30 are as follows: 2025 2024 Patient Accounts Receivable Receivables: Patients 2,350,236$ 2,102,654$ Insurance 366,511 349,989 Medicare 664,520 531,809 Medicaid 467,706 274,687 Other 170,523 176,315 Total Gross Receivables 4,019,496 3,435,454 Allowances for Doubtful Accounts and Contractual Allowances (2,342,659) (1,972,177) Total Patient Receivables, Net 1,676,837$ 1,463,277$ Current Liabilities Vendors 599,979$ 527,617$ Compensated Absences 995,009 911,222 Due to Related Parties 1,811,125 2,863,061 Insurance and Other 57,618 669 Current Portion of Long-Term Debt 74,314 148,628 Total Current Liabilities 3,538,045$ 4,451,197$ 303 CAROLINAS UNION HEALTHCARE, INC. DBA: UNION EMERGENCY MEDICAL SERVICES NOTES TO FINANCIAL STATEMENTS JUNE 30, 2025 AND 2024 (14) NOTE 3 CAPITAL ASSETS The components of capital assets for the years ended June 30 are as follows: Beginning Ending Balance Increases Decreases Balance Capital Assets at Cost: Buildings 69,285$ -$ -$ 69,285$ Furniture and Equipment 3,416,654 108,386 - 3,525,040 Vehicles 6,413,005 1,586,148 - 7,999,153 Total Capital Assets at Cost 9,898,944 1,694,534 - 11,593,478 Less Accumulated Depreciation for: Buildings (69,285) - - (69,285) Furniture and Equipment (2,021,352) (468,600) - (2,489,952) Vehicles (4,707,049) (844,214) - (5,551,263) Total Accumulated Depreciation (6,797,686) (1,312,814) - (8,110,500) Capital Assets, Net 3,101,258$ 381,720$ -$ 3,482,978$ 2025 Beginning Ending Balance Increases Decreases Balance Capital Assets at Cost: Buildings 69,285$ -$ -$ 69,285$ Furniture and Equipment 2,628,960 801,325 (13,631) 3,416,654 Vehicles 6,341,307 712,711 (641,013) 6,413,005 Total Capital Assets at Cost 9,039,552 1,514,036 (654,644) 9,898,944 Less Accumulated Depreciation for: Buildings (69,285) - - (69,285) Furniture and Equipment (1,672,817) (362,166) 13,631 (2,021,352) Vehicles (4,391,961) (956,101) 641,013 (4,707,049) Total Accumulated Depreciation (6,134,063) (1,318,267) 654,644 (6,797,686) Capital Assets, Net 2,905,489$ 195,769$ -$ 3,101,258$ 2024 Depreciation expense for the years ended June 30, 2025 and 2024 was approximately $1,313,000 and $1,318,000, respectively. NOTE 4 RELATED PARTY TRANSACTIONS Atrium Health pays certain expenses on behalf of the Company and the Company reimburses Atrium Health for those expenses. In addition, an Atrium Health affiliate provides certain human resource and miscellaneous services to the Company. The amounts incurred for human resource and miscellaneous services was approximately $18,000 and $203,000 respectively, for the year ended June 30, 2025 and $36,000 and $177,000, respectively, for the year ended June 30, 2024. 304 CAROLINAS UNION HEALTHCARE, INC. DBA: UNION EMERGENCY MEDICAL SERVICES NOTES TO FINANCIAL STATEMENTS JUNE 30, 2025 AND 2024 (15) NOTE 4 RELATED PARTY TRANSACTIONS (CONTINUED) At June 30, 2025 and 2024, the Company owed Atrium Health and its affiliate approximately $1,811,000 and $2,863,000, respectively, for these services. NOTE 5 EMPLOYEE BENEFIT PLANS Atrium Health has a single employer defined benefit pension plan and all full-time employees of the Company who were employed prior to age 60 are eligible to participate in the plan. The plan provides pension benefits to vested participants who have attained five or more years of service. Those benefits are based on years of service and the employee’s compensation. The Board of Commissioners of Atrium Health has the authority to amend plan provisions. Amounts funded for the plan are based upon actuarial calculations. There are no employee contributions to the plan. The Company’s cost of Atrium Health annual pension cost was approximately $97,000 for the year ended June 30, 2025. The Company’s share of Atrium Health annual pension cost was approximately $112,000 for the year ended June 30, 2024. The pension plan was frozen for all teammates effective January 1, 2018, after which no additional benefits accrue under the Atrium Health DB Plan. Atrium Health also has a defined contribution retirement plan under Section 401(k) of the IRC covering all full-time employees of Atrium Health, including the Company. The plan is funded by voluntary employee contributions and certain matching contributions by Atrium Health. The total expense for the Company for this plan was approximately $587,000 and $534,000 for the years ended June 30, 2025 and 2024, respectively. NOTE 6 LONG-TERM DEBT During the year ended June 30, 2021, the Company entered into an agreement to purchase capital equipment in the amount of $745,072. The debt is to be paid in ten equal installments with the last payment to be made July 15, 2025. Annual payments for the years subsequent to June 30, 2025 follows: Year Ending June 30,Amount 2026 76,245$ Total 76,245 Less: Interest (1,931) Total Long Term Debt 74,314$ 305 CAROLINAS UNION HEALTHCARE, INC. DBA: UNION EMERGENCY MEDICAL SERVICES NOTES TO FINANCIAL STATEMENTS JUNE 30, 2025 AND 2024 (16) NOTE 6 LONG-TERM DEBT (CONTINUED) A summary of changes in long-term debt for the years ended June 30, 2025 and 2024 is as follows: Balance Principal Balance June 30, 2024 Additions Payments Retirements June 30, 2025 Long-Term Debt 222,942$ -$ (148,628)$ -$ 74,314$ Balance Principal Balance June 30, 2023 Additions Payments Retirements June 30, 2024 Long-Term Debt 371,570$ -$ (148,628)$ -$ 222,942$ NOTE 7 COMMITMENTS AND CONTINGENCIES The Company is subject to legal proceedings and claims which arise in the course of providing health care services. The Company maintains malpractice insurance coverage for claims made during the term of the policy. In the opinion of management, after consultation with legal counsel, adequate provision has been made for amounts expected to be paid under the policy’s deductible limits for unasserted claims not covered by the policy and any other uninsured liability. The health care industry is subject to numerous laws and regulations of federal, state, and local governments. These laws and regulations include, but are not necessarily limited to, matters such as licensure, accreditation, government health care program participation requirements, reimbursement for patient services, and Medicare and Medicaid fraud and abuse. Recently, government activity has increased with respect to investigations and allegations concerning possible violations of fraud and abuse statutes and regulations by health care providers. Violations of these laws and regulations could result in expulsion from government health care programs together with the imposition of significant fines and penalties, as well as significant repayments for patient services previously billed. NOTE 8 CONCENTRATIONS OF CREDIT RISK At times, cash and investments may be in excess of the FDIC insurance limits. Management believes there is no risk of loss associated with these deposits. The Company also grants credit without collateral to its patients, most of whom are insured under third-party payor agreements. The mix of receivables from patients and third-party payors at June 30 is as follows: 2025 2024 Medicare 17 % 16 % Medicaid 12 8 Private and Other 71 76 100 % 100 % 306 CAROLINAS UNION HEALTHCARE, INC. DBA: UNION EMERGENCY MEDICAL SERVICES NOTES TO FINANCIAL STATEMENTS JUNE 30, 2025 AND 2024 (17) NOTE 8 CONCENTRATIONS OF CREDIT RISK (CONTINUED) During 2025 and 2024, the Company received approximately 54% and 60%, respectively, of total revenues each year from appropriations from Union County. Any significant change in this funding could result in a significant change to the operations of the Company. 307 CAROLINAS UNION HEALTHCARE, INC. DBA: UNION EMERGENCY MEDICAL SERVICES RECONCILIATION OF CHANGES IN NET POSITION YEARS ENDED JUNE 30, 2025 AND 2024 (SEE INDEPENDENT AUDITORS’ REPORT) (18) 2025 2024 Increase (Decrease) in Net Position (45,603)$ 1,486,708$ Current Period Adjustments: Depreciation 1,312,814 1,318,267 Expenditures for Property and Equipment (1,694,534) (1,514,036) Adjusted Increase (Decrease) in Net Position (427,323)$ 1,290,939$ 308 309 CLA (CliftonLarsonAllen) is an independent network member of CLA global. See CLAglobal.com/disclaimer Board of Directors Carolinas Union Healthcare, Inc. dba: Union Emergency Medical Services Monroe, North Carolina We have audited the financial statements of Carolinas Union Healthcare, Inc. dba: Union Emergency Medical Services as of and for the year ended June 30, 2025, and have issued our report thereon dated December 10, 2025. We have previously communicated to you information about our responsibilities under auditing standards generally accepted in the United States of America, as well as certain information related to the planned scope and timing of our audit in our Statement of Work dated January 14, 2025. Professional standards also require that we communicate to you the following information related to our audit. Significant audit findings or issues Qualitative aspects of accounting practices Accounting policies Management is responsible for the selection and use of appropriate accounting policies. The significant accounting policies used by Union Emergency Medical Services are described in Note 1 to the financial statements. The entity changed accounting policies by adopting Statement of Governmental Accounting Standards Board (GASB Statement) No. 102, Certain Risk Disclosures in the year ended June 30, 2025. The adoption of these statements did not result in significant changes in the financial statement presentation, note disclosures, and required supplementary information. We noted no transactions entered into by the entity during the year for which there is a lack of authoritative guidance or consensus. All significant transactions have been recognized in the financial statements in the proper period. Accounting estimates Accounting estimates are an integral part of the financial statements prepared by management and are based on management’s knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ significantly from those expected. The most sensitive estimate affecting the financial statements was: • Management’s estimate of the allowance for doubtful accounts is based on historical collection experience and analysis of collectability of individual accounts. We evaluated the methods, assumptions, and data used to develop the allowance and related disclosures in determining that it is reasonable in relation to the financial statements taken as a whole. Financial statement disclosures Certain financial statement disclosures are particularly sensitive because of their significance to financial statement users. There were no particularly sensitive financial statement disclosures. The financial statement disclosures are neutral, consistent, and clear. 310 Board of Directors Carolinas Union Healthcare, Inc. dba: Union Emergency Medical Services Page 2 Difficulties encountered in performing the audit We encountered no significant difficulties in dealing with management in performing and completing our audit. Uncorrected misstatements Professional standards require us to accumulate all misstatements identified during the audit, other than those that are clearly trivial, and communicate them to the appropriate level of management. The attached schedule summarizes uncorrected misstatements of the financial statements. Management has determined that their effects are immaterial, both individually and in the aggregate, to the financial statements taken as a whole. Corrected misstatements None of the misstatements detected as a result of audit procedures and corrected by management were material, either individually or in the aggregate, to the financial statements taken as a whole. Disagreements with management For purposes of this communication, a disagreement with management is a disagreement on a financial accounting, reporting, or auditing matter, whether or not resolved to our satisfaction, that could be significant to the financial statements or the auditors’ report. No such disagreements arose during our audit. Management representations We have requested certain representations from management that are included in the management representation letter dated December 10, 2025. Management consultations with other independent accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters, similar to obtaining a “second opinion” on certain situations. If a consultation involves application of an accounting principle to the entity’s financial statements or a determination of the type of auditors’ opinion that may be expressed on those statements, our professional standards require the consulting accountant to check with us to determine that the consultant has all the relevant facts. To our knowledge, there were no such consultations with other accountants. Significant issues discussed with management prior to engagement We generally discuss a variety of matters, including the application of accounting principles and auditing standards, with management each year prior to engagement as the entity’s auditors. However, these discussions occurred in the normal course of our professional relationship and our responses were not a condition to our engagement. Supplementary information in relation to the financial statements as a whole With respect to the Reconciliation of Change in Net Position (the supplementary information) accompanying the financial statements, on which we were engaged to report in relation to the financial statements as a whole, we made certain inquiries of management and evaluated the form, content, and methods of preparing the information to determine that the information complies with accounting principles generally accepted in the United States of America, the method of preparing it has not changed from the prior period or the reasons for such changes, and the information is appropriate and complete 311 Board of Directors Carolinas Union Healthcare, Inc. dba: Union Emergency Medical Services Page 3 in relation to our audit of the financial statements. We compared and reconciled the supplementary information to the underlying accounting records used to prepare the financial statements or to the financial statements themselves. We have issued our report thereon dated December 10, 2025. Our auditors’ opinion, the audited financial statements, and the notes to the financial statements should only be used in their entirety. Inclusion of the audited financial statements in a document you prepare, such as an annual report, should be done only with our prior approval and review of the document. This communication is intended solely for the information and use of the board of directors, others within the Company, and the management of Union Emergency Medical Services and is not intended to be, and should not be, used by anyone other than these specified parties. CliftonLarsonAllen LLP Charlotte, North Carolina December 10, 2025 312 SCHEDULE OF UNCORRECTED MISSTATEMENTS CLA (CliftonLarsonAllen) is an independent network member of CLA global. See CLAglobal.com/disclaimer Impact on Account Description Dr CR Operating Income 1 Allowance for Bad Debt $ 26,945.00 Bad Debt Expense $ 26,945.00 $ (26,945.00) Total Impact on Operating Income $ (26,945.00) 313 Union County, NC Staff Report Union County Government Center 500 North Main Street Monroe, North Carolina www.unioncountync.gov File #:26-068 Agenda Date:2/2/2026 TITLE:..title Contract Report October - December 2025 INFORMATION CONTACT: Corey Brooks, Procurement & Contract Management, Interim Director, 704-283-3683 ACTION REQUESTED: None - Information Only. PRIOR BOARD ACTIONS: None. BACKGROUND: Per Section XVIII of the FY 2026 adopted Operating and Capital Budget Ordinance, the contract report lists executed contracts and purchase orders that were entered into by the County Manager or Procurement designee from October through December 2025. FINANCIAL IMPACT: As noted on contracts and purchase orders. Union County, NC Printed on 1/20/2026Page 1 of 1 powered by Legistar™314 Contract Report October - Decmeber 2025 Department Vendor Purpose Amount Date Information Technology DAVENPORT GROUP Replacement of old assets that Central IT manages $71,949.00 10/1/2025 County Attorney's Office Chestnut Park Acquisition LP Settlement Agreement for easement for Chestnut Park Acquisition, Parcel No. 07-105-005D. This parcel is part of the Crooked Creek Interceptor, Ph II project.$1,500.00 10/2/2025 Emergency Communications ENGINEERED TOWER SOLUTIONS, PLLC Zoning and Construction Drawings for Waxhaw Tower $5,500.00 10/2/2025 Fleet Management TWIN TRANSMISSION TWIN TRANSMISSIONS - 36-18 REPAIRS $5,705.00 10/2/2025 Information Technology LENOVO (UNITED STATES) INC Replacement of old assets $25,860.00 10/2/2025 UCW - Water & Wastewater HEADWORKS, INC HEADWORKS, $6231.90, WEAR BAR $6,231.90 10/3/2025 Facilities Management BRACK ELECTRIC INC FARMERS MARKET STAIRWELL CARD READER $6,750.00 10/3/2025 Solid Waste CAROLINA 1926 LLC Carolina CAT, $21,368, Tamp for 950 $21,368.00 10/3/2025 Parks and Recreation Apex Promoz LLC To conduct an ultra marathon race at Cane Creek Park.$500.00 10/6/2025 UCW - Water & Wastewater NATIONAL ASSOCIATION OF CLEAN WATER AGENCIES NACWA, $14,020. FY26 DUES 10/1/25-9/30/26 $14,020.00 10/6/2025 UCW - Water & Wastewater IRONPEDDLERS PARTS DIVISION INC THE IRON PEDDLERS, $21,000, 2 IRONBULL TRAILERS $21,000.00 10/6/2025 Solid Waste FLEETGENIUS OF NC INC Fleet Genius, $27,973, Compactor $27,973.00 10/6/2025 Soil & Water Conservation Gavel & Dorn Engineering, PLLC This scope of work includes required engineering and construction services to bid and construct the Walden Pond Dredge project.$100,454.00 10/6/2025 Transportation CITY CHEVROLET AUTOMOTIVE COMPANY RICK HENDRICK CITY CHEVROLET 3 ADMIN VEHICLES $113,980.79 10/6/2025 Human Resources Jet Dental, LLC Jet Dental will provide an onsite employee dental clinic scheduled for November 12, 2025.$6,250.00 10/8/2025 UCW - Water & Wastewater ALLEN TRENCH SAFETY CORPORATION ALLEN TRENCH, $8707, TRENCH BOX $8,707.00 10/8/2025 UCW Business Operations APPLEONE INC APPLEONE, $25,000, Temp. Staffing $25,000.00 10/8/2025 UCW - Water & Wastewater RANDALL SUPPLY INC RANDALL SUPPLY, $27626, REBUILD KIT $27,626.00 10/8/2025 UCW Business Operations TECH DATA CORPORATION DLT, $29611.48, ANNUAL MAINTENANCE $29,611.48 10/8/2025 Solid Waste Civil & Environmental Consultants, Inc.FY2026 Environmental Monitoring task order $56,100.00 10/8/2025 Human Services - Community Support and Outreach Alliance for Children Breastfeeding Support FY 26 $71,947.00 10/8/2025 Human Services - Public Health Alliance for Children Child Care Health Consultant FY26 $91,500.00 10/8/2025 Human Services - Community Support and Outreach Alliance for Children Nurturing Parent and NPP FY 26 $144,655.00 10/8/2025 NC Cooperative Extension BROOKS SALES INC Root Grapple for Cooperative Extension $5,125.00 10/10/2025 Solid Waste CAROLINA 1926 LLC Carolina CAT, $20,645.50, 826G rebuild axle $19,340.07 10/10/2025 Soil & Water Conservation WMF LAND SERVICE, LLC Debris Removal $24,000.00 10/10/2025 Board of Board of Elections Hopewell Farms Limited Partnership Early voting overflow parking lease for Wesley Chapel VFD Newtown Road voting site.$1,000.00 10/13/2025 Facilities Management Labella Associates PC A above-ground 12,000-gallon tank to be set on a full concrete slab consistent with NFPA/IBC requirements will be added to the parking area of the Sheriff’s administration building. The tank will be protected by block walls on three sides. The fueling system shall be operated by the Owner’s fuel card system (WEX card). A containment space and spill kit will be provided. Asphalt in front of the tank, within the fueling vehicle approach area, shall also be replaced with concrete for durability $3,500.00 10/13/2025 Facilities Management CM BOWERS LLC MARHVILLE LIBRARY LED LIGHTS $5,210.00 10/13/2025 Solid Waste D A GRIFFIN CONSTRUCTION LLC DA Griffin Construction, $6,050, concrete work WS $6,050.00 10/13/2025 Facilities Management DEMOLITION AND ASBESTOS REMOVAL INC FAMERS MARKET ASBESTOS REMOVAL $6,350.00 10/13/2025 UCW - Water & Wastewater HEYWARD INCORPORATED HEYWARD, $7282.16, NOZZLE KIT $7,282.16 10/13/2025 Board of Board of Elections Jason Hsing-Chieh Yin Lease of personal property to be used as overflow parking for the Wesley Chapel VFD early voting site during the 2026 election year.$1,400.00 10/15/2025 Board of Board of Elections Hilldrup Companies, Inc.Amend current contract for 2025 - 2026 Election events.$68,726.00 10/15/2025 Facilities Management LAWRENCE ASSOCIATES PA Union County Food Innovation Center tree survey $6,500.00 10/16/2025 UCW - Water & Wastewater QCC SERVICES LLC QCC, $8000, WATER TANK INSPECTIONS $8,000.00 10/16/2025 Library THE LIBRARY CORPORATION TLC Mobile App $12,962.00 10/16/2025 UCW - Water & Wastewater W W GRAINGER INC GRAINGER, $21,420, COPPER TUBING $21,420.60 10/16/2025 UCW Business Operations GALLUP INC GALLUP, $12,099.20, CLIFTON STRENGTHS $12,099.20 10/17/2025 Soil & Water Conservation WMF LAND SERVICE, LLC Stream Debris Lanes Creek #2 $8,000.00 10/20/2025 315 Contract Report October - Decmeber 2025 UCW - Water & Wastewater Gavel & Dorn Engineering, PLLC Previously, two phases of flow metering were conducted in Crooked Creek Basin. Based on the first phases results, the second phase focused on Site 5. Six (6) meters were installed upstream of the phase 1 Site 5 meter. Based on the second phases results, sub-basins 5.4, 5.5, and 5.6 were identified as having the highest levels of rainfall induced inflow and infiltration (RDII). This task order presents the scope of work and fee for performing a focused SSES and rehab schedule for construction $60,487.50 10/20/2025 UCW - Water & Wastewater PIEDMONT TRUCK CENTER, INC PIEDMONT TRUCK, $86,166.31, F550 WITH DUMP BODY $86,166.31 10/20/2025 UCW - Water & Wastewater Gavel & Dorn Engineering, PLLC Flow metering was performed in the 12-Mile Creek drainage basin under the previous contract. The results of that study indicate that “Site 5” exhibited significant amounts of rainfall induced inflow and infiltration (RDII). Under this Task Order, the collection system upstream of Site 5 will be sub-metered. G&D will install seventeen (17) meters and two (2) rain gauges within the Site 5 basin. Additionally, two (2) meters and one (1) rain gauge will be installed in the Poplin PumpStation ba $117,810.00 10/20/2025 Information Technology O'Reilly Media, Inc. O'Reilly is an educational platform for IT professionals to continue their IT education online, utilizing videos, online periodicals, and textbooks. Vendor requires a signature on the renewal order.$3,966.70 10/21/2025 Information Technology Tech Data dba DLT Solutions, LLC An additional 500 licenses are needed for cybersecurity identity threat protection.$26,652.00 10/21/2025 UCW - Water & Wastewater Union Environmental & Site Services, LLC Concrete restoration post UCW infrastructure repair.$73,415.00 10/21/2025 Budget & Grants Management Urban Design Ventures, LLC Preparation of Environmental Review Records (ERRs) for CDBG-funded activities, including completion of required HUD HEROS documentation and supporting studies, in compliance with 24 CFR Part 58.$20,000.00 10/22/2025 UCW - Engineering Hazen and Sawyer, P.C. Amendment 4.1 to Task Order 2017-02 Evaluating expanding treatment capacity at CCWRF $113,560.00 10/22/2025 UCW - Engineering WK Dickson & Co., LLC. d/b/a Ardurra Group North Carolina Task Order 8678-06: FY22 Short Water Line Extensions Phase A Construction Contract Administration and Observation Services $115,760.00 10/22/2025 Parks and Recreation Alliance for Children Allow Union County Parks & Recreation to participate in the 2025 Alliance for Children Parade $240.00 10/27/2025 Information Technology ITPARTNERS PLUS INC Duo MFA Licenses for FY26 $2,262.00 10/27/2025 Information Technology DAVENPORT GROUP Dell 24 Monitors for IT Stock- 30ct $5,250.00 10/27/2025 Sheriff's Office INTER TECHNOLOGIES CORPORATION REAL TIME CRIME VIDEO WALL ANNUAL SOFTWARE LICENSE $5,975.89 10/27/2025 Sheriff's Office CDW LLC LENOVO WARRANTY $6,137.99 10/27/2025 Sheriff's Office ANSI NATIONAL ACCREDITATION BOARD LLC ANSI National Accreditation Board, LLC $6,900.00 10/27/2025 NC Cooperative Extension ULINE Tables and Dollies for the Ag Center $7,176.01 10/27/2025 County Manager's Office Lawrence Associates, PA Task Order for land surveying services associated with Austin Chaney Road parcel # 09015013B. Survey •Boundary and physical survey of parcel 09015013B (+/- 5 Acres). •Topographic survey from previous aerial survey. •Location of existing visible utilities. •Location of roadway adjacent to subject property. •Location of drainage feature along the northern property line. •Contract with a private utility locator to mark utilities throughout the requested property. •Locate utilities marked by $7,500.00 10/27/2025 316 Contract Report October - Decmeber 2025 Sheriff's Office SHIMADZU SCIENTIFIC INTRUMENTS, INC UCSO CSI AOC-30I MACHINE AND KIT $8,483.80 10/27/2025 UCW - Water & Wastewater DAVENPORT GROUP DAVENPORT, $18752, ANNUAL SUBSCRIPTION $18,572.00 10/27/2025 Sheriff's Office LAWMEN'S DISTRIBUTION LLC VEST RESTOCK UCSO 10/16 REFERENCE $23,159.73 10/27/2025 UCW Business Operations APPLEONE INC APPLEONE, $40320, Temp. Staffing $40,320.00 10/27/2025 Emergency Communications CAROLINA RECORDING SYSTEMS LLC Annual Maintenance for Radio System $42,570.00 10/27/2025 Sheriff's Office CDW LLC AGENCY PHONE ARCHIVE SOFTWARE $44,364.80 10/27/2025 Information Technology ITPARTNERS PLUS INC Datto Disaster Recovery with Cloud Retention $57,600.00 10/27/2025 Fleet Management TWIN TRANSMISSION REPAIRS TO ASSET 13-17 $6,672.00 10/28/2025 UCW - Water & Wastewater NET TECH INTEGRATION LLC NET TECH, $27,653, TEST RACK VIRTUAL HOST $27,653.00 10/28/2025 UCW - Water & Wastewater GRIFFIN SALES INC RODDERS & JETS, $91416, SEWER CLEANER $91,416.00 10/28/2025 Facilities Management GRAYBAR ELECTRIC COMPANY INC LED LIGHTS FOR GOVERNMENT CENTER 1ST FLOOR $6,354.84 10/30/2025 Facilities Management BRACK ELECTRIC INC FARMER'S MARKET CARD READER $6,750.00 10/30/2025 Information Technology Inter Technologies Corporation A/V Upgrades to Conference Room 926 at UC Government Center.$12,326.41 10/30/2025 County Manager's Office Wake Forest University Health Sciences Neuropathology exams and reports for South Piedmont Regional Autopsy Center $12,350.00 10/30/2025 Facilities Management GARMON MECHANICAL SERVICE INC CROW ROAD RADIO TOWER HVAC REPLACEMENT $15,680.00 10/30/2025 Information Technology Conterra Ultra Broadband, LLC d/b/a Conterra Networks Conterra will provide redundant internet connections for the County, servicing the following two locations: UC Government Center- 500 N. Main St., Monroe, NC 28112 and Emergency Services Center- 2258 Concord Ave., Monroe, NC 28110.$137,400.00 10/30/2025 Facilities Management MSS FIRE & SECURITY LLC CANE CREEK CAMP STORE SURVEILLANCE $8,398.85 10/31/2025 UCW - Water & Wastewater B&T INSULATION INC B&T INSULATION, $9797, WTP INSULATION INSTALL $9,797.00 10/31/2025 UCW - Engineering LABELLA ASSOCIATES, P.C. AMENDMENT #1 ADDS ADDITIONAL LEVEL OF EFFORT DUE TO UNKNOWN EXISTING CONDITIONS FOUND UNDER THE ORIGINAL SCOPE OF WORK THAT REQUIRE FURTHER UNDERSTANDING PRIOR TO FINAL RECOMENDATION.$10,708.00 10/31/2025 UCW Business Operations SAFE SOFTWARE INC SAFE SOFTWARE, $25,000, FME INTEGRATION $25,000.00 10/31/2025 County Manager's Office Faster Glass Consulting LLC Learning and Development speaker series session contract $6,400.00 11/3/2025 UCW - Engineering Mechanical Jobbers Marketing, Inc. IFB 2024-036: East Fork Twelve Mile Creek & Foggy Glen Manhole Rehab - Extended Warranty Agreement $100,000.00 11/3/2025 Board of Elections HART INTERCIVIC INC Ballot coding $6,589.14 11/4/2025 Sheriff's Office MAGNET FORENSICS LLC GRAY KEY LICENSE CSI $12,410.00 11/4/2025 Sheriff's Office DANA SAFETY SUPPLY Mobile Printers- JONATHAN DAVIS $14,450.00 11/4/2025 Sheriff's Office INDUSTRIAL SIGN & GRAPHICS INC VEHICLE DECALS ANIMAL SERVICES & PATROL TAHOES $17,584.50 11/4/2025 Facilities Management C Design Task Order - Architectural Services Fairview EMS Renovation $54,470.00 11/4/2025 UCW - Planning & Resource Mgmt CentralSquare Technologies, LLC Change Order to Contract # 9785 - adding funds for development to fix findings in original scope.$1,560.00 11/6/2025 Library Springshare, LLC Condenses several products and services offered by Springshare into one contract term. These include: LibCal - meeting room reservation software LibInsight - library statistics LibStaffer - scheduling software Patron Point and Patron Sync - generates library's electronic newsletters and tracks patron use of library $15,836.00 11/6/2025 Solid Waste Civil & Environmental Consultants, Inc.Relocation of environmental monitoring devices at the Landfill.$28,000.00 11/6/2025 UCW - Engineering CDM Smith Inc. CDM Smith Task Order 8686-07 to evaluate the feasibility of keeping the South Fork Pump Station (PS) operational after an extended period of unuse. The Task Order will also evaluate the CCWRF Intake and grit screening unit to determine if improvements are needed in order to obtain the needed design flows.$112,060.00 11/6/2025 Transportation KRUEGER INTERNATIONAL INC KRUEGER INTERNATIONAL 2 DRAWER FILE CABINET $524.40 11/7/2025 UCW - Planning & Resource Mgmt Bluebeam, Inc.Licensing for Bluebeam Plan Review Software for UC Water CIP Engineering $4,400.00 11/7/2025 Emergency Services PROPAC Army Cots $7,846.00 11/7/2025 317 Contract Report October - Decmeber 2025 UCW - Water & Wastewater CHA Consulting, Inc. The ENGINEER will provide inflow and infiltration (I/I) investigative services throughout the OWNER’s Eastside service area as requested. There are approximately 396 manholes and 89,600 feet of sewer in the Eastside service area. These services will be used to quantify I/I, to locate I/I defects, and to provide recommendations for sewer rehabilitation to repair the identified defects. This area has not had a full SSES since the 2005 Rehab.$133,480.00 11/7/2025 Human Services - Community Support and Outreach Monroe Marketplace Partners, LLC Christmas Bureau lease $9,500.00 11/9/2025 Human Services - Business Operations U.S. Tech Solutions, Inc.Temp Staffing $24,000.00 11/9/2025 Finance Davenport & Company LLC Financial Advisor contract renewal option.$70,000.00 11/9/2025 Facilities Management Terracon Consultants, Inc. Terracon will provide Special Inspections and Construction Materials Testing Services for the UC Water Operation Center Expansion project.$126,515.00 11/9/2025 UCW - Water & Wastewater INDUSTRIAL SOLUTIONS & SUPPLY INC INDUSTRIAL SOLUTIONS, $1515.13, CHILOSAN POLYMER $1,515.13 11/12/2025 Facilities Management BAKER ROOFING COMPANY LLC UC OPS CENTER EXTERIOR WALL PANEL REPAIRS $5,794.00 11/12/2025 UCW - Water & Wastewater CSC INDUSTRIAL SALES AND SERVICES LLC CSC INDUSTRIAL, $7211.47, PRESSURE WASHER $7,211.47 11/12/2025 Facilities Management STRICKLAND WATERPROOFING COMPANY INC WATERPROOFING THE STEPS AND WALL AT THE HPO $7,400.00 11/12/2025 UCW - Water & Wastewater PETE DUTY AND ASSOCIATES INC PETE DUTY, $19360, MEADOWS PUMP REPLACEMENT $19,360.00 11/12/2025 Fire Marshal's Office KNOX COMPANY Knox eKeys, Programmers & Mounting Brackets $49,950.06 11/13/2025 Fire Marshal's Office Safe Air Systems Annual maintenance agreement for our two breathing air compressors. One is a stationary unit, the other is a mobile unit.$2,624.58 11/14/2025 Solid Waste FLEETGENIUS OF NC INC Fleet Genius, $24,566, Recycling boxes $24,566.00 11/14/2025 Sheriff's Office KIESLER POLICE SUPPLY, INC SPEER 9MM AMMO UCSO FIRING RANGE $29,951.64 11/14/2025 Facilities Management CAROLINA FURNISHING AND DESIGN CANE CREEK CAMP STORE FURNITURE $44,650.72 11/14/2025 Information Technology VDA LABS LLC Aruba Network Switches $22,608.97 11/17/2025 Information Technology VDA LABS LLC Aruba Wireless Access Points $27,075.14 11/17/2025 Sheriff's Office Utility Associates, Inc. Amendment #4 , add Thirty (30) devices to current contract. Terms are the same as current contract (C#7962).$112,018.50 11/17/2025 Human Services - Business Operations TSI INCORPORATED CLEAN AND CALIBRATE EQUIPMENT $5,077.80 11/19/2025 Solid Waste CAROLINA 1926 LLC Carolina CAT, $6,156, repair 826k axle $6,156.00 11/19/2025 Parks and Recreation Intelligent Marking USA Inc. d/b/a Turf Tank Lease agreement to attain a Turf Tank lite, which is a robotic turf painting tool.$9,200.00 11/19/2025 Facilities Management SHAW INTEGRATED AND TURF SOLUTIONS, INC FARMERS MARKET CARPET AND TILE FLOORING $10,426.70 11/19/2025 Human Services - Social Services Carolina Care Solutions & Associates LLC Non Emergency Medicaid Transportation for clients $5,000.00 11/20/2025 Public Communications CivicPlus, LLC Amendment to contract #8710 to upgrade our plan for social media record archiving to increase number of records to 10k. The annual cost for this service is split between Public Communications and the Sheriff's Office.$5,951.23 11/20/2025 Parks & Recreation R S BRASWELL CO INC s650 T4 Bobcat Skidsteer with attachments and spec $48,737.56 11/20/2025 Facilities Management BRACK ELECTRIC INC CANE CREEK TALK-A-PHONE EMERGENCY CALL BOX $3,500.00 11/21/2025 Facilities LAWRENCE ASSOCIATES PA Professional survey for EMS center $5,000.00 11/21/2025 Fleet Management THE BOYD GROUP US INC REPAIRS TO ASSET 23-20 -DEDUCTIBLE $5,000.00 11/21/2025 Fleet Management SUMMIT TOPCO, LP REPAIRS TO ASSET 33-24 -DEDUCTIBLE $5,000.00 11/21/2025 Sheriff's Office LAWMEN'S DISTRIBUTION LLC EQUIPMENT UCSO SRT $5,310.75 11/21/2025 Fleet Management GRIFFIN MOTOR CO INC REPAIRS TO 13-19 $7,862.41 11/21/2025 Information Technology MVIX USA INC Digital Signage System $8,120.00 11/21/2025 UCW - Water & Wastewater HEYWARD INCORPORATED HEYWARD, $8332.50, BELTS $8,332.50 11/21/2025 UCW - Water & Wastewater VALVE AND ACTUATION SERVICES VALVE & ACTUATION, $8565, ELECTRIC ACTUATOR $8,769.82 11/21/2025 Facilities LAWRENCE ASSOCIATES PA Surveying services of the UC Government Center $11,500.00 11/21/2025 Facilities Management GRAYBAR ELECTRIC COMPANY INC HUMAN SERVICES 1ST & 2ND FLOOR LIGHTING UPDATES $15,180.90 11/21/2025 UCW - Water & Wastewater DXP ENTERPRISES, INC DXP, $17894, PUMP $17,894.00 11/21/2025 Sheriff's Office THE ARTCRAFT GROUP INC UCSO SRO PROMO ITEMS $22,295.00 11/21/2025 UCW Business Operations APPLEONE INC APPLEONE, $25,000 Temp. Staffing $25,000.00 11/21/2025 UCW Business Operations APPLEONE INC APPLEONE, $25000 Temp Staffing $25,000.00 11/21/2025 318 Contract Report October - Decmeber 2025 Information Technology SHI INTERNATIONAL CORP Zendesk Renewal - Year 3 $27,600.00 11/21/2025 Facilities Management Gensler Architecture, Design & Planning, P.C. D/B/A Gensler Task Order Amendment 03 - Union County Government Center First Floor Lobby Finishes and Lobby Renovation $31,420.00 11/21/2025 Facilities Management Kleinfelder, Inc Scope of work: Phase One Environmental Survey for Due Diligence Period of the potential purchase of land / structures at 1678 West Franklin Street, Monroe NC 28112.$4,200.00 11/24/2025 Information Technology VDA LABS LLC Aruba 6100 Series Swithces $23,615.97 11/24/2025 UCW - Water & Wastewater CAROTEK INC CAROTEK, $14,144, ACTUATOR $14,144.00 11/25/2025 UCW - Water & Wastewater HADRONEX INC SMARTCOVER, $19044.12, RENEWAL 12/25 TO 12/26 $19,044.12 11/25/2025 Facilities Management UES PROFESSIONAL SOLUTIONS 29 INC ABESTOS SURVEY FOR SOUTH PIEDMONT REGIONAL AUTOPSY $1,200.00 11/26/2025 Facilities Management CONNECTIVITY LLC INSTALLING (4) DATA CABLES AND FIBER AT THE HCH $7,523.15 11/26/2025 Facilities Management PRS TOWER MANAGEMENT SERVICES LLC GC GUY WIRE RELOCATION $15,200.00 12/1/2025 Facilities Management NC Department of Public Safety Lease renewal documents required for 400 N. Main St. and 2630 Nelda Drive. Once the PO-28 forms are signed and returned to the State we will receive the lease documents for processing.$3.00 12/2/2025 Human Services - Community Support and Outreach Nutrition Plus of Greenville, Inc. d/b/a Nutrition Plus provides dietetic consultation and clinical nutrition assessments for WIC client, increasing NTE amount $58,432.00 12/2/2025 Facilities Management STERICYCLE INC SHREDDING AT THE GOVERNMENT AND JUDICIAL CENTER $1,159.00 12/3/2025 Information Technology Inter Technologies Corporation To replace all out-of-warranty UPS units in the AV closets located in eight (8) courtrooms at the Judicial Building.$16,336.27 12/3/2025 Facilities Management DG INVESTIMENT INTERMEDIATE HOLDINGS 2 INC MAIN LIBRARY CAMERA REPLACEMENT $2,409.77 12/4/2025 NC Cooperative Extension SCF SITE WORKS LLC Grading work being done at the Ag Center $5,900.00 12/4/2025 Sheriff's Office JOHNSON CONTROLS US HOLDINGS LLC UC Sheriff SSA Exacq Svr 1, BU Server, JC SSA Svr $10,833.47 12/4/2025 Human Services - Social Services WALMART Foster care gift cards $5,500.00 12/5/2025 Solid Waste GREEN RESOURCE LLC Green Resource, $10,545, Hydroseed material $10,545.00 12/5/2025 UCW - Water & Wastewater HODGE INDUSTRIAL TECHNOLOGIES, LLC.CAROLINA COMPRESSOR, $12062.50, CC COMPRESSOR $12,062.50 12/5/2025 Human Services - Public Health MERCK SHARP AND DOHME CORPORATION BLANKET PO FOR VACCINES $15,000.00 12/5/2025 UCW - Water & Wastewater CHA Consulting, Inc. The purpose of the Contract is to have 9 Temporary Flow Meters Installed in the Waxhaw area to identify sources of Inflow and Infiltration.$54,000.00 12/5/2025 Human Resources Criteria Corp Web-based pre-employment aptitude testing platform. Amendment to contract 7840.$54,845.00 12/5/2025 UCW - Water & Wastewater Veolia Water Technologies, Inc.This contract will allow for the purchase of 588 cloth filter panels for use at the 12 Mile WRF.$113,508.68 12/5/2025 Information Technology VDA LABS LLC HP JL679a, JL677a, JL675a Switches $18,038.37 12/8/2025 UCW Business Operations SHI INTERNATIONAL CORP SHI, $19727.70, 15 ZENDESK $19,727.70 12/8/2025 UCW - Water & Wastewater UTILITY SERVICE CO INC UTILTY SERVICE, $5300, SIMS RD TANK WASHOUT $5,300.00 12/10/2025 Solid Waste CAROLINA 1926 LLC Carolina CAT, $5921.62, PM4 service for 826K $5,921.62 12/10/2025 Facilities Management CM BOWERS LLC HUMAN SERVICES LIGHTENING UPGRADE LABOR COST $12,672.00 12/10/2025 UCW Business Operations RSI Enterprises, Inc.Collections Services for Union County Water $45,000.00 12/10/2025 UCW - Planning & Resource Mgmt Riskonnect Active Risk Inc.Renewal for CAMMS software for project management tracking $60,638.00 12/10/2025 Soil & Water Conservation WMF LAND SERVICE, LLC Debris Removal $5,284.48 12/11/2025 UCW - Water & Wastewater SOUTHEAST ELECTRICAL SERVICES LLC SOUTHEAST ELECTRICAL, $7500, TALLWOOD ATS $7,500.00 12/11/2025 Facilities Management STEPHENS OFFICE SYSTEMS INC OFFICE WARDROBE FOR THE PROGRESS BUILDING $1,402.69 12/12/2025 UCW - Water & Wastewater C&B PIPING LLC C&B PIPING, $665.50, TRAINING $665.50 12/15/2025 Facilities Management ATHENA PARENT INC FOUR BUILDING ASSETS ADDED TO FACILITY FAMIS 360 $3,480.00 12/15/2025 Information Technology CDW LLC Bulk Headsets for New Phone System $18,558.00 12/15/2025 Human Services - Business Operations CITY CHEVROLET AUTOMOTIVE COMPANY 2026 Chevrolet Equinox (1PT26)FWD 4dr LT w/1LT $27,674.80 12/15/2025 Facilities Management Johnson Controls Fire Protection Amend contract #7834 to add an additional backflow at Patton Avenue for $120 per year.$120.00 12/16/2025 Public Communications TVEyes Inc. Media monitoring service that captures, saves and reports on television and radio reports. Cost is split 50/50 by Public Communications and the Sheriff's Office.$3,350.00 12/16/2025 Board of Elections ANOTHER PRINTER INC Provisional envelopes $8,840.81 12/17/2025 Solid Waste CAROLINA 1926 LLC Carolina CAT, $12,432.55, Repairs to 826K $12,432.55 12/17/2025 319 Contract Report October - Decmeber 2025 Information Technology DAVENPORT GROUP Computers for new workstations at Operations Ctr $5,487.00 12/18/2025 Facilities Management CENTURY FIRE HOLDINGS LLC REPAIRS TO THE FIRE SPRINKLER DRY SYSTEM AT SEC $6,336.74 12/18/2025 Board of Elections CONSOLIDATED PRESS INC 2026 Primary Training manuals $6,597.00 12/18/2025 Economic Development CLOUD CREATIONS INC Implementation Services $11,852.00 12/18/2025 Sheriff's Office MTJ AMERICAN LLC MATTRESSES FOR THE JAIL (150)$14,100.00 12/18/2025 UCW Business Operations GHD CONSULTING SERVICES, INC TASK ORDER 8677-03 MARSHVILLE TANK REHAB $141,642.00 12/18/2025 Sheriff's Office MOTOROLA SOLUTIONS, INC FIVE (5) MOTOROLA APX N70 RADIOS UCSO $44,583.98 12/19/2025 Facilities Management LAWRENCE ASSOCIATES PA C-10069 Topography and Utility Survey $4,000.00 12/22/2025 Facilities Management JAIME RODRIGUEZ OFFICE RENOVATIONS FOR PLANNING AT THE GC $12,780.00 12/22/2025 Finance DAYMARK RECOVERY SERVICES RFP 2023-031 Alcohol and Drug Treatment Services $32,383.00 12/22/2025 UCW Business Operations FACILITY DYNAMICS ENGINEERNG CORPORATION Contract 10066 Facility Dynamics Engineering Corp $70,332.00 12/22/2025 Information Technology DAVENPORT GROUP Dell Pro Micro and Dell Pro 14 for asset replace $76,345.00 12/22/2025 Information Technology DAVENPORT GROUP Dell Pro Micro and Dell Pro 14 for asset Health $76,430.00 12/22/2025 MEDICAL EXAMINER FACILITY DYNAMICS ENGINEERNG CORPORATION C-10065 SPRAC Commissioning Services $127,127.00 12/22/2025 Sheriff's Office FLOCK GROUP INC LICENSE PLATE READERS AND SOFTWARE $145,600.00 12/22/2025 Facilities Management Lawrence Associates PA Topography and Utility Survey $4,000.00 12/23/2025 Sheriff's Office ATLANTIC TACTICAL INC EQUIPMENT UCSO SRT $5,310.75 12/23/2025 Facilities Management Progressive Architecture Engineering, P.C. Progressive AE will include Information and Communications Technology (ICT) Design Services. Details for the services included in the proposal attached dated December 8, 2025 and Union County 10.21.2025 Project Responsibility Matrix Communications, AV, Security Access and Surveillance.$33,200.00 12/23/2025 Facilities Management Facility Dynamics Engineering Corporation Provide MPE commissioning services of the new UC Water Operation Center building located at 4600 Goldmine Road, Monroe, NC 28110.$70,332.00 12/26/2025 Facilities Management Facility Dynamics Engineering Commissioning Services in support of the construction of the South Piedmont Regional Autopsy Center. Facility Dynamics Engineering is to provide commissioning support in the following project phases: Design Phase, Construction Phase (Execution Phase & Acceptance Phase), Post Acceptance Phase.$127,127.00 12/26/2025 UCW - Water & Wastewater VEOLIA WATER TECHNOLOGIES INC VEOLIA, $5367.60, 12M SPROCKET $5,367.60 12/29/2025 UCW - Water & Wastewater HODGE INDUSTRIAL TECHNOLOGIES, LLC.CHARLOTTE COMPRESSOR, $7229.14, CC DRYER REPLACEME $7,229.14 12/29/2025 Information Technology LANSWEEPER INC Lansweeper Pro (Term:12/31/2025 - 08/24/2026)$3,128.77 12/30/2025 Fleet Management THE BOYD GROUP US INC REPAIRS TO ASSET 29-23 -DEDUCTIBLE $5,000.00 12/30/2025 Emergency Services THE GOLDSHIP COMPANY LLC Fuel Trailer $9,000.00 12/30/2025 Parks & Recreation SCHNABEL ENGINEERING SOUTH PC Emergency Action Plan and Inundation Mapping $23,400.00 12/30/2025 Human Services - Public Health MCKESSON MEDICAL SURGICAL INC Blanket PO to purchase vaccines $15,000.00 12/31/2025 Human Services - Business Operations DAVENPORT GROUP Data Processing Equipment / SYS $18,240.00 12/31/2025 Human Services - Business Operations DAVENPORT GROUP DATA PROCESSING EQUIPMENT/SYS $44,830.00 12/31/2025 Emergency Communications MOTOROLA SOLUTIONS, INC Radio Replacement 2026 $124,982.05 12/31/2025 Friedman's Premiere DBA iPromo (Big Union County)$23,667.41 Unifirst Corporation $10,351.93 Fixed Price Term Agreement Spend 320 Union County, NC Staff Report Union County Government Center 500 North Main Street Monroe, North Carolina www.unioncountync.gov File #:26-070 Agenda Date:2/2/2026 TITLE:..title Human Resources Reports for December 2025 INFORMATION CONTACT: Julie Broome, Human Resources, Director, 704-283-3869 ACTION REQUESTED: None - Information Only. PRIOR BOARD ACTIONS: None. BACKGROUND: These reports include all new hires, separations from service, and retirements for Union County Local Government for the month of December 2025. FINANCIAL IMPACT: None. Union County, NC Printed on 1/20/2026Page 1 of 1 powered by Legistar™321 Name 12/1/25 12/1/25 12/1/25 12/1/25 12/1/25 12/1/25 12/1/25 12/1/25 12/1/25 12/1/25 12/1/25 12/1/25 12/1/25 UNION COUNTY PERSONNEL REPORT REPORT OF NEW HIRES December 2025 Hire Date Position FINANCE AUDREY H THOMPSON FINANCE TECHNICIAN HS - BUSINESS OPERATIONS DOSHIA F SWARINGEN EXECUTIVE PROFESSIONAL HS - SOCIAL SERVICES RUTH D ALVARADO ELIGIBILITY SPECIALIST LIBRARY ASSISTANT PT JULIAN M RAMOS ELIGIBILITY SPECIALIST LINDA C REDICE SENIOR SOCIAL WORKER SYDNEY K WEBER SENIOR SOCIAL WORKER SHERIFF/JAIL/FAC 80.5 HRS WYLDER Z KUHN DEPUTY SHERIFF SAMUEL L MULLIS DEPUTY SHERIFF PLANNING JOHN E WEAR SENIOR PLANNER PUBLIC LIBRARY VICTORIA A ALVAREZ-ADAMS UCW - WATER & WASTEWATER OPS JOSEPH D JURY-BOLING UTILITY TECHNICIAN I TA - ASSESSMENT MICHAEL B NEWMAN REAL ESTATE APPRAISER I UCW - ENGINEERING KEVIN J LOESCHER CONSTRUCTION PROGRAM MANAGER Page 1 of 1 322 Name UNION COUNTY PERSONNEL REPORT REPORT OF RETIREES AND SEPARATIONS FROM SERVICE December 2025 Hire Date Separation Date Position SEPARATION FROM SERVICE BOARD OF ELECTIONS ELIZABETH M GORBEY 2/8/16 12/3/25 ONE STOP OFFICE SUPPORT HAROLD C LOFLIN 8/21/19 12/3/25 ONE STOP OFFICE SUPPORT MARY W BRECKENRIDGE 10/6/20 12/3/25 ONE STOP OFFICE SUPPORT DETENTION OFFICER SHERIFF/JAIL/FACILITIES DENETTRA P ALLEN 5/15/95 12/31/25 CAPTAIN ANA D ROZZI 3/28/22 12/1/25 ONE STOP OFFICE SUPPORT TONY W FOX 5/16/22 12/3/25 ONE STOP OFFICE SUPPORT JOHN M ZAJAC 5/16/22 12/3/25 ONE STOP OFFICE SUPPORT TAMMY L LATHAN 5/16/22 12/3/25 ONE STOP OFFICE SUPPORT JOYCE W SUMMERVILLE 11/7/22 12/3/25 ONE STOP OFFICE SUPPORT PENELOPE K TALLMAN 11/7/22 12/1/25 ONE STOP OFFICE SUPPORT LATOYA L BENTION 10/7/23 12/3/25 ONE STOP OFFICE SUPPORT MANISH MITTAL 11/4/24 12/3/25 ONE STOP OFFICE SUPPORT NIKETA MITTAL 11/4/24 12/3/25 ONE STOP OFFICE SUPPORT COUNTY MANAGER'S OFFICE MARIA A HRICIK 6/20/22 12/12/25 STRATEGY FACILITATOR HS - BUSINESS OPERATIONS ROSARIO E BROWN 3/24/25 12/1/25 PATIENT RELATIONS SPECIALIST MANAGEMENT CONSULTANT SHERIFF/JAIL/FAC 80.5 HRS ERIC W DUNCAN 11/9/20 12/31/25 HS - PUBLIC HEALTH TEMPLE D AYCOTH 7/24/17 12/18/25 PUBLIC HEALTH NURSE PT PARKS AND RECREATION WESLEY R TAYLOR 8/11/25 12/4/25 PARK RANGER SHERIFF/JAIL/FAC 80.5 HRS LOGAN E GRIFFIN 10/20/25 12/14/25 DETENTION OFFICER TA - ASSESSMENT MICHAEL B NEWMAN 12/1/25 12/11/25 REAL ESTATE APPRAISER I RETIREES BUDGET & GRANTS MANAGEMENT JEFFREY S CATON 9/14/15 12/31/25 Page 1 of 1 323 Union County, NC Staff Report Union County Government Center 500 North Main Street Monroe, North Carolina www.unioncountync.gov File #:26-085 Agenda Date:2/2/2026 TITLE:..title Tax Collector’s Departmental Report for December 2025 INFORMATION CONTACT: Kristen Foxworth, Tax Administration, Deputy Tax Administrator, 704-283-3591 ACTION REQUESTED: None- Information Only. PRIOR BOARD ACTIONS: None. BACKGROUND: The report reflects the totals of all tax transactions within the Tax Collector’s Office for the month of December 2025 as required by NCGS 105-350(7). FINANCIAL IMPACT: None. Union County, NC Printed on 1/20/2026Page 1 of 1 powered by Legistar™324 Tax Administration | Revenue Division 500 North Main Street, Suite 119 Monroe, NC 28112 T 704-283-3848 unioncountync.gov Memorandum To: Board of County Commissioners Brian Matthews, County Manager Lynn West, Clerk to the Board From: Vann Harrell Tax Administrator Date: January 13, 2026 Re: Departmental Monthly Report The Tax Collector’s monthly/year to date collections report for the month ending December 31, 2025 is attached for your information and review. Should you desire additional information, I will provide that at your request. Attachment VH/JM 325 DECEMBER 2025 PERCENTAGE FOR REGULAR TAX DECEMBER 31, 2025 REGULAR TAX 2025 2024 2023 2022 2021 BEGINNING CHARGE 274,687,117.15 237,261,992.16 226,194,771.68 217,084,373.44 208,196,536.07 TAX CHARGE PUBLIC UTILITIES CHARGE DISCOVERIES 166,454.27 NON DISCOVERIES 24,834.88 14,400.27 14,267.76 14,051.71 RELEASES (28,570.59) (2,204.85) (1,705.28) (1,510.42) (1,510.20) TOTAL CHARGE 274,849,835.71 237,274,187.58 226,207,334.16 217,096,914.73 208,195,025.87 BEGINNING COLLECTIONS 173,410,588.72 237,054,329.75 226,099,383.81 217,019,054.12 208,145,288.29 COLLECTIONS 49,097,139.78 34,205.76 16,800.98 17,358.17 (815.70) TOTAL COLLECTIONS 222,507,728.50 237,088,535.51 226,116,184.79 217,036,412.29 208,144,472.59 BALANCE OUTSTANDING 52,342,107.21 185,652.07 91,149.37 60,502.44 50,553.28 PERCENTAGE OF REGULAR 80.96%99.92%99.96%99.97%99.98% OVERALL CHARGED 274,849,835.71 237,274,187.58 226,207,334.16 217,096,914.73 208,195,025.87 OVERALL COLLECTED 222,507,728.50 237,088,535.51 226,116,184.79 217,036,412.29 208,144,472.59 OVERALL PERCENTAGE 80.96%99.92%99.96%99.97%99.98% 1 326 DECEMBER 2025 PERCENTAGE FOR REGULAR TAX DECEMBER 31, 2025 REGULAR TAX BEGINNING CHARGE TAX CHARGE PUBLIC UTILITIES CHARGE DISCOVERIES NON DISCOVERIES RELEASES TOTAL CHARGE BEGINNING COLLECTIONS COLLECTIONS TOTAL COLLECTIONS BALANCE OUTSTANDING PERCENTAGE OF REGULAR OVERALL CHARGED OVERALL COLLECTED OVERALL PERCENTAGE 2020 2019 2018 2017 192,181,201.53 186,540,147.30 180,717,811.44 186,663,147.61 (46.23) 192,181,155.30 186,540,147.30 180,717,811.44 186,663,147.61 192,111,397.73 186,443,190.86 180,660,278.06 186,616,103.20 914.63 613.71 330.16 203.02 192,112,312.36 186,443,804.57 180,660,608.22 186,616,306.22 68,842.94 96,342.73 57,203.22 46,841.39 99.96%99.95%99.97%99.97% 192,181,155.30 186,540,147.30 180,717,811.44 186,663,147.61 192,112,312.36 186,443,804.57 180,660,608.22 186,616,306.22 99.96%99.95%99.97%99.97% 2 327 DECEMBER 2025 PERCENTAGE FOR REGULAR TAX DECEMBER 31, 2025 REGULAR TAX BEGINNING CHARGE TAX CHARGE PUBLIC UTILITIES CHARGE DISCOVERIES NON DISCOVERIES RELEASES TOTAL CHARGE BEGINNING COLLECTIONS COLLECTIONS TOTAL COLLECTIONS BALANCE OUTSTANDING PERCENTAGE OF REGULAR OVERALL CHARGED OVERALL COLLECTED OVERALL PERCENTAGE 2016 176,859,604.37 176,859,604.37 176,820,776.22 261.54 176,821,037.76 38,566.61 99.98% 176,859,604.37 176,821,037.76 99.98% 3 328